primavera contract management essentials exam ... - … contract management essentials (1z0 -582)...

Primavera Contract Management Essentials (1Z0-582)

Exam Study Guide

Margy Girdzius Director, Partner Enablement WWA&C

For Oracle employees and authorized partners only. Do not distribute to third parties.

© 2012 Oracle Corporation – Proprietary and Confidential

Objective & Audience

Objective • Help you prepare to take the Primavera Contract Management

Essentials (1Z0-582) exam by providing pointers to resources that you can use in your preparation.

Targeted Audience

• Implementation Consultants • Technical Consultants • Pre Sales Consultants • Strong foundation and expertise in implementing

Primavera Contract Management • Up-to-date training and field experience are recommended



http://www.oracle.com/partners/en/products/applications/primavera-exam-1Z0-582/index.html


Exam Topics & Objectives Exam Topics The Primavera Contract Management Essentials (1Z0-582) exam consists of the 17 topics. Each topic has one or more objectives.

Exam Objectives The exam objectives are defined by learner or practitioner

level of knowledge:

• Learner-level: questions require the candidate to recall

information to determine the correct answer.

Example: Define the term network.

• Practitioner-level: questions require the candidate to derive the correct answer from

the application of their knowledge, which can only be attained by extensive

experience with the product.

Example: The client requests xyz functionality, would you recommend a, b or c?




Training Options – OPN Boot Camps

• The Boot Camps are designed as a "jump start" training to enhance your skills by providing role-based training on industry-leading Oracle solutions and services.

• Primavera boot camps have been built to be concise, intensive, and real-

time training. Experiencing the OPN Primavera boot camps will give partners a competitive advantage as they prepare to build powerful solutions for their own customer base.

• Primavera boot camps are instructor led training events. Look for

schedules on OPN Boot Camps page. • There is one OPN Boot Camp that supports this exam:

– Primavera Contract Management Implementation Boot Camp



http://www.oracle.com/partners/en/most-popular-resources/primavera-contract-management-ibc-1530200.html

Training Options – Oracle University

• Partners can take any publicly-scheduled Oracle University courses at steep discounts.

• Partners will benefit from hands on experience to gain real working skill

and work toward Oracle certifications. • Courses include

– Primavera Contract Management Release 14



http://education.oracle.com/pls/web_prod-plq-dad/db_pages.getCourseDesc?dc=D75444GC10&p_org_id=70&lang=US

Training Options – Guided Learning

Paths

• In addition, there are Guided Learning Paths (GLPs) out on OPN Competency Center for Implementation Consultants and for Pre Sales Consultants.

• Note that Pre Sales GLP contains recordings that include positioning,

target markets, cross sell up sell, industry specifics, product history and roadmap, etc.

• While these recordings are not required for Implementation

Consultants, the Implementation Consultant may find that the recordings may be helpful when working within a specific industry contract.



Topic 1: Introduction to Contract Management

Objectives Level • Describe the advantages of using

Contract Management Learner • Log in to Contract Management Learner • Navigate Contract Management Learner • Customize the Project View in the main window Practitioner

Overview • High User base in Engineering and Construction, although not

limited to this market • Collaborative, role based environment • Facilitates operational functionality

Training Options • Primavera Contract Management Implementation Boot Camp • Primavera Contract Management Release 14





Sample Question #1

Identify the true statement regarding the

Workspace drop down menu.

a) Drop-down to change how the project hierarchy is displayed

b) Access projects in a different Contract

Management database

c) Provides options that change the set of objects available in the Control Center

d) Allows the ability to change Role and View



Topic 2: Setting up and Working with Company Directory

Objectives Level

• Add a new company Practitioner

• Create contacts Practitioner

• Edit contact information Practitioner

• Distinguish between group and project contacts Practitioner

• Copy contacts from another project Practitioner

• Create distribution lists from contacts in a project Practitioner

• Designate companies or contacts as inactive Practitioner

Overview • Company Directory tracks names, address, phone numbers • Companies and contacts stored in database • Add Contacts at start of a project, maintain throughout the project






Sample Question #2

You are setting up the company directory at a client site. In which folder is the Company Directory located?

a) Logs

b) Communication

c) Contact Information

d) Project Information



Sample Question #3

You have created a new company, along with an abbreviation for that company. The Customer doesn’t like the abbreviation.

