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Programme overview and 1st call for modular projects Malta National Contact Point Leonie Aquilina Xuereb, 17-18 September 2015

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Page 1: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Programme overview and 1st call for modular projects

Malta National Contact Point Leonie Aquilina Xuereb, 17-18 September 2015

Page 2: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

13 States and 57 regions from the Mediterranean coastal area

10 EU Member States + 3 EU candidate/potential candidate countries (IPA)

3 EU cooperation regions newly joining (Lisbon-Tejo Valley, Midi-Pyrénées, Aosta Valley)

Interreg MED Cooperation Area

Page 3: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Scope

Optimising existing results achieved in the previous period as well as facilitating new cooperation frameworks for all partners situated in the programme cooperation area

Key cooperation principles:

• Thematic concentration

• Result-orientation

• Transnationality

• Territorial relevance

• Sustainability

• Transferability

• Capitalisation

Page 4: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Scope

To support the sharing of experiences, knowledge and the improvement of public policies between national, regional and local authorities and other territorial actors of the MED area eligible regions

To contribute to the long term development of the Mediterranean area

To strengthen transnational cooperation between regions and participating countries

The new programme should contribute to improve the lives of those who share the MED territory

Page 5: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Budget

Contribution:

ERDF - €224,322,525 million

IPA - €9,355,783 million

Co-financing rates for ERDF Partners (including SMEs applying the de minimis regulation):

85% ERDF - 15% national

Co-financing rates for Private ERDF Partners concerned by State Aid and applying GBER:

50% ERDF - 50% own funds

Page 6: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

PRIORITY AXIS 1:

Promoting Mediterranean

innovation capacities to develop smart and sustainable growth

PRIORITY AXIS 2:

Fostering low carbon strategies and E.E. in

specific MED territories: cities, islands and remote areas

PRIORITY AXIS 3:

Protecting and promoting

Mediterranean natural and cultural resources Areas

PRIORITY AXIS 4:

A shared Mediterranean Sea

71,7M€ ERDF 44,8 M€ ERDF 76,2M€ ERDF

17,9M€ ERDF Three thematic priority axes

One territorial priority axis

Page 7: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

PRIORITY AXIS 1 Promoting Mediterranean innovation capacities to develop smart

and sustainable growth

Subthemes (broad-scoped):

• Blue Growth

• Green Growth

• Creative and Cultural Industries

• Social Innovation

OBJECTIVE To increase transnational activity of innovative clusters and network of key sectors of the MED area

ERDF: €71.7M €

Page 8: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

PRIORITY AXIS 2 Fostering low-carbon strategies and energy efficiency in specific MED territories: cities, islands and rural

areas

Objective 2.1 – Energy Efficiency in Public Buildings To raise capacity for better management of energy in public buildings at transnational level

Objective 2.2 –Renewable Local Energy Sources To increase the share of renewable local energy sources in energy mix strategies and plans in specific MED territories

Objective 2.3 – Sustainable urban Transport To increase capacity to use existing low carbon transport systems and multimodal connections among them

ERDF: €44.8M €

Page 9: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

ERDF: €76.2M €

PRIORITY AXIS 3 Protecting and promoting Mediterranean natural and cultural resources

Objective 3.1 – Coastal and Maritime Sustainable Tourism To enhance the development of a sustainable and responsible coastal and maritime tourism in the MED area

ERDF: €44.8M €

Objective 3.2 – Management and networking of protected areas To maintain biodiversity and natural ecosystems through strengthening the management and networking of protected areas

Page 10: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

PRIORITY AXIS 4 Enhancing Mediterranean governance

ERDF: €17.9M €

Objective - To support the process of strengthening and developing multilateral coordination frameworks in the Mediterranean for joint responses to common challenges

Page 11: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

The Modular approach

The modules :

Module 1: STUDYING: designing common approaches & strategies at TN

Module 2: TESTING: Pilot demonstration actions

Module 3: CAPITALISING: Transfer, dissemination and capitalisation.

The modular projects:

The horizontal projects: 1)community building, 2)joint communication, 3)joint capitalisation/transfer

The modules :

Module 1: STUDYING: designing common approaches & strategies at TN

Module 2: TESTING: Pilot demonstration actions

Module 3: CAPITALISING: Transfer, dissemination and capitalisation.

The modular projects:

The horizontal projects: 1)community building, 2)joint communication, 3)joint capitalisation/transfer

Single Modules Combination of Modules.

