project management in sap

Project- and Project Portfolio Managementwith SAP

Mario WolffSolution Management mySAP PLM und SAP xApps

Project Management with C-Projects- Components in Detail

SAP Solution Portfolio - Overview

Project ManagementPortfolio ManagementIdea & Concept Management......withwith SAPSAP

Portfolio Management with SAP xRPM- Experiences at Federal Office for IT (BIT)

(Bundesamt für Informatik & Telekommunikation)

SAP AG 2002, Title of Presentation, Speaker Name 4

Pain points in Portfolio and Project Management

Portfolio Lifecycle

Initiating Planning Executing Controlling

Incomplete overview on planned and proposed projects and other activities

Insufficient project registration

Lack of strategic alignment

Underesti-mation of cost, time and capacity

Incomplete statement of requirements

Insufficient due diligence before development

Insufficient monitoring of primary key performance indicators acrossportfolio

Lack of strategic alignment

No clear responsibilities and commitments on project deliverables (e.g. tasks and due dates)

Inefficient resource staffing process

Slow reaction to unplanned events or scope changes


How Billions are Lost Annually on IT Projects

23% Successful projects

49% Challenged projects

28% Impaired/Cancelled projects

23%

49%

28%

Successful Projects (23%):Project is completed on-time and on-budget

With all the features and functions as initially specified

Challenged Projects (49%):Project is completed and operational

Over-budget (~180%, resulting in $55 billion in losses)

Over the time estimate

Offers fewer features and functions than originally specified

Impaired/Cancelled Projects (28%):Project is canceled at some point during the development lifecycle

Resulting in about $80 billion in lossesSource: The Standish Group‘s CHAOS 2001 Research


Manage Portfolios

Increase Visibility

Enable Communication

Enforce Governance

Why Implement a Comprehensive Solution

Aligned with strategy?Will meet business performance targets?What is the resource demand and what is the capacity?

Portfolio Lifecycle

Initiating Planning Executing Controlling

Aggregate information for Management Drill down to individual portfolio item (e.g. projects, operational services, concepts)

Top to bottom (strategy) or Bottom up (escalation)Exchange information with partners efficiently

Registration and enforcing an enterprise decision-making process for approving portfolio itemsStandard compliance (process methodologies)


SAP Solutions: mySAP ERP Solution Map 2004

End-User Service Delivery

AnalyticsStrategic Enterprise

ManagementFinancial Analytics Operations Analytics Workforce Analytics

FinancialsFinancial Supply Chain

ManagementFinancial Accounting Management Accounting Corporate Governance

Human Capital Management

Talent Management Workforce Process Management Workforce Deployment

Procurement and Logistics Execution

Procurement Supplier CollaborationInventory and

Warehouse Management

Inbound and Outbound Logistics

Transportation Management

Product Development and Manufacturing

Production PlanningManufacturing

ExecutionEnterprise Asset

ManagementProduct Development

Life-Cycle Data Management

Sales and ServiceSales Order Management

Aftermarket Sales and Service

Professional-Service Delivery

Global Trade ServicesIncentive and Commission Management

Corporate ServicesReal Estate

ManagementProject Portfolio

ManagementTravel Management

Environment, Health and Safety

Quality Management

SAP NetWeaver People Integration Information Integration Process Integration Application Platform


Terminology

The planning, execution, and control of projects is commonly referred to as Project Portfolio Management. This is a subset of the SAP solution– SAP tracks the entire portfolio (concepts, projects and operational services) for an area of business: R&D, IT, Professional Services, others.

Strategic Portfolio Management from SAP provides the ability to better align activities with business priorities

Operational Portfolio Management provides visibility into all portfolio items – operations (services), projects, and concepts

Operational Project Management supports all project-related activities

Project Project andand Portfolio ManagementPortfolio Management from SAP is a comprehensive solution, which supports various scenarios (industry-specific, across industries and business areas)


Leveraging SAP´s Solutions to Meet Business Needs

INVENT DEFINE DEVELOP LAUNCH

Strategic Portfolio Management

Idea & Concept Management

Operational Project Management(Planning, Execution, Accounting)

Business Processes

Scenarios(e.g. NPDI*)

Resource Management

* NPDI = New Product Development and Introduction







Business Processes


SAP´sSolution for…

SAP Products & Components

Resource Management

SAP xApp Resource and Portfolio Management (xRPM)

+SAP xApp Product Definition (xPD)

Product Innovation Management (PIM)

* NPDI = New Product Development and Introduction** SAP xRPM has connectivity to different SAP and non- SAP project management applications


SAP’s Support for NPDI

PortfolioMgmt.

