prospectus - ficpa

Lead. Inspire. Build...for Success Today and Tomorrow

PROSPECTUSThe Signature Grand, Ft. Lauderdale (Davie), FLNovember 8 – November 10TED-STYLE LEARNING LABS: November 8TRADESHOW: November 9-10

1 | 2021 SPONSOR & EXHIBITOR PROSPECTUS

Why Partner with the FICPA?The FICPA is a premier association for CPAs in the state of Florida. Showcase your products and services. Con-nect with key leaders in the top CPA firms, as well as oth-er fiance and business leaders, at our signature event...The FICPA Florida CPA Summit.

Why Reach CPAs?CPAs are the professionals that drive change. Every day, in every industry – including finance, government, the nonprofit sector, and healthcare – CPAs help the economy’s most influential leaders make critical deci-sions and plan for the future.

68% of our members are key decision-mak-

ers in their companies or firms

27%

46%

57%

53%

of our members are in business & industry

of business & industry members are CEOs, CFOs or Controllers

of our members are in public accounting practices

of public practice mem-bers are partners, firm administrators or man-agers


More ways to connectBecome a speaker at one of our Innovation Learning Labs – a complimentary series of TED-Style talks. Unique, limited opportunity to personally connect with attendees and FICPA Leadership during your 25-minute presentation.

Showcase your knowledge and brand in front of our most forward-thinking members interested in future ready topics like cloud accounting, audit automation, blockchain & AI, cybersecurity, risk management, human resources and more! (limited to conference sponsors)

Innovative Lab Bonuses• REACH NEW AUDIENCES through promotion on

FICPA social media channels

• SHARE YOUR BUSINESS AND MISSION directly with attendees in a unique, conversational format

• GAIN RECOGNITION as a leader in the future of accounting

• NETWORK with FICPA leadership during post-lab cocktail reception and dinner

Top 5 Ways Your Company Will Benefit By Participating In The Florida CPA Summit

5INTERACTION WITH KEY PROSPECTS Reach the accounting profession’s most sought-after decision-makers. More than 75% of at-

tendees are buying influencers with top titles of Partner, Director, CFO, Controller and Manager.

4 NETWORKING AND BRANDING OPPORTUNITIES Network during concentrated times, such as breaks, meals and reception. The hall is open

throughout the day, also allowing for many one-on-one opportunities. Grow your brand and build awareness by connecting with your target audience in a fun and friendly environment.

3VARIETY OF OPTIONS AND PRICING Select an option just right for you and your organization. With a variety of sponsorship levels

and opportunities, you can optimize your ROI by engaging attendees in your own way.

2UNIQUE AND EXPANDED PROMOTIONAL OPTIONS Each participation level carries it’s own package benefits. From straight-forward exhibit booth

to social media and web promotion, we are here to help meet and exceed your expectations!

1BENEFITS BEYOND THE SUMMIT At the FICPA our supporters are not “one and done.” We’ll provide you with follow up attendee

contact information. There is the opportunity to participate in podcasts, webinars, post-conference recognition and promotion. We are open to tailoring your experience to meet your needs. We value your participation and look forward to an on-going and expanding relationship.


• Speaker Sponsorship: A 50 minute Speaking Opportunity. Topic subject to approval.

• 25-minute TED-Style Presentation

• Sponsorship recognition from the podium

• Opportunity to introduce a keynote speaker (limited opportunity)

• 2 complimentary conference registrations

• Your company name/logo on signage at conference

• Your company name/logo in the electronic conference materials distributed to all attendees

• Your company logo and custom video (if provided) on conference livestream

• 30% off any additional a la carte sponsorship items

• Two tabletop exhibit spaces*

• Complimentary lunch tickets for booth staff (2 lunches x 2 days)

• Logo on Show bag (limited availability); 1 bag stuffer (limited availability)

Platinum Sponsor Package $5,750 Gold Sponsorship Package $4,750



• 1 complimentary conference registration


• Your company logo and custom video (if provided ) on conference livestream

• Your company name/logo in the electronic conference materials distributed to all attendees

• 20% off any a la carte sponsor options

• One tabletop exhibit space*


• Logo on Show bag (limited availability); 1 bag stuffer (limited availability)




• Your company logo and custom video (if provided) on conference livestream

• 10% off any a la carte sponsorship options

• One tabletop exhibit space*


• Logo on Show bag (limited availability)

Silver Sponsorship Package $3,750

* the exhibit hall is tiled. Carpeting not available.


RENTAL OF AN EXHIBIT SPACE INCLUDES:

• 6-ft skirted table and 2 chairs in tiled hall (Carpeting not available for purchase.)

• Company listing on conference mobile app with link to the company website

• (5) Complimentary passes to the hall for exhibitor client distribution (additional passes may be purchased for $20 each). Not useable at breaks or lunch

• Company listing on conference website• Invitation to attend food and beverage functions, including

daily luncheons, breaks and Tuesday’s Vendor Reception• Post-conference attendee list, including the names

and postal addresses of participants for one-time use.