Focus on synergies mechanisms, thematic communities

Page 12: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Single-module

M1 Studying

M2 Testing

M3 Capitalising

Expected outputs (non exhaustive)

SWOT analysis; state of the art; benchmarking analysis; models; action plans; strategies; instruments

Preliminary and feasibility studies (if needed); pilot activities (including methodology for implementation and testing phases); evaluation; plan of results transferability

Policy recommendations; Memorandum of Understanding; agreements; procedures and regulatory proposals; charters; protocols

Duration 18 months 30 months 18 months

Budget Up to 600 K € 1.2 – 2.5 M € 0.6 – 1.2 M €

Partnership Max 8 PP, institutional and scientific partners

Max 10 PP, operational and institutional partners

Max 8 PP, mainly institutional or networks partners

Page 13: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Multi-module

As a

M1+M2 Studying & testing

M2+M3 Testing & capitalising

M1+M2+M3 Integrated Projects

Expected outputs (non exhaustive)

SWOT analysis, state of the art, benchmarking analysis, models, action plans, strategies, instruments pilot activities (including methodology for implementation, testing and evaluation phases), plan of results transferability

Preliminary and feasibility studies (if needed), pilot activities (including methodology for implementation, testing and evaluation phases), plan of results transferability policy recommendations, Memorandum of Understanding, agreements, procedures and regulatory proposals, charters, protocols

SWOT analysis, state of the art, benchmarking analysis, models, etc. pilot activities (including methodology for implementation, testing and evaluation phases), transferability policy recommendations, Memorandum of Understanding, agreements, procedures etc.

Duration 36 months (M1: 15 m / M2: 21 m)

36 months (M2: 21 m / M3: 15 m)

48 months (M1: 15-m / M2: 21 m / M3: 12 m)

Budget 1.8 – 3 M € 2.5 – 3.6 M € 3.6 – 6 M €

Partnership Max 12 PP, institutional, operational and scientific partners

Max 12 PP, institutional, operational partners and networks

Max 15 PP, institutional, operational and scientific partners and networks

Page 14: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 1 - Innovation Specific

Objective

To increase transnational activity of innovative clusters and

networks of key sectors of the MED area

(First call: circa 24.3 M€ (ERDF))

Result Indicator Share of innovative clusters offering to their members a consolidated

mix of transnational activities in key sectors of the MED area

Main Focus Blue Growth Green Growth

Blue Energy Renewable Energy

Fishing & Acquaculture Energy Efficiency

Maritime Surveillance Waste Management / Recycling

Biotechnologies Smart cities

Coastal and maritime tourism Eco-innovation

Social Innovation Cultural & Creative

Open Data

Social entrepreneurship

Public Sector Innovation

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 2 projects

about 6 projects

about 3 projects

M1 + M2

M2 +M3

about 4 projects

about 2 projects

Page 15: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 2 – Low Carbon Economy

Specific

Objective 2.1

To raise capacity for better management of energy in public

buildings at transnational level

(First call: circa 8.6M€ (ERDF))

Result Indicator Share of regional, subregional and local energy efficiency plans including

adapted measures for public building stock

Main Focus 1. Assessment and Implementation of Sustainable Energy policies, urban plans and

measures of the Interreg MED territory.

2.Innovative Financial mechanisms to improve EEB in a Regional and Local Level.

3.Energy Strategies, management models and Solutions for deep renovation or even Nearly

Zero energy buildings in public buildings.

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 1 projects

about 2 projects

about 1 projects

M2 + M3 about 2 projects

Page 16: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 2 – Low Carbon Economy Specific

Objective 2.2

To increase the share of renewable local energy sources in

energy mix strategies and plans in specific MED territories

(islands and rural areas)

(First call: circa 8.6M€ (ERDF))

Result Indicator Share of renewable energy from local sources, in energy mix of MED

islands and rural areas

Main Focus 1. Reinforcing the capacity of public authorities to plan, implement and monitor sustainable energy

policies, plans and related measures.

2. Unblocking current technical and administrative barriers impeding a higher share of local

Renewable Energy.

3. Removing market barriers aiming at facilitating the integration of large, medium and small

energy supply systems mostly based on renewable energy.

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 1 projects

about 2 projects

about 1 projects

M2 + M3 about 2 projects

Page 17: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 2 – Low Carbon Economy

Specific

Objective 2.3

To increase capacity to use existing low carbon

transport systems and multimodal connections among

them

(First call: circa 8.6M€ (ERDF))

Result

Indicator

Share of urban plans including low carbon transport and multimodal

connection soft actions

Main Focus Sustainable Urban Mobility Plans (SUMPs) or measures in the Mediterranean,

implementing services for tourists, passengers and freight aiming to preserve its

natural-cultural heritage and social cohesion, which makes the Mediterranean cities

unique and attractive.

