proxycensus brochure 2012-13
DESCRIPTION
ProxyCensus Brochure 2012-13TRANSCRIPT
Adding a voice to your vote
Copyright © 2011 ProxyCensus Limited UK Registered Company N° 6490912 | Suite B, 29 Harley Street, London W1G 9QR, United Kingdom
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Table of Contents
At a Glance 2
The Team 2
Our 6P Mission Statement 3
Global Proxy Solicitation 4
Team Track Record 4
The ProxyCensus Approach 5
Identifying & Communicating with Shareholders 5
Agenda 6
Shareholder Identification 6Shareholder Identification Added Value 7 Proxy Voting 8Proxy Voting Process 9Summary 10 Why Choose Us 11
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At a Glance
Next Generation Borderless Shareholder Communications
The ProxyCensus team was drawn together through a shared passion for simplifying shareholder communications in the period of time leading up to a company’s general meeting, whether it be ordinary, extraordinary or mixed. Promoting and developing corporate democracy are important values that our team puts into practice when confronted with the critical challenges encountered by listed companies. ProxyCensus was established on a straightforward principle: Our success would come from our clients’ prosperity. Our focus on client services and our appreciation of the importance of building and maintaining long-term relationships has matured out of this philosophy. With experience in diverse sectors across Europe and North America our international team of consultants collectively boast the completion of more than 125 successful corporate events.
The Team
ProxyCensus consists of an international team with 40 years combined experience in both shareholder and corporate communications. Our knowledge of the industry is based on over 300 projects we have covered on five continents. Industries encompassed include banking, financial services, telecommunications, transport, utilities and fashion. Adding to that our team comes from diverse professional, linguistic and cultural backgrounds but are bound by ProxyCensus’ same result-driven approach we apply to each and every single project we dedicate ourselves to.
Our alliances:
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Our 6P Mission Statement
Preparation & Planning Promotes Positive Proxy Participation
The answer to your shareholder communication needs is as simple as the ProxyCensus 6P Philosophy:
• Humanly manned 24H shareholder prop-up service• Encouraging investor support• Explanation of varying and complex cross-border voting procedures• Direct intervention with the voting authorities, investors, custodians, proxy advisors
and all other parties involved in the voting process• Escalating investor awareness• Lineal feedback from investors to our clients• Quantifiable results
We bridge the gap that no other proxy solicitor / global information agent are proficient to fill.
“Harmonizing your shareholder communications combined with investor insight can significantly influence meeting results, expose potential risk and broaden investor loyalty.”
“Harmonizing your shareholder communications combined with investor insight can significantly influence meeting results, expose potential risk and broaden investor loyalty.”
“
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Global Proxy Solicitation
Global Coverage, However Complex the Job
Everyday companies are faced with the common challenge of communicating with their shareholders. This issue multiplies in dimension during the run-up to a General meeting when shareholders and decision makers are submerged with information from diverse sources. The transmittal of data through highly efficient internal systems is very often compromised by dissimilar cross border voting procedures and regulations. If that wasn’t enough shareholder ownership profiles are fragmented more than ever due to the increased number of international institutional investors and financial community intermediaries so you can never be certain if you’re actually communicating to the right entity or more importantly to the correct voting authority.
The fundamental approach of ProxyCensus’s global proxy solicitation programs is through effective undeviating communication. By drilling down through the complex multilayered ownership infrastructure we are able to unveil the actual voting authority and guarantee a clear channel back to the issuer. This is accomplished through a series of contact networks which include Legal & Compliance , Corporate Actions and Proxy Servicing Departments throughout the global financial community.
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Team Track Record
Getting the job done
ProxyCensus Team:
Meeting Solicitation Equity Reconnaissance Global Information Agent Debt Identification
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The ProxyCensus Approach
How ProxyCensus Shareholder Identification and Proxy Voting Services are Integrated In Practice
Our techniques provide clients with fact checkers and pin-point precision. Cross referencing the inconsistent fragments acquired from direct contact and exhaustive research reduces risk of non identified shareholders. We mould each identification report to our client’s exact needs. Our course of action and the consistency of our data sources ensure that the information supplied is precise and in time for a general meeting. The techniques used to correctly scrutinize and compile a companies’ shareholder structure also permits the meetings steering team to prime the optimal distribution of resources in the run up to the general meeting.
