Presentations for MAGPPA Conference 2016

Tentative Dates of the Conference: October 23-26, 2016

The Mississippi Association of Governmental Purchasing and Property Agents (MAGPPA) will be voting on a conference site for 2016, in October of this year. In order to be considered for the conference site, you must make a presentation at our August quarterly meeting which will be held Wednesday, August 14, 2013, at the Fountain Hall, located on the campus of Hinds Community College, in Raymond. You must notify us via email to info@magppa.org before 5:00 pm, Wednesday, July 31 if you intend to make a presentation.

Presentations will be made in alphabetical order (by city/region) beginning at 10:00 a.m. Each presentation must be 30 minutes or less! We will break for lunch at 12:00, and resume at 1:00. Projector/screen will be provided. We expect to have a maximum of 150 members at this presentation. We encourage you to bring a door prize or two, which celebrates your regional flair. During our October Annual Conference, we will vote by ballot on Tuesday, October 22rd. Approximately 300 delegates will be voting on the site. If you would like to participate in our vendor expo on Monday, October 21st; you may purchase a booth in order to market your location even more! Information about the expo and on-line registration is available at www.magppa.org. Here are some facts that will help you prepare for the presentation.

2010: Imperial Palace, Gulf Coast, 271 Delegates, 92 Vendor Booths 2011: Natchez Convention Center, Natchez, 257 Delegates, 96 Vendor Booths 2012: MS Coast Conv Center/Beau Rivage, Gulf Coast, 317 Delegates, 119 Vendor Booths 2013: MS Coast Conv Center/IP Resort Casino Spa, Gulf Coast 2014: BancorpSouth Arena, Tupelo 2015: MS Gulf Coast 2016: ??? Could be your “backyard”!

Half of the vendors bring more than one person and half of the vendors will stay at least one night.

Attached you will find some pages from the 2011 Program that will give you a good idea of our needs.

2011 Conference

2011 Jazzy Notes:

Badges Your badge is your key to the MAGPPA world. To gain entrance to ALL events, including the Social, you MUST be wearing your badge. Even if we know ya, you’ve got to be wearing your badge to enter the event!

Shuttle Service If you are staying at the Eola, transportation will be provided only to events not being held at the Convention Center. For events at the Convention Center, just walk down the hill. The Convention Center is across the street from the Grand Hotel. The Grand Soleil is providing their own shuttle. Please check with the hotel for details. If you are staying at the Hampton Inn, you can park your car and leave the driving to us! Shuttle service from the Hampton Inn will be provided to all conference events. Transportation is not provided from the Dunleith Plantation.

Attire Casual business is the attire for the day events at Conference. Nighttime events, with the exception of the President’s Reception and Dinner, are casual. For the President’s Dinner, we request nice business attire (or even dressier). No shorts, no flip-flops and no jeans. And yes, you must be wearing shoes!

Breakfast Every day, except Wednesday, breakfast will be provided by your hotels!

Opening Ceremony (Monday) The Opening Ceremony will feature guest speaker State Auditor Stacey Pickering. We will also be welcomed by Natchez Mayor Jake Middleton and by the Adams County Board of Supervisors President Darryl Vanrich.

Product Exposition (Monday) The product expo is divided into two parts – one for the governing authorities and one for the state agencies. Please check the schedule to be sure you are attending during the right time.

Boxed Lunch (Monday) All the lunches will be the same. So get in line, grab a box and chow down! Seating will be provided in the River Suites.

Fish Fry (Monday night) Puckett Machinery is hosting a fish fry for all MAGPPA delegates prior to the social. Transportation will be provided to the Bowie Tavern. Be sure to check your schedule for specific boarding times. And once you’re there, stay for the social.

Movie Night If you registered to attend the movie, please check your registration packet for a special flyer indicating where and when to meet to board the buses. If you did not pre-register, we have not ordered a ticket for you. Attending the movie will be at your personal expense.

2011 Conference

Social (Monday night) Put on your dancing shoes, hop on the shuttle and cruise on over to the Bowie Tavern. You’ve heard about it, now come experience it for yourself. Easy Eddie and the Partyrockers will have you on the dance floor before you know it! And a shuttle will safely deliver you back to your hotel!