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 1 projects

about 2 projects

about 1 projects

M2 + M3 about 2 projects

Page 18: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 3 - Environment Specific

Objective 3.1

To enhance the development of a sustainable and responsible

coastal and maritime tourism in the MED area

(First call: circa 13.7M€ (ERDF))

Result

Indicator

Level of sustainability of tourism in MED coastal regions

Main Focus 1. How to integrate tourism development into wider strategies?

Tourism in Integrated Coastal Zone Management (ICZM)

Tourism in Maritime Spatial Planning (MSP)

Tourism in integrated regional development policies

2. How to enhance sustainable and responsible tourism management?

improving planning and management of coastal tourist destinations

preventing negative impacts on natural and cultural heritage

promoting an innovative, sustainable and high quality offer

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 2 projects

about 2 projects

about 2 projects

M1 + M2

M2 + M3

about 2 projects

about 2 projects

Page 19: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Axis 3 - Environment Specific

Objective

3.2

To maintain biodiversity and natural ecosystems through

strengthening the management and networking of protected areas (First call: circa 11.45M€ (ERDF))

Result

Indicator

Share of protected areas meeting their conservation goals and objectives

(thanks to their improved management)

Main Focus 1. To strengthen better integration of protected areas in national, regional and local

territorial development strategies through awareness raising on protection of fragile

areas, including generating policy-making support

2. To strengthen networking of protected areas through supporting more intensive

cooperation between competent public authorities and key stakeholders

3. To improve monitoring and management of protected areas through supporting

scientific, technical and management knowledge base for the monitoring of pressures

and impacts on ecosystems, including efficient governance of protected areas

Modules M1 – Studying

M2 – Testing

M3 – Capitalising

about 2 projects

about 2 projects

about 2 projects

M1 + M2

M2 + M3

about 2 projects

about 1 projects

Page 20: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Modular Projects

Opening of the Call: 1st September 2015 Closing of the call: 2nd November 2015

1st deadline: Validation of the application form by: November 2nd, 2015 at noon – 12.00 (GMT + 1)

2nd deadline: Upload of compulsory annexes by: November 9th , 2015 at noon – 12.00 (GMT + 1)

Evaluation (2 assessment phases): Early 2016 Expected approval: June 2016 Projects expected to start: September 2016

Page 21: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Horizontal Projects

Promote networking of the “modular" projects: ‘community’

Create synergies between the projects

Secure technical development and transferability of project results

Provide qualitative and quantitative analysis

Promote thematic sections on the programme website

Organise thematic and capitalisation events for the ‘community’

Represent the ‘community’ in any relevant transnational seminar

Cooperate with the Interreg MED Programme to coordinate annual

communication activities for all horizontal projects

Instruments of sharing thematic results, highlighting activities of each operational project in order to promote in a structured way their implementation and transferability in the MED area

Page 22: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Horizontal Projects

Horizontal Projects -

Communication and capitalisation

Expected outputs (non exhaustive)

Communication and capitalisation in the long term Community building / communication / capitalisation strategies and action plans, internal communication products, policy papers and recommendations, Technical Papers, Deliverables and Target groups Databases

Duration 36 months

Budget Max 1.4 M€ / ERDF: 1.2M€ (for Axis 2: Budget 1.18 M€/ERDF 1.0 M€)

Partnership Max 6 PP, institutional partners and networks

Page 23: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Horizontal Projects

Specific

Objective

Communication and Capitalisation of modular projects (M1, M2, M3,

M1+M2, M2+M3)

First call: circa 9M€ (ERDF))

Type of

activities

1) community building

2) joint communication

3) joint capitalisation/transfer

Main Focus • Ensuring the networking of the “modular" projects: ‘community’;

• Facilitating synergies between the projects;

• Contributing to the technical development and transferability of project results;

• Ensuring the qualitative and quantitative analysis;

• Animating and updating the thematic sections of the programme website;

• Organising thematic and capitalisation events for the ‘community’;

• Representing the ‘community’ in any relevant transnational seminar of the Interreg MED

Programme, Interact or other ETC and / or thematic programmes;

• Cooperating with the Interreg MED Programme to coordinate communication activities of

all horizontal projects on an annual basis

Axis Axis 1 – Innovation:

Axis 2 – LCE:

Axis 3 – Environment:

