ProgressBookProgressBookUser Start-UpUser Start-Up

SOUTHWEST OHIO COMPUTER SOUTHWEST OHIO COMPUTER ASSOCIATIONASSOCIATION

Teacher Home PageTeacher Home Page

The teacher home page is the first screen that will appear after you log in. On it you will see that the screen is broken down into 5 sections: 1. Classes, 2. Features, 3. Reports, 4. Average Calc Setup and 5. Administration. For the purposes of this training we will concentrate on Classes Features and Average Calc Setup.

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ClassesClasses

From the teacher home page, teachers can edit their classes. By From the teacher home page, teachers can edit their classes. By clicking on “Edit List” teachers can hide classes from your gradebook clicking on “Edit List” teachers can hide classes from your gradebook and to change the order that classes appear in your gradebook. You can and to change the order that classes appear in your gradebook. You can also assign alias names to your classes. These aliases only apply to your also assign alias names to your classes. These aliases only apply to your gradebook and will not be reflected on report cards.gradebook and will not be reflected on report cards.

Class DashboardClass Dashboard You will be taken to the Dashboard screen by clicking on You will be taken to the Dashboard screen by clicking on

one of your classes (Section 1) from the Teacher Home one of your classes (Section 1) from the Teacher Home Page. The dashboard contains all of your grade book Page. The dashboard contains all of your grade book information for the particular class. The first thing you information for the particular class. The first thing you should do when you get to this screen is verify that that; should do when you get to this screen is verify that that; a. there are students listed on the left hand side and a. there are students listed on the left hand side and b. they are the correct students.b. they are the correct students.

These classes are imported from DASL/SIS and are created These classes are imported from DASL/SIS and are created during your building’s scheduling process. Most likely the during your building’s scheduling process. Most likely the building office will be able to answer questions about building office will be able to answer questions about rosters. rosters.

At anytime you can switch to another class by using the At anytime you can switch to another class by using the drop down box in the upper middle portion of the drop down box in the upper middle portion of the dashboard screen.dashboard screen.

Entering ClassesEntering Classes

By clicking on one of your classes, you enter that class. By clicking on one of your classes, you enter that class. There you can manage your class list and enter There you can manage your class list and enter assignments.assignments.

Managing ClassesManaging Classes

By clicking on “Update Roster” you can manage By clicking on “Update Roster” you can manage your class list. You should ALWAYS hide students your class list. You should ALWAYS hide students that have withdrawn from your class. Withdrawn that have withdrawn from your class. Withdrawn students who receive marks can cause multiple students who receive marks can cause multiple problems with your grade book. problems with your grade book.

Taking AttendanceTaking Attendance Click on the “Daily Attendance (HR)” link located Click on the “Daily Attendance (HR)” link located

under features (Section 2)under features (Section 2) This should bring up a list of the students in your homeroomThis should bring up a list of the students in your homeroom If not choose your first period class from the drop-down boxIf not choose your first period class from the drop-down box

Click in the drop down boxes next to students’ Click in the drop down boxes next to students’ names that are absent or tardy onlynames that are absent or tardy only

Choose either absent or tardy from the choices.Choose either absent or tardy from the choices. Once the codes have been entered click the save Once the codes have been entered click the save

button.button. If all students are present simply click the save button. If all students are present simply click the save button.

DO NOT TOUCH ATTENDANCE AGAIN UNTIL THE NEXTDO NOT TOUCH ATTENDANCE AGAIN UNTIL THE NEXTDAY!!!! ALL CHANGES MUST BE MADE IN THE OFFICE DAY!!!! ALL CHANGES MUST BE MADE IN THE OFFICE

USINGUSINGSIS or DASL!!!SIS or DASL!!!

Assignment TypesAssignment Types

The first step that you must take to get The first step that you must take to get Progress Book working for you is to set up your Progress Book working for you is to set up your assignment types.assignment types.

To begin click on the “Set Up Assignment To begin click on the “Set Up Assignment Types” link which is located on the right hand Types” link which is located on the right hand side in the “Average Calc Set Up” section. side in the “Average Calc Set Up” section. (Section 4)(Section 4)

Assignment TypesAssignment Types One very important item to keep in mind as you are One very important item to keep in mind as you are

creating your assignment types is that assignment types creating your assignment types is that assignment types are categories and not specific assignments. A good way are categories and not specific assignments. A good way to think about them is to associate them with file drawer to think about them is to associate them with file drawer labels. For instance, you would put a homework labels. For instance, you would put a homework assignment in the homework drawer and a test in the assignment in the homework drawer and a test in the tests drawer.tests drawer.

