DANNHAUSER LOCAL MUNICIPALITY

TERMS OF REFERENCE FOR PHASE 1; CALL FOR APPOINTEMENT OF SUITABLE QUALIFIED AND EXPERINCED TOWN AND REGIONAL PLANNING SERVICE PROVIDERS OR OTHER

RELATED EXPERTISE WITHIN BUILT ENVIROMENT TO DEVELOP THE DANNHUASER HOUSING SECTOR PLAN

1

TABLE OF CONTENT Page

1. BACKGROUND 32. PURPOSE 43. INVITATION TO BID 44. DESCRIPTION OF THE PROJECT 45. SCOPE OF WORKS 56. TIME FRAMES AND VALIDITY PERIOD 97. REPORTING 98. PROFESSIONAL STAFF / PERSONNEL 109. FEATURES REQUIRING SPECIAL ATTENTION 1110. TERMS AND CONDITIONS OF THE PROPOSAL 12

11. PROJECT COST AND TIME FRAME 14

12. EVALUATION CRITERIA 15

2

1) BACKGROUND:

Dannhauser Local Municipality with the assistance of the Provincial Department of Human Settlements annually reviews and assists in keeping its current Housing Sector Plan as a key component of the Integrated Development Plan(IDP).This document is based on the principles, policies and proposals of the Housing Policy and implementation plan prepared as well as it contains an assessment of the current housing needs, the situation regarding the current projects, infrastructure and key institutional issues affecting delivery human shelter. Due to the increasing rate of urbanisation and general growth in population from both our urban and rural areas within Dannhauser. The poor are drawn to the need for better services and closely linked to decent work opportunities this will then include newly and improved Services such as electricity, water bulks and roads infrastructure which are the main ones from both District and Local authorities to have planned for projects around services to assist in addressing the socio-economic functions in line with the planned housing projects.

GEOGRAPHICAL LOCATION – PROJECT AREA

Dannhauser Local Municipality (LM) (KZN 254) is located north in the Kwa-Zulu Natal Province. It is the smallest of three local municipalities within the Amajuba District Municipality, with area coverage of approximately 1516 square kilometres. Its family of local municipality within the district include Newcastle LM and eMadlangeni LM. Dannhauser LM is a predominantly rural municipality with some account of mining towns established as a result of the numerous mines situated within and around the municipal area. These include Dannhauser Town, Hattingspruit, and other main towns such as Inverness, Kilegethe, Klipbank, Milford, Normandien, Nyanyadu, Rutland, Tendeka, Witteklip. Dannhauser Town is the main node within the municipal area. Some of the largest coalproducing mines in Kwa-Zulu Natal surround the town. It has a midway location along a

3

main railway line that provides linkage between Durban and Johannesburg and is located approximately eight (8) kilometres off a national road (N11). The landscape of the local municipality is characteristic of numerous rivers that flow through the municipal area, the Ngagane and uMzinyathi Rivers are amongst the largest of these rivers. The western portion of the municipality is endowed with scenic landscapes. The population of the municipality consists of approximately 105 341 people (Census 2016).Dannhauser like any given municipality accommodates a hierarchy of nodes which shows the relative intensity of development anticipated for the various nodes, and the dominant nature and activity of the nodes;

2) PURPOSE:

The above reasons are key as to why there is a need to also accommodate and understand the elements of housing needs and migration patterns throughout the Municipal jurisdiction. This is in turn will inform the Municipality to conduct inclusive planning for human settlements for these spaces as well as future planning of services that are need for further enhancement of these spaces. There are two parts attached to the project, firstly it is to prepare and refine the Municipal Housing Sector Plan in terms of the required standard by the Department of Human Settlements. Secondly, the project need to also produce a comprehensive Migration Plan for the Municipality. One of the important elements that make up the housing sector plan requirements is the existence of a comprehensive migration plan that caters to both in-flows, outflows and overflows of the of the population within urban and rural spaces.

3)INVITATION TO BID

4) DESCRIPTION OF THE PROJECT

INVITATION FOR RFQ/709

APPOINTMENT OF A PROFESSIONAL SERVICE PROVIDER TO COMPILE A HOUSING SECTOR FOR DANNHAUSER LOCAL MUNICIPALITY

Dannhauser local municipality hereby gives notice of its intent to compile Housing sector plan for Dannhauser Local Municipality.

