quarterly status report - samtransq4+samtrans+quarterly+report.pdftotal audited expenditures by fy...

Capital Projects

Quarterly Status Report 4th Quarter FY2014: April 1 – June 30, 2014

Prepared for the September 3, 2014 SamTrans Board Meeting

San Mateo County Transit District


QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: June 30, 2014

TABLE OF CONTENTS

Capital Program – Budget Status Summary ..................................................................... 1

Traffic Light Report ........................................................................................................... 3

Revenue Vehicles Replacement Projects: 21317,8,9 – Replacement of 62 – 1998 Gillig Buses ........................................................ 5

21400 - Replace 19 2007 Eldorado Cutaways ................................................................. 6

Information Technology Projects: 20815 – Business Optimization Program .......................................................................... 7

20816 – Business Continuity & Disaster Recovery Plan Implementation Project ............. 8

20902 – Interactive Voice Response System Project ....................................................... 9

21021 – Phone System Replacement Project ................................................................ 10

21203 – Radio Backbone Upgrade Project ..................................................................... 11

21204 – Technology Refresh Project FY2012 ................................................................ 12

21304 – Technology Refresh Project FY2013 ................................................................ 12

21405 – Replace & Upgrade Servers & Out of Warranty Equipment Project ................. 13

Facilities / Construction Projects: 21111 – Bus Stop Improvement Project ......................................................................... 14

21232 - Bus Lift Overhaul Project ................................................................................... 14

21237 - San Carlos Transit Center Project ..................................................................... 15

Safety and Security Projects: 21015 – Central Security Office Upgrade Project ........................................................... 16

21211 – Receptionist Area Security Improvement Project ............................................. 17

21212 - Emergency Op. Center Relocation to 4th Floor ................................................. 18

21213 – Sequoia Station U/G Garage Security Improvement Project ............................ 19

21310 - Central Office Access Control Improvements Project ........................................ 20

21411 – Install CCTV to enhance safety at Central & North & South Bases Project ...... 21

DBE Status Report .......................................................................................................... 23

Definition of Terms .......................................................................................................... 25

Performance Status (Traffic Light) Criteria ..................................................................... 27

This page is intentionally left blank.

FY09 FY10 FY11 FY12 FY13 FY14

1. Revenue Vehicles Replacement $21,879 $12,966 $603 $1,000 $31,363 $2,092

2. Revenue Vehicle Support $3,527 $1,288 $2,243 $1,117 $949 $1,431

3. Information Technology $3,947 $510 $2,326 $13,815 $5,010 $5,659

4. Development $2,217 $1,321 $1,000 $1,424 $1,165 $786

5. Facilities/Construction $2,782 $2,146 $652 $1,901 $445 $297

6. Safety and Security $0 $0 $0 $0 $1,990 $1,000

7. Contingency $450 $500 $1,800 $250 $250 $250

$34,802 $18,731 $8,624 $19,507 $41,172 $11,515

Total Audited Expenditures by FY (2) $11,092 $62,341 $14,480 $11,049 $10,466 (3) $33,113 (4)

Some of the major projects completed include, but are not limited to the following:

Paratransit BusesDistrict Phone System Replacement

Portable Radios Replacement

Brewster Depot Improvements Project

Revenue Collection System

South Base Bus Washer ProjectReplacement of ten 2005 El Dorado Cutaway VehiclesFire Alarm System UpgradeSafety and Risk Management Office Remodel ProjectTechnology Refresh Projects

(3) Expenditures shown for FY2013 through June 30, 2013 have been audited.

Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the SamTrans Board of

(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years.

projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years. Directors at the beginning of each fiscal year. This authorizes the amount that could be spent on

Replacement of 10 Paratransit Cutaway VansReplacement of 14 Paratransit Vans

Park and Ride Lot Pavement Rehabilitation

(4) Expenditures shown for FY2014 through June 30, 2014 are unaudited.

North Base Emergency Generator Upgrades ProjectReplacement of 135 Fixed Route Buses

South Base Generator Replacement Project

Network Maintenance and Technology Refresh ProjectTransit Fleet Vehicle 2010 California Air Resource Board (CARB) Regulation Project

Implementation of Hastus ATP, Minbus & GEO Scheduling and Operation Modules

Paratransit Vans

Total Board Approved Budget by FY (1)

SamTrans - Capital Program - Budget Status Summary

Programs

Q4 FY2014 - April 1 to June 30, 2014

All Costs in $1,000's

Page 1


Page 2

April 1, 2014 - June 30, 2014 SamTrans Quarterly Report Active Capital Projects

PageQ3 FY14 Q4 FY14 Q3 FY14 Q4 FY14 Q3 FY14 Q4 FY14 Q3 FY14 Q4 FY14

(1) Revenue Replacement

21317,8,9 - Replacement of 62 - 1998 Gillig Buses 5

21400 - Replace 19 2007 Eldorado Cutaways 6

(2) Information Technology Projects:

20815 - Business Optimization Program 7

8

20902 - Interactive Voice Response (IVR) System Project 9

21021 - Phone System Replacement Project 10

21203 - Radio Backbone Upgrade Project 11

21204 - Technology Refresh Project FY 2012 12

21304 - Technology Refresh Project FY 2013 12

13

(3) Facilities / Construction Projects:

21111 - Bus Stop Improvement Project 14

21232 - Bus Lift Overhaul Project 14

21237 - San Carlos Transit Center Project 15

(4) Safety and Security Projects:

21015 - Central Security Office Upgrade Project 16

21211 - Receptionist Area Security Improvement Project 17

21212 - Emergency Op. Center Relocation to 4th Floor 18

19

20

2121411 - Install CCTV to enhance safety at Central & North & South Bases Project

21405 - Replace & Upgrade Servers & Out of Warranty Equipment Project

FUNDING

The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.

SCOPE BUDGET

21310 - Central Office Access Control Improvements Project

21213 - Sequoia Station U/G Garage Security Improvement Project

20816 - Business Continuity & Disaster Recovery Plan Implementation Project

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01,

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4 to

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30,

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4

Key

Act

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This

Qua

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:(1

) Pr

epar

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nd re

ciev

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ppro

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or a

ll 29

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sel b

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layo

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40’

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proc

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t Qua

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: (1

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duct

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of 2

9' D

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l bus

es w

ill be

gin

tent

ativ

ely

on

7/7/

2014

. Pro

duct

ion

of 4

0' D

iese

l bus

es w

ill be

gin

in

Augu

st 2

014.

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) Res

olve

issu

es o

n th

e 29

’ and

40’

Mas

ter R

esol

utio

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st.

REV

ENU

E VE

HIC

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REP

LAC

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T PR

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e:

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o pu

rcha

se (6

2) 1

998

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anto

m b

uses

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plac

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ose

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hav

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ceed

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eir u

sefu

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SP).

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pro

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sed

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dditi

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be re

ques

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$36,

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Page 5

(a)

(b)

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olve

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plet

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t Qua

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in p

rodu

ctio

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pilo

t cut

away

.

Scop

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acem

ent c

utaw

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for t

he n

inet

een

2007

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at h

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Page 6

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Qua

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4 FY

2014

Apr

01,

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4 to

Jun

30,

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4

The

scop

e of

this

pro

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is to

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pra

ctic

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plem

entin

g th

e fo

llow

ing

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leSo

ft ap

plic

atio

ns: (

1)

Hum

an C

apita

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agem

ent (

HC

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inan

ce a

nd

Supp

ly C

hain

Man

agem

ent (

FSC

M),

and

(3) E

nter

pris

e Pe

rform

ance

Man

agem

ent (

EPM

). Th

e pr

ojec

t will

driv

e ad

optio

n th

roug

h ef

fect

ive

orga

niza

tion

chan

ge

man

agem

ent

and

train

ing

of th

e D

istri

ct S

taff

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pera

te

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ally

in th

e ne

w e

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e bu

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af

fect

ed a

re F

inan

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ccou

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ontra

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and

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ostin

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rant

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apita

l Fin

ance

, Pl

anni

ng a

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udge

ting,

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an R

esou

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roll

and

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e re

porti

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hase

1 w

as c

ompl

eted

suc

cess

fully

. Ba

sed

on th

e de

ploy

men

t stra

tegy

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Dis

trict

app

rove

d th

e al

l-in-

one

appr

oach

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phas

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ach

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igin

ally

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Cur

rent

sch

edul

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d bu

dget

wer

e re

base

lined

this

qu

arte

r bas

ed o

n th

e ap

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al o

f Am

endm

ent #

7 s

igne

d on

May

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Act

iviti

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is Q

uart

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( 1)

Fin

aliz

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ata

conv

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on p

lan.

( 2)

Rev

iew

ed a

nd a

ppro

ved

new

bas

elin

e bu

dget

and

sc

hedu

le.

( 3)

Com

plet

ed tr

aini

ng fo

r the

Fin

anci

al te

ams

on

Peop

leSo

ft fu

ndam

enta

ls.