In the example below you will notice that this teacher has In the example below you will notice that this teacher has three assignment types: Homework, Quizzes and Tests. three assignment types: Homework, Quizzes and Tests. Each of them was given a corresponding short and a Each of them was given a corresponding short and a mark type was selected.mark type was selected.

Mark TypesMark Types By selecting a mark type you are telling Progress Book By selecting a mark type you are telling Progress Book

how you are going to score your specific assignments how you are going to score your specific assignments that fall into this type. Most teacher will either choose that fall into this type. Most teacher will either choose “Points”, “Percent” or their district’s or building’s letter “Points”, “Percent” or their district’s or building’s letter grade scheme. Choosing “Points” will create an grade scheme. Choosing “Points” will create an average based on points earned out of points possible. average based on points earned out of points possible. Choosing “Percent” uses the same type of equation but Choosing “Percent” uses the same type of equation but limits you to making all of your assignments worth 100 limits you to making all of your assignments worth 100 points. Choosing a letter grade scheme averages points. Choosing a letter grade scheme averages assignments together using a point system similar to assignments together using a point system similar to the way GPA’s are calculated. Ex A=4, B=3, C=2 etc. the way GPA’s are calculated. Ex A=4, B=3, C=2 etc. Keep in mind that different districts have differing Keep in mind that different districts have differing letter grade and values. letter grade and values.

TIP: Do not mix your assignment types. Progress Book TIP: Do not mix your assignment types. Progress Book cannot average points and letters together.cannot average points and letters together.

Mark TypesMark Types Once you have entered the name, abbreviation Once you have entered the name, abbreviation

and mark types for your categories you can and mark types for your categories you can then select which of your classes will be using then select which of your classes will be using them. You do this by placing check marks in them. You do this by placing check marks in the corresponding boxes located under each the corresponding boxes located under each class.class.

When you have finished selecting your classes When you have finished selecting your classes be sure to click the SAVE button.be sure to click the SAVE button.

SAVESAVE You will soon learn that this is the most You will soon learn that this is the most

important button in all of Progress Book. important button in all of Progress Book. Nothing is official until this button is clicked.Nothing is official until this button is clicked.

Adding AssignmentsAdding Assignments You already learned how to create your assignment You already learned how to create your assignment

types or categories and now you will need to know types or categories and now you will need to know how to create your specific assignments.how to create your specific assignments.

On the right hand side of the screen, click on “Add Assignment” On the right hand side of the screen, click on “Add Assignment” linklink

Adding AssignmentsAdding Assignments From the resulting screen, enter a specific From the resulting screen, enter a specific

description of the assignment in the description box.description of the assignment in the description box.

Choose an assignment from the drop down Choose an assignment from the drop down box located below the description box.box located below the description box.

Adding AssignmentsAdding Assignments Enter a due dateEnter a due date

Make sure the due date falls in the correct grading periodMake sure the due date falls in the correct grading period Make sure the date exists – For example do not enter Make sure the date exists – For example do not enter

February 29thFebruary 29th

Enter the number of points the assignment is Enter the number of points the assignment is worthworth

If using a point earned out of points possible system - the If using a point earned out of points possible system - the points possible value can be anythingpoints possible value can be anything

If using a percentage method - all assignments have to If using a percentage method - all assignments have to be worth 100 pointsbe worth 100 points

If using a letter grade system - leave the points box blankIf using a letter grade system - leave the points box blank Keep in mind that the system you are using was decided Keep in mind that the system you are using was decided

when the assignment types were created.when the assignment types were created.

Floating AssignmentsFloating Assignments Now you can choose to set up the assignment as a floating Now you can choose to set up the assignment as a floating

assignment. A floating assignment allows you to give each assignment. A floating assignment allows you to give each student a different due date. This feature should only be student a different due date. This feature should only be used when the assignment can be due at any point during used when the assignment can be due at any point during the school year and not necessarily during the current the school year and not necessarily during the current grading period.grading period.