Service providers must be sufficiently experienced and comprising of a competent team of professionals, specialised in amongst the following fields: Social sciences, Town and regional Planning, Geographic Information Systems, demography, settlement planning, Facilitation skills, Project Management, Report writing skills and knowledge of the Human Settlement related legislations and any other related housing and informal settlements policies as well as research skills.

4

Quotes will be adjudicated in terms of the Preferential Procurement Policy Framework Act, 2011 amended in 2017 and other applicable legislations. Council reserves the right to negotiate further conditions & requirements with the successful bidder.

Completed quotation documents complying with the conditions of quotes shall be sealed and endorsed with the RFQ number and description, name and address of the tenderer at the back of the envelope to be deposited in the official tender box provided in the Dannhauser Municipality Offices, 08 Church Street, Dannhauser, by no later than 21 March 2019 at 12H00 where quotes will be opened in public.

The Council reserves the right to accept all, some, or none of the quotes submitted – either wholly or in part – and it is not obliged to accept the lowest tender.

5) SCOPE OF WORKS

PROJECT NAME: CALL FOR PROPOSAL TO PROVIDE PROFESSIONAL SERVICES FOR THE COMPILATION OF THE DANNHAUSER HOUSING SECTOR PLAN

RFQ/709

DESCRIPTION OF WORKS

Packaging the housing sector plan ensuring its approval by Dannhauser Local Municipality

Council and Project Steering committees.

PROPOSED SCOPE OF WORK

The following are the elements in which the Housing Sector Plan need to consider,

The Housing Sector Plan is a 5-year strategic plan that introduces a number of programmes to

strengthen the strategic objective of sustainable human settlements. The existing housing sector

plan should be reviewed in light of the changing internal and external circumstances that impact

on priority issues, strategies, projects and programmes of the municipality. Review of the

housing sector plan is necessary to identify gaps and challenges and take corrective measures to

address such challenges faced in housing delivery.

CONTENT AND STRUCTURE

1. INTRODUCTION Mission, Vision, Strategies that is in line with the municipal IDP and the Spatial Development Framework. Housing capacity at municipalities/ internal capacity to deliver on housing needs, municipal housing supply capacity. Status Quo – Challenges on housing, housing voice.

5

Accreditation level if applicable.

2. LEGISLATIVE FRAMEWORK Legal requirements e.g. Constitution, Housing Act, IGR Act, etc. Sustainable Human Settlement Strategy (BNG). Outcome 8.Alignment of policies/legislations to the SDF. Alignment to municipal plans LED, IDP, Schemes, Infrastructure and Rural development strategy if applicable. Other legislations that impact on housing such as Housing Finance Institutions, Subsidy categories and delivery options.

3. THE EXISTING SITUATION

3.1 Spatial Context Spatial Development Framework Urbanization / Emerging Trends, (what are the current urbanization trends in the municipality and how are how are these impacting on housing demand/ developments?) Settlement Ordering Elements

3.2 Planning Context Spatial Structuring Elements and how they influence housing. Special Development Areas. Localized Spatial Plans Related to the SDF Economic Analysis. Environmental Analysis. Institutional Analysis. Social Analysis (Poverty, HIV/AIDs/crime etc. Other sector departmental programmes and other entities.

3.3 National/Provincial Strategic Alignment Explain how the municipality is achieving alignment to the NDP, SONA,PSEDS and PGDS and Plan.

3.4 Demography in Relation to Housing Demand (Backlog) Housing demand/backlog/needs analysis, waiting list/housing need per isigodi on order to determine the most accurate potential projects size. Population growth and how it will impact on housing in the future? Projections? And readiness of the municipality to address this. The impact of migration on housing needs? How the municipality is planning to deal/ tackle the housing demands? Municipality strategy to deal with Emerging Trends.

3.5 Infrastructure Situation as aligned to Housing

(What is the current pattern of location of housing in the municipality? What are the implications of this in as far as other complimentary services are concerned?) Municipal Infrastructure. Capacity of Bulk Infrastructure and any limitations. Financing of New Bulk Infrastructure. Treatment Plants that have Capacity.