Business Lunch (Tuesday) Have a little food, conduct a little business, an enjoyable way to spend an hour. We are honored to have Dr. Jerry Emison, from Mississippi State University, joining us as our speaker. As part of the business meeting, we will be voting on the location for the 2014 Conference. We will also be presenting the Roy Saye and Oren Segrest awards.

President’s Dinner (Tuesday night) Before the dinner begins, there will be a reception featuring the Osgood and Blaque Duo. The dinner will start at 7 and will feature a great buffet. As a special treat, we are honored to have as our special guests “Southern Road to Freedom”, a local gospel group. And if that is not enough, we will also be inducting the 2012 MAGPPA officers. And after the President’s Dinner, Osgood and Blaque will again perform. And you thought Monday night was the entertainment night!

Closing Session (Wednesday morning) As the 2011 Conference draws to a close, Clint Swindall will be our keynote speaker. And we do have some fabulous door prizes – think flat screen TV…

Hospitality Suite The location of the Hospitality Suites will be available at the Information Desk. The Hospitality Suites are open to all MAGPPA delegates. The Hospitality Suites will be open on Sunday and Tuesday evenings. Be sure to listen to all announcements for additional information.

Information Booth If you need some information, lost something or found something, stop by the information booth in the foyer of the convention center for some assistance. If any changes are made to the events, this information will be presented at the Information Booth. If you see someone wearing a blinking “2011” pin, they are a Conference volunteer, feel free to ask them questions too!

First Timers All the really nice people wearing the smiley face buttons on their lanyards are the first timers. WELCOME FIRST TIMERS – CAN’T WAIT TO SEE YOU NEXT YEAR!

Surveys “Why da ya gotta be so negative all the time? Why can’t you offer some …constructive criticism?” – Elwood Blues (The Blues Brothers). Please fill out all surveys. This helps us continue the activities everyone enjoys and improve the others.

Participating Vendors (in booth order)

BOOTH # COMPaNY BOOTH # COMPaNY

1 Mississippi Development Authority 49 Battery Sales and Service 2 OCE North America 50 AssetWorks 3 OCE North America 51 Jackson Business Systems, Inc. 4 Solar and Associates 52 Dell, Inc. 5 Mississippi Industries for the Blind 53 SouthData 6 Reimers Furniture, Inc. 54 Elkins Wholesale, Inc. 7 CopyStar/Unitech 55 Office Depot 8 ROK Brothers, Inc. 56 Forestry Suppliers, Inc. 9 R. J. Young, Inc. 57 Fuelman 10 Interstate All Battery Center 58 IKON Office Solutions 11 MAGPPA 59 Ricoh Business Solutions 12 MS Gulf Coast Visitor Bureau 60 John Deere Company 13 MAGPPA 2012 61 Howard Wilson Chrysler Jeep Dodge Ram 14 MAGPPA 62 Staples Advantage 15 VSS 63 Enterprise Holdings, Inc. 16 Carquest Auto Parts 64 Howard Technology Solutions 17 MS Office Surplus Property 65 Xerox Corporation 18 Pitney Bowes, Inc. 66 Next Step Innovation 19 Mississippi Prison Industries 67 Next Step Innovation 20 Mississippi Prison Industries 68 Digitec 21 Warren Inc. 69 Grainger 22 Advanced Drainage Systems, Inc. 70 Napa Auto Parts 23 Southern Pipe and Supply 71 MAGPPA 24 Business Communications, Inc. 72 Xerox Audio Visual 25 OED Marketing, Inc. 73 Applied Industrial Technologies 26 Business Furniture Solutions 74 Edward T. Davis & Associates, Inc. 27 Middle South Computer 75 Mississippi Filing Systems 28 Graybar 76 Safco Products 29 AutoZone 77 Newell Paper Company 30 Revell Supply Group 78 Jackson Paper Company 31 Spencer’s First Aid/Safety 79 Business Interiors, Inc. 32 ServiceMaster OneCall 80 Missco Contract Sales 33 Office Products Plus 81 Inwood Office Furniture 34 SEFCO Energy Services 82 The Quality Group 35 TempStaff, Inc. 83 Tampa Envelope 36 Certified Laboratories 84 GovDeals, Inc. 37 Fastenal 85 First Southwest Company 38 HD Supply 86 Technical Innovation 39 UMB Bank 87 Barefield Workplace Solutions 40 C-Spire Wireless 88 Toshiba Business Solutions of MS 41 Mike Fitzgerald and Associates 89 Keat de la Torre & Associates 42 MSC Industrial Supply 90 Pierce Commercial Laundry Distributors 43 SCA Personal Care 91 MAGPPA 44 MNJ Technologies Direct, Inc. 92 Office Innovations 45 Southern Tire Mart 93 Venture Technologies 46 Specialty Fuel Services, LLC 94 Mohawk Lifts 47 Public Safety Computer Services 95 KI – Glen Jones and Associates 48 VWR International 96 Grasshopper Company

