project management - gitam
DESCRIPTION
Overall view of a typical Project Management - a cute nutshellTRANSCRIPT
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PROJECT MANAGEMENT
Ravi GantiTeleComm Projects Div. Manager
TRIFOIL GROUPMUSCAT - OMAN
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PERFECT (MIS)COMMUNICATION
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PROJECT LANDSCAPE
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PROJECT MANAGEMENT• A temporary yet an earnest endeavor
undertaken to create a unique product or service…….. PROJECT
• The application of knowledge, skills, tools, and techniques to meet project objectives i.e. successful and timely conclusion – PROJECT MANAGEMENT
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KEY ASPECTS
• Project Planning • Project
Scheduling• Project Execution• Quality Control• Risk
Management
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ROLE PLAY A project manager heads a core group of personell
assigned from two or more functional units of the organization.
Project Team is usually cross-functional in nature and is expected to accomplish assigned tasks.
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PROJECT ELEMENTS• Scope• Schedules• Resources• Personnel• Risk and problem analysis• Organization Culture
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GITAM CORPORATION GITAM CORPORATION
Human Resources
Human Resources
MarketingMarketing EngineeringEngineering ProcurementProcurementManufacturingManufacturing
Finance &Administration
Finance &Administration
Project Manager
Project Team
MA1MA1 MA2MA2 MA3MA3 EN1EN1 EN2EN2 EN3EN3 MF1MF1 MF2MF2 MF3MF3 PR1PR1 PR2PR2
PROJECT ORGANIZATION CHART
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WBS & RAM
• Organizational Breakdown Structure (OBS)– A chart that shows which organizational units
are responsible for work items
• Work Breakdown Structure (WBS) -Breaks a project into components,
subcomponents, activities, and tasks
• Responsibility Assignment Matrix (RAM)– Shows who is responsible for which task in a
project
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TASK INTERDEPENDENCY SCENARIO
• Finish-to-Start (FS)– B cannot start till A finishes
• Start-to-Start (SS)– B cannot start till A starts
• Finish-to-Finish (FF)– B cannot finish till A finishes
• Start-to-Finish (SF)– B cannot finish till A starts (rare)
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PROJECT SCHEDULING• Split project into tasks and estimate time and
resources required to complete each task.
• Organize tasks concurrently to make optimal Use of workforce.
• Minimize task dependencies to avoid delays caused by one task waiting for another to complete.
• Dependent on project managers experience & intuition.
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GANTT CHART
| | | | |Activity
Design house and obtain financing
Lay foundation
Order and receive materials
Build house
Select paint
Select carpet
Finish work
0 2 4 6 8 10Month
Month1 3 5 7 9
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GANTT CHART• Graph or bar chart • Bars represent the time for each task• Bars also indicate status of tasks• Provides visual display of project
schedule
• Slack– Amount of time an activity can be
delayed without delaying the project
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PERT (Program Evaluation & Review Technique)
• Estimation of a task duration
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GENERAL MANAGEMENT SKILLS
• Planning• Finance and Accounting• Technology• Delegation• Team Building• Conflict Management• Solving Problems
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LEADERSHIP SKILLS• Vision and Strategy• Establishing Direction• Aligning People• Communicating• Negotiating• Motivating and Inspiring• Overcoming Barriers
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COMMUNICATION SKILLS• Writing• Listening• Speaking• Presenting• Meeting Management
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RISK MANAGEMENT • Risk management is concerned with
identifying risks and drawing up plans to minimise their effect on a project.
• A risk is a probability that some adverse circumstance will occur – Project risks affect schedule or
resources;– Product risks affect the quality or
performance
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THE RISK MANAGEMENT PROCESS
• Risk identification– Identify project, product and business
risks;• Risk analysis
– Assess the likelihood and consequences of these risks;
• Risk planning– Draw up plans to avoid or minimise the
effects of the risk;• Risk monitoring
– Monitor the risks throughout the project;
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QUALITY MANAGEMENT
• Quality Planning• Quality Assurance• Quality Control • SIX SIGMA BENCHMARK
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SUMMARY – KEY POINTS• Good project management is essential for
project success.
• Managers have diverse roles but their most significant activities are planning, estimating and scheduling.
• Planning and estimating are iterative processes which continue throughout the course of a project.
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• A project milestone is a predictable state where a formal report of progress is presented to management.
• Project scheduling involves preparing various graphical representations showing project activities, their durations and staffing.
• Risk management is concerned with identifying risks which may affect the project and planning to ensure that these risks do not develop into major threats.
SUMMARY – KEY POINTS
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USEFUL FURTHER LITERATURE
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ALL QUESTIONS AREVALID
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GOD BLESS ALL OF YOU
HAVE A GREAT CHUNK OF GOOD LUCK – FINAL
EXAMS
THANK YOU!!! [email protected]
+(968)95174004