Control

Strategy

ExecutionProductDevelop-

ment

MarketLaunchSupply

ChainPlanning

Production Ramp-Up

StrategicSourcing

Proto-typing

Project, Resourceand Cost Management







Business Processes




Resource Management

SAP xApp Resource and Portfolio Management (xRPM)




SAP xApp Resource and Portfolio Management (xRPM)**

+cProject Suite / Project System

(part of mySAP ERP)

Project and Portfolio Management (PPM)


Project Portfolio Management with SAP xRPM

Creating Projects in underlyingProject Management Systems

Time Planning

Costs Planning

Budget Planning

Material Planning

Project Resource Planning

Collaboration with Partners

Simulation

Confirmation

. . .

Strategic Planning and Managing ofProject Portfolios

Company wide Resource Planning

Simulate andPrioritize Portfolios Aggregation

IntegrationAnalysis

SAP xRPM Project Management System

High LevelProject

PlanningApprovalProject

Proposal


Operations






Business Processes




Resource Management




+cProject Suite / Project System

(part of mySAP ERP)

Project and Portfolio Management (PPM)

CONTROL

mySAP ERP

Operational Portfolio

Management

SAP xApp Resource and Portfolio Management (xRPM)**


Component View I

Six Sigma ProjectPortfolio(s) Enterprise IT

Portfolio

HR(availability,

skills, org str)

Financials/Controlling(budget/actuals)

Professional Services

Portfolio(s)

Labor(time tracking)

R&D Portfolio(s)…

Strategic and Operational Portfolio ManagementSAP xRPM

programs

Project ManagementcProjects, Project System, 3rd party systems

Idea and Concept Management

SAP xPD

Service Management

projectsservices


SAP NetWeaver

SkillsAvailabilitySourceOrg Structure


3rd partyProject

Management Systems

(e.g. MS Project)

RegistrationMonitoringGovernance

Human ResourceManagement

ComponentComponent ViewView IIII

Operative Project Management

$ $

PlanningSchedulingExecutionMonitoring

SAP xRPMSAP xRPM

mySAP ERP Human Capital Mgmt

$$ FinancialsPlanned/ActualCost CentersIOs/POs/WBS

mySAP ERPFinancials

ServiceManagement

Fac MtcPlt MtcSrv Mgr

IntegrationLegend

Delivered

Custom

AlignmentSimulation

cProjectsProject System

Idea and Concept

Management

SAP xPD

IdeationManageFunnel


Business Application and Technology Advances

Pro

ject

Man

agem

ent

Mat

uri

ty A

cro

ss In

du

stri

es

Integratedprocesses

Project System

Project and Portfolio Management*

The Evolution of Project Management

LEVERAGING EXISTING INVESTMENTS

* SAP‘s Solution for Project Portfolio Management consists of the products xRPM and cProjects/Project System. SAP xRPM = SAP xApp Resource and Portfolio Management; cProjects = Collaboration Projects** SAP xRPM has connectivity to different SAP and non- SAP project management applications

YESTERDAY

Project System

Visibility andCollaboration

cProjects

xRPM**

TODAY

Project System

cProjects

xRPM**

SAP NetWeaver


Supporting Various Business Scenarios

Enterprise IT Portfolio Management (all industries):Optimize base operationsAlign IT activities with corporate prioritiesSupport IT projects and servicesReduce overhead and administration associating with status reporting

Professional Services:

Handle complete lead-to-cash process

Monitor performance of customer deliverables

Forecast resource demand, match to supply

New Product Development & Introduction (all manufacturing industries):End-to-end management of the product innovation lifecycle

Select optimal portfolio

Allocate resources to priority initiatives

Other (e.g. Six Sigma)Improve resource allocation and information sharing across multiple portfolios (Six Sigma and non Six Sigma, etc.)

