Provide Provide

Niceville City Hall7:00 PM3 March 2009

RBOA INC 2009 ANNUAL MTG

PURPOSE AND POWER OF THE PURPOSE AND POWER OF THE ASSOCIATIONASSOCIATION

““This Association is non-profit, does not This Association is non-profit, does not contemplate pecuniary gain or profit to contemplate pecuniary gain or profit to the members thereof. The specific the members thereof. The specific purposes for which it is formed are to purposes for which it is formed are to provide for maintenance, preservation provide for maintenance, preservation and architectural control of the residential and architectural control of the residential properties and to promote the health, properties and to promote the health, safety and welfare of the residents of said safety and welfare of the residents of said properties.” (Article III of the By Laws)properties.” (Article III of the By Laws)

AGENDAAGENDA

CALL TO ORDERCALL TO ORDER PRESIDENT’S OPENING REMARKSPRESIDENT’S OPENING REMARKS QUORUM VALIDATIONQUORUM VALIDATION ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS ELECTION OF DIRECTORSELECTION OF DIRECTORS TREASURER’S REPORTTREASURER’S REPORT PROPOSED 2009 BUDGETPROPOSED 2009 BUDGET COMMITTEE REPORTSCOMMITTEE REPORTS FINING AMENDMENTFINING AMENDMENT OPEN DISCUSSION OPEN DISCUSSION

RBOA INCRBOA INC

Welcome -- thanks for coming Welcome -- thanks for coming

Your participation in conduct of RBOA Your participation in conduct of RBOA is is greatly appreciatedgreatly appreciated

400 members strong400 members strong Board of Directors, Committees Board of Directors, Committees

All VolunteersAll Volunteers

ELECTION OF OFFICERSELECTION OF OFFICERS

QUORUM VALIDATION (need 26%, 104)QUORUM VALIDATION (need 26%, 104)

ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS

VOTE COUNTVOTE COUNT

RESULTS -- ELECTION OF OFFICERSRESULTS -- ELECTION OF OFFICERS

TREASURER’S REPORTTREASURER’S REPORT

$44K Annual $44K Annual ProgramProgram 400 mbrs x $110400 mbrs x $110

Money Market: Money Market: $33k $33k

Checking: $32kChecking: $32k Dam fund: $5.3kDam fund: $5.3k

2009 Annual Budget2009 Annual Budget Income Income

Annual DuesAnnual Dues $44,000$44,000 Interest (money market)Interest (money market) 1,000 1,000

Total incomeTotal income $45,000$45,000 Expenses Expenses

Accounting Accounting 3,000 3,000 AdministrativeAdministrative 1,200 1,200 Grounds KeepingGrounds Keeping 8,000 8,000 InsuranceInsurance 6,000 6,000 LandscapingLandscaping 6,500 6,500 Legal & Professional 5,000Legal & Professional 5,000 Newsletter 500Newsletter 500 Projects 4,500Projects 4,500 Repairs & Maintenance 3,000Repairs & Maintenance 3,000 Entrance Ways 1,000 Entrance Ways 1,000 Taxes Taxes 500 500 Utilities (elect/water)Utilities (elect/water) 5,500 5,500 OtherOther 300 300

Total Expenses Total Expenses $45,000$45,000

Net Income (Loss)Net Income (Loss) 000 000

COMMITTEE REPORTSCOMMITTEE REPORTS

ENVIRONMENTALENVIRONMENTAL

ARCHITECTURAL CONTROL ARCHITECTURAL CONTROL

MAINTENANCEMAINTENANCE

COMPLIANCECOMPLIANCE

ENVIRONMENTALENVIRONMENTAL

ENVIRONMENTALENVIRONMENTAL

LAKE MAINTENANCELAKE MAINTENANCE::

“LAKE DOCTOR” CONTRACT FOR VEGETATION CONTROL ON LAKE HENDERSON/LAKE WERK

LAKE WERK IS PROBLEMATICAL

VEGETATION CAN BE CONTROLLED - NOT ELIMINATED

2008 COST - $ 2,703 + $1,590 = $4,2932008 COST - $ 2,703 + $1,590 = $4,293

2009 BUDGET - $3,0002009 BUDGET - $3,000

ENVIRONMENTALENVIRONMENTAL LAKE MAINTENANCE (CONTINUED)LAKE MAINTENANCE (CONTINUED) LAKE HENDERSONLAKE HENDERSON

GROWTHGROWTH ALONG SHORELINEALONG SHORELINE

ALLIGATOR WEEDSALLIGATOR WEEDS TORPEDO GRASSTORPEDO GRASS WATER PENNYWORTH (AKA DOLLAR WEED ON LAND)WATER PENNYWORTH (AKA DOLLAR WEED ON LAND)

