presentation styles and principles digital preservation outreach & education

PRESENTATION STYLES AND PRINCIPLES

Digital Preservation Outreach & Education

General Principles

• Content – relevant, current, clear • Slides – clean, simple, purposeful • Examples – relevant, varied, plentiful • Setting – adjust delivery accordingly• Schedule – start and end on time (or early)


Styles and Options

• Be yourself• Be prepared • Be aware• Be flexible • Be responsive• Be realistic


Giving and Receiving Feedback

• Examples of feedback– Instructors to trainers – Trainers to team members– Attendees to trainers

• Importance of feedback? • Be constructive and considerate – and timely• Key: active listening


TRAINING MATERIALS


Syllabus and Outcomes

• Identify desired outcomes of training– “Attendees should be able to do or know…”

• Develop a working syllabus– Reflect desired outcomes in syllabus– Include who, what, where, when, why…

• Consider the essential role(s) of the syllabus• Refine the syllabus and keep it current


Training Materials

• Consider what attendees will need • Use slides and handouts to manage training• Consider presentation vs handout versions– e.g., cartoons, quotes, notes

• Manage versions – actively• Consider intellectual property issues• Build and refine curriculum


Delivery Options

• Consider how to deliver pre-event content• Balance in-person and online options• Think through in-person room requirements• Consider use of materials before, during, after

What does “hands-on” mean to you?


Evaluations and Assessment

• Identifying prerequisites and homework• Developing an evaluation form(s)• Following up after the training

What does success look like?


Prerequisites and Homework

Objectives:• Prepare participants – level the field• Manage expectations about scope and purpose• Emphasize the intended audience• Get participants thinking about the topic(s)• Lay the foundation for group interactions• Avoid information overload


Evaluations

• Identify purpose of evaluations– e.g., help develop and refine future training

• Ask something unexpected • Keep it simple and make it fun, if you can• Make it easy to collect results

What kind of feedback do you want or need?


Follow up

Consider what to ask and measure:• What actions might reflect results of training?• When should follow up occur?• Will you follow up more than once?• What incentives are there to respond?• What will you do with the results?


NDSR EVENT LOGISTICS

[SEE DPOE TRAINING EVENT PLANNING GUIDE]


Communication

• Advertising• Registration • Homework and prerequisites • Travel and accommodations• On being a participant…• Announcements• Follow up• Ongoing


Venue (for in-person)

• Location • Size and features• Signs and wayfinding• AV and event support• Getting there and leaving• Expectations


Curriculum Materials

• Preparation – consistency, currency• Revision – version control • Intellectual property – manage it• Digital and hard copy – utilize options • Identification – name tags and beyond• Certificates – attendance, credits


Resources

• Digital Preservation Outreach and Education (DPOE) http://www.digitalpreservation.gov/education/index.html

• IMLS Outcome-based Evaluation http://www.imls.gov/applicants/resources.shtm

• Developing a Syllabus http://honolulu.hawaii.edu/intranet/committees/FacDevCom/guidebk/teachtip/develsyl.htm

• Measuring Success of Training http://www.fastrak-consulting.co.uk/tactix/features/tngroi/tngroi02.htm


presentation styles and principles digital preservation outreach & education

Documents