You attempt to modify the abbreviation, but are unable to do so. What is the problem?

a) You have selected the wrong company to modify

b) You do not have appropriate security to

modify

c) You cannot modify an abbreviation once it is entered

d) You can only modify abbreviations using

the Admin module



Sample Question #4

Identify two true statements regarding Key

Contacts.

a) Contract Management requires one person be designated as the Key Contact

b) Once a Key Contact is selected, it cannot be modified

c) By default, the first contact added

becomes the key contact

d) The Key Contact can modify project settings and add Users



Topic 3: Contract Management

Administration

Objectives Level

• Define access templates Practitioner

• Grant user access Practitioner

• Set up user accounts Practitioner

• Explain the purpose of content management Practitioner

• Manage user password settings Practitioner

• Importing Reports & Forms from a folder location Practitioner

Overview • Use Contract Manager Administration Application to set up and

maintain the application






Sample Question #5

Fill in the blank. An Access Template is _____.

a) a collection of security settings

b) a collection of document settings

c) a collection of project settings

d) a collection of RFI settings



Sample Question #6

You are implementing Contract Management at a client site. Where do you set the report and attachment locations?

a) Content Management

b) Template Users

c) Server Configuration

d) Approval Access

e) Module Access



Sample Question #7

Identify the true statement regarding Project

Rights.

a) Access Template rights are absolute

b) Project rights are governed by project templates

c) Project rights override the rights of an

access template

d) Project rights can be granted by Key Contact



Sample Question #8

Access by Company is also referred to as

_______________.

a) Project Level Security

b) User Level Security

c) Document Level Security

d) Contact Level Security



Topic 4: Creating a project

Objectives Level

• Create a new project using the add project wizard Practitioner

Overview

• “Project” is primary point of reference for non administration records • “Project” must be present to enter contract related data • “Project” has basic required parameters

Training Options

• Primavera Contract Management Implementation Boot Camp • Primavera Contract Management Release 14





Sample Question #9

You are setting up a project using the Add Project Wizard. The project is using the same key parties and information from another project.

Which screen allows you to copy information from another project?

a) Project

b) Contacts

c) Template

d) Key Parties

e) Schedule



Sample Question #10

Identify the field that must be unique in the

Project screen.

a) Title

b) Job Number

c) I.D.

d) Name

e) Project Number



Topic 5: Modify the Control Center

Objectives Level

• Customize the control center in the main window Practitioner

• Manage control center objects Practitioner

• Configure a workspace Practitioner

Overview

• Control Center is the primary user interface • Can be personalized • Collaboration point – see Actions and Alerts for contract items that are

due • Reports and Documents available

Training Options






Sample Question #11

What is the maximum number of role-based workspaces?

a) 5

b) 7

c) 9

d) 15

e) 12



Sample Question #12

Identify the true statement regarding My

Workspace View.

a) It is Role specific

b) It is Project specific

c) It is Company specific

d) It is User specific



Sample Question #13

You are a contact within a Company and a Project. You have customized your workspace to view Alerts.

You just came back from a meeting where an Medium Alert was discussed. However, this Alert did not show on your workspace. What is the problem?

a) The Alert was distributed to a group, and you were not in that group

b) The specific Alert was governed by a

security privilege you don’t have

c) You have not subscribed to Alerts for the project

d) You set up parameters that filtered out

everything except High Alerts



Topic 6: Track Document

Objectives Level

• Explain the distribution process Learner

• Create transmittals from distribution lists Practitioner

• Use the transmittal queue Practitioner

• Package a group of drawings as a set Practitioner

• Distribute drawings to project participants Practitioner

Overview • Record transmission of documents as they pass from one party to

another • Document information contained in Transmittal Log • Created automatically






Sample Question #14

Where in Contract Management does one generate transmittals based on the revision updates and distribution contacts of submittals and drawings?

a) Transmittal Log

b) Transmittal Queue

c) Transmittal Preferences

d) Transmittal Settings



Sample Question #15

What item would one click to view the details of this transmittal?

a) A

b) B

c) C

d) D



Topic 7: Communicate Project

Information

Objectives Level

• Document a telephone record Practitioner

• Enter a request for information Practitioner

• Record an answer to a request for information Practitioner

Overview • Communication key to project success • Starts with telephone conversations, and often followed up with

Requests for Information • All communications must be documented






Sample Question #16

You are the project manager and want to add records of project related conversations for future reference. You want to record the date, time, name of persons involved in the call.

