presentation to portfolio committee by advocate s g poswa 18 february 2009
DESCRIPTION
PRESENTATION TO PORTFOLIO COMMITTEE BY ADVOCATE S G POSWA 18 FEBRUARY 2009. DVA REPORT EASTERN CAPE – JANUARY 2008 TO DATE. The total number of Police Stations in the Eastern Cape Province is 197 including the satellite stations. - PowerPoint PPT PresentationTRANSCRIPT
PRESENTATION TO PORTFOLIO COMMITTEE
BY
ADVOCATE S G POSWA
18 FEBRUARY 2009
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE
The total number of Police Stations in the Eastern Cape Province is 197 including the satellite stations. From January 2008 to date the ICD, Eastern Cape Office working closely with the SAPS Provincial Office, conducted DVA Audits on 64 out of the 197 stations.
The stations are rated according to the following criteria, contained in the DVA Monitoring Tool:• 0-49% - non-compliant• 50% - 79% - Fairly compliant• 80%-99% - Substantially compliant• 100% - Fully compliant.
Out of the 64 stations visited, the compliance rate was as follows:13 – Non-compliant16 – Fairly compliant24 – Substantially compliant9 – Fully compliant2 – No audit conducted, Station Commissioners not available on date of visit
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
28/01/2008 Kwanobuhle 76% 508(a) not properly filed and filled does not correspond with 508(b)
Senior officers to give guidance with regards to filling of registers.
28/01/2008 Algoa Park 88% CSC Commander never attended a training on DVA but is organising one. No list of service providers. 508(a) forms not properly filled.
Training. Station Commissioner to constantly inspect registers and give guidance.
28/01/2008 New Brighton 97% 508(b) not properly filled. No OB numbers in some of the entries. List of service providers not updated
List of service providers to be updated.
29/01/2008 Kwa Zakhele 85% No OB numbers in some of the entries in 508(b) Training. Officers must inspect registers.30/01/2008 Mt Road 91% No OB numbers in some of the entries in 508(b). List
of service providers not updatedSenior officers of give guidance with regards to filling of registers.
30/01/2008 Gelvandale 97% The station complies List of service providers to be put on police vans.
30/01/2008 Alexandria 24% List of service providers not updated. Register not properly maintained. Copies of protection orders not filed
Register to be inspected and guidance to be given to members. Training highly recommended.
30/01/2008 Port Alfred* 74% List of service providers not updated. No OB numbers in some entries
Register to be inspected and guidance to be given to members. Training highly recommended.
26/02/2008 Inyibiba 85% 508(b) register not properly filled and most of the entries had no OB numbers. File for 508 (a) forms no order
Guidance to be given to members.
26/02/2008 Vulindlela 97% The station is complying Station commended for properly maintaining registers.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
26/02/2008 Macleantown No audit could be conducted.
The station commissioner was not available and the members at CSC were not helpful in giving ICD all the registers required. The station commissioner visited ICD on the 29/02/2008 bringing his Domestic Violence file with all the necessary documentation
Station to be re-visited
27/02/2008 Cradock 100% The station is complying Station commended
27/02/2008 Hofmeyer 85% The station is very small and reporting to Cradock. They receive about 2-3 incidents of domestic violence per month. All the registers are in place
Training recommended
27/02/2008 Pearston 85% This is also a small station and only 5 incidents were reported at the time of ICD visit. No OB numbers in some entries on the 508(b).File 39/4/2/3 available but not updated
Station Commissioner to attend to registers. Training
27/02/2008 Somerset East 29% Registers are available but not properly maintained. No file available for 508 (a) forms. No list of service providers and not all shifts have got female numbers. No victim care centre
Training highly recommended and guidance to be given by Station Commissioner on how to maintain registers.
15/04/2008 Sterkspruit 89% The station is complying To recruit volunteers to assist with domestic violence victims.
15/04/2008 Lady Grey 24% Most members at the CSC are not conversant with the procedures to be followed in making sure that the provisions of the Act and National Instruction are complied with. Registers are not properly filled
Training highly recommended. Registers not maintained, Station Commissioner to attend to it.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
16/04/2008 Dordrecht 65% DVA and National Instruction could not be found at CSC. 508(a) form not readily available. No file for protection orders and warrants of arrests. Not all protection orders were served. Station is not complying on the regulatory compliance
Training and guidance to be given to members.
