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How to View and Print the Room Export Report

To view and print the Room Export Report from the Space Management Module, first log into Archibus using your NinerNet Username and Password.

1. Select the Archibus Space Management tab, then select your Space Manager Role (Figure 1& 2).

Figure 1: Space Management Module Figure 2: Space Manager Roles

2. Once the task list displays, select Room Export located under the Reports heading (Figure 3).

 Figure 3: Room Export report task

 

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3. After selecting the Room Export task, the search console will display allowing you to select Building Code, Sub-Department, etc. to narrow the search for your report details (Figure 4). By selecting the green ellipse button beside the field, you may search the data list (Figure 5).

Figure 4: Room Export Search Console

Select the green ellipse button beside each field to view the data list and select your criteria.

 

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 Figure 5: Filtering the Building Code list

4. Selecting the down red arrow filter button will filter the list according to the information that was entered (Figure 6). Select your building code/name to populate the search console Filter the room data list further, if needed, by selecting a department, sub-department code, room category, discipline, etc (Figure 7).. After completing the search criteria, select the Search Now button located in the upper right corner of the windowpane (Figure 8).

Figure 6: Filtered results for Building code list

Figure 7: Using the Search console

Select the red down arrow to filter the data list after entering your search criteria.

The building and department names will display below each field.

 

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Figure 8: Selecting the Search Now button

5. Once the Search Now button is selected, the Room Details Export area will display the information associated with the selected Search criteria (Figure 9).

Figure 9: Room Export Details filtered according to selected criteria

6. Next, select the room items from the list within the Room Details Export that you wish to display in your report (Figure 10). If you wish to select to view all the data, select the first check box in the column heading (Figure 11).

Once you have entered your search criteria using the ellipse buttons, select the Search Now button to filter the room details.

 

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Figure 10: Selecting specific room codes for the report

Figure 11: Multi-selection of all rooms for the report

Individually select the check box of the items you wish to view in your report.

You may also bulk select all the items by selecting the first checkbox in the field heading

After selecting the items for your report, select the PDF button to view in PDF format

 

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7. Next, select the PDF button located in the upper corner of the Room Details Export window to view/print the information in PDF format (Figure 11). The report will automatically display for viewing/printing if the report is 80 pages or less (Figure 13). 8. Note: If the report, however, is larger than 80 pages, you will need to select a page button in 80-page increments before viewing and printing the report (Figure 12). After selecting the Page button, i.e. “Page 1-80”, the pages will display in PDF report format (Figure 13).

Figure 12: Room Export Page Selection

9. Once the Room Details report displays in PDF format, select one of the icons located within the upper left corner of the report to print or save the report (Figure 13).

11. Repeat these steps to print and view the remaining pages of the report, if needed.

Figure 13: Room Details PDF

If your report is over 80 pages you will need to select the page button to view / print your report in 80-page increments.

Select the print or save icon to save or print your room detail report.

 

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12. Note: The room details may also be exported into an Excel Spreadsheet. After using the search console to filter the room information and selecting (using the check boxes) the room information for the report, select the XLS button located in the upper right corner of the filtering the Room Details Export window (Figure 14).

Figure 14: Exporting the Data to Excel Spreadsheet

13. When the File Download displays, select “Open” (Figure 15).

14. The Room Details Export will display. Select the Save button located in the upper left corner of the window to save the report (Figure 16).

Figure 15: File download box

Your select room details information may also be exported to a spreadsheet for viewing and printing by selecting the XLS button.

Select open to open and view the data in spreadsheet format.

 

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Figure 16: Room Details Export

Select the save button to save your spreadsheet.