3 Horizontal projects

3 Horizontal projects

2 Horizontal projects

Duration:

36 months (with possibility to renew the

contract under conditions)

Page 24: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Horizontal Projects – timetable

Opening of the pre-application phase: 10th November 2015 Closure of the pre-application phase: 11th January 2016 (1st Deadline) Submission of Annexes and official documents: 18th January 2016 (2nd Deadline) Evaluation (2 assessment phases): Early 2016 Conditions and recommendations to submit a full application: March 2016 Possible selection of projects: June – July 2016

Page 25: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Interreg MED Programme Architecture

1

2

3

1/2

2/3

1/2/3

1

2

3

1/2

2/3

1/2/3

1

2

3

1/2

2/3

1/2/3

Innovation

Low-carbon

economy

Environment

Facilitation

Results

Facilitation

Results

Facilitation

Results

exch

an

ge

s

3 Horizontal projects

3 Horizontal projects

2 Horizontal projects

AX

IS

4 -

GO

VER

NA

NC

E

exch

an

ge

s

Page 26: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Location of Activities

Project activities should take place in the MED area

Activities outside of the MED area may be accepted if they are:

• for the benefit of the Programme area;

• essential for the implementation of the project;

• explicitly foreseen in the Application Form or, previously authorised by the MA/JS

Costs for small scale investment outside the MED area are not eligible

Page 27: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Size of the Partnership

As a minimum requirement, the partnership must involve:

at least 4 financing partners;

from at least 4 different countries (from the Interreg MED Programme area); and

at least 3 of the partners located in the Union part of the Interreg MED Programme area

The size of the partnership should reflect the scope of the project and remain manageable.

Page 28: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

ERDF partners located in the MED area

Eligible project partners:

A. National, regional and local public bodies (including EGTCs in the meaning of Article 2(16) of Regulation (EU) No 1303/2013)

national, regional and local public bodies

public equivalent bodies, i.e. bodies governed by public law as defined in Article 2(1) of Directive 2014/24/EU on public procurement

A. Private institutions, including private companies, having legal personality

B. International organisations acting under the national law of any EU MED Member State or, with restrictions, under international law

Page 29: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Eligibility of Partners

ERDF partners IPA partners

National, regional and local public bodies

X X

Public equivalent bodies (bodies governed by public law as defined in Article 2(1) of Directive 2014/24/EU)

X X

Private institutions X

international organisations X

Lead Partner X

Page 30: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

The Lead Partner must be:

1. a public body or a body governed by public law (private institutions, international organisations and IPA partners cannot be Lead Partners)

2. physically based in the Union part of the Interreg MED Programme area

3. fully responsible for the implementation of the entire project, the coordination of the project with “sound financial and project management” and maintains a good communication flow among the partnership and with the Programme bodies, especially the Managing Authority and the Joint Secretariat”

Lead Partner requirements

Page 31: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

ERDF Partners

Bodies whose main scope of activities within their business profile, as well as their project role, consists of project coordination, management, communication, knowledge management or other activities that are of a mere executive or supporting character (service providers) cannot be involved as project partners. Compliance with this requirement will be checked during the quality assessment of project proposals which, on a case by case basis, could lead even to the exclusion of such partners.

Page 32: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

ERDF Partners outside the MED area

Participation of these partners needs to bring clear added value

and expertise to the implementation of a project and has to be

of benefit for the MED area

Associated Partners

institutions involved without budget

coming from EU, IPA countries and/or third countries

sign an associated partner declaration

eligible for travel and accommodation expenses (borne by a project partner)

Page 33: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Private Partners

Private partners from EU may participate with their own funds

Private partners cannot be Lead Partners

The rules for public procurement apply also to the private sector

Page 34: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

State Aid

State Aid relevant activities are financed only if they are in

compliance with:

Article 20 of the General Block Exemption Regulation (GBER)21,

(up to €2M per SME and per project/ maximum 50% ERDF co-financing);

or

the de minimis Regulation (up to €200K over 3 fiscal years/ maximum

85% ERDF co-financing)

Applicants must decide which of the above two instruments to

apply. Project partners must carefully consider the implications

before opting for one of the two instruments.

Page 35: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

State Aid – self-assessment

Page 36: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

MED community

Interreg MED Community – online project partner search forum

http://interreg-med.eu/en/med-community/

Designed to facilitate partner-searching and to exchange project ideas.

