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PUNJAB CITIES GOVERNANCE IMPROVEMENT

PROJECT (PCGIP)

ASSET MANAGEMENT SYSTEM

August 28, 2014

Asset Management System Page 1

SECTION 1: INTRODUCTION TO WORKSHOP

Punjab Cities Governance Improvement Project is focused at strengthening of systems and governance

improvement for enhanced service delivery and is being implemented in five large cities .i.e. City

District Governments (CDGs) of the Punjab which include Faisalabad, Gujranwala, Lahore, Multan and

Rawalpindi. The disbursement decision is based on achievement of pre-specified results, referred to as

Disbursement linked Indicators (DLIs), determined in partnership with the Government of Punjab.

Under DLI 1: Resource Planning of PCGIP, the target of year 3 is to develop a mechanism for

preparation of Integrated Development and Asset Management Plan (IDAMP) and to prepare a

complete GIS based inventory of assets. In order to discuss in detail about how the target of year 3 will

be achieved, a half day workshop was planned by the Urban Unit on requirement of asset management

and further IBM team was also invited to present asset management system. The agenda of workshop

is attached as Annexure A.

The participants of the workshop included representatives from the following entities / departments:

City District Governments (CDGs),

Water and Sanitation Agencies (WASAs),

Local Government and Community Development Department (LG&CDD)

Housing, Urban Development and Public Health Engineering Department (HUD&PHED)

Planning & Development (P & D) Department

City Program Units (CPUs)

Urban Unit


SECTION 2: PROCEEDINGS OF THE WORKSHOP

Punjab Cities Governance Improvement Project’s (PCGIP’s) workshop on Asset Management System

under DLI 1: Resource Planning was organized on August 28, 2014 in the Iris Auditorium of Planning

& Development Department. In the workshop there were 38 participants from CDGs and WASAs of

Lahore, Gujranwala, Faisalabad, Departments, Consultants working on Asset Management Plan, IBM

team, CPU staff and Urban Unit team. The detailed list of participants is attached as Annexure B.

The proceedings of the workshop are as following:

Mr. Abdul Razaq, Senior Monitoring & Evaluation Specialist welcomed the participants of the

workshop. The workshop was formally started with the recitation from Holy Quran. The participants

were requested for a quick round of introduction. Mr. Abid Hussaini, Senior Capacity Development

Specialist, delivered the presentation on requirements of Asset Management System. He explained the

current scenario, categories of assets, salient features of assets, and the operational efficiencies

envisaged by the development of system.

The presentation was mainly focused on assets of CDGs and WASAs and was supplemented by detailed

work plans and timelines for the development of the software. The officials of CDGs and WASAs were

also informed of their respective responsibilities for the successful completion of the software. The

presentation was much appreciated by the delegates who endorsed the idea of a comprehensive asset

management tool to strengthen their internal control environment and performance review mechanisms.

The presentation is attached as Annexure C.

The IBM team was then asked to present the salient features of their Asset Management System and

the software ‘Maximo’. The IBM team explained the purpose of developing asset management software

and the benefits, in terms of improved reporting, visibility and effective decision making. The

presentation was mainly hinged around the utilities and efficiencies introduced by the ‘Maximo asset

management software. The IBM team explained the linkages between the different aspects of asset

management covered by ‘Maximo’, these included asset specifications, costs, work plans, procurement

and accounting of the asset inventory. WASA officials stressed the need for thorough training and

orientation with the software to enable them to develop hands on approach.

Keeping such reservations into perspective, the IBM team decided to make a demo presentation on the

usage of the asset management software. The presentation focused on a practical real time example

showing the different aspects of recording, presenting and reporting on the asset information and its

relevant key performance indicators. The presentation included snapshots, slides and templates giving

an insight into real time asset management software. Following the presentation, the IBM team allowed

for an interactive session to address the reservations of the WASA officials. The workshop was

concluded by Urban Unit team with the vote of thanks.