6

Identify Varying Levels of Service. Water Loss Management vs New Dams or Treatment Plants. Caring capacity of proposed Infrastructure or extensions and include cost estimates(Capital expenditure framework for roll out of services).

3.5.1 Services/ Bulk Infrastructure – Water/Sanitation

Record the number of households per suburb or per settlement with access to the various areas as well as Level of Service such as VIP’s, water bourn, etc.

– Electrification/ Roads Record no of houses per town [and suburb/Extension] with access to these services. In the case of roads record a % [est. if necessary] of houses in the town/suburb with graded, gravel or black top services.

4. Housing situation needs and prioritisation Housing Situation • Housing challenges (Is there a diversity of housing needs in the municipal area? If yes, what is the diversity and extent of the needs? (low incomes, middle income and high income…./single parent households etc) • Ranking housing / prioritization • Housing Supply (e.g Number of subsidies expected) • Rental Housing Stock • FLISP • CRU’s • ISU’s

Housing conditions: Number of households/town or settlement living in formal housing, informal housing, back yard structures, traditional housing, densification and Urban Renewal.

Emergency Housing Situation

Participative Process • Housing issues at local level • Role of ward council • To ensure realistic and accountable communication and implementation on housing needs • Feedback to communities on the housing supply • to ensure that quality housing is delivered to communities Monitoring the quality of housing

5. Informal Settlements

Quantify and identify location Classify the informal settlement and categorization if any

6. Identification of well-located Land for Housing

7

• Municipality strategy to deal with Land challenges

• Land Identification and acquisition of all land parcels for planned housing projects eg. erf, location, ownership, ward, availability of services etc.

• Role of HDA, Dept. of Rural Development & Land Reform,

• Land audit to determine land ownership

• Area base planning

7. Housing Projects Strategy: Formulation of Projects

7.1 General Objectives and Strategies 7.2 Housing Demand data base/ Housing Need (Waiting List) Information Record the number of those on a waiting list per town or settlement as well as the year in which the current waiting list was compiled/updated. 7.3 Migration plan to cater for inflows/ out flows/ over flows 7.4 Current and Planned Housing Project Schedule and 5 year Budget in order to record current projects which are approved and will be constructed. 7.5 Future Housing Projects To record those projects that has been identified to address housing needs in future years.

8. Housing Capacity

8.1 Existing & envisaged institutional arrangements 8.2 Integration of the following units: Town planning, infrastructure (district), GIS if applicable and housing 8.3 Capacity Development 8.4 Housing forums 8.5 Skills transfer 8.6 Housing Voice in IDP forums

9. Monitoring and Evaluation Performance Indicators

9.1 Number of units built per annum 9.2 Unblocking of projects 9.3 Assessment of impact made by housing development *Integration of settlements *Quality of places in settlements *Sense of Place (health, wellbeing, safe places, soulfulness) *Sense of Justice (meeting fundamental human needs i.e. participation, freedom, creativity, democratic governance) *Sense of History (valuing cultural diversity, memory) *Sense of Nature (SDF, biodiversity enhancement, preservation of natural habitats, ecosystems balance) 10. Approval Process to be aligned with the IDP reviews and approvals. 11. List of maps and annexures that support the HSP especially the realistic plan of delivery aligned to the DoHS MTEF funding allocation

8

6) TIME FRAMES AND VALIDITY PERIOD

The quotation validity period will be 90 days. The successful bidder shall ensure and complete the projects within the time frames which will be required to include in your proposal, failing which, the reasons for failing to meet time frames will be evaluated and the outcome of the evaluation may lead to either of the following decisions by the Municipality:

Extension of appointment Period, or Termination of appointment

The Bidder is required to provide as part of his proposal the Implementation Plan / Programme illustrating time frames allocated to each outlined implementation item. The dates may not be specific as yet but may be expressed in days, weeks or months duration. The Implementation plan shall be based on the specified timeframe with the set Terms of reference.

7) REPORTING

You will report to the official appointed by the Director Infrastructure Planning and Development and her internal team. All work shall be done in line with the standard set by the Municipality as well as the DOHS sector department mentioned within this document.