Page 37: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Budget requirements

Some budget thresholds must be respected:

– the most important partner: 30% of the total eligible budget (ERDF + national co-financing)

– the most important country: 40% of the total eligible budget (ERDF + national co-financing)

The online monitoring tool will block the submission of proposals not observing those limits.

The ERDF spent outside the Programme area cannot exceed 20% of the total ERDF contribution to this project.

No budget modification will be allowed during the first year of project implementation

Page 38: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Eligibility requirements

• Stick to the approved Application Form

• Avoid double funding

• Costs must be essential for the project

• Base values on real costs (except for cost using flat rates/lump sums)

• Comply with the principle of sound financial management

• Costs are borne directly by the beneficiary and supported by accounting documents

• Costs must be incurred, engaged and paid out within the eligible period

• Comply with eligibility rules at European, Programme and national level - including relevant public procurement rules

• Expenditure claims must be validated by an authorised First Level Controller (auditor)

Page 39: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Eligibility periods of costs

Expenditure is eligible according to the following periods:

• Preparation costs: lump sum

• Implementation costs: incurred and invoiced from the date of the approval of the proposal until its official ending date. Paid out within two months after this date.

• Closure costs: incurred, invoiced and paid out within two months after the official ending date of the project.

Page 40: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Preparation costs – Lump Sum

• A lump sum of €30,000 (i.e €25,500 ERDF) for covering preparation costs

• It is not automatic: amount allocated to each concerned ERDF project partner has to be included in the application form

Only ERDF partners are entitled to preparation costs

• The co-financing rate of the preparation costs will be in line with the co-financing rate applicable to the partner(s) to which the lump sum is allocated (85% ERDF or 50% for GBER)

Page 41: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

5 Budget Lines

Project budgets must be structured according to the following budget lines:

1. Staff costs (max. 40% of project total eligible budget)

2. Office and administrative expenditure (15% of eligible staff

costs)

3. Travel and accommodation costs

4. External expertise and services costs

5. Equipment expenditure

The creation of additional sub-budget lines different to the ones established by the Programme is not allowed.

Page 42: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

VAT – eligible or not?

If recoverable by any means: not eligible

If non recoverable: eligible

If partially recoverable: partially eligible (duly justified)

Page 43: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Non-eligible expenditure

• In-kind contributions

• Shared costs

• Fines, financial penalties and expenditure on legal disputes and litigation

• Costs of gifts exceeding €50 per gift related to project promotion, communication, publicity or information

• Costs for alcoholic beverages

• Purchase of land

• Costs related to fluctuation of foreign exchange rate

• Charges for national financial transactions

• Interest on debt

• Fees between partners of same project for services, equipment and work carried out within the project

• Heavy investments, infrastructures and works, as described by the Directive 2014/24/EU (annex II)

Page 44: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

1st call for modular projects

1st September 2015

• Launch of call for modular projects

• SYNERGIE CTE (online monitoring tool) launched

• Budget: ~ €75M ERDF (~ €25 ERDF each priority axis 1, 2, 3)

• Deadlines: 2nd and 9th November 2015 (noon)

• Indicative start date of projects – 1st September 2016 (applicants

may use this date as their project starting date on the application form)

Page 45: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

Application – 1st call for modular projects

• 100% paperless application process through the online monitoring tool - SYNERGIE CTE

• The proposal consists of two main parts:

– an application form and

– compulsory annexes (partners’ declarations - templates provided)

• A different deadline is established for the submission of each part

• The Lead Partner must keep all original compulsory annexes in own premises

Page 46: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

How to apply (I) – Lead Partner

1. Create a lead partner account on SYNERGIE CTE

2. Fill in the application form on SYNERGIE CTE

• Lead Partner must choose :

– the specific objective

– the type of project to be submitted

• Guidance on how to fill in the form and what is expected in each question is provided

• The application form has to be drafted in English or French

• Section summary is requested in both English AND French

Page 47: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

How to apply (II)

3. Request compulsory annexes from partners - signed and stamped

• Partner declaration dated, signed & stamped = all partners

• “de minimis” declaration dated, signed & stamped = partners that are

State Aid relevant

• Associated partner declaration dated, signed & stamped =

associated partners only

No other type of document and no modification to the standard documents provided by the Programme will be accepted

Page 48: Programme overview and 1st call for modular projects Funds Programmes/EU Territorial Programmes/Documents...develop smart and sustainable growth PRIORITY AXIS 2: Fostering low carbon

How to apply (III)

4. Validate the content of the application form on SYNERGIE CTE

• Once the application form is entirely filled in, the Lead Partner must validate it by pressing the VALIDATION button

• A single confirmation e-mail is automatically sent when the validation has been performed correctly

November 2nd, 2015 at noon – 12.00 (GMT + 1)

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How to apply (IV)

5. Upload compulsory annexes through SYNERGIE CTE (2nd deadline)

• Partner declaration all partners

• “de minimis” declaration partners State Aid relevant

• Associated partner declaration associated partners

• Each document shall be scanned and uploaded by the Lead Partner individually.