16/04/2008 Jamestown 71% National Instruction not available. 508(a) forms could not be found. No file for protection orders and warrants of arrests. OB not properly filled. Station is not complying on the regulatory compliance
Station needs to attend to filing of documents. Copy of National Instruction was given to the station. File to be created for the NI and DVA. Training recommended.
16/04/2008 Indwe 21% 508(b) is not properly filled and is inspected by the Station Commissioner. There is no proper file for the Act and National Instruction. No file for protection orders and warrants of arrests. OB not thoroughly maintained
Training highly recommended. Station Commissioner to give guidance to members.
13/05/2008 Willowmore 76% 508(b) not properly filled and 508(a) forms not readily available at CSC. No file for the latest copies of protection orders and warrants of arrests. No OB numbers in most of the entries in the 508(b)
Guidance to be given to members with regards to the filing of columns in the registers. Training is recommended.
13/05/2008 Steytlerville 91% Registers are in place and thoroughly maintained even though no formal training was received by the members
Station was commended for taking the initiative in the maintenance of DV registers despite the fact that no formal training was given to them.
14/05/2008 Jansenvile 91% Registers are in place and thoroughly maintained even though no formal training was received by the members
Station was commended for taking the initiative in the maintenance of DV registers despite the fact that no formal training was given to them.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
14/05/2008 Kirkwood 9% Nothing in place at this station. Registers are available but are not maintained. The station commissioner informed ICD over the phone that he requested people from the neighbouring station to come and assist them in preparation for our visit
This station was bad and training is highly recommended.
14/05/2008 Addo 91% The station is complying The station needs to address the issue of not having female members in all the shifts other than this it is complying.
10/06/2008 Mzamba 50% The Station is complying fully on regulatory compliance but on execution they did not have the register for cases on non compliance against the member
Only the register for cases of non compliance could not be found and this affected the station’s performance. The station is complying 100% on regulatory compliance.
17/06/2008 Seymour No audit could be conducted
No audits was conducted because of the Station Commissioner was new and requested that we visit them at a later stage
Station to be re-visited
17/06/2008 Balfour 32% There was no file for protection orders. No list of service providers on the vehicles and station is not submitting the monthly returns to the province
No guidance is given to the members by the senior officers and this needs to be addressed. Training is also recommended.
18/06/2008 Alicedale 12% There is nothing in place at this station Training is highly recommended
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
20/06/2008 Keiskammahoek 41% The station does not have provincial order, DVA, National instruction and station order not filled properly.508 (b) has some blank spaces. Some members are too brief when making entries in SAP 10.Incorrect information on the returns sent to province
Training is highly recommended as the registers are not properly filled.
20/06/2008 Chungwa 85% Copy of the act, National instruction and list of service providers not available
Station to get copy of the act and National Instruction. List of service providers to be made available.
24/06/2008 Elliot 32% Not all columns on 508(b) are properly filled. Registers are not properly maintained
Training highly recommended. Follow up to be made in court for protection orders.
24/06/2008 Maclear 76% List of service providers not available. Returns were not sent to provincial office. OB entries are not properly written
Guidance to be given by senior officers with regards to filling of registers.
24/06/2008 Cala 24% 508(b) is not properly filled. Copies of protection order not filled.508(a) forms for May and June could not be found.508(b) register not inspected by the commander
Training highly recommended.
25/06/2008 Tsomo 35% File for protection order locked at CSC Commander’s office and therefore could not be audited. No list of service providers on vehicles
Registers to be made accessible all the time. Training highly recommended.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
2008/07/15 Ngangelizwe 100% The station is complying fully
The DVA co-ordinator , Insp Mnyatheli, was commended for his dedication in keeping the registers updated and neat. Everything was in order at this station.
2008/07/15Mthatha Central 73%
The Station Commissioner refused to be interviewed as he was busy with the preparations of Mr Mandela's birthday celebrations.
To revisit the station as the audit could not be done properly. The second category of ICD DVA Tool could not be filled as the station commissioner was busy to attend to us.
2008/07/16 Libode 93%
The station did have the register for non-compliance by members. No operational plan on DVA and no list of service providers.
To create registers and training on DVA to be provided as only 2 members were trained on the Act.
2008/07/16 Ngqeleni 67%
No list of service providers on vehicles. 508 (a) forms for other months could not be found and no file for protection orders.
To attend to the outstanding documentation and training on DVA to be provided as only 4 relief commanders were trained on the Act.
