proceedings of grand rapids community college …€¦ · 6) blanket purchase order issued to...

PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, SEPTEMBER 15, 2014

I. ORDER OF BUSINESS

A. Meeting called to order at 4:15 p.m., Bert Bleke in the chair.

Present: Anderson, Bailey, James, Ryskamp, Verburg, Bleke – 6

Absent: Stewart

B. Introduction of Guests

None at this time.

C. Review and Approval of Agenda

Motion by Bailey, seconded by James to approve the agenda as presented. Motion

carries. 6-0

14:42

14:43 September 15, 2014

D. Open Comments

None at this time.

E. Special Order of Business

Local Strategic Value Resolution

14:44 September 15, 2014

14:45 September 15, 2014

14:46 September 15, 2014

14:47 September 15, 2014

14:48 September 15, 2014

Motion by James, seconded by Trustee Bailey to approve the resolution as presented. Motion

Carries 6-0.

14:49 September 15, 2014

II. MONITORING REPORTS

F. Report (s)

Student Success Indicator Report – Number of articulated programs and pre-

major programs: Presented by Laurie Chesley.

Executive Limitations – Treatment of People monitoring report: Presented

by Cathy Wilson

Motion by Trustee Bailey, supported by Trustee Anderson to accept

the monitoring report as presented. Motion carries 6-0.

Finance Update – Presented by Lisa Freiburger

III. UPDATES

G. Student Report

Student Alliance Update – presented by Arielle Brown.

H. Foundation Update

None at this time.

I. Board Chair Update

None at this time.

J. President’s Report

Spectacular 100th anniversary events Picnic and upcoming Carter visit.

Enrollment update – we may be reaching the floor in our enrollment.

President Ender again thanked facilities and IT staff for all of their work

this summer.

K. Faculty Association Update

None at this time.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board

Proclamation from the City of Grand Rapids proclaiming September 21, 2014 as

Grand Rapids Community College Day.

14:50 September 15, 2014

14:51 September 15, 2014

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from August 18, 2014 Board Meeting

Grants GRCC received from August 1, 2014 to August 30, 2014.

o $99,425 was received from the U.S. Department of Education for

the continuation of the Child Care Access Means Parents in

School program FY 2014-2015.

PERSONNEL REPORT

(Includes in-process transactions through 9-8-14)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Christopher Remley Experiential Learning ESP Support Professional

8-18-14 New to college

Amy Kudrna Physical Science Faculty Assistant Professor, Full time/temp

8-21-14 Was adjunct

Jennifer Klutts Athletics Faculty Softball Coach 9-8-14 Current adjunct

Separations

Financial Transactions

Brit Price Physical Science Faculty Professor 8-13-14 Resigned

Sara Brooks Admissions and Enrollment

Meet and Confer Urban

Enrollment &

Dual Enrollment

Coordinator

8-21-14 Resigned

Megan Stewart Instructional Support (ISIS)

Meet and Confer Instructional Designer II

8-29-14 Resigned

Scott Merlo Campus Police Meet and Confer Lieutenant 9-19-14 Resigned

Jennifer Mitchell Work First/JET Meet and Confer Employment Training Specialist – PATH

9-30-14 Grant Ending

14:52 September 15, 2014

D. Financial Transactions

(August 1 - 31, 2014)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order change notice issued to provide executive search firm services

for the Provost. Order increased $10,000 from $61,000 to $71,000.

Requestor: Kathyrn Mullins – President/Trustees

Expenditure: $10,0000.00/$71,000.00

Disposition: New Purchase

Supplier: AGB Search LLC

Washington, DC

Bid: No, single source.

2) Purchase order issued to provide utility payments for main and extended

campus fiber optic connectivity.

Requestor: Donovan Wallace – Information Technology

Expenditure: $15,709.68

Disposition: Recurring Purchase

Supplier: Grand Rapids City Treasurer

Grand Rapids, MI

Bid: No, sole source.

3) Purchase order issued to provide annual maintenance subscription for WEAVE

Online (comprehensive software application).

Requestor: David Anderson – Information Technology



Supplier: Centrieva, LLC

Glen Allen, VA

Bid: Yes, RFQ #1112-5229, previously reported.

4) Blanket purchase order issued to provide payment for Fox 17 “Classroom of the

Week” sponsorship.

Requestor: Leah Nixon - Communications



Supplier: WXMI Fox 17

Grand Rapids, MI


5) Blanket purchase order issued to provide cable TV recruitment advertising

(targeting West Michigan and the Lakeshore).



14:53 September 15, 2014


Supplier: Charter Media

Milwaukee, WI


6) Blanket purchase order issued to provide cable TV recruitment advertising

(targeting West Michigan).