What module would you use to complete this task?

a) Requests for Info

b) Letters

c) Meeting Minutes

d) Telephone Records

e) Notepads



Sample Question #17

Identify the functionality that will help track miscellaneous details, work items, comments and reminders.

a) Meeting Minutes

b) Correspondence Sent

c) Telephone Records

d) Notepads



Sample Question #18

Identify the functionality that provides of method of entering and sending “one-way communications” to project stakeholders

a) Ball in Court

b) Alert

c) Notices

d) Letters



Topic 8: Document Project Issues

Objectives Level

• Define an issue Practitioner

• Create an issue Practitioner

• Link documents and attachments to an issue Practitioner

• Document an issue by searching through project

documents and attachments Practitioner

Overview

• Track problems that must be resolved • Link documents to one or multiple issues • Use Issues log to assist with change order negotiations, provide

evidence for claims, and prevent or minimize claims

Training Options






Sample Question #19

Your Customer mentions that one of their highest pains is documenting project events that cause schedule delays and eventual budget overages.

Identify the Contract Management functionality that would help address this problem.

a) Notices

b) Telephone Records

c) Change Orders

d) Issues



Sample Question #20

Identify this screen:

a) Transmittal Log

b) Issue Log

c) Telephone Log

d) Safety Log



Sample Question #21

You have received an Alert regarding a high priority Issue. You are aware that there are multiple issues related to this new issue.

What Contract Management functionality will help you find all related issues?

a) Issues Log

b) Alerts

c) Control Center

d) Search



Topic 9: Contract and Trends

Objectives Level

• Add a contract Practitioner

• Distribute document values to the cost worksheet Practitioner

• Use trends to account for anticipated costs Practitioner

• Use Line Items, Lump Sum and Unit Price Practitioner

• Generate Material records Practitioner

• Set Cost options and Markup for Changes Practitioner

• Differentiate between Budget and Committed Practitioner

Overview

• Contract and Trends are docs and records in PCM • Contracts used with Cost Codes to create Project “Cost Worksheet” • Trends used to record reallocation of funds

Training Options






Sample Question #22

Identify the definition of a Budget Contract

a) Monies that have been allocated to be spent for performing work

b) Typically used to track Funding sources if

needed.

c) Monies that have been made available to complete a deliverable

d) Typically used to record the reallocation of

funds



Sample Question #23

You have a Budgeted Contract, and a Committed Contract. After reviewing change orders, you determine that additional funding will be required to complete the project as per spec.

Where is this done in Contract Management?

a) Trend Chart

b) Cost Worksheet

c) Line Items

d) Alerts



Sample Question #24

_________________ creates an additional section on the Cost Worksheet to track funding.

a) Custom Contract

b) Budget Contract

c) Trend

d) Line Item



Sample Question #25

After reviewing project status, RFIs, Alerts, and Notifications, you determine that Committed Contract funds must be reallocated to specific line items for the project.

How would you do this in Contract Management?

a) Create a custom section on the cost worksheet

b) Update a lump sum contract dates with a

linked P6 schedule

c) Modify project preferences for cost codes

d) Create a trend document and distribute its costs to the Worksheet



Topic 10: Manage Project Costs

Objectives Level

• Define the cost process in a project Practitioner • View a cost coding structure Learner • Define the cost worksheet Practitioner • Explain how document values are distributed Practitioner • View the source documents from a cost code Learner

Overview

• Defined Cost Code structure along with Cost Worksheet • Analyze budgeted, committed, and actual project costs • Enables robust project cost reporting

Training Options






Sample Question #26

By default, what folder contains the Cost

Worksheet?

a) Project information

b) Communications

c) Contract Information

d) Logs



Sample Question #27

Your Customer wants to be able to view costs grouped by specific financial management organization's requirements, in layouts and custom reports.