The Dannhauser Municipality will require the Service Provider to attend progress PSC meetings from time to time and monthly reports every first week of new month, which shall also be deemed to be part of the normal scope of the work. In other words, the following shall apply;

The professional service provider must submit to the Municipality monthly reports on performance of the PROJECT, which must include both financial and non-financial reporting requirements.

Upon completion of the Project the Service provider shall submit a close-out report to the Municipality

Which shall include inter alia:-

i. a Project overview; ii. an analysis of problems encountered;iii. a report on achievements, including an assessment of the Project

against the Project objectives;iv. lessons learned;v. the way forward ;vi. budgetary implications of the way forward

9

8) PROFESSIONAL STAFF / PERSONNEL

The Project manager must be a Registered planner in terms of professional Act (SACPLAN) minimum seven-years registration and must bring through of all relevant professional expertise who have experience ranging from GIS, planning, sociology, Social Sciences, migration among other things.

The Curriculum Vitaes, Roles and Responsibilities of all your staff whom will be working with the Municipality during the contract period must be provided as part of your proposal. You are reminded that a suitably experienced and qualified person, professionally registered with SACPLAN, must accept professional responsibility for the project. This person will also be required to sign all documentation in relation to the contract except if otherwise agreed with the Municipality. The municipality reserves the right not to award if it is not totally satisfied that staff is sufficiently competent and available to execute the duties on behalf of the Municipality. The staff provided in the proposal will influence the appointment of the bidder, as such it is a contractual obligation that the exact same staff is involved during execution except if otherwise agreed with the Municipality.

RELEVANT SKILLS AND EXPERIENCE

Below is a summary of Mandatory requirements:

Project leader must hold a tertiary qualification in either Town and Regional

Planning and/or Social Sciences or another related qualification that could

allow to compile a housing sector plan for the Municipality.

Skills and abilities required in the team to execute the project include the following:

Proven settlement planning as well as migration plan compilation experience;

Understanding of the interrelationship amongst the following: social sciences,

economic, land use and human settlement issues;

Geography and hands on GIS (at least at Technician Level);

Research, analytical, writing and communication skills;

Strategic planning and basic understanding migration and settlement planning.

Spatial Planning

10

It is recommended that the Service Provider ensures that people with relevant skills are part of the project. A list of people containing, among other things, names, qualifications and experience who will be directly involved in the project must be submitted. This should clearly indicate what roles each team member will play. Each participant needs to sign a letter of commitment to the project which is to be submitted with the proposal to be adjudicated.

Should a team member withdraw from the project, a suitable alternative with the same requisite abilities as was scored in the tender adjudication process should be appointed with immediate effect.

The Team Leader and selected Staff members will be attending all the Steering Committee meetings. Relevant team members that are directly involved in the project phase are be expected to attend progress report meetings.

The selected team members shall stay the same for the duration of the project and cannot be changed without prior discussions with and approval from the Steering Committee.

9) FEATURES REQUIRING SPECIAL ATTENTION

PROJECT STEERING COMMITTEE

The project steering committee, internal from the Municipality, will assist in forming a support system for the consultant during the course of the project. The project steering committee will consist of municipal housing unit and department of human settlements as well as other external stakeholders from the municipality (applicable sector departments).

DELIVERABLES AND DOCUMENT FORMATS

The consultant will be required to undertake the following tasks and duties in undertaking

the project:

Inception Report (referring to both the housing sector as well as migration

plan element of the project)

Analysis of status quo

Applicable stakeholder engagements

Timeframe for the project

Actual migration plan and housing sector plan

Close out Report

The deliverables should be submitted in all of the following formats:

11

Microsoft Office Word

Adobe Reader PDF

Shape Files applicable

Hard copies

GIS DATA STANDARDS

In order to promote the efficient management of all GIS data within the Dannhauser Local Municipality, the following set of GIS data standards has been drawn up for GIS related works contracted by the Municipality.