Focus on process improvement as well as projects delivering change or new products


Benefits and Differentiators

Three reasons why comprehensive and enterprise-wideproject and portfolio management is best from SAP:

Reason 1: Higher portfolio and project visibilityManaging all portfolio items across enterprise with one solutionAdressing all stakeholders from C-level to project/service team memberSeamlessly integrating information from mySAP ERP (logistics, financials and human resources), analytical applications (e.g SAP BW), and user interface(SAP NetWeaver Portal)

Reason 2: Better cost controlAlignment with business strategy and portfolio optimizationEfficient ressource allocation and support of sourcing strategiesCompliance with standards, corporate policies, and best practises

Reason 3: Leverages existing IT investmentOpen system architecture, supports heterogenous IT infrastructureFlexible and scalable solutionService Oriented Architecture powered by SAP NetWeaver


SAP xApp Resource and Portfolio Management (SAP xRPM)

Reference CustomersColgate, Lilly, VW, Buehler, BIT, General Mills, Sun, Agile, Aepex

Availability SAP xRPM v.2.0 generally available

SAP xRPM maximizes portfolio value and aligns it to organizational objectives by combining human, financial, and other operative aspects of your portfolio.

Align portfolio to organizational objectives through simulation and prioritization

Forecast resource demand and match to supply

Monitor portfolio performance through increased visibility into operations and sophisticated analytics

Maximize return on existing investments in systems, skills, and people

Identify and deploy the right resources to the right activities at the right time

Pre-Integrated to SAP and 3rd party systems (Microsoft Project, Primavera,…)

Make fact-based decisions

SAP xApps are composite applications that snap-on to an existing, heterogeneous IT environment to implement new, cross-functional business processes


SAP xApp Product Definition (SAP xPD)

Availability Version 1.0 is generally available

Capitalize on the best ideas

Standardize the front-end process for optimal go/no-go decisions

Decrease time-to-market through better managed pipeline

Develop products that meet market needs and are in-line with strategy

SAP xPD addresses the inefficiencies of the critical front-end product development processes: idea and requirements management, product definition, and design evaluation processes

Reference CustomersKaeser, Kimberly Clark


Collaboration Projects (cProjects)

Flexible project structuring by phaseswith gates, tasks, checklists

Standardizes processes by using templates

Scheduling via interactive Gantt-Chart

Multi-project management

Project versioning, simulation and status reports

Integration scenarios to Project System, mySAP ERP Financials, Document Management, Quality Management

cProjects supports operative project management following the phase-based process methodology with a focus on deliverables, roles and commitments.

Reference CustomersFreudenberg, ZF, Mahle, Boots, Gems, Ingenics, Altim, Artesyn, SupplyOn

Availability SAP cProjects 3.1 generally available


Project System

SAP`s Project System application supports all project management processes that require a tight integration into logistics and financials to solve complex problems.

Structures based on templates

Various scheduling techniques

Capacity Planning based on work centers

Cost and budget planning

Project execution with strong logisticsintegration

Time recording

Milestone or resource-related billing

Project progress tracking

Analytics

Availability Project system is included in mySAP ERP 2004 (general available)

Reference CustomersAirbus, Audi, Ericsson, Norsk Hydro, Brose, LSW,…


cProjects and Project System: When to Use What ?

cProjects support collaborative phase-based processes especially in IT, R&D, and Professional Services.

Project System offers project accounting and logistical capabilities and is primarily used for project manufacturing, utilities, and engineering & construction industries.

Integration scenarios between cProjects and Project System are possible.

Strategic andOperational

Portfolio Management

Phase-based processmethodoloy

Logistic Integration

TightFinancial Integration

Collaborationwith partners

Operational Project Management

Collaboration Projects

Project System

Integration Scenarios

SAP xRPM


Project Portfolio Management - Customer Successes 1/2

FreudenbergSeals / Vibration Control Tech.Germany

Universal PicturesMedia and EntertainmentUK

BootsRetail Chemists & HealthcareUK

InGenicsConsultingGermany

ArtesynHigh-TechUS

ZFAutomotive SupplierGermany

GemsConsultingUS

SAPITGermany

MahleAutomotive SupplierGermany

AltimService ProviderSpain

KaVoEquipment for DentistsGermany


Linklaters, UK

Project Portfolio Management - Customer Successes 2/2

AEPEX, Netherlands

Buehler Group, SwitzerlandAgile Solutions, Brazil

Bristol-Myers Squibb, USA

BIT, Federal Office for IT, SwitzerlandWhirlpool, USA

Volkswagen AG, Germany

General Mills, USA

SBC, USA

Arla Foods, DK

Sercon, Germany

Pecaso, Germany


cProject Suite

The cProject Suite consists of two web-based applications: cFolders for design collaboration