( 4)

Com

plet

ed th

ird H

uman

Cap

ital M

anag

emen

t (H

CM

) da

ta c

onve

rsio

n pa

ss fo

r Use

r Acc

epta

nce

Test

(UAT

).(

5) C

ompl

eted

trai

ning

for t

he H

uman

Res

ourc

es (H

R)

team

s on

Peo

ples

oft f

unda

men

tals

.(

6) C

ompl

eted

HC

M S

yste

m In

tegr

atio

n Te

st (S

IT) I

I tes

t sc

enar

ios

revi

ew.

( 7)

Com

plet

ed 2

suc

cess

ful H

CM

dat

a co

nver

sion

pa

sses

.(

8) C

ompl

eted

Bui

ld a

nd C

onfig

urat

ion

for H

R.

( 9)

Con

duct

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itial

trai

ning

on

Peop

leSo

ft fo

unda

tions

.(1

0) In

itiat

ed H

CM

dat

a co

nver

sion

val

idat

ion

3rd

pass

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1) In

itiat

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st s

crip

t cre

atio

n fo

r UAT

.(1

2) In

itiat

ed U

AT p

repa

ratio

n.(1

3) C

ontin

ued

crea

tion

and

revi

ew o

f tra

inin

g m

ater

ial f

or

HC

M a

nd F

inan

cial

Sup

ply

Cha

in M

anag

emen

t (FS

CM

).

Nex

t Qua

rter

:

(1) C

ompl

ete

UAT

env

ironm

ents

pre

para

tion.

(2) C

ompl

ete

train

ing

HC

M U

AT te

ster

s on

func

tiona

l ar

eas.

(3) E

xecu

te S

IT II

for F

SCM

. (4

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tinue

UAT

test

scr

ipts

cre

atio

n fo

r HC

M a

nd

FSC

M.

(5) R

evie

w s

ecur

ity m

atric

es.

(6) I

nitia

te S

IT re

sults

val

idat

ion.

$10,

437,

702

$21,

637,

112

$11,

199,

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INFO

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Page 7

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

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(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

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get

App

rove

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hang

esC

urre

nt B

udge

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pend

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ccru

al T

o D

ate

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plet

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e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

he s

cope

of t

his

proj

ect i

s to

mov

e fo

rwar

d,

impl

emen

t and

test

the

Dis

aste

r Rec

over

y Pl

an

proc

edur

es c

ompl

eted

by

Booz

, Alle

n, H

amilt

on d

ated

Apr

il 17

, 200

7.

Is

sues

: The

del

ay in

sch

edul

e is

due

to th

e fo

llow

ing

reas

ons:

(1

) A R

eque

st fo

r Pro

posa

l (R

FP) t

hat w

as to

be

com

plet

ed in

Jan

uary

201

2 ha

s be

en c

hang

ed a

s th

e Pe

ople

soft

(PS)

Sys

tem

will

be o

utso

urce

d, a

nd th

e PS

Sy

stem

com

pris

ed o

f the

maj

ority

of t

he D

R S

erve

r re

plic

atio

n pl

an in

the

RFP

. (2

) Del

ay in

pre

para

tion

of D

ata

Cen

ter (

Pow

er, c

oolin

g,

Serv

er c

abin

ets

and

data

com

mun

icat

ion)

for t

he D

isas

ter

Rec

over

y (D

R) e

quip

men

t.

Key

Act

iviti

es

Th

is Q

uart

er:

(1) C

ontin

ued

conf

igur

atio

n an

d in

stal

latio

n of

Del

l eq

uipm

ent a

nd n

etw

ork

equi

pmen

t.

Nex

t Qua

rter

: (1

) Con

tinue

con

figur

atio

n an

d in

stal

latio

n of

Del

l eq

uipm

ent a

nd n

etw

ork

equi

pmen

t.(2

) Pro

cure

add

ition

al n

etw

ork

serv

er a

nd n

etw

ork

equi

pmen

t.

$96,

177

$007

/01/

08/

07/0

1/08

A91

.7%

12/3

1/11

/09

/30/

14$0

71.7

%$3

40,1

00$2

43,9

23$3

40,1

0020

816

Busi

ness

C

ontin

uity

&

Dis

aste

r R

ecov

ery

Plan

Im

plem

enta

tion

Proj

ect

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

$340

,100

$340

,100

Page 8

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: Im

plem

ent a

n in

tera

ctiv

e vo

ice

resp

onse

sys

tem

fo

r the

Dis

trict

's R

edi-W

heel

s pr

ogra

m to

aut

omat

ical

ly c

all

pass

enge

rs to

info

rm th

em o

f the

imm

inen

t arr

ival

of t

heir

pick

-up.

The

sys

tem

is in

tend

ed, i

n pa

rt, to

redu

ce

cust

omer

no

show

s, v

ehic

le re

turn

s an

d ve

hicl

e dw

ell

times

.

