project portfolio management with ppm studio
TRANSCRIPT
Project Portfolio Management
Presentation
Project Portfolio Management
with
PPM Studio
www.ppmstudio.com
Portfolio Project Management
Define and align business goals with project scope
Project prioritization on the basis of NPV, IRR….
Analyze strategic value of your projects portfolio
Complete visibility with project health indicators
Real-time reports that makes decision making easier
Real-time collaboration with stakeholders within and outside project environment
Align Business & IT
Define and align business goals with project scope
Allow executive board to define business goals
Give weightage to each goal in relation with other key business objectives
Align goals with Project scopes to attain strategic value
Project prioritization
Derive strategic value of each project request against your business objectives.
Evaluate the Return On Investment (ROI), Risk involved, Net Present Value
Approve/discard the project requests on the basis of strategic value attained
What-if analysis:
Analyze strategic value of your projects portfolio
Compare various approaches like Strategic, Balanced Score Card,
Arrive at ROI and NPV from strategic portfolio analyzer to strengthen your decision making.
Evaluate projects with Greater Visibility
Visibility:
Key Performance Indicators (KPI) based drill down portfolio dashboards that shows real time portfolio health
Corrective and informed decision making that ensure projects are always on track.
Enterprise Project Management
Project level role based security.
Pre configured project charter and inbuilt DMS for reusability
Automated work allocation to project resources
Timesheet management, review and approval.
Real time tracking, visibility and control of project activities
Project dashboards with graphical reports showing progress, variance
Automated communication & collaboration among project stakeholders.
Automated alerts and notifications on alarming triggers.
Project Initiation
Define Org. charts and assign Role Based Security
Org. charts for functional, project based and matrix organizations
Project wise , BU wise and at org. level Assigning of roles
Role based security access that provides only required data to the users
Pre configured and reusable documents, workflows….
Pre configured project charter with features to attach and export supporting documents
Inbuilt DMS to store and re-use documents that saves a lot of time for project managers
Pre configured and customizable work flows based on project management standards like PMBOK, PRINCE2 and AGILE
Execute, Monitor and track
Project execution, Tracking and Monitoring
Single click EXECUTE button that automatically allocates work packages to respective resources
Bird eye view of project deliverables to monitor project progress on timely basis.
Integrated Task & Time mgmt to provide updates on efforts spent, Work left & accomplished.
Real time comparison of planned, actual and projected schedule, effort and cost
Project collaboration:
Review and approval lifecycles, check-in/check-out, version history etc.
Pre-configured and user defined alerts, notifications, escalations and action-items.
Send project updates to stake holders.
Collaborate with stakeholder at crucial project stages.
Clients can participate on issues, share documents and participate in on-line discussions.
Risks & Issues
Identify, assign and track Project Risks & issues
Raise risks, classify, prioritize and gauge the impact.
Give mitigation plan and assign to concerned team members.
Track the risk to closure and convert risks into issues
Issue management: Allow concerned stakeholder to raise issues
Prioritize & assign them to get fixed
Tools/Methodology Tools Integrated
Build Management
Business Application
Project Management
Communication
Collaboration
Network Management
Integration with legacy systems & 3rd party tools
Seamless integration with MS Share-Point
Integration with Communication tools MS-Outlook
Integration with Testing tools like HP-QC, silk Test
Integration with HR –Active Directory
Integration with ERP tools like SAP
Enterprise Resource Management
Define organization structure, roles and profile with specific skill sets.
Forecast project requirements by function ,schedule and commercial value(billability)
Project Prioritization based on resource availability & associated business value
Skill based search with in-built advanced resource finder.
Task allocation for multiple resources
Manage optimum allocation of resources-NOT over loading them.
Real time update and metrics on resource allocation across multiple project
Meetings manager with configurable agenda by meeting type to keep meetings focused.
Org. Structure & Capacity Planning
esource Utilization, capacity planning and shared resource planning.
ash board view of utilization and capacity planning of resources across multiple projects.
ask allocation for multiple resources (based on planned capacity) on same project activity.
eal time metrics on resource utilization by project/function at both project and org. level.
anage optimum allocation of resources-NOT over loading them.
llocate work through inbuilt task plan of project.
Org. Structure and project prioritization.
Build your organization structure, place by hierarchy and align them to concerned BU’s.
Define roles to profiles and provide role based access to project information
Advance resource finder to search and allocate right task to the right candidate
Prioritize your projects based on resource availability & associated business value
Facilitate to FILL, REVIEW & APPROVE time sheets for updating project assignments.
Communication, Collaboration & Integration
Communication and Collaboration
In-built communication channel to send e-mails and to accommodate Resource Requests and Staffing.
Meetings management with configurable agenda by type of meeting to keep meetings focused.
Escalate issues & risks at project level.
Notification and alerts to keep stakeholders informed.
Automated resource relieving upon project closure.
Integration capability: Provide single window information
Integration with LDAP for real time updation of resource network credentials
Integration with HRMS system to import resource details (skill set, billing information...)
Integration with 3rd party time sheet software to pull real time assignments progress
