project control process in management

7/30/2019 Project Control Process in Management

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Al-Qassim UniversityCollege of engineering

General Engineering DepartmentGE 402 Project Management

by

Sultan Sannat Alotaibi

Submitted To

Prof.Tomas U. Ganiron Jr

426035210

25-5-2010

PROJECT CONTROL PROCESS


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8-1 PROJECT CONTROL

PROCESSPurpose : to ensure that project objectives are met by monitoringand

measuring progress and taking corrective actions when necessary


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8-2 Progress Measurement

Traditional Approaches to Progress Measurement

Budget vs. actualPercent completeTrust meModern ApproachesSmaller projects or projects with unstable scope:

If we dont change our direction, we are likely to end up wherewere headed.

AnonymousWeekly or biweekly deliverables

Done or not done

Larger projects:Earned value


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8-3 Earned Value Concepts

Earned Value Mechanics

Build (and plot) your baseline

Record (and plot) the actuals

Measure (and plot) progress


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Example

Information developed by planning:

WBS with 108 technical activities and 18management activities.

Estimates show that all 126 activities will require 1person for 1 week.

You are constrained to have three full-time staffers

plus one half-time project manager.Staff and PM both cost $1,000 per week.

Build Your Baseline


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Solution

1- Build Your Baseline

Month Staff PM Total1

$12,000

$2,000

$14,000

2 $12,000 $2,000 $14,000

9 $12,000 $2,000 $14,000Total $108,000 $18,000 $126,000


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2-Plot Your Baseline

Scheduled Cost($126,000)

Cumulat

ive

Value

s

Time


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3-Record Your Actuals

Month # Staff Staff $ PM Total1 3.5 $12,000 $2,000 $14,0002 3.5 $12,000 $2,000 $14,0003 4.7 $16,000 $3,000 $19,0004 4.5 $16,000 $2,000 $18,000Total n/a $56,000 $9,000 $65,000


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4- Plot Your Actuals

Cumulative

Value

s

Time

ActualCost

($65,000)

Scheduled Cost

($126,000)


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5-Measure Your Progress

Mo. DoneNot Staff PM Total1 10+2 2 $10,000 $2,000 $12,0002 9+2 5 $9,000 $2,000 $11,0003 13+2 4 $13,000 $2,000 $15,0004 16+2 0 $16,000 $2,000 $18,000Tot. 56 n/a $48,000 $8,000 $56,000


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6-Plot Your Progress

Cumulative

Value

s

Time

ActualCost

($65,000)

Earned Value ($56,000)

Scheduled Cost($126,000)


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8-7 Monitor and Control

During all of the phases and the process groups, regularmonitoring and controls are required. These include : scope change management, change management, quality control, time management, budget management, risk management and contract administration.


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Activities in this group are:

Monitor and Control Project Work Integrated Change Control Scope VerificationScope Control Schedule Control

Cost Control Perform Quality Control Manage Project Team Performance Reporting

Manage Stakeholders Risk Monitoring and Control Contract Administration

project control process in management

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