Modesto City Schools – Office of Instructional Technology 2015/16 Page 1

Q1 REPORT – CHECKLIST

MAKE SURE THAT YOU ARE ENTERING GRADES AND COMMENTS INTO Q1 DATES

□ – All assignments have a due date of no later than 10/15/2017

ATTENDANCE INFORMATION

□ – When the Attendance Summary was opened, the Term was set to Q1.

□ – You used the Q1 information for both Citizenship and Performance Comments info.

PERFORMANCE COMMENTS

□ – You selected the proper Reporting Term - You may think you are still in Q1, but may be in P1,

Q2 or S1.

□ – You right-clicked under the Final Grade column to open the Score Inspector – some teachers

accidentally did this on the first assignment column.

CITIZENSHIP CODES

□ – You checked that you had the correct Reporting term Q1.

□ – You clicked Save at the bottom.

FINAL GRADE AND COMMENT VERIFICATION REPORT

□ – You changed the Report Option “Include” to Additional Grades.

□ – You selected the proper Reporting Term – Q1.

FINALIZE AND SUBMIT

□ – You ran this for all of your classes including TA’s. Quarter grades must be finalized by 4:00 PM

on 10/19/17.

Modesto City Schools – Office of Instructional Technology 2015/16 Page 2

DATES The First Quarter Report (Q1) grading period ends on October 15th. PowerSchool will pull grades based

on the grading period’s last day, 10/15. Teachers have three days to catch up with grade entering for

assignments that were due on or before that date. It is important to understand that for ANY

assignment to be counted for a report it MUST have a due date equal or prior to that end date. If you

plan on counting an assignment that was for some reason collected after the end date, just fudge the

due date back to before the cutoff.

Quarter grades must be finalized by 4:00 PM on 10/19/17.

ATTENDANCE INFORMATION You can create and view or print an attendance summary that will show the total number of absences

and unexcused tardies for the grading term.

1. Open the Teacher Portal and go to the student backpack as

you would to print your weekly attendance report.

2. Just below the Weekly Attendance Review is a report called

Attendance Summary. Click this report.

3. Select the appropriate grade term and click Submit.

4. The Q1 column will show the number of unexcused absences and tardies that should be used to

determine the U citizenship code for the Quarter Report. The S1 column would be used to

determine grade comments such as Code 24 Excessive Absences.

Modesto City Schools – Office of Instructional Technology 2015/16 Page 3

CITIZENSHIP To add the Citizenship code, while on the

Scoresheet tab, change the Mode from

Assignments to Final Grades. You can

individually enter the O, S or U code or take

advantage of the Fill Scores option if most codes

are of one type.

SCORE INSPECTOR In order to enter student comments or to override a final grade, the Final Grades Score Inspector must

be opened.

1. Open the gradebook

2. Make sure the Scoresheet tab and the Assignments

button are selected and the Reporting Term is Q1.

3. Right-click on a student’s Final Grade and select Show

Score Inspector. NOTE: Make sure that you have not

opened the Score Inspector for an assignment.

GRADES 1. Ensure that all assignments that you want considered for the Quarter

Report have due dates within that time period and are checked “Include in

Final Grade”.

2. You can manually override a Final Grade if needed by checking the Manual

Override button and choosing a grade.

COMMENTS - To set grade, citizenship or behavior comments:

1. Scoresheet mode must be on Assignments, NOT Final Grades.

2. Make sure the Reporting term is set to Q1.

3. Right-click on a student’s Final Grade and select

Show Score Inspector.

4. Click on the Comment Tab and double-click on

the comment codes to assign it to the student

shown or type in your own comments up to 30

characters in length. No more than 3 comments

will be printed on any report.

5. To browse through the students in a given class,

click on the arrows at the top right.

Modesto City Schools – Office of Instructional Technology 2015/16 Page 4

FINALIZE Teachers should create a Final Grade and Comment Verification Report which can be saved and/or

printed for your own verification purposes.

To Print a Final Grade and Comment

Verification Report:

1. Click on the Reports tab within the

gradebook and select the Final

Grade and Comment Verification

Report.

2. Verify that the report includes

Course Grades, Points, Grade,

Percent and Comment (should

default to all of these).

3. Change the Reporting Term to the

appropriate grading term.

4. (optional) Click on the Layout tab to change the report title.

5. Click Run Report.

6. If you find an error in grades or comments you can go back into your grades and make any

necessary changes.

SUBMIT 1. Once you have verified your grades and comments, return to the Scoresheet tab and click on the

Term Indicator button that says: Q1 In Progress.

2. Type in Q1 Status Comment: “To the best of my knowledge, these final grades are accurate and

complete.”

3. Check the box for Final Grades Complete and click OK.