cProjects for phase-based project management


cProjects in a Nutshell

Clear definition of deliverables and responsibilities

Flexible project structuring by phaseswith gates, tasks, checklists

Standardizes processes by using templates

Scheduling via interactive Gantt-Chart

Multi-project management

Project versioning, simulation and status reports


Collaborative work on tasks withexternal partners using cFolders

Various integration scenarios, f.ex. integration to: Project System, mySAPERP Financials, business objects via links, Document Management (DMS), Quality Management, etc.

WebServices enablement

cProjects supports operative project management following the phase-based process methodology with a focus on deliverables, roles and commitment management.


Key Elements of cProjects

Structuring

Scheduling

Resource Management

Reporting

Integration ScenariosxRPM/xPDProject SystemCost Management (mySAP ERP Financials)Object LinksDocument Management SystemQuality ManagementcFoldersWebServicesWindows File Explorer

cProjects


Structuring

Project templates for methodology based development processes

Phase-based structure and deliverables defined by checklists

Planning of approvals (Quality Gates) to guarantee project progress

Tasks with e.g. duration, responsibilities, and relationships

Task hierarchies to break down work packages


Multi-Project Management

Projects can be divided into subprojects

Tasks from other projects can be used for information and scheduling

Programs can be set up to manage multiple projects

Scheduling does not affect other projects directly -> only alerting

Master project

SubprojectProject 1 Project 2

Mirrored Task


Project Versions & Simulations 1/2

Project versions allow the user to collect a “snapshot” of the project at a certain point in time

The user can then perform comparisonsComparisons between 2 versions

Comparisons between the current operative project and a version


Project Versions & Simulations 2/2

Project simulation allows the user to capture a version of the operative project that can be manipulated and changed.

In this way, it is possible to perform “what-if” analysis regarding:Allocation of resources

Changes to schedule

Changes to structure

After completing the simulation, it is then possible to apply these changes to the operative project via reconciliation


Easy Task Entry

It is now possible to quickly enter Phase-related tasks in cProjectswhich will expedite data entry


Customer Fields

It is now possible to append tables in cProjects which will allow the use of customer-defined fields and tabs

Development work is performed in the backend WAS using SE38 and instructions available in the IMG

New tab and customer-Specific fields


Scheduling

Graphical maintenance of dates and relationshipsManual or system supported scheduling of phases and tasksVisualization of critical path


Microsoft Project up- and download

Exchange cProject data with Microsoft Project (supported releases MS Project 2000 and XP)Use MS Project for

Offline viewing (travel) and offline presentationsPrinting the GANTT chart*

* With cProjects 4.0 it is planned to enable Gantt chart printing


Project Team

Resource Management 1/2

Clear responsibility for each project element, e.g. phase, task, or checklist item

Cross department project teams with roles

Role assignment with search functions based on skills

Flexible ressource planning based on availability (with WFM)

1

2

3SkillsAvailabilityOrganization

4


Resource Management 2/2

Work list for Resource Manager: Resource Managers get a work list with project roles that need to be staffed. The work list includes filter mechanisms.

Staffing Process: Resource management supports a multi-level staffing process. Resource managers receive personalized information telling which project roles need to be staffed. You are able to delegate the responsibility for project staffing to other resource managers within the company, e.g. in case where a regional resource manager is only allowed to search locally and hands over to a global resource manager for staffing on an international base.

Alerts for Resource Management: Exception-based alerts inform resource managers in their inbox or on their mobile device in case a threshold value was exceeded, e.g. a resource’s availability is exceeded or a project role is not fully staffed.

Enhancements in search result list: In the search result list (table view) for each candidate the location and cost rate will be displayed.