2008/07/17 Qumbu 73%
Some entries in the 508 (b) had no OB numbers and the register had too many blank columns. 508 (a) forms and protection orders not filed.
To rectify the mistakes on registers and training on DVA to be provided as no formal training on DVA was conducted. The station does not even have the register for cases of non-compliance by the members.
2008/07/17 Mount Frere 93%
The station needs to put more effort in serving the protection orders. Other than this they are complying.
To attend to the outstanding protection orders.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
2008/07/17 Tsolo 100% The station is complying fullyThe station was commended for the dedication shown in maintaining the registers and DVA files.
2008/08/12 Aberdeen 47%
There was no list of service providers in the vehicles. 508(a) forms not readily available. Protection orders not properly filed. Station order outdated. The station is non compliant
Training on DVA is highly recommended. The register for cases of non-compliance by the members could not be audited as the Station Commissioner was not available at the time of the visit.
2008/08/12 Graaf Reinet 87%
No list of service providers on vehicles. No addresses and telephone numbers of victims on the 508(a) forms. The station is substantially compliant.
To attend to the outstanding documentation and training to be provided.
2008/08/13 Adelaide 67%
No list of service providers on vehicles. No 508(a) forms filled for the reported incidents. Station order is outdated. The station is fairly compliant.
To attend to the outstanding documentation and files and training to be provided. The register for cases of non-compliance by the members could not be audited as the Station Commissioner was not available at the time of the visit and CSC members could not assist.
2008/08/13 Cookhouse 40%
No list of service providers on the vehicles. Victims are interviewed at the CSC. 508(a) forms and file for protection orders could not be found. 508(b) register not properly filled and was last inspected on the 07/06/2008.
Training on DVA is highly recommended. The register for cases of non-compliance by the members could not be audited as both the DVA co-ordinator and Station Commissioner were not available. Members at the CSC were of no assistance.
2008/08/13 Cradock 100% The station is complying fully.
Management commended for inspecting the registers on a regular basis and also for the initiative of raising funds to furnish the Victim Friendly facility.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
08/09/2008 Despatch 93% No list of service providers on the vehicles.
To put the list of service providers on vehicles. The station was commended for the dedication shown in maintaining the registers despite the fact only 20% of the members was trained on the Act.
08/09/2008 Kamesh 100% The station is complying fully
Station commended
09/09/2008 Thornhill 87%No list of service providers on the vehicles. Last columns on the 508(b) register not filled.
To attend to the outstanding documentation and to rectify the mistakes on registers and training to be provided.
09/09/2008 St Francis Bay 87%
OB numbers in the 508(b) register do not correspond with the entries in the OB for the month of September 2008.The station order is outdated.This is a satellite station to Humansdorp station as a result they are not receiving too many Domestic Violence reports.
To rectify the mistakes on the registers and training to be provided.
09/09/2008 Humansdorp 100% The station is complying fully
Insp Human commended for creating a Domestic Violence booklet for all the shifts and putting it on vans.
09/09/2008 Jeffreys Bay 100% The station is complying fullyStation was commended for thoroughly maintaining the registers.
10/09/2008 Patensie 87%
No list of service providers on vehicles. No females on each shift. No register for the cases of non-compliance by the members.
To attend to the outstanding documentation and training to be provided as only 5 out of 28 members have been trained on the Act.
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
10/09/2008 Hankey 67%
No OB numbers on some of the entries on the 508(b) register. 508(a) forms not properly filled. No file for copies of protection orders.Register for cases of non-compliance could not be audited as it was locked at the Station Commissioner’s office who was on sick leave.
To attend to the outstanding documentation and to rectify mistakes on the registers. Training to be provided as only old members were trained on the Act.
2008/10/13 Tarkastad 87%
Station order is outdated. No list of service providers on vehicles. 508(b) not properly filled and not inspected regularly.Cell InspectionsThere were no complaints received and the cells were clean.
To attend to the outstanding documentation and training to be provided.
2008/10/14 Burgersdorp 100%
Station is fully compliantCell InspectionsThere were illegal immigrants that were dumped at the station and were on hunger strike. Immigration officer was called to sort this out. No other complaints were received.
Station commended for keeping the DVA registers neat.
2008/10/14 Venterstad 100%
Station is fully compliantCell InspectionsThere was no one at the cells and they were very clean.
The station was commended for thoroughly maintaining the DVA registers and files.