The details of these standards are outlined below;

1. The format of delivery of the spatial data shall be in ArcView Shape File format

2. All spatial data that is provided to the Dannhauser LM must be provided in the Projected WGS84 co-ordinates (meters) on the Hartebeeshoek 94 datum

3. The attribute data accompanying the spatial data should be delivered in DBASE IV (.dbf) file format.

4. All the Cad drawing must be done in 3D or in coordinates Space (WGS 84).

5. X and Y Coordinates must be provided in Decimal degrees

6. A completed metadata record must be provided for each spatial dataset delivered.

7. All the Spatial and attribute data be provided on CD-ROM or DVD in the above-mentioned format

8. An mxd with all the layer files must accompany the data (map package)

10) TERMS AND CONDITIONS OF THE PROPOSAL

PROPOSALS AND FINANCIAL ISSUES

12

Interested consultants should submit a proposal demonstrating an understanding of the brief and include methodology, time breakdown and cost (budget) for the proposed work and this should be accompanied by a list of all team members that are going to work on the project as well as a one page Curriculum Vitae (CV) on each team member. Appointment will be made in terms of the Dannhauser SCM Policy.

OWNERSHIP OF DOCUMENTS AND COPYRIGHTS ©

All outputs prepared by the consultant in connection with the services to be rendered shall become the property of the Dannhauser Local Municipality upon the submission to and payment by the Municipality, who shall have full copyright therein. In the event of termination of this appointment the Municipality reserves the right to use all or any of the documentation for completion of the project.

NON-APPOINTMENT

Dannhauser Locality Municipality reserves the right not to make an appointment should it find that bidding parties do not meet the specified criteria.

Completion

Projects will not be taken over by the Employer or paid for unless the applicable reports have been correctly completed and submitted to the Employer.

Courtesy

In dealings with the municipal internal structures, the Professional Service Provider is required to deal with discussions and disputes with deliberate courtesy and understanding, in close liaison with the Employer.

Prior to the commencement of works, the Professional Service Provider shall arrange through the office of the Dannhauser Municipality and/or the appointed Project/Programme Manager to be introduced to the appropriate Municipal structures and to be briefed upon any sensitivities that need to be observed.

General

Awarding of the proposal will be subject to the Service Provider’s express acceptance of the Dannhauser Municipality Supply Chain Management general contract conditions.

13

Staffing requirements will be confirmed during project initiation and shall remain unchanged for the duration of the project, unless prior written consent has been granted by the Steering Committee.

All secretarial services such as arranging meetings, setting of agendas and minutes taking shall be the responsibility of the Service Provider

No material or information derived from the provision of the services under the contract may be used for any other purposes except for those of the Dannhauser Municipality except where duly authorized to do so in writing by the Dannhauser Municipality.

The successful Service Provider agrees to keep all records and information of or related to the project confidential and not discloses such records or information to any third party without the prior written consent of Dannhauser Local Municipality.

Dannhauser Local Municipality reserves the right to terminate the contract in the event that there is clear evidence of non-performance and noncompliance with the contract.

11) PROJECT PHASE AND TIME FRAME

STAGES (PHASE 1) % PAYABLE TIME FRAMES SUBMISSION/

OUTPUT

STAGE 1: START UP AND PROJECT

INCEPTION

5% 2 – 4 weeks PROJECT INCEPTION REPORT, WORK PLAN DEVELOPMENT PLAN IN KEEPING WITH THE TOR.

STAGE 2: STATUS QUO ANALYSIS 10 % 1 month STATUS QUO -NEEDS ANALYSIS REPORT.

STAGE 3: COMPREHENSIVE MAPPING AND SITE VERIFICATION OF EXISTING HOUSING PROJECTS AND INFORMAL STRUCTURES,

20 % 1 month FACILITATION OF APPLICABLE ENGANGEMENTS AND SITE VISITS AND REPORTING ON THE ABOVE.

Total 35% 3 months RELEVANT DOCUMENTS SUBMITTED AS SOFT AND HARD COPIES FOR EACH PHASE

The budget should be in keeping with the three (3) stages of the project. All costs such as travel accommodation and disbursements, should be consolidated into single project budget estimate and municipality is not reliable of providing accommodation and any

14

disbursements of project. The Steering Committee will assume that all expenditure relating to the project is anticipated by the Service Provider and is consolidated into the budget estimates for each phase. Only the consolidated budget for each phase should be shown in the proposal submitted to Dannhauser Municipality.