Excluding AssignmentsExcluding Assignments You can also choose to record the assignment You can also choose to record the assignment

but not have it count toward their average by but not have it count toward their average by selecting “Exclude from student averages.”selecting “Exclude from student averages.”

Sharing AssignmentsSharing Assignments If you are using the assignment types that you created in If you are using the assignment types that you created in

multiple classes then you are able to share your multiple classes then you are able to share your assignments with your other classes. Simply place check assignments with your other classes. Simply place check marks next to the classes where you want your assignment marks next to the classes where you want your assignment to appear.to appear.

Always Remember to Always Remember to SAVESAVE

Scoring AssignmentsScoring Assignments Now that you have created a couple of Now that you have created a couple of

assignments you can start to record scores.assignments you can start to record scores. To begin, click on the assignment description To begin, click on the assignment description

from the dashboard screen. You will be taken to from the dashboard screen. You will be taken to the “Assignment Marks” screen.the “Assignment Marks” screen.

Scoring AssignmentsScoring Assignments From this screen you can enter a score in the “Mark” column

or mark the assignment missing or excluded. When you place a check mark in the missing column Progress Book automatically counts this assignment as a zero which will affect the student’s average. Choosing to exclude the assignment removes this assignment’s points from the total of possible points for the particular student.

Once you have entered all, or some, of the scores click the SAVE button. Keep in mind that you don’t have to enter all of the scores all at once. You can enter some and go back and enter the rest later. Also, you can always go back and make any changes to any score that you had entered previously. Progress Book will update the average automatically every time the save button is pressed.

Entering Interim/Report Entering Interim/Report CardsCards

Entering Interim/Report Entering Interim/Report CardsCards

From the screen that you get after From the screen that you get after clicking on the “Enter Report Cards” link, clicking on the “Enter Report Cards” link, choose a class from the drop down box.choose a class from the drop down box.

Once you have chosen a class you have the ability to either enter grades one student at a time or for the whole class.If you click on “Show All Students” you will see the entire list of students and each assessment for the previously chosen subject.

Entering Interim/Report Entering Interim/Report CardsCards

You can then begin to enter grades in the boxes next to each You can then begin to enter grades in the boxes next to each assessment. assessment.

When you are finished do not forget to click the SAVE button at When you are finished do not forget to click the SAVE button at the bottom of the screen.the bottom of the screen.

If you have more than one report card available in your building If you have more than one report card available in your building make sure that the correct report card is in the drop down menu.make sure that the correct report card is in the drop down menu.

Entering Interim/Report Entering Interim/Report CardsCards

If you choose to enter grades one student at a time, by If you choose to enter grades one student at a time, by clicking on a specific student’s name, there will be clicking on a specific student’s name, there will be additional buttons at the bottom of the screen.additional buttons at the bottom of the screen.

The “Previous” button move you back one student on the The “Previous” button move you back one student on the list and does NO saving.list and does NO saving.

The “Save” button saves what you entered and stays on The “Save” button saves what you entered and stays on the student you are currently working on.the student you are currently working on.

The “Save Next” button saves your work and moves you to The “Save Next” button saves your work and moves you to the next student on the list.the next student on the list.

The “Next” button moves you to the next student on the The “Next” button moves you to the next student on the list and does NO saving.list and does NO saving.

Entering Interim/Report Entering Interim/Report CardsCards

1. Click the open box above the correct grading 1. Click the open box above the correct grading column. A check mark should appear. column. A check mark should appear.

2. Click on the box with “=” sign in it. Your grades 2. Click on the box with “=” sign in it. Your grades should be pulled into the boxes following the student should be pulled into the boxes following the student names. names.

3. You may verify and override any grade you wish 3. You may verify and override any grade you wish prior to clicking “Save” at the bottom of the page. - prior to clicking “Save” at the bottom of the page. - You may make changes as often as you like as long as You may make changes as often as you like as long as the grade entry window is open.the grade entry window is open.

4. REMEMBER TO CLICK THE SAVE BUTTON!!!4. REMEMBER TO CLICK THE SAVE BUTTON!!! 5. Continue on to all other classes and repeat the 5. Continue on to all other classes and repeat the

process.process. In classes such as Work Habits, Personal In classes such as Work Habits, Personal

Achievement, Study Skills, etc. you can use this short Achievement, Study Skills, etc. you can use this short cut to upload attendance information into the correct cut to upload attendance information into the correct boxes.boxes.