Note: Use of WFM required


Groupware Integration

Integration into MS Exchange and Lotus DominoAssigned resources receive appointments in groupware application

Availability based on HR master data + appointments in groupware

Hard- and soft bookingSoft book a resource for a project which is in scope but not 100% confirmed

Only available whencProjects is installedon a CRM platform


Resources - Reporting

Provide a complete picture of

Resource demand & allocation

Booked and available resources

Capacity

Periodic date planning for role & resource (e.g. every Monday)


Reporting

Flexible reports inside cProjects including threshold values

Full BW connection forMulti-Project ReportingReporting across cProjects & R/3 Project SystemBW reports e.g.:

Role assignment to tasksProject dates and effort - and much more


Project Status Report

Automatic creation of Project Status Reports

Possible to add comments into the report

Distribution of Status Report to multiple receivers

Persistent storage of reports directly in the project


cProjects - Integration Scenarios

Only available whencProjects is installedon a CRM platform

Automatic replicationinto Project System Logistic integrationHierarchical projectcontrolling

3

Inspection PlanNetwork activity

Project definition

NetworkMaterial

Document WBS element

…

Link carries dates, costs, budget

1

Account assignmentof internal order Collects all projectcosts on one object

2

Object Links

cProjects

ECC* or R/3

SAP PS

*ECC (ECC 5.0) stands for „ERP Central Component“ and is the technical successor of SAP R/3 Enterprise.


Cost Management - Planning

Full project costing functionality

Automatic cost element planning based on resource assignments

Template-based cost planning for additional expenses

Leverage proven mySAP ERP Financials controlling functionality for costing

Account assign any project related business activity to incorporate cost in project cost plan

Assign budget to project

Project Lead 20 Days €20.000

Engineer 10 Days €10.000

€35.000

Travel €5.000

Easy Cost Planning:

CO

cProjects


Cost Management - Tracking

Seamless integration into time confirmation(released tasks show up in CATS worklist)Costs are determined and posted to CO, times into cProjectsComplete reporting capabilities

Budget / plan / actual comparisonsCost element reportingCross project reporting

Execution withinSAP applications

COSCM Time Tracking – CATS II

M T W T FTarget

6 3 8 4Task A

8 2 5 4Task B

Seamless Integration into mySAP ERP Financials

Check List

Item 1

Item 2

TaskTask

Task

Phase X

CO

con

firm

atio

n

cProjects


Microsoft File Explorer Integration

Integration of Project Structures into Windows File Explorer

Enables e.g. „save to task in Microsoft Word“

Seamless Easy check in / check out of documents using standard functions such as double click, drag & drop etc …


Document Management System (DMS) Integration

Use of SAP Document Management System as storage for documents

Create, Change and Access to documents directly from cProjects

Transfer of documents to and from cFolders possible


ECC or R/3

cProjectsAPQP Methodology

cProjects for Advanced Product Quality Planning (APQP)

Object links

Document Insp. plan BOMInspection lot RoutingQ-Notifications(create, change, display)

StatisticalProcessControlPPAP

FMEAProblem Mgmt. 8D processing

Control Plan

QM plan Quality assurance agreements, technical delivery terms, specifications, etc.

Plan Generation

Insp. plan

FMEA = Failure Method & Effect AnalysisPPAP = Production Part Approval Process


Central Alert Server

Alert InboxEnterprise Portal

WAP Alert Inbox

SAPconnect:E-Mail, Fax, SMS, Pager, ...Push

NetWeaverCentral Alert ServercProjects 3.1

EventAlert

Push

Approval declined!

Phase due date can not be reached!

Checklist Item marked

as not ok!

Your Task is due in 10 days!

Alerts can be sent anytime in project execution based on custom defined formulas.


SAP xRPM -- Introduction

SAP xApp Resource and Portfolio Management (SAP xRPM) delivers the foundation of strategic portfolio management by enabling portfolio planning and giving visibility into the execution from a financial, strategic and operational angle across the entire portfolio.

SAP xRPM enables you to:Align your entire project portfolio with corporate objectives through simulation and prioritizationMonitor the performance of your portfolio through increased visibility into projects across the entire enterpriseForecast resource demandIdentify and deploy the right resourcesEnforce governanceMake fact-based decisionsMaximize return on existing assets


Project Portfolio Management with SAP xRPM

Creating Projects in underlyingProject Management Systems

Time Planning

Costs Planning

Budget Planning

Material Planning


Collaboration with Partners

Simulation

Confirmation

. . .