2011 Conference

Conference Schedule

Sunday, October 23, 2011

8:00 – 1:00 Vendor Show set-up – Convention Display Location: Natchez Trace Exhibit Hall

11:00 – Until Golf Tournament Location: Beau Pre’ Country Club Pre-registration is required.

1:00 – 5:00 Delegate Registration Location: River Suites

2:00 – 5:00 Vendor Registration Location: Pre-function/Natchez Trace Exhibit Hall

5:30 First Timers’ Meeting & Invitation Only Vendor Sponsor Appreciation (Shuttle Service from Convention Center and Hotels) Location: Prentiss Hall

6:00 – 8:00 Welcome Reception Location: Prentiss Hall (Shuttle Service from Convention Center and Hotels) Entertainment: Jazz Band and Pianist Southern Cuisine hors’devours & beverages Sponsors: IKON Office Solutions/a Ricoh Company

8:00 – 12:00 Hospitality Suite Grand Hotel Sponsor: RJ Young, Inc.

2011 Conference

Conference Schedule

Monday, October 24, 2011

Delegate Breakfast – provided by hotels

Vendor Breakfast – provided by hotels

7:45 – 8:15 Delegate Registration Location: River Suites

7:45 – 8:30 Delegate Coffee and Water Location: River Suites

8:00 – 9:30 Vendor Complimentary Coffee and Water Location: Convention Center

8:30 – 9:30 Opening Ceremony Location: Louisiana Suites Welcome: Mayor Jake Middleton Welcome: President, Adams Co. Board of Supervisors Darryl Vanrich Grennell Speaker: State Auditor Stacey Pickering

9:30 – 10:00 Coffee, Soft Drinks and Water Location: Convention Center

9:45 – 10:00 Opening of Vendor Show Location: Convention Center

10:00 Vendor Show open to All Delegates

10:30 – 11:45 State Agencies - The State Auditor’s Office will provide an overview of significant changes and issues of importance for State Agencies Presenter: Auditor/OPTFM – Pat Dendy, Eddie Smith, Andy Wright, and Mark Johnson, OSA: OPTFM will be represented to answer any questions during session. Location: Louisiana Suites

10:30 – 11:45 Information Booth Open Location: Foyer

2011 Conference

Conference Schedule

Monday, October 24, 2011 (continued)

10:30 – 12:00 Vendor Show open to Governing Authorities

12:00 – 1:30 Luncheon - Delegates Lunch served in River Suites Food/Beverage: Box Lunch

12:00 – 1:30 Luncheon – Vendors Lunch will be delivered to Booths Food/Beverage: Box Lunch

1:30 – 3:30 Information Booth Open Location: Foyer

1:30 Vendor Show open to all Delegates

2:00 – 3:15 Vendor Show open to state agencies

2:00 – 3:15 Governing Authorities - The State Auditor’s Office will provide an overview of significant changes and issues of importance for Governing Authorities. Presenter: Audit/OPTFM – Pat Dendy, Eddie Smith, Andy Wright, and Mark Johnson, OSA. OPTFM will be represented to answer any questions during this session. Location: Louisiana Suites

