purchasing newsletter

8/2/2019 Purchasing Newsletter

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Welcome!

Contact your purchasing Staff:

EWU Purchasing Newsletter

Hello! Welcome to our very first Eastern Washington University Purchasing news-

letter! We wanted to put this together for our campus friends, so that we can share

the latest and greatest information with you.

We’re here

to help!

Bill Santiago x6604

Brenda Gladden x6804

Lori Holznagel x7905

Lindsay McKay x6055

Inside this issue:

Common Account Codes 2

Year end information 2

Year End Deadlines 2

Purchasing Card 3

Purchasing Card Cont. 4

Eve ry th ing you eve r wan ted t o know abou t Pu r chas ing !

Spring 2012

Helpful Links

Where do I find out who my

department’s buyer is?

http://access.ewu.edu/

Purchasing/Contact-

Purchasing.xml

Where will I find the most up to

date Purchasing information?

http://www.ewu.edu/Purchasing

Where can I find Procurement

Card information?

http://access.ewu.edu/Purchasing/Procurement-Card-

Info.xml

mailto:[email protected]




http://access.ewu.edu/Purchasing/Contact-Purchasing.xml




http://access.ewu.edu/Purchasing/Procurement-Card-Info.xml




























• Fuel, Gasoline, Diesel

• Furniture

• GIFTS AND DONATIONS

• Hazardous Chemical Material

• Purchases from EWU departments. Use

an IDPO for these purchases.

[Athletics, Parking Services, Bookstore,

Dining Services, Etc.]

Leases

Don’t forget that you can use your Pur-

chasing Card for many things, to make

your job more efficient! The PCard is

ideal for memberships, registrations, sub-

scriptions, and laboratory and instruction-

al supplies

PROHIBITED PURCHASES

Some items on the prohibited list may be

allowed on an exception basis when pre-

approved by Purchasing.

• Alcoholic Beverages

• Business Cards

• Cash Advances Contractual Services

• Cylinder Gases and Liquid Nitrogen

• Decorations

• Flowers

• Food or Refreshments

• Freight charges for incoming shipments

billed separately

• Telephone calls, calling cards, prepaid

calling cards

• Travel and travel related expenses such

as transportation, lodging, and meals.

Coordinate all employee travel through

Travel Accounting.

• Vehicle repair

• Weapons and ammunition

• Moving Expenses

• PERSONAL PURCHASES, this in-

cludes items to decorate your office

• Postage Stamps

• Printing jobs that require pre-approval

by Publications and Purchasing

• Purchases from family members of the

card custodians immediate family

• Purchases involving trade-ins

• Radioactive Materials. These items

must be coordinated through Environ-

mental Health & Safety Office.

• Registration for non-employees and

non-students

• Remodeling Purchases (i.e. construction

equipment, sink, refrigerator, etc.)

• Rentals, long term

• Small and attractive equipment – see list

below

Thanks for reading! If you have anycomments, questions or suggestions,

feel free to call us at x2253

or send an email to

[email protected].

We may share your feedback in a

future newsletter!

Purchasing Card Contact is:

Lindsay McKay x6055

[email protected]

Purchasing Card

Spring 2012

purchasing newsletter

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