Strategic Planning and Managing ofProject Portfolios

Company wide Resource Planning

Simulate andPrioritize Portfolios Aggregation

IntegrationAnalysis

SAP xRPM Project Management System

High LevelProject

PlanningApprovalProject

Proposal


SAP xRPM - Benefits

Increased Expected Value of Portfolio

Reduced Decision Time

Avoidance of Bottlenecks

Portfolio Prioritization

Collaboration, Workflows & Process Automation

Demand / Supply Balance

Portfolio Transparency and Forecasts Faster Execution

Easier Resource Forecasting Faster Resource Allocation

BusinessAlignment

Time To Market

Cost Savings

Validate Planning Model

Higher Data Quality / Consistency

Increased Data Visibility/ Transparency & Availability

Timely Monitoring of Project Performance

IT Infrastructure / Data Integration(HR, Financials, Project Management)

Earlier Stop Decisions, Fact-Based Decision Support

Alerts – Less Overspends

Leverage IT Investment

Scenario Modeling / What-If Analysis


Resource Management

ProjectBU

Dep

Team

RoleDiv

SAP xRPM -- Key Capabilities

Projects

Skills

Collaboration

Financials


Program Monitoring

Skill-basedProject Opportunities

Expertise Management

SAP xRPM


Key Capability: Portfolio Management

Align your entire project portfolio with corporate objectives through simulation and prioritization.

Monitor the performance of your portfolio through increased visibility into projects across entire enterprise.

ScenarioModeling

PortfolioInventory

PortfolioMonitoring




Projects and Proposals Dashboards View information about projects and proposals:

Budget

Schedule

Cost

Expected benefits

Risk

Priority

Dependencies

Resource demand

Available and qualified resources

ScenarioModeling

Portfolio Inventory

Portfolio Monitoring



Portfolio PrioritizationDefine critical success factors (objectives) for your business.

Determine the potential impact of each proposed and active project on achieving the objectives.

Receive a ranked list of proposed and active projects and proposed distribution of scarce financial and human resources.

ScenarioModeling

Portfolio Inventory




What-If AnalysisDefine unique business case scenarios.

Perform simulation by varying resource demand and allocation, budget allocations and time frames.

Make educated decisions regarding which projects to fund more or less, which ones to cancel, continue or to postpone.

ScenarioModeling

Portfolio Inventory




Project DashboardCentrally view all relevant project data including key performance metrics on budgets, schedules and staffing.

Personalization allows to easily add customer specific KPIs.

ScenarioModeling

Portfolio Inventory




Portfolio Reports Evaluate the entire portfolio or individual projects using various key performance indicators, such as:

Expected Commercial Value

Risk

Project Costs

Spending Levels

ScenarioModeling

Portfolio Inventory



Key Capability: Resource Management

Forecast resource demand

Identify and deploy the right resources at the right time.

ProjectStaffing

Demand Definition

CapacityManagement

Resource Management


Resource Management

Demand DefinitionDefine high level resource demand on project level before approval of resource assignments.

Planned resource demand is considered in What-If Simulations.

ProjectStaffing

Demand Definition

CapacityManagement


Resource Management

Project StaffingAutomated workflows for staffing projects.

Project Managers define project roles based on time demand and qualifications profile.

Resource Managers assign resources to roles according to their availability and qualifications.

ProjectStaffing

Demand Definition

CapacityManagement


Resource Management

Capacity ManagementCreate role-based resource forecasting.

Report and consolidate demand for resources across multiple projects via global roles.

Provide complete picture of: Resource demand and allocation

Booked and available resources

Total workload

Capacity

ProjectStaffing

Demand Definition

CapacityManagement


Key Capability: Expertise Management

Discover organizational expertise

Project Opportunities

SkillsManagement




Skills ManagementManagers locate skills and knowledge across the organization.

Employees maintain up-to-date information on skills and expertise.*

ProjectOpportunities

SkillsManagement

* Available through usage of standard SAP Employee Self-Service (ESS) within SAP Enterprise Portal



Project OpportunitiesTeam members can apply for new projects.

They can search for projects by category, subcategory, location, and through profile matching.

They can view a list of roles and apply for open project opportunities.