3:15 Coffee, Soft Drinks, and Water Convention Center

3:30 Vendor Show open to all Delegates Beverage station provided

4:00 Vendor Show Closes

4:00 Door Prize Giveaway Louisiana Suites

2011 Conference

Monday, October 24, 2011 (continued)

5:30 – 7:00 Fish Fry – Delegates and Guest Location: Bowie Tavern Sponsors: Puckett Machinery Company

6:30 – 6:45 Movie Night – Shuttle leaves from Convention Center for Theater

8:00 – 12:00 Networking/Social – Meet with vendors and other purchasing professionals as we network and are entertained by a great band – kick off the shoes, relax and have fun! Location: Bowie Tavern Beverages and Snacks Provided Entertainment: Easy Eddie and The Partyrockers (Vendor Sponsored)

9:30 Shuttle returns to hotels and social site

Tuesday, October 25, 2011

Breakfast provided by hotels as part of your Room Rate.

7:30 – 8:00 Delegate Registration Location: River Suites Pre-Function Area

8:00 – 8:45 Round Table Discussion Meet with others with similar interests to discuss current issues. Areas will be set up for State Agencies, City, Counties and Education.

8:30 – 11:15 Information Booth Open Location: River Suites

9:00 - 9:45 Sustainability, What Does It Really Mean? - Go beyond buying recycled paper and recycling to a fuller version of sustainable procurement and how sustainability may impact your actions, our profession and our Association. Take a look at how we will all, either have an impact or be impacted by this concept as we move in to the future. Presented by Renea Haycraft, CPPO Location: Louisiana Suites

2011 Conference

Tuesday, October 25, 2011 – (continued)

9:45 – 10:00 Break – Water, Coffee, Soft Drinks and Snacks

10:00 – 10:45 (Class 1A) IFB or RFP? That is the question. - What are the differences between these two procurement methods? When should the RFP be used? Presented by Don Buffum, CPPO Location: Louisiana Suites

10:00 - 10:45 (Class 1B) Property Issues for State Agencies - The State Auditor’s Office presents an update on issues related to property for the State Agencies. Presented by: Scott Rhodes and Staff Location: Vicksburg & Concordia Rooms

10:00 – 10:45 (Class 1C) Mentoring vs. Leadership Presented by: Stephanie Creed Location: Greenville Room

10:00 – 10:45 (Class 1D) IT Related – Mobility and Smartphones - Smartphones have changed the way state agencies and private companies work and do business. We will discuss ways smartphones can enhance your office’s productivity and ways to avoid potential pitfalls. Presented by: Wiltz Cutrer Location: Memphis Room

10:00 – 10:45 (Class 1E) P-Card Fraud Presented by: Bobbi Matthews Location: St. Louis Room

11:00 – 11:45 (Class 2A) P-Card With Accountability - Starting a p-card program? Thinking about it? Already have a program? It doesn’t matter. This session will look at some of the best practices in managing a p-card program. Presented by: Lance Fulcher, CPPB, OPT Director and Jay Rester, MSU Location: Vicksburg and Concordia Rooms

2011 Conference

Tuesday, October 25, 2011 – (continued)

11:00 – 11:45 (Class 2B) Service Contracts – PSCRB or OPTFM?– The Personal Services Contract Review Board staff will present an overview of when, where, why and how to present contracts for approval. Presented by: Terri Ashley, State Personnel Board Location: Louisiana Suites

11:00 – 11:45 (Class 2C) Maximizing Your Fleet - Who is managing your fleet? Is there a better way? In this session Bureau of Fleet Management will present ideas and suggestions to help you get the most value from your fleet. Presented by: Wayne Cranford, BFM Director and Billy Beard Location: Greenville Room

11:00 – 11:45 (Class 2D) IT Related – Leveraging Information Technology to Increase Business Effectiveness. - This presentation will explore how a technology organization, and the use of technology, can impact an organization. IT can impact the bottom line by exploring and reducing controllable costs – maintenance, software support, software licensing, and contractor fees. IT can drive efficiency by maximizing the value of existing systems. These and other ideas will be discussed. Presented by: Tommy Jameson Location: Memphis Room