What Contract Management functionality would you recommend?

a) Committed Costs

b) Project Settings

c) Cost Code Definitions

d) Cost Worksheet



Sample Question #28

Identify two data components that define cost codes.

a) Name

b) Finish

c) Description

d) Owner

e) Project



Topic 11: Award Procurement Items

Objectives Level

• Document bids Practitioner

• Compare bids Practitioner

• Award procurement items Practitioner

Overview

• Used to log, track and evaluate bid documents • Also used post bid award to maintain bid documentation

Training Options






Sample Question #29

Identify two valid status for each scope item and sub item in a bid.

a) Plug

b) Approved

c) Suspended

d) Incomplete

e) Cancelled



Sample Question #330

You have made decisions regarding the award of bids to contractors. You click <Award this Item.> What happens next?

a) Notifications are sent to contractors of the award

b) Alerts are sent to project team members of

the award

c) The Award Contract/PO Wizard is launched

d) Committed Budget Line Items are marked as

“awarded”



Topic 12: Payment Requisitions and

Invoices

Objectives Level

• Determine requisition options Learner

• Generate a requisition from a contract Practitioner

• Create a schedule of values Practitioner

• Balance the requisition Practitioner

• Retrieve approved change orders Practitioner

• Record status for requisitions Practitioner

• Distribute actual cost to the worksheet Practitioner

Overview

• Prepare and negotiate monthly payment requisitions • Use Invoices tab of contract or PO to record invoices

Training Options






Sample Question #31

What does the Schedule of Values enable you to do?

a) Establish tax calculations

b) Type values that represent work completed for a payment requisition

c) Copy the line items and their associated cost

codes

d) Certify the requisition



Sample Question #32

Identify two functions available in the Requisitions project settings.

a) Choose a method of calculating retainage

b) Generate the initial payment requisition

c) Certify the requisition

d) Establish tax calculations

e) Distributes the cost to the cost codes



Sample Question #33

Identify the true statement regarding recording invoices.

a) You can record individual line items or retainage

b) You can distribute the cost to multiple cost

codes

c) Invoices distributed to Budget are shown as Actuals Received

d) Invoices distributed to Commitments are

shown on the Cost Worksheet



Sample Question #34

Identify this screen.

a) Line Items

b) Requisitions

c) Purchase Orders

d) Invoices

For Oracle employees and authorized partners only. Do not distribute to third parties. ©

2012 Oracle Corporation – Proprietary and Confidential

Topic 13: Log and Track Submittals

Objectives Level

• Document submittal items and packages Practitioner

• Assign status submittals Learner

• Identify the responsible part (Ball in Court) Learner

• Incorporate multiple reviewers Learner

• Create transmittals from submittals Practitioner

• Set up an approval process Practitioner

• Configure the approval process for a document Practitioner

• Use an approval process Learner

• Use Dunning letters to notify participants Learner

Overview • Submittals sent to project participants for review and approval • Track compliance with the contract • Trace historical dates from initial submission to final approval






Sample Question #35

What are submittals?

a) Items within the contract

b) Daily reports

c) Items within the project requiring approval

d) Materials within a contract



Sample Question #36

Identify two true statements regarding submittals.

a) Workflows can be assigned to submittals

b) Access Submittal Packages log from the

Workspace

c) Templates must be created manually for each individual submittal

d) The name of submittal packages must be

changed for multiple review cycles

e) Individual submittals can be managed as a group



Sample Question #37

You have created a submittal to be reviewed by participants in the project team. You look into the workflow and note that there is only one person included as part of the review.

What is the problem?

a) You have not indicated a Key Contact for the Company

b) You did not add all of the submittals into a

package

c) You did not check “Multiple Reviewers” before the workflow was created

d) The submittal has already been approved



Sample Question #38

You have attached a document to a project. You need to make changes to the document. You open it and make changes, and attempt to save the document.

What happens next?

a) You will be prompted to save as another file name and then re-attach

b) The filename will automatically be appended

with a version

c) You will receive an error message, as documents are read only

d) The changed document will be automatically

routed for approval



Sample Question #39

Your Customer mentions that they have issues with determining who might be holding up a submittal.

Identify the Contract Management functionality that addresses this issue.

a) Submittal Package

b) Submittal Reviewer

c) Submittal Tracking

d) Submittal Control



Topic14: Track Drawings

Objectives Level • Record and view drawing logs Learner • Create transmittals from distribution lists Practitioner • Use transmittal queue Learner • Package a group of drawings to the drawing set Learner • Add multiple drawings to the drawing set Practitioner • Distribute drawings to project participants Learner

Overview • List of all drawing information for a project • Helps to expedite distribution of documents • Located in the project’s Log folder






Sample Question #40

Identify this screen.

a) Issues Log

b) Transmittal Log

c) Drawings Log

d) Telephone Records Log



Sample Question #41

Where would one specify the contact person responsible for a drawing, as well as the priority and phase of a drawing?

a) Drawings Log Details tab

b) Drawings Log Attachments tab

c) Drawings Log Revisions tab

d) Drawings Log Status tab



Sample Question #42

You want to generate a new drawing. What action must you perform prior to attempting to generate a new drawing?

a) Duplicate the drawing

b) Open the drawing

c) Save the drawing

d) Approve the drawing



Sample Question #43

Your Customer mentions that one of their most time consuming activities is sending individual drawings out for review to project participants.