ENVIRONMENTALENVIRONMENTAL LAKE MAINTENANCE (CONTINUED)LAKE MAINTENANCE (CONTINUED)

LAKE WERKLAKE WERK

GROWTHGROWTH WATER LILIESWATER LILIES NORTH END PROBLEMATICNORTH END PROBLEMATIC REQUIRED THREE TREATMENTSREQUIRED THREE TREATMENTS

COVENANT COMPLIANCECOVENANT COMPLIANCE

COVENANT COMPLIANCECOVENANT COMPLIANCE COVENANT COMPLIANCECOVENANT COMPLIANCE

APPROACHAPPROACH

DIRECT NOTIFICATION TO PROPERTY OWNERSDIRECT NOTIFICATION TO PROPERTY OWNERS

ATTORNEY ACTION AS REQUIREDATTORNEY ACTION AS REQUIRED

DISCREPANCIESDISCREPANCIES

GENERALLY A LACK OF KNOWLEDGE OF COVENANTS GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICSSPECIFICS

THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTSCOVENANTS

COVENANT COMPLIANCECOVENANT COMPLIANCE COVENANT COMPLIANCE (CONTINUED)COVENANT COMPLIANCE (CONTINUED)

20072007

30 DISCREPANCY LETTERS MAILED OUT30 DISCREPANCY LETTERS MAILED OUT

RESULTSRESULTS

26 HOMEOWNERS CORRECTED THEIR PROBLEM AREAS26 HOMEOWNERS CORRECTED THEIR PROBLEM AREAS

4 NON-RBOA MEMBERS IN UNITS 1/2 FAILED TO COMPLY4 NON-RBOA MEMBERS IN UNITS 1/2 FAILED TO COMPLY

COVENANT COMPLIANCE cont’dCOVENANT COMPLIANCE cont’d INCREASED COVENANT ENFORCEMENT IN 2007 INCREASED COVENANT ENFORCEMENT IN 2007

RESULTEDRESULTED IN SIGNIFICANT IMPROVEMENT IN 2008IN SIGNIFICANT IMPROVEMENT IN 2008

MAIN PROBLEM AREA REMAINED BOATS/TRAILERS PARKED IN MAIN PROBLEM AREA REMAINED BOATS/TRAILERS PARKED IN DRIVEWAYS, BUT OVER 60% REDUCTION IN VIOLATIONS FROMDRIVEWAYS, BUT OVER 60% REDUCTION IN VIOLATIONS FROM

2007 TO 20082007 TO 2008 3 0F 4 HOMEOWNERS COMPLIED AFTER NOTIFICATION3 0F 4 HOMEOWNERS COMPLIED AFTER NOTIFICATION

IMPROVEMENT IN OVERALL APPEARANCEIMPROVEMENT IN OVERALL APPEARANCE LOT CONDITION, FENCE REPAIR, YARD WASTE, ETC.LOT CONDITION, FENCE REPAIR, YARD WASTE, ETC.

WAY AHEADWAY AHEAD REQUIRES CONTINUED VIGILENCEREQUIRES CONTINUED VIGILENCE

CONDITION OF SOME YARDS BECOMING AN ISSUE AGAINCONDITION OF SOME YARDS BECOMING AN ISSUE AGAIN YARD WASTE/HOUSEHOLD REFUSE IN YARDS FOR EXTENDED PERIODSYARD WASTE/HOUSEHOLD REFUSE IN YARDS FOR EXTENDED PERIODS TRAILERS IN DRIVEWAYSTRAILERS IN DRIVEWAYS

LETS KEEP OUR NEIGHBORHOODS LOOKING LETS KEEP OUR NEIGHBORHOODS LOOKING GOODGOOD

COVENANT COMPLIANCECOVENANT COMPLIANCE

WHERE CAN YOU FIND YOUR COVENANTSWHERE CAN YOU FIND YOUR COVENANTS

WWW.RBOA.NET

COVENANT COMPLIANCECOVENANT COMPLIANCE

COVENANT COMPLIANCECOVENANT COMPLIANCE

WHAT UNIT ARE YOU IN?WHAT UNIT ARE YOU IN?

OKALOOSA COUNTY PROP APPRAISEROKALOOSA COUNTY PROP APPRAISER

WWW.OKALOOSAPA.COMWWW.OKALOOSAPA.COM

WWW.QPUBLIC.NET/OKALOOSA/SEARCH1.HTMLWWW.QPUBLIC.NET/OKALOOSA/SEARCH1.HTML

COVENANT COMPLIANCECOVENANT COMPLIANCE

COVENANT COMPLIANCECOVENANT COMPLIANCE

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL

Who is the Committee?Who is the Committee?