2008/10/14 Steynsburg 67%
Station order is outdated. No list of service providers on vehicles. 508(b) not properly filled and not inspected regularly. 508 (a) forms not properly filed. Cell InspectionsThe inmates complained of dirty blankets and that there was no water on the taps. This was addressed with the Station Commissioner.
To attend to the outstanding documentation and to rectify mistakes on the registers. Training to be provided
DVA REPORT
EASTERN CAPE – JANUARY 2008 TO DATE cont.
DATE POLICE STATION
COMPLIANCE RATE
FINDINGS RECOMMENDATIONS
2008/10/15 Jamestown 93%
No female members on all the shifts. Cell InspectionsNo complaints received except for one inmate that was locked with handcuffs. They were removed after a discussion with the Station Commissioner. Cells were clean.
The station is complying but needs to address the issue of female members on all the shifts. This was a follow-up visit to the one of April 2008.
2008/10/15 Sterkstroom 60%
Registers not maintained. Copies of protection order not properly filed. No proper file for the DVA package. No list of service providers.
To attend to the outstanding documentation and to rectify mistakes on the registers. Training to be provided
11/11/2008 Izele 53%There is no proper filing of documents and registers are not properly maintained.
To attend to the outstanding documentation and to rectify mistakes on the registers. Training highly recommended.
11/11/2008 KWT 87%508(a) forms are not properly filled. No list of service providers on the vehicles.
To attend to the outstanding documentation and to rectify mistakes on the registers. Training to be provided
19/11/2008 Tamara 100% The station is complying fullyThe station was commended for keeping all DVA files neat.
19/11/2008 Punzana 73%
No file for protection orders, no list of service providers on vehicles and the station does not have permanent female members.
To attend to the outstanding documentation and files. Training to be provided
Summary of common findings: Lack of training on DVA.
Station Commissioner and CSC Commanders are not inspecting registers and not giving guidance to their members.
FILLING OF VACANCIES
In line with the ICD Strategic Business plan (2007-2010), vacant positions must be filled as soon as possible and at any rate within a period of three (3) months. The Provincial Office endeavours as much as possible to follow this objective to the latter. Although in most instances, vacant positions are filled within the three (3) month period, there are exceptional situations which make it impossible to fill in vacant positions within the stipulated three month period.
The oganogram below indicates the number of personnel in the Provincial Office, vacant positions and our projections as to when they will be filled.
NO POSITION STATUS PERIOD COMMENT
1. Provincial Head Filled May 2006
2. Secretary to Provincial Head Filled January 2008
3. Deputy Provincial Head Vacant Since February 2008 Exceptional Circumstances
4.Assistant Director : Investigations Filled August 2007
5. Principal Investigator Filled January 2004
6. Senior Investigator x 3 Filled January 2001
7. Senior Investigator x 1 VacantSince November 2008
Recruitment process completed, awaiting feedback on recommended candidate
FILLING OF VACANCIES cont.
NO POSITION STATUS PERIOD COMMENT
8. Monitor Filled January 2005
9. Case Analyst x 2 Filled January 2001
10. Complaints Receptionist Vacant January 2009 Incumbent to start 01 March 2009
11. Admin Officer Filled January 2001
12. Admin Clerk Filled June 2008
13. Data Capturer Filled July 2006
Summary : Total number of staff persons (Provincial & Satellite Offices) – 20
Total number of filled positions – 16
Total number of vacant positions – 4
NO POSITION STATUS PERIOD COMMENT
1. Principal Investigator Filled April 2007
2. Senior Investigator Filled April 2007
3. Case Analyst Filled April 2007
4. Admin Clerk Vacant Since February 2009 Process in place for replacement
SATELLITE OFFICE
ESTABLISHMENT OF SATELLITE OFFICES
The ICD has realized as early as the year 2005 the need for the establishment of Satellite Offices in order to extend
its services to the most needy communities in South Africa.
In the Eastern Cape potential Satellite Office locations have been identified as Mthatha, Port Elizabeth and Queenstown. These locations were decided upon as a result of the high number of complaints that were received in these areas.
So far, because of budgetary constrains , only one office has been established and it is in Mthatha. This office was opened in May 2007 and officially launched in September 2007. It is servicing the former Transkei area which in itself is very huge and consists of 43 policing areas.
The office is currently staffed by four (4) personnel in the following capacities:1 X Principal Investigator1 X Senior Investigator1 X Case Analyst1 X Admin Clerk (Vacant)
END
KING WILLIAM’S TOWN
FEBRUARY 2009
QUESTIONS & COMMENTS