What Contract Management functionality would you recommend to respond to this requirement?

a) Submittal packages

b) Drawing Sets

c) Drawing Distribution

d) Change Management



Topic 15: Record Project

Communications

Objectives Level

• Create daily reports Practitioner

• Document daily progress Practitioner

• Generate daily reports and meeting minutes Learner

• Record and print meeting minutes Learner

Overview • Key benefit for implementing Contract Management • Reports – daily history of project events • Track equipment, labor crews, material delivery records • Record details of progress meetings • Identify responsible parties for each item of business






Sample Question #44

By default, in which folder is the Daily Reports module located?

a) Project Information

b) Communication


d) Logs



Sample Question #45

By default, in which folder is the Meeting Minutes module located?

a) Project Information

b) Communication


d) Logs



Sample Question #46

Identify two functions under the Communications

Folder.

a) Requests for Information

b) Drawing Logs

c) Alerts

d) Non compliance Notices

e) Documents



Sample Question #47

Identify the functionality that will help track miscellaneous details, work items, comments and reminders

a) Meeting Minutes

b) Correspondence Sent

c) Telephone Records

d) Notepads



Topic 16: Change Management

Objectives Level • Describe the change management workflow process Learner • Define change management phases Practitioner • Define project settings for document flow Practitioner • Save versions of documents Learner • Create, link and reference change documents Practitioner • Trace estimated, quoted, negotiated and Practitioner

final change values

Overview • Central location for entry of all supporting documents between

budgeted and committed contracts • Accurately reflects the change process






Sample Question #48

Your client wants to take advantage of version control in Contract Management. Where do you set the document versioning and repository settings?

a) Project Information folder

b) Companies module

c) Change Orders module

d) Issues module

e) Contract Management Administration



Sample Question #49

The three Contract Management modules related to Change Management are Change Management, Change Orders, and

______________.

a) Contracts

b) Budgets

c) Trends

d) Proposals



Topic 17: Customize the View in the

Log Window

Objectives Level

• Create a layout Learner

• Filter a layout Learner

• Sort a layout Learner

• Group a layout Learner

• Export logs to Excel Learner

• Customize project and document view Practitioner • Create custom fields Practitioner

• Use custom fields Practitioner

Overview • Define filter, group and sort criteria • Save selections as a layout • Apply saved layouts to a log window • Layouts are saved to the Contract Management database






Sample Question #50

What is the purpose of the Layout?

a) Customizes the view in the Control Center

b) Customizes the view in the workspace window

c) Customizes the view in the log window

d) Customizes the view in the project view

window



Sample Question #51

Identify the TRUE statement related to Forms.

a) Forms are printed in rtf format

b) Cost Worksheet is a specific Form

c) Dashboards can be used in Form design

d) Each document is printed to a Form



Sample Question #52

Your Customer wants to display only a specific set of information in a log. What functionality would you suggest to the Customer?

a) Create a custom field

b) Create a layout

c) Create a filter and apply it to a layout

d) Create a custom report



Exam Registration • How to register for the exam?

You can register for all Oracle certification exams with Pearson VUE. Before a registration can be submitted, a Pearson VUE profile must be created using your Company ID. Your Company ID can be obtained by contacting your local Oracle Partner Business Center or by signing in to your OPN account. Your Company ID is located in the section on the right under "Company information".

Please follow these instructions in order to properly set-up your Pearson VUE account for the first time.

• Have you completed an Oracle Certification Exam in the past?

Due to systems enhancements, each partner who has completed an Oracle Certification Exam will need to update their Pearson VUE profile in order to receive credit and for those records to appear in the OPN Competency Center.

• How to get full recognition as Certified Implementation Specialist?

To get full recognition as a Certified Implementation Specialist you need to:

A. Update your Pearson VUE profile with your Company ID

B. Activate your Certview Account

Please follow these instructions and your records will be properly recorded.



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