Your neighbors!!Your neighbors!!

Al HaberbuschAl Haberbusch

Gary CatheyGary Cathey

Paul GrimmigPaul Grimmig

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL

What Happened Last YearWhat Happened Last Year

55                Additions to driveways/redo drivewaysAdditions to driveways/redo driveways4         Fence/wall4         Fence/wall4         Glass in/enclose patio/porch4         Glass in/enclose patio/porch2         Pools2         Pools2         Sheds2         Sheds2         Children’s play set/equipment 2         Children’s play set/equipment 1         House addition1         House addition1         Deck1         Deck1         Arbor1         Arbor1         Satellite dishes 1         Satellite dishes

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL

ACC Application – for any new house or addition ACC Application – for any new house or addition to the property after a house is in placeto the property after a house is in place Download application at rboa.net (first column)Download application at rboa.net (first column) Info required: what is it; what will it look like; what’s Info required: what is it; what will it look like; what’s

it made of; it made of; where will it be sited on the lot where will it be sited on the lot (include (include drawings/pictures, specs, site plan)drawings/pictures, specs, site plan)

Owner (not realtor or contractor) agrees/certifiesOwner (not realtor or contractor) agrees/certifies Restrictive covenants are on the web site (click Restrictive covenants are on the web site (click

Documents)Documents) ACC will retain drawings for file – submit in 11” x 14” ACC will retain drawings for file – submit in 11” x 14”

formatformat ACC has 30 days to approve/disapprove ACC has 30 days to approve/disapprove

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL Variance to Restrictive CovenantsVariance to Restrictive Covenants

Provide rationale – why can’t your project comply?Provide rationale – why can’t your project comply? Provide written concurrence from owners adjoining your Provide written concurrence from owners adjoining your

property, or owners that might be affected (e.g. across the property, or owners that might be affected (e.g. across the street) street)

In granting set back waivers RBOA assumes no responsibility In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC or other government agency. This is always noted in ACC approval “Notes” approval “Notes”

Working with County to link ACC Process and Permit Working with County to link ACC Process and Permit Issue ProcessIssue Process

            

MAINTENANCEMAINTENANCE

MAINTENANCEMAINTENANCE

MAINTENANCE CONTRACTMAINTENANCE CONTRACT S&P Landscaping has the current (2009) contractS&P Landscaping has the current (2009) contract Contract expanded to yearly in 2008 (April thru Contract expanded to yearly in 2008 (April thru

March) and the scope of the contract was slightly March) and the scope of the contract was slightly increasedincreased

Board very pleased with current contractor Board very pleased with current contractor effort/price and has no plans to put the contract out effort/price and has no plans to put the contract out for bids.for bids.

LAKE HENDERSONLAKE HENDERSON Significant weed problems led to introduction of 150 Significant weed problems led to introduction of 150

more carp in Oct, 2008 at a cost of $1,590more carp in Oct, 2008 at a cost of $1,590

MAINTENANCEMAINTENANCE

BOARD’S GOAL IS AN ATTRACTIVE BOARD’S GOAL IS AN ATTRACTIVE COMMUNITYCOMMUNITY

SUGGESTIONS FOR IMPROVEMENTS AND SUGGESTIONS FOR IMPROVEMENTS AND NEW PROJECTS MOST WELCOMENEW PROJECTS MOST WELCOME

DON’T BE BASHFUL!!!!!DON’T BE BASHFUL!!!!!

PRESIDENT’S REMARKSPRESIDENT’S REMARKS

COMPLETED PROJECTSCOMPLETED PROJECTS Entrance waysEntrance ways

CarrCarr JasonJason Ruckel x 2Ruckel x 2

IslandsIslands CarrCarr JasonJason

tureture

CC

RERE

PRESIDENT’S REMARKSPRESIDENT’S REMARKS

Future projectsFuture projects Island on Ruckel Dr near dam: Island on Ruckel Dr near dam:

landscapinglandscaping Island on Lindsay Lane: landscapingIsland on Lindsay Lane: landscaping

FINING AMENDMENTFINING AMENDMENT

BACKGROUNDBACKGROUND MOTIONMOTION DISCUSSIONDISCUSSION SECOND THE MOTIONSECOND THE MOTION VOTEVOTE

SIMPLE MAJORITY REQUIREDSIMPLE MAJORITY REQUIRED RESULTSRESULTS

amam

OPEN DISCUSSIONOPEN DISCUSSION