The following three (3) project stages with associated critical milestones are suggested:

STAGE 1: PROJECT INCEPTION

This phase will involve the submission of a comprehensive inception report, Work-plan Development as based on the Terms of reference. The conduct of the introductory meeting will be part of this phase.

STAGE 2: STATUS QUO ANALYSIS

This phase will be based on the existing demographic data and exploring latest demographic platforms to inform the migration plan. This phase will also include an in-depth status of the current housing sector plan and suggest plans of improvement and focus areas.

STAGE 3: ENGANGEMENTS, MAPPING AND SITE VERIFICATION OF EXISTING INFORMAL STRUCTURES

This phase will include the collection of the on-site data. Engagements with relevant sector departments and other stakeholders to inform the end product.

12) EVALUATION CRITERIA

The request for qualifications will lead to a Price-Based and BBBEE level contributor point system. A multi-disciplinary team with applicable team members and having related qualifications that will allow to do the necessary field work and be able to compile a comprehensive housing sector plan and reporting is required. The following criteria will also be used in particular as the criteria for appointment of the Service Provider.

CRITERIA GUIDELINES FOR CRITERIA APPLICATION DURATION WEIGHT TOTAL

EXPERIENCE OF THE TEAM

NB: at least one member of the project team

Project leader: Must be qualified in either Town and Regional Planning and/or Social Sciences and must have knowledge in terms of demographics (data collection, report writing, settlement planning housing policies).

5 years or more experience

10

3 – 5 years’ experience

5

15

member should be fluent in IsiZulu Comprehensive CV to be included

reflecting positions, duration and duties conducted.

30

Less than 3 years’ experience

0

GIS Personnel (Specialist) 5 years or more experience

10

3 – 5 years’ experience

5

Less than 3 years’ experience

0

Other team members with either the following qualification or background in terms of following fields will be applicable Geography, Settlement Planning, sociology specialising in research techniques and methodology. Spatial data Analysis Tools and modelling.

5 years or more experience

10

3 – 5 years’ experience

5

Less than 3 years’ experience

0

RELEVANT QUALIFICATION OF THE PROJECT LEADER

Submission of relevant certified qualification e.g. Degree, Diploma etc. confirming qualification to be included.

TERTIARY QUALIFICATION OF THE PROJECT leaderHonours / Masters level

20

20

Degree AND/OR Btech level

10

National Diploma level

5

PROJECT METHODOLOGY

Detailed Proposed Methodology and the implementation plan that will cover the following aspects;

The best approach develop the

20

16

Housing Sector Plan as well as future plans.

Clear reporting mechanism with each and every phase;

Clear guidance on how the project will be facilitated in terms of the above mentioned phases.

Proven GIS capacity to prepare comprehensive and legible mapping.

Project Plan – with Time frame in term of the applicable different stages.

20

Project Plan – with Time frame in term of the applicable different stages.

10

All direct repetition of TOR without demonstrated core understanding.

0

EXPERIENCE AND TRACK RECORD

Relevant work completed work of the company with proof in the following elements;

Experience in compiling immigration plan and housing sector plans or any other plans related to human settlement planning.

5 or more appointment letters (or orders) attached.

15

30

5 or more reference letters attached. 153 - 4 appointment letters (or orders) attached.

10

3 -4 reference letters attached. 101-2 appointment letters (or orders) attached.

5

1-2 reference letters attached. 5

TOTAL: 100

The tender submission may also be disqualified if the team included in the tender submission is viewed to be too inexperienced or not suitably qualified for the project.

17

NOTES: The bidder shall submit a company profile explicitly showing the skills gained in previous projects with reachable references.

All proposals will be evaluated in terms of 80 points for Price and 20 points for preference status with maximum points at 100.

On evaluation, the tenders would be ranked in accordance with the points obtained, the tender scoring the highest points being ranked first and so on.

The ranking will qualify the tenderer to be considered for the award of the contract but would be expected to fulfil the last requirement. At this time, the municipality will prepare an agreement Contract, which will have to be agreed to by the successful bidder for his signature.