(no e-mail addresses or phone numbers) • Discount code offering a $50 discount off registration for

your clients and prospects (limited offer/FICPA coordination required)

EXHIBIT OPPORTUNITIES

DON’T SEE ANYTHING YOU LIKE?

We will tailor a sponsorship package specifically for you! Contact Drew Miller, Sales Manager, 850-224-2727 extension 270 or [email protected].


EXHIBIT TIMES (subject to change)

MOVE IN: Monday, November 8, 2021 | 1 p.m. – 5 p.m.

Tuesday, November 9, 2021 | 7 – 7:30 a.m.

EXHIBIT DATES AND TIMES: Tuesday, November 9, 2021 | 7 a.m. – 6:30 p.m.

Wednesday, November 10 | 7 a.m. – 2 p.m.

VENDOR RECEPTION: Tuesday, November 9 | 5 – 6:30 p.m.

LUNCHEON: November 9-10

Sales Representative and Exhibit Sign-up

Diane MajorManager, Learning [email protected]

Drew MillerSales Manager850-224-2727 ext. 270Drew@ ficpa.org

FLOORPLAN


EXHIBITOR/SPONSOR CONTRACT3800 Esplanade Way, Suite 210, Tallahassee, FL 32311(800) 342-3197 • (850) 224-2727 • Fax (850) 222-8190 • www.ficpa.org(All show correspondence will be sent to the below address, and all printed references to the company will appear exactly as below unless otherwise indicated in writing.)

APPLICANTCompany Name: ________________________________________________________

Address: ________________________________City: __________________________

State: __________________________________ Zip: __________________________

Phone: _____________________________ Fax: ______________________________

Website: ______________________________________________________________

Twitter Name: ________________________ Facebook ID: _______________________

LinkedIn ID: _________________________ Instagram ID: _______________________

To be listed in promotional pieces.

SPONSORSHIPS☐ Platinum Sponsor ...............................................................................$5,750☐ Gold Sponsor ......................................................................................$4,750☐ Silver Sponsor Package ...................................................................$3,750

Exhibitor Tabletop costs ☐ Tabletop Package ....................................$1,200

Booth Preference1st: ________________ 2nd: ______________ 3rd: _____________*All tabletops are assigned on a first-come, first-served basis pending payment.

AMOUNT DUE

METHOD OF PAYMENTPayment Policy: Payment in full must accompany this contract. Please see booth costs for payment deadlines.☐ Check Enclosed: Make check payable to “FICPA”☐ Credit Card: ☐ Visa ☐ MasterCard ☐ American Express ☐ Discover

Card Verification Value Code (CVV): ____________________Exp. Date: ______________________

Cardholder Name: _______________________________________________________________

Signature: ______________________________________________________________________

Credit Card Billing Address: ________________________________________________________(if different from above)

City, State ZIP: ___________________________________________________________________Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.

SIGNATURE Your signature indicates that you understand and agree to the terms and conditions included. Booths and sponsorships will not be reserved without the company representative’s signature.

Company Representative’s Signature _________________________________________________ Date __________________________________________________________________________

A La Carte options☐ Continental Breakfast Sponsor One Day ............... $600☐ Continental Breakfast Sponsor Two Days ............. $1,000☐ AM Break Sponsor One Day ..................................... $500☐ AM Break Sponsor Two Days ................................... $900☐ Lunch Sponsor Package Thursday .......................... $800☐ Lunch Sponsor Package Friday ............................... $800☐ PM Break Sponsor One Day ..................................... $500☐ PM Break Sponsor Two Days ................................... $900☐ Reception - Tuesday ................................................... $2,500

Sponsorships Level _______________@ $ ________

Exhibitor - Tabletop Tabletop Package _______________@ $ ________

A La Carte Options _______________@ $ ________

_______________@ $ ________

_______________@ $ ________

Amount Due $ ________________ Deposit $ ____________________ Balance $ ___________________


ADVERTISING – MOBILE APP CONTRACT

EVENT APP SPONSORS — PRICE $500

Show off your products and services on the FICPA Florida CPA Summit app! The app is downloadable to all attendees and guests, and contains Continuing Professional Education sched-ules, exhibitor listing, trade show floor plan, social events and much more! Take advantage of this opportunity, and out your brand in their hands!AD SPECIFICATIONS: • Title, Caption (Optional), Image (URL or Upload File) and Click-through URL. • Your ad artwork must be uploaded in the required format: PNG or JPEG image that

is 1200×200px and under 400kB; animated GIFs are not supported

Ads can be displayed on any or all of the following screens:• Dashboard (iPad) • Notifications (Phones)• Twitter • Exhibitors• Speakers • Every page (in the menu) on the responsive website

Submission date: No later than October 15, 2021. Submit ad to Drew Miller at [email protected] payment must accompany the artwork and form to right.