SECTION 3: ANNEXURES

Following is the list of annexure:

Annexure A: Agenda of the Workshop

Annexure B: List of Participants

Annexure C: Presentation

Annexure D: Picture Gallery


Annexure A

PUNJAB CITIES GOVERNANCE IMPROVEMENT PROJECT

WORKSHOP ON ASSET MANAGEMENT SYSTEM

Date: August 28, 2014

Venue: Iris Auditorium, P&D Department, Lahore

Time: 10:00am – 02:00pm

Agenda

Time Title Facilitator

Day 1: August 8, 2014

10:00 - 10:05 Recitation from the Holy Quran Mr. Tariq Mahmood

10:05 - 11:30 Presentation on Requirements of Asset Management

System

Abdul Razaq

Mr. Abid Hussaini

11:30 – 01:30 Presentation on Asset Management System of IBM Mr. Saif Choudary

01:30 Lunch


Annexure B

LIST OF PARTICIPANTS

Sr. No. Name Designation Department

/Organization Contact No./ Email

1. Abdul Qayyum Tahir EDO (Works and services) Gujranwala

CDGG 0321-5176822

2. Mr. Fida Hussain Director Engg WASA, Gujranwala

WASA, Gujranwala 0321-6446817

3. Abdul Qayyum Khan DO LHQ/EDO (WOS) Lahore

CDGL 0333-4202102

4. Mr. Tahir Hussain Estate officer WASA, Lahore

WASA Lahore 0323-4614737

5. Mr. Muhammad Rehman Assistant Director WASA, Lahore

WASA, Lhr 0321-4662254

6. Mr. Bilal Shah Assistant Director GIS, WASA, LDA

WASA, LDA 0324-4463922

7. Mr. Muhammad Iqbal EDO (W&S) CDG, Faisalabad 0321-4463928

8. Mr. Adnan Nisar Director (I&C) WASA, Faisalabad 0336-8880182

9. Mr. Imtiaz Arif Deputy Director (Admin) LGTCD Dept (Director General)

0333-4021548

10. Mr. Naseem Khalid Director works WASA, Multan 0345-6345555

11. Mr. Azizullah Khan Director (P&D) WASA, Rawalpindi 0333-5289384

12. Mr. Tahir Bashir Mirza Deputy Director (Finance) WASA, Rawalpindi 0333-5512002

13. Mr. Waqas Kareem Manager GIS PMDFC 0300-4203742

14. Mr. Talal Ahmed Khan Planning Consultant PMDFC 0300-4689583

15. Ms. Erum Ashfaq Manager Planning PMDFC 0333-4579251

16. Mr. Osama Ashfaq Brand Leader, CSI, IBM IBM

17. Mr. Saif Chowdhury Smarter Infrastructure Consultant IPM

IBM

18. Mr. Ajmal Baig CEO /Consultant Semiotics Consultants 0333-5212221

19. Mr. M. Umar PFM Consultant Semiotics 0300-0516118

20. Ms. Sumaira Atta Project Manager PCGIP- UU

21. Mr. Navid Khalid Senior Specialist The Urban Unit

22. Mr. Abdul Razzaq Senior SRME Specialist The Urban Unit 0322-4242708

23. Mr. Tariq Mehmood Senior Specialist The Urban Unit 0300-9437157

24. Mr. Ahmed Naeem Communication Specialist PCGIP- UU 0300-6218500

25. Mr. Khalid Hameed Business development Specialist

The Urban Unit 0321-7190933

26. Mr. Waqas Iqbal Internal Auditor PCGIP- UU 0333-7862086

27. Mr. Haris Nadeem Internal Auditor The Urban Unit 0300-8120124

28. Mr. Arslan Shahid Senior Analyst Finance The Urban Unit 0303-9228112

29. Mr. Gul Hafeez SIDS CPU, WASA 0300-6698663

30. Mr. M. Haseeb Raza IDS, Urban Unit Urban Unit CPU-Multan 0332-5502207

31. Mr. Farukh Iqbal Khan FMS CPU- Multan CPU-Multan 0333-6559512

32. Mr. Waseem Asghar FMS CPU- Rawalpindi CPU-Rawalpindi 0334-5094359

33. Mr. Hafiz Hussain Tanveer FMS CPU-Lahore 0333-4901727

34. Mr. Muhammad Islam FMS CPU-Faisalabad 0314-3401445

35. Mr. Muhammad Rafique FMS CPU-Gujranwala 0344-5794733


Sr. No. Name Designation Department

/Organization Contact No./ Email

36. Mr. Haider Ali Research Associate The Urban Unit 0331-4454204

37. Mr. Syed Muhammad Usman Ali

Research Associate Environment Division

The Urban Unit 0345-5776627

38. Mr. Muhammad Abdullah Tariq

Research Assistant The Urban Unit 0321-4800131


Annexure C

PRESENTATION


Annexure D

PICTURE’S GALLERY

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