principles of planning - eastwood...
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PRINCIPLES OF PLANNING
PRINCIPLES OF PLANNING
©Copyright 2007 by Eastwood Harris Pty Ltd. No part of this publication may be reproduced or used in any form or by any method without the written permission of the author.
This presentation was developed by Eastwood Harris Pty Ltd for Laing O’Rourke Pty Ltd. This presentation contains copyright material from other publications created by Eastwood Harris Pty Ltdcontains copyright material from other publications created by Eastwood Harris Pty Ltd.
For further information please contact:Paul E HarrisDirectorEastwood Harris Pty LtdP.O. Box 4032Doncaster Heights 3109Victoria AustraliaPhone: [61] 03-9846-7700Mobile: [61] 04-1118-7701Fax: [61] 03-9846-7900Email: [email protected]: www.eh.com.au
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The instructor will outline:
Emergency Evacuation – the emergency evacuation procedures for the building.
Timings – the course timetable.
Meals – catering arrangements
Mobile Phones – please turn your mobile phones off or switch to silent.
Conduct of course – This course is lead by you instructor is based on a Power Point presentation. There are group exercises that you will asked to conduct in groups to practise the skills demonstrated in this coursepractise the skills demonstrated in this course.
Introductions – After the instructor has introduced himself you will be asked to:
Introduce your self
Your position and projects you are currently working on
Your experience in project planning, scheduling and control.
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Plans are often created to meet contract requirements:1. They are used to keep the client happy and off the Project Managers back,2. They are left in the bottom drawer, 3. Only updated to meet reporting requirements and4. Are not used to manage the project.
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Risk AnalysisThe process of planning a project may identify risks and this process may result in a requirement for risk mitigation tasks to be added to the schedule before it is submitted for approval. A Risk Log is usually created and as risks are identified they are added to the Risk Log where they are managed. Risk ManagementThis is the process that should be continued throughout a project’s life. The Risk Log should be regularly reviewed and responses updated if necessary. AS/NZS 4360:2004 is a good guide to managing risks.Stakeholder AnalysisA schedule is not complete unless it has included all the project tasks and all the work that has to be undertaken by people outside the project team. It is important that a stakeholder analysis is undertaken and all stakeholder activities are included A schedule will normally calculate a Criticalundertaken and all stakeholder activities are included. A schedule will normally calculate a Critical Path but this calculation may be incorrect if all the tasks are not included in the schedule. Therefore, tasks such as client review and approval of documents and plans or statutory applications and approvals must be included for the schedule to be completed and calculated correctly. Stakeholder ManagementThis process should be continued throughout the project life and the Communications Plan is the normal method of managing stakeholders.
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If a programme is to be updated every month then try to avoid activities greater than one month long and then the activity should be started one period and complete the next.
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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION
Eastwood Harris
WORKSHOP 5 - QUESTION Assuming that the start of the first activity is on 1 April and the project is working 7 days per week:
1. Calculate the Early Dates, Late dates and Total Float on the picture below. 2. Draw a Gantt Chart on the next page.
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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION
Eastwood Harris
WORKSHOP 5 – QUESTION CONTINUED
PRINCIPLES OF PLANNING
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Many project fail because:- A programme is not created, or- A poor programme is created, or- The programme is not used to manage the project.
Programming tends to be the worst performed project management skill and surveys by companies such as Standish indicate that twice as many project failures can be attributed to poor programming than any other factor.
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The Data Date is known by a number of other terms including Status Date, Current Date, Report Date, Update Date and As-of-Date.
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Many companies keep historical records in document titled Lessons Learned Reports, or End Project Reports or Project Close Out Report. The information for these reports is used to improve the ability of the company to prepare tenders and perform work. These documents are prepared from project reports and other sources such as the Issues Log and Risk Log. It is important that these reports are continued right to the end of the project so the final picture is known.
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There is only so much that can be done with a programme, but any changes made to the programme must be agreed to by the stakeholders.-Contingent time must not be reduced without the project managers knowledge-Work should not be programmed in parallel unless it is possible to do the work safely.-Shortening of the durations of activities by increasing resources should only be done if the resources are available and they can all work effectively and safely in the area.-Be careful with long shifts as people quickly become burnt out working long hours.-Changing the method of executing such as changing from cast-in-situ concrete to pre-cast concrete may resolve problems.
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