Lesson PlansLesson Plans The lesson plans feature of ProgressBook The lesson plans feature of ProgressBook

allows user to format, save, search, edit allows user to format, save, search, edit and schedule lessons. Lessons can be and schedule lessons. Lessons can be imported and scheduled from last year, imported and scheduled from last year, and new lessons can be created and saved and new lessons can be created and saved for later use.for later use.

Lesson PlansLesson PlansCreating New Lesson PlansCreating New Lesson Plans

Click on the ‘add new lesson’ link either Click on the ‘add new lesson’ link either from the Lessons area or under the from the Lessons area or under the lessons column on the dashboard. lessons column on the dashboard.

On the On the Lesson Plan MaintenanceLesson Plan Maintenance screen, give the lesson a title and body screen, give the lesson a title and body (description). (description).

Private NotesPrivate Notes can be entered for the can be entered for the teacher which are not viewable by teacher which are not viewable by anyone else, even if the lesson anyone else, even if the lesson isis shared shared or made public. or made public.

Lesson PlansLesson Plans

Lesson PlansLesson Plans The information box at the bottom of the page is optional, but is The information box at the bottom of the page is optional, but is

highly recommended to make sharing and searching lessons highly recommended to make sharing and searching lessons easier on the easier on the Lesson Plan Search pageLesson Plan Search page.  In the .  In the Share?Share? Dropdown, you can specify how to share the lesson.  Choose Dropdown, you can specify how to share the lesson.  Choose from one of the following:from one of the following:

With teachers in my list (default option) – will only allow With teachers in my list (default option) – will only allow the teachers the teachers that were specified on the Lesson Plan sharing that were specified on the Lesson Plan sharing screen to search for and screen to search for and view the lesson.view the lesson.

No – If this option is chosen only the author (teacher) will No – If this option is chosen only the author (teacher) will be able to be able to see and search for the lesson.see and search for the lesson.

Make public - choosing this option will allow anyone in Make public - choosing this option will allow anyone in the district to the district to search for and schedule the lesson for their search for and schedule the lesson for their classes.classes.

Save the lesson plan.  The lesson will now be able to have Save the lesson plan.  The lesson will now be able to have Standards and attachments added to it as well as be scheduled Standards and attachments added to it as well as be scheduled for a class or classes. for a class or classes.

Note: The lesson must be scheduled before it will display under the Note: The lesson must be scheduled before it will display under the Lessons tab on the class dashboard.Lessons tab on the class dashboard.

Lesson PlansLesson PlansScheduleSchedule

To attach a lesson to a particular class or classes, To attach a lesson to a particular class or classes, either click the Schedule link under the Lesson Info either click the Schedule link under the Lesson Info tab or click the Schedule tab to schedule the lessontab or click the Schedule tab to schedule the lesson

The lesson must be scheduled in order for it to appear The lesson must be scheduled in order for it to appear on the dashboard or for it to be able to be searched on the dashboard or for it to be able to be searched for on lesson search pages.for on lesson search pages.

Lesson PlanLesson PlanScheduleSchedule

Enter the dates that the lesson will be scheduled for. Enter the dates that the lesson will be scheduled for. Choose a class or classes that the lesson will be Choose a class or classes that the lesson will be

scheduled for.  To schedule the lesson for scheduled for.  To schedule the lesson for multiple multiple sectionssections of a class, check the box on the far left hand of a class, check the box on the far left hand side of the course group, to include all of the classes side of the course group, to include all of the classes in that group. in that group.

Once the lesson has been scheduled, it will appear on Once the lesson has been scheduled, it will appear on the left hand side of the Schedule tab screen for the the left hand side of the Schedule tab screen for the classes and dates that it is scheduled for. classes and dates that it is scheduled for.

Clicking the Schedule link under the Lesson Info tab Clicking the Schedule link under the Lesson Info tab will open a new window, which will allow dates to be will open a new window, which will allow dates to be chosen and classes selected for the lesson.  Once the chosen and classes selected for the lesson.  Once the lesson is scheduled on this window it will appear in lesson is scheduled on this window it will appear in the list on the lesson schedule screen. the list on the lesson schedule screen.

USE HELPUSE HELP