Identifying & Communicating with Shareholders
Transparency of The Shareholder Structure As Pre-requisite To
Needed
Get overview
Know the target
Gain control
Action Enabler
…by knowing the existing shareholder base
Shareholder identification
…to move to the final de-sired shareholder structure
Strategic targeting
…to steer in the desired direction and decisions
Proxy voting
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Agenda
1. SHAREHOLDER IDENTIFICATION
1. PROXY VOTING
2. SUMMARY
Shareholder Identification
TWOFOLD The Amount of Identified Shareholders With ID
Unknown Investors
Unknown Investors
Unknown Investors
Unidentified Nominee positions
Identified
Before ID
Inadequate Know
ledge = Increased Risk
Increased Know
ledge = Reduced R
isk
Identified
After ID
Identified
Target
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Shareholder Identification Added Value
Proxycensus ID Reveals “Profile” of Shareholders Not Just a Number
(*) sentiment towards meeting and management
Registered Shareholders
Proxycensus id Identification
1/3Total
Identified Shareholders
Regional Split
Investment Style
Turnover
Biggest Buyers
Shareholder
Proxy Advisor (level of delegation)
E-Voting Platform
2/3 (*)
Yes (without nominees)
V R
R
V R
V R
V R
V R
V R
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Agenda
1. SHAREHOLDER IDENTIFICATION
1. PROXY VOTING
2. SUMMARY
Proxy Voting
From Id To Proxy Voting
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Proxy Voting Process
ProxyCensus Interfaces All The Vital Areas
This Proxy Process Flow Chart is intended to be a general overview of the proxy flow. Through seamless surveillance, investor insight and clarity ProxyCensus allows you to keep control of the situation.
Pro-activedialogue
Beneficial owner &institutional investors
sentiment / Proxy chasing / Vote Confirmation Increase Participation / reduce negative votes / Assist
TransferAgents
Inspector ofElections
Tabulators
SEC
DTCClearing house
Record keeping
Certified votes
Totalvotes
Recommnedations to ParticipantsAdvisory fees
Ballot & AGM Materials
Voting instructions
Fees
Fees
Fees
HoldingsReports
Vote instructionsResearch & ballots
N-PX forms 13F HR /N-q/ NCSR
Audit DEF 14A filingsNomineecost
Searchcardresults
Holdings
Ballot distribution fees (global only)
Global holdings
Custodial service feesCustodial services
Sub-custodian fees
Fees
Geograpicalholdingdistribution
InternationalInstitutionalVotes
ConfrimHoldings/AgendaReception/Meeting
InternationalShareholders
tosubscribers
confirmvoting
recommendations
Votes
Confirmcut-offdates/Totlavotes
SPR/Confirmdistribution/Votestatus
Transmittal of info
Custodians Sub-Custodians
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Agenda
1. SHAREHOLDER IDENTIFICATION
1. PROXY VOTING
2. SUMMARY
Summary
• Two fold transparency Increase identified
• institutional & nominee holders• Synchronize communication
during agm build-up• Cut AGM cost
• Tracking of shareholder Base• Relationship enhancement• Stabilze shareholder base• Long term investors
• Meet Quorum requirements• Increased vote participation• Raise shareholders registration• Enhance Corporate Governance
• Maintain control • Reduce risk of activism• Improve Corporate Governance • Amplify communication frequency
Achievem
ents of far
Ou
tlook to the future
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Why Choose Us
Shareholder Communications Measured Around Your Needs
General Meeting is the unique moment in the financial calendar where investor support towards management is measurable and comparable to peer competitors. Our mission is to accumulate the votes required in order to ensure a successful meeting, reduce operational risk, and gather shareholder sentiment. In a persistently evolving environment, ProxyCensus is the most competent running mate to assist the General Meeting steering team to:
• Full understanding of cross border voting procedures• Crafting a crisp and clear corporate message• Direct intervention with investors, custodians, proxy advisors and all other parties involved
in the process • Genuine intermediary interaction (not call centre operators)• Delivering comprehensive feedback and workable results throughout the process• Rapid reaction and response on any market and time zone• Most competitive rates – No other company can match
By reducing operational expenditure ( expensive, inactive office locations, preventable travel costs, bumped up out of pocket expenses etc) ProxyCensus is able to deliver a highly cost effective general meeting solicitation program maintaining the highest possible standard of excellence. It’s all about focus and dedication. ProxyCensus is the only company on the market that can guarantee 100% attention to your general meeting. We won’t try to sell you services you don’t need, try to tell you how to run your company or overcharge you as a result. We’ll give you the tools you need for you to reach the best possible outcome of your General Meeting. At ProxyCensus we’re committed to nothing less than making your General Meeting a success, whoever and wherever your investors may be. We look forward to making our skilled and unique dedication work for you. To find out how, contact:
Miguel Carrasco Managing Director [email protected]
To effectively communicate we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others”
Anthony Robbins
“