• The upload of the compulsory annexes can be done during the filling in of the application form.

• Any document shall not exceed the size of 8MB

November 9th, 2015 at noon – 12.00 (GMT + 1).

6. Gather and keep the paper version of the signed documents

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TWO deadlines to be respected – 1st call

1st deadline: Validation of the application form by:

November 2nd, 2015 at noon – 12.00 (GMT + 1)

2nd deadline: Uploading of compulsory annexes by:

November 9th , 2015 at noon – 12.00 (GMT + 1)

Do not wait until the last minute!! The last day for the submission of the proposals may be very busy for the system and that it could slow down.

Any problem in submitting the proposal or uploading the documents not caused directly by SYNERGIE CTE will not be considered.

Should you encounter problems, it is imperative to contact the Joint Secretariat (JS) before the closure of the call by email on [email protected]

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Main eligibility problems in past calls

• Amount of the national co-financing included in the partner declarations lower than the that mentioned in the validated application form (B.5)

• Compulsory annexes missing/ not duly filled in/ not signed or stamped

• Application form not validated correctly on SYNERGIE CTE

• Summary filled in one language

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Good things to do – for Lead Partners

• Read carefully the Programme Manual, the Terms of Reference (Axis 1, 2, 3) and the SYNERGIE guide online (http://www.interreg-med.eu)

• Use the « administrative and eligibility check » to check your proposal

• Keep the confirmation email sent by SYNERGIE CTE

• Compare the amounts of the application form to the partners declarations

• Double check all uploaded documents and their content

• Do not leave things to the last minute

• In case of doubt, please contact the Joint Secretariat ([email protected])

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National requirements

Within two weeks from the last deadline….i.e. 23 November 2015 to send to the Funds and Programmes Division (FPD)

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Eligibility check of Maltese partners

NCPs are required to confirm to the Programme’s Joint Secretariat

that applicants from their country respect the eligibility requirements of the programme.

Maltese applicants must provide the NCP (the FPD) the following by 23 November 2015 (i.e. within 2 weeks from the 2nd deadline of the call for projects):

Copy of the Application Form;

State Aid declaration: provide State Aid Monitoring Board’s opinion on whether the project constitutes State Aid;

VAT declaration: liaise with VAT Dept. to provide VAT status;

If beneficiary is a Ministry or a private entity, applicant must provide from respective Ministry (PS/DPI) or entity’s authorities (CEO or equivalent) a declaration of project remit within their mandate

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Eligibility check of Maltese partners

In addition to these 4 documents ..... Bodies governed by public law (public equivalent) and private bodies must provide: information about their respective legal status; Proof of financing through a set of audited accounts for the last 2 financial years. If the 2014 audited accounts are not available, the management accounts for 2014 must be provided

Private non-profit bodies must provide their legal framework + their registration as Voluntary Organisations

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Verification of Expenditure – First Level Control

Malta - Interreg MED 2014-2020 a decentralised system for the verification of project related expenditures

Procedure: 1. Partner selects own auditor in accordance with sound public procurement principles and informs FPD about proposed controller/auditor 2. FPD consults the list of Maltese Registered Auditors on: https://secure3.gov.mt/accountancyboard/Registers/RegisteredAuditors.aspx / https://secure3.gov.mt/accountancyboard/Registers/RegisteredAuditFirmsPrincipals.aspx

3.If the proposed controller is enlisted, the FPD shall designate the project’s first level control function to such auditor

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Verification of Expenditure

The selected auditor will be entirely responsible for the verification

of the partner’s expenditure on the project. Upon verification, the auditor sends the documentation (claim) directly to the Lead Partner. Still, for monitoring purposes only, the partner sends to FPD a copy of the auditor’s certificate issued upon verification of a project claim. The FPD may carry out supplementary checks on projects. This will be based on a risk-assessment exercise.

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USEFUL LINKS

Interreg MED 2014-2020 Programme website

http://www.interreg-med.eu

National Contact Point

website: https://eufunds.gov.mt

email: [email protected]

tel: 2200 1860

Social media

@MEDProgramme // MED PROGRAMME PAGE