Supplier: Comcast Spotlight

Philadelphia, PA


7) Blanket purchase order issued to provide fuel and vehicle supplies/accessories

for the GRCC fleet.

Requestor: Mansfield Matthewson



Supplier: WEX Bank

Carol Stream, IL

Bid: No, NJPA consortium agreement.

8) Blanket purchase order issued to provide PeopleSoft consulting services.

Requestor: David Anderson – Information Technology



Supplier: Sierra Cedar

Alpharetta, GA

Bid: Yes, RFP #1314-4246B

b. Other Special Funds

1) Purchase order change notice issued to provide patient simulator heads for use

with simulator chairs in the Dental department. Order increased $5077.50, from

$5077.50 to $10,155.00.

Requestor: Jeff Danner - Workforce Development

Expenditure: $5,077.50/10,155.00 (42-2821)


Supplier: Practicon Inc.-Frasaco

Greenville, NC

Source of Funds: Plant Fund

Bid: Yes, RFQ #1314-11055A, previously reported.

2) Purchase order issued to replacement valves for an air handling unit in the Ford

Fieldhouse.

14:54 September 15, 2014

Requestor: Thomas Smith - Facilities

Expenditure: $11,450.00 (42-2330)


Supplier: Trane Commercial Systems

LaCrosse, WI



3) Purchase order issued to provide annual maintenance subscription for

Continuity

Spectrum software.

Requestor: Julie Parks – Workforce Development

Expenditure: $14,821.00 (15-2271)

Disposition: N/A

Supplier: Plexus Systems

Irvine, CA

Source of Funds: Designated Funds


4) Blanket purchase order issued to provide payment for Ed2Go online fees.


Expenditure: $18,000.00 (15-2271)

Disposition: N/A

Supplier: Education to Go

Chicago, IL



5) Blanket purchase order issued to provide payment for ACT workkeys tests.


Expenditure: $19,000.00 (15-2271)

Disposition: N/A

Supplier: ACT

Iowa City, IA



6) Blanket purchase order issued to provide annual Blackboard Transact hardware

support.

Requestor: Paulo Teles

Expenditure: $20,000.00 (14-2359)


Supplier: Blackboard

Washington, DC

Source of Funds: Auxiliary Funds

14:55 September 15, 2014


7) Purchase order change notice issued to provide ADEC mobile simulators for use

in the Dental department modeling lab. Order increased $27,991.50, from

$35,646.00 to $63,637.50.

Requestor: Jeff Danner - Workforce Development

Expenditure: $27,991.50/$63,637.50 (42-2822)


Supplier: Patterson Dental Supply

Grand Rapids, MI


Bid: Yes, RFQ #1314-11055A, previously reported.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

14:56 September 15, 2014

14:57 September 15, 2014

14:58 September 15, 2014

14:59 September 15, 2014

14:60 September 15, 2014

14:61 September 15, 2014

14:62 September 15, 2014

14:63 September 15, 2014

14:64 September 15, 2014

14:65 September 15, 2014

14:66 September 15, 2014

14:67 September 15, 2014

Motion by Trustee Anderson, supported by Trustee Ryskamp to approve the above items as

presented. Motion carries 6-0.

VI. ACTION ITEMS

M. Purchasing Items over $100,000

a. General Fund

No purchases for August 2014.

b. Other Special Funds

No purchases for August 2014

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

VII. OPEN COMMENT

None at this time

VIII. FINAL BOARD COMMENTS

Trustee Ryskamp – Thanks for the reports tonight. Convocation and Picnic were very

uplifting – amazing 100 year history.

Trustee Bailey – Sincere thank you to everyone who has worked on the 100th anniversary

events. Appreciates all who participated in the cultural audit and the pace survey – very

important work. Thanks to all for the preparation that is taking place around financial

sustainability.

Trustee Verburg – Very much enjoyed the convocation and seeing faculty in their regalia.

Enjoyed the picnic – the food was great and it was good seeing all the people that

attended.

14:68 September 15, 2014

Trustee James – Thanks to staff for their reports. This is an exciting time to be on the

board, as we celebrate 100th anniversary. Thank you to the college family – without you

there would be no 100 years.

Trustee Stewart – AFP Monitoring Report was purposeful, methodical, and imaginative.

Trustee Anderson – Thank you for the reports. Seeing all of the work come together for the

gala is amazing. She took a tour of the new dental labs here on campus – they are state of

the art.

IX. ADJOURNMENT

The Board adjourned at 5:35 p.m.

No further business was discussed.

_________________________________________

Secretary

proceedings of grand rapids community college …€¦ · 6) blanket purchase order issued to...

Documents