11:00 – 11:45 (Class 2E) Negotiating From Your Strengths, Beyond the Basics Presented by: Mike Bevis Location: St. Louis Room

12:00 – 1:15 Business Luncheon Location: Natchez Trace Exhibit Hall Guest Speaker: Jerry Emison

1:30 – 2:30 Ethics in Mississippi - State ethic laws with an emphasis on current issues and other “gotchas@” that we need to be aware of. Presented by: Tom Hood, Director, Mississippi Ethics Commission Location: Louisiana Suites

2011 Conference

Tuesday, October 25, 2011 (continued)

2:45 – 3:30 (Class 3A) Changes in Procurement Manual Presented by: Milo Crabtree, Director OPTFM Location: Louisiana Suites

2:45 – 3:30 (Class 3B) IT Related – Microsoft Office Tips and Tricks to Maximize IT use in the Office - There are tips that will make Microsoft Office more powerful, more productive, and even easier to use. Whether you are using Microsoft Office 2003, 2007 or 2010, you’re sure to learn tips and tricks here that will help you make even better use of Microsoft’s office suite software. Presented by: Robin Grice Location: Memphis Room

2:45 – 3:30 (Class 3C) Property Issues for Governing Authorities Presented by: Ross Campbell, OSA, and Staff Location: Vicksburg & Concordia Rooms

2:45 – 3:30 (Class 3D) Maximizing Your Travel Program – What can you do to improve our travel program Presented by: Laurie Pierce, OPT Location: Greenville Room

3:30 – 3:40 Break – Water, Coffee, Soft Drinks, Concessions

3:45 – 4:30 (Class 4A) P-1 Process - Starting a p-card program? - Thinking about it? Already have a program? It doesn’t matter. This session will look at some of the best practices in managing a p-card program. Presented by: Lance Fulcher, CPPB, OPT Director and Jay Rester, MSU Location: Vicksburg and Concordia Rooms

3:45 – 4:30 (Class 4B) IT Related – Stump the IT Experts - Join us for an entertaining session of “Stump the Experts”. Attendees will ask the IT experts for answers to technical questions. (Real questions only, please!) Certificate will be given for the “Best Question”, “Hardest Questions”, and “Huh, is that Real Question”. Presented by: Umesh Sanjanwala & Richard Scott Location: Memphis Room

2011 Conference

Tuesday, October 25, 2011 – (continued)

3:45 – 4:30 (Class 4C) Economics of Public Procurement - Why do vendors bid the way they do? What are the factors that go in to their bid? Why does this matter to you? Should it impact the way you write your specs? When to put out a bid? Presented by: Don Buffum, CPPO, Director of Procurement, MSU and Taylor Adams, CPPO, MSU Location: Louisiana Suites

3:45 – 4:30 (Class 4D) What’s in the Fine Print and Why – Presented by: Mike Bevis Location: Greenville Room

6:00 – 7:00 Presidential Reception Location: Pre-Function or Natchez Trace Exhibit Hall Entertainment: Osgood & Blaque Duo Band

7:00 – 8:30 Presidential Banquet Location: Natchez Trace Exhibit Hall Special Guests: Southern Road to Freedom

8:30 – 11:00 Entertainment: Osgood & Blaque Duo Band Sponsor: OCE’

8:30 – 11:00 Hospitality Suite Location: Convention Center Sponsor: OCE’

2011 Conference

Wednesday, October 26, 2011

8:00 – 9:00 Closing Breakfast Buffet Location: Natchez Trace Exhibit Hall Sponsors: Ricoh-USA

9:00 – 10:30 Closing Ceremony Location: Natchez Trace Exhibit Hall Special Guest: Clint Swindall Sponsor: Ricoh-USA

10:30 Door Prize Giveaway (MUST BE PRESET TO WIN)

Kevin McDuff, CTS Sales Manager

25309 Friendship Road Daphne, AL 36526 Tel: 800.777.5748

Tel: 251.626.5748 x 40132 Fax: 251.626.6765

Wind River Office Park 407 Briarwood Dr.

Suite 210C Jackson, MS 39206 Tel: 601.899.5574

KMcDuff@xeroxaudiovisual.com