METHOD OF PAYMENT☐ Check Enclosed: Make check payable to “FICPA”☐ Credit Card: ☐ Visa ☐ MasterCard ☐ American Express ☐ Discover

Card Verification Value Code (CVV): _______________ Exp. Date: __________

Cardholder Name: _______________________________________________

Signature: ______________________________________________________

Credit Card Billing Address: ________________________________________(if different from above)

City, State, ZIP: __________________________________________________

Return this form to the FICPA by October 15, 2021, for the FICPA Florida CPA Summit conference. Make checks payable to FICPA, ATTN: Drew Miller, 3800 Esplanade Way, Suite 210, Tallahassee, FL 32311. You may direct any questions to Drew Miller at (850) 224-2727, Ext. 270.

Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.


UPDATED TERMS OF CONTRACT

1. Each single booth at the FICPA Florida CPA Summit will have a booth space rental of $1,200 per booth.

2. Payment in the amount of 50 percent or full payment must accompa-ny the application/contract. Booth space rental fees are nonrefundable. The balance must be paid by October 15, 2021, for the FICPA Florida CPA Summit. Exhibitors will not be allowed access to the exhibit hall until all fees are paid in full.

3. Exhibitors are required to have an attendant at their exhibit at all times during show hours.

4. Move-in time for the FICPA Florida CPA Summit is Monday, November 8, 2021, from 1 p.m. - 5 p.m. and move-out time is Wednesday, November 10, 2021, from 2 p.m. - 4 p.m.

5. This agreement includes a one-time list of show attendees. Additional lists may be purchased for a 10 percent discount from normal rates upon approval.

6. This agreement is for exhibit space only; course materials are not included. Exhibitors may attend the program only if they formally register as a participant by paying the registration fee in addition to the exhibit fee.

7. FICPA management reserves the right to approve the character of any exhibit, any goods therein and the attendant advertising and sales promotion and to prohibit anything which in its judgment because of noise or other objectionable features may detract from the show in general.

8. All sound equipment must be regulated so it does not disturb neigh-boring exhibits. The FICPA reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.

9. Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them.

10. FICPA management reserves the right to require any exhibitor to move his exhibit to another location if it is in the best interest of the show.

11. In accordance with Florida Statutes Section 212.18(3)(b)3, the FICPA authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while an exhibitor at the FICPA Florida CPA Summit.

12. No exhibitor is to begin dismantling prior to the close of the show. Any exhibitor dismantling prior to the close of the show will forfeit his company’s right to exhibit at future meetings of the FICPA.

13. Advertising materials cannot be distributed outside of the exhibitor’s booth.

14. Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.

15. The use of promotions, premiums, lotteries or giveaway contests must be approved by FICPA management. Such approval may be granted or withheld with or without cause at the discretion of FICPA management.

16. Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.

17. All contractors hired by the exhibitor, other than those official suppli-ers listed in the exhibitor’s kit, must submit proof of liability insurance to the FICPA and to the service company. Outside contractors must have a badge to gain access to the exhibit hall. Outside contractors or their employees who are not on the pre-registration badge list must pick up their badges at the exhibitor check-in. A letter of authorization or other proof of affiliation with the exhibitor’s company must be shown in order to receive a badge.

18. Objectionable practices by exhibitors or official suppliers should be reported immediately and not after the show is completed.

19. No children under 16 years of age will be allowed in the exhibit area at any time.

20. It is agreed that the FICPA and the host facilities shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or dis-appearance of any exhibit or any property contained in or about the exhibit booth area.

21. The exhibitor agrees to indemnify and hold harmless the FICPA and the host facilities or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their em-ployees or their representatives.

22. The FICPA will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, shortage of materials, governmental authority, or other circum-stances beyond reasonable control of either party.

23. Insurance, if desired by the exhibitors, must be obtained at their own expense.

24. Exhibitors will not offer educational/training or other programs within the show facility simultaneous to FICPA show-related programs.

25. The FICPA is not responsible for monitoring the proximity of com-petitors’ booths. Please check our Web site at www.ficpa.org for a list, to date, of secured booths.

BOOTH CONSTRUCTION

26. All electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of the Fire Marshall’s Office.

27. No construction will be allowed at the sides or above the booth, which may obscure the view of any adjacent booths.

28. All materials used for decorating must be flameproof.

29. Construction and signs that are above 8 feet in height are to be approved by FICPA management.

30. All applicable city, county and state codes and ordinances must be complied with, as well as those of the host facilities.

31. Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment.

BOOTH ASSIGNMENT

32. Booths will be assigned on a sponsorship level as well as a first-come, first-served basis pending payment.

ADA REQUIREMENTS

33. In accordance with ADA requirements, if you are disabled and require special services, please contact our office at (800) 342-3197 or (850) 224-2727.

INTERPRETATION OF RULES

34. The interpretation of all rules and regulations is the responsibility of the FICPA Executive Committee or their designated representative. All decisions of said group or representatives are final.

prospectus - ficpa

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