quality control and audit visit: process & actions
TRANSCRIPT
Quality control and audit visit:
process & actions
Why quality control?
• To ensure• the correctness, and• completeness
• of the collected information• To detect problems in measurements
and data management soon after they occur• Ideally so that they can be remedied• Anyway before erroneous results
reported
What is quality control?
• In case of HES includes• Training of the field work personnel• Setting up the examination site• Data collection process
• Questionnaires• Self-administered• Interviews
• Physical measurements• Biological samples
• Transfer of materials
Training
• Lectures and practical training• What are
standardized procedures
• How they work• What to do in
unexpected situations
Monitoring of work• Both field work and
laboratory procedures required monitoring – audit visits
• Person(s) doing the audit visits should• Outsider, not part of
team doing the work
• Well aware of agreed protocols
• Sometimes internal auditor (trainers during the pilot) may be useful
Audit visit to the field
• How examination room(s) is/are set up
• How equipment are set up
• Tidiness of the examination site
• How daily checking and calibration of the equipment is done• Are equipment
calibrated correctly
• Communication• Within team• With participants
• How informed consent is obtained
• How interviews are conducted
• How measurements are conducted
• Data security• Transfer of materials
• From each audit visit, a report needs to be prepared• Things requiring
changes/correcting• Positive observations
• Communicated with the field work team
Audit results
From collected data
• In regular bases, the coordinating office should check• Frequencies of the variables• Means and standard deviation• Outliers• Possible technical notes, other
comments attached to data• Jump rules• Consistency
Quality control is a learning process