ProjectOpportunities

SkillsManagement


Key Capability: Program Monitoring

Attain visibility into all projects of your portfolio

Make informed decisions

ProjectPlanning

Project Definition

Project Management

Program Monitoring


Program Monitoring

ProjectPlanning

Project Definition

Project Management

Project DefinitionCreate proposal

Review project

Approve project


Program Monitoring

Project PlanningUpload project plans from heterogeneous project management systems.

Consolidate planned cost and budget information from financial systems.

ProjectPlanning

Project Definition

Project Management


Program Monitoring

Task DashboardComplete overview of all project tasks.

Manage task status and % complete.

Project DependenciesCreate and manage project dependencies (project/milestone/task level.

Example: Starting a task in one project depends on the outcome of a task in a different one.

ProjectPlanning

Project Definition

Project Management


Program Monitoring

ProjectPlanning

Project Definition

Project Management

Project CollaborationCreate a shared workspace for each project.

Project team members can share documents and project information and have threaded discussions.

Time ReportingProject members record their time they have beenworking on projects.*

* Available through usage of standard SAP Employee Self-Service (ESS) within SAP Enterprise Portal


Outline

Challenges Facing Project Organizations

SAP xRPM – Product Overview

SAP xRPM – Business Scenarios

SAP xRPM 2.0 – What’s New

SAP xRPM – Architecture

SAP xRPM – Shipment

SAP xRPM – Customer Successes

Information and Contacts


SAP xRPM – Business Scenarios

SAP xRPM focuses on three primary business scenarios:

Scenario 1: Enterprise IT Portfolio Management Complete management and strategic alignment of the IT portfolio including projects, programs, and baseline IT services.

Scenario 2: Product Innovation Management (PIM) End-to-end management of the product innovation lifecycle. Collection of product ideas and product enhancements during product definition. Product concepts to be commercialized are delivered to the portfolio - leveraging strategic planning and analytical capabilities.

Scenario 3: Portfolio Management for Professional Services Complete visibility across the operational portfolio of projects and services.


Scenario: Enterprise IT Portfolio Management

Prioritize

Define Strategic Objectives / Policy

Create Project Schedule

Resource Leveling

Monitor Portfolio

Approve

Manage Project

Allocate Project Resources**

Assign Tasks

Initiate Project*

Build Business Case

Propose Project Idea

PortfolioManagement

ResourceManagement

ProjectManagement


Scenario: Product Innovation Management (PIM)

PortfolioManagement

Submit Idea

Assess Idea

Draft Concept

Screen Concepts

Define Strategic Objectives / Policy


Resource Leveling

Monitor Portfolio Manage Project

Allocate Project Resources***

Assign TasksInitiate Project**

Initiate and Work on Business Case

Propose Project

Approve*

EnhanceBusiness Case

Prioritize

Relate Ideas

Assess Opportunity

ConceptDevelopment

IdeaManagement

ResourceManagement

ProjectManagement


Scenario: Professional Services Portfolio Management


Monitor Portfolio Manage Project

Assign Tasks

Initiate Project Opportunity

OpportunityManagement

PortfolioManagement

ResourceManagement

ProjectManagement

Resource Leveling

Initiate Project*Allocate Project

Resources**


SAP xRPM -- Architecture

BaseSystems

*SAP Project System 4.6B; SAP cProjects 3.1; Microsoft Project ’98, ’00, ’02; Microsoft Project Server 2002/2003 ** SAP LO CATS 4.6B

SAP xRPMAll componentsin this box get shipped tothe customer.

SAPHuman

Resources 4.0B

SAP Financials

4.6B

SAP Enterprise Portal 6.0

JCO/RFC

SAP xRPM Core on

WAS 6.20

http

http

ALE / BAPI

BW 3.5

SAP XI 2.0 (optional)

ProjectManagement* Time**

SAP xAppProduct

Definition1.0


Linklaters, UK

SAP xRPM Customer Successes

AEPEX, Netherlands

Buehler Group, SwitzerlandAgile Solutions, Brazil

Bristol-Myers Squibb, USA

BIT, Federal Office for IT, Switzerland

Whirlpool, USA

Volkswagen AG, Germany

General Mills, USA

SBC, USA

Arla Foods, DK

Sercon, Germany

Pecaso, Germany

project management in sap

Documents

management drill

sap solutions

project deliverables

research sap ag

sap xrpm experiences

proposed projects

specifiedchallenged

title of presentation