Therefore minimum functionality score to qualify for further evaluation:

70 Points

AWARD OF CONTRACT TO TENDERERS NOT SCORING THE HIGHEST NUMBER OF POINTS:

Despite regulation 3(5),4.(5), 5(5), 6(5) and 8(8) of the Preferential Procurement regulations of 2001, a contract may, on reasonable and justifiable grounds, be awarded to a tenderer that did not score the highest number of points.

ACCEPTANCE AND OFFER:

Tender offers will only be accepted on condition that:

a) The bidder offer is signed by a person authorized to sign on behalf of the Tenderer

b) A Tenderer who submitted tenders as joint venture has included an acceptable Joint Venture Agreement with his tender

c) The Tenderer or any of its principals, directors or managers is not employed in the service of the state or any municipality.

d) A valid tax clearance certificate is included with this tender.

e) The Tenderer or any of its principles is not listed on the register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with public sector.

f) The bidder has not abused the Employers’ Supply Chain Management System or has failed to perform on any previous contract and has been given a written notice to this effect; and

18

g) The Employer is satisfied that the bidder or any of his principles has not influenced the tender offer and acceptance by the following criteria:

Having offered, or promised or given a bribe or other gift remuneration to any person in connection with the obtaining or execution of this Contract.

Having acted in fraudulent or corrupt manner in obtaining or executing of this contract.

Having approached an officer or employee of the Employer or the Employers’ Agent with the objective of influencing the award of a Contract in the bidders’ favour;

Having entered into any agreement or arrangement, whether legally binding or not, with any other person, firm or company to refrain from Tendering for this Contract or as to the amount of the Tender to be submitted by either party; and

Having disclosed to any other person, firm or company other than the Employer, the exact or approximate amount of his proposed Tender.

In the event of any of the above, the Employer may, in addition to using any other legal remedies, repudiate the Tender offer and acceptance and declare the Contract invalid should it have been concluded already.

BID CONDITIONS

Bids submitted are to be valid for a period of 90 days and must be inclusive of VAT

An affidavit stating that none of the directors or shareholders are in the service of the state.

Latest municipal account not more than three months old or the letter from the landlord

stating that rent is up to date, and it includes rates, refuse water and electricity.

MBD forms (4, 6.1, 8 & 9) are compulsory; failure to fill them will lead to disqualification.

All suppliers must be registered on CSD, and proof of registration must be attached on the

tender document.

The Dannhauser Municipal Supply Chain Management Policy shall apply;

The Dannhauser Municipality does not bind itself on accept the lowest bid or any other bid

and reserves the right to accept the whole or part of the bid;

Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will

not be accepted.

19

FAILURE TO COMPLY WITH THE ABOVE CONDITIONS IN ALL RESPECTS WILL RESULT IN THE TENDER BEING DEEMED NON-RESPONSIVE

INFORMATION REQUIRED – LIST OF RETURNABLES

The following valid information is required in the submission and will form part of the evaluation considerations:

Company Profile and experience on similar projects (previous work completed.) CVs of relevant staff Proof of Professional registration Professional Indemnity copy Valid Tax Clearance Certificate CIPC Document Original or certified BBBEE certificate Proposed Implementation Plan and Item Duration Outline of methodology Form of Proposal Offer Proof of registration on CSD (Central Supplier Database) Proof of municipal accounts not older than 3 months or a letter from the landlord

stating that rent paid is up to date and includes municipal accounts An Affidavit stating whether Directors/Shareholders are not employed by the State

DOCUMENTATIONThe Proposal document submitted must include all the information deemed necessary to evaluate your submission on the bases stipulated in this document. The additional forms appended to this document must also be included in the submission. The Closing Date and Time for Submission of offers is of 21 March 2019 at 12:00 pm.

The offers will remain valid for 90 days from the closing date for submission of proposals

Closing Date and Submission of DocumentationDocuments must be submitted in a clearly marked (RFQ No and Description) sealed envelope and placed in the tender box of the Municipality, which can be found at: -

The Reception area08 Church StreetDannhauser3080

20

Contact Person: Mr. S.S NkabindeTelephone: (034) 621 2666Facsimile: (034) 621 3114Email: sibusison@dannhauser.gov.za

21