Issu

es:

(1) E

ngho

use

has

com

plet

ed th

eir p

ortio

n of

the

syst

em to

a

satis

fact

ory

leve

l, bu

t due

to in

terfa

ce w

ith th

e Tr

apez

e so

ftwar

e th

e im

min

ent a

rriv

al a

ccur

acy

is n

ot a

t the

leve

l th

at S

amtra

ns w

ould

like

.(2

) Sam

trans

is w

orki

ng to

impr

ove

the

imm

inen

t arr

ival

ac

cura

cy p

robl

em a

nd w

ill re

tain

Tra

peze

to a

ssis

t us

in

impr

ovin

g ac

cura

cy.

(3) S

amtra

ns is

cur

rent

ly re

tain

ing

Stan

tec

Con

sulti

ng

Serv

ice

to m

anag

e th

e Tr

apez

e up

grad

e.

Key

Act

iviti

es

Th

is Q

uart

er:

1) C

ontin

ued

test

ing

the

new

ver

sion

of T

rape

ze s

oftw

are

in th

e te

st e

nviro

nmen

t.3)

Con

tinue

d in

-hou

se im

min

ent a

rriv

al a

ccur

acy

mea

sure

s.

N

ext Q

uart

er:

1) C

ontin

ue te

stin

g th

e ne

w v

ersi

on o

f Tra

peze

sof

twar

e in

th

e te

st e

nviro

nmen

t.2)

Con

tinue

in-h

ouse

imm

inen

t arr

ival

acc

urac

y m

easu

res.

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

$350

,000

$3

50,0

00

$350

,000

$0

09

/01/

08

/09

/01/

08 A

98.5

%03

/31/

11/

09/3

0/14

2090

2In

tera

ctiv

e Vo

ice

Res

pons

e (IV

R)

Syst

em P

roje

ct82

.3%

$0

$61,

945

$350

,000

$2

88,0

55

Page 9

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect c

over

s th

e ob

ject

ive

anal

ysis

of

poss

ible

tele

phon

y so

lutio

ns a

t the

Dis

trict

that

is e

nter

ing

end

of s

uppo

rt da

te fr

om th

e ve

ndor

, Cis

co b

y M

ay 1

5,

2011

. Cur

rent

dire

ctio

n is

to g

o ou

t for

form

al R

FP in

co

nsid

erat

ion

of th

e D

istri

ct’s

cur

rent

env

ironm

ent,

incl

udin

g its

abi

lity

to p

rovi

de in

tern

al s

uppo

rt, it

s fu

ture

te

leph

ony

need

s, a

nd it

s in

tern

al in

frast

ruct

ure

capa

city

.

The

orig

inal

sco

pe w

as a

men

ded

and

appr

oved

by

the

Tech

nica

l Wor

king

Gro

up (T

WG

) to

incl

ude

the

purc

hase

of

new

IP p

hone

han

dset

s by

util

izin

g th

e bu

dget

und

erru

n of

abo

ut $

200K

.

Issu

es: P

roje

ct s

ched

ule

was

del

ayed

as

ther

e w

as n

o st

orag

e sp

ace

for t

he n

ewly

pur

chas

ed IP

pho

ne h

ands

ets

and

the

proj

ect h

as to

be

com

plet

ed in

pha

ses.

The

rem

aini

ng b

alan

ce o

f $23

K w

ill be

use

d fo

r pr

ocur

emen

t of s

pare

equ

ipm

ent,

hand

sets

and

ac

cess

orie

s.

Key

Act

iviti

es

Th

is Q

uart

er:

(1) C

ontin

ued

to d

eplo

y an

d te

st n

ew IP

pho

ne fe

atur

es.

Nex

t Qua

rter

: (1

) Con

tinue

to d

eplo

y an

d te

st n

ew IP

pho

ne fe

atur

es.

$23,

222

2102

1Ph

one

Syst

em

Rep

lace

men

t Pr

ojec

t$6

36,0

00$0

96.3

%07

/01/

10/

07/0

1/10

A

06/3

0/12

/09

/30/

14$6

36,0

00$0

$612

,778

$636

,000

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

$636

,000

99.5

%

Page 10

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

he s

cope

of t

he p

roje

ct is

: (1)

to e

xpan

d th

e da

ta

and

voic

e co

mm

unic

atio

ns c

apac

ity (p

rovi

de a

dequ

ate

band

wid

th to

sup

port

curr

ent a

nd fu

ture

ope

ratio

ns);

and

(2) t

o re

plac

e ag

ing

and

unsu

ppor

ted

mis

sion

crit

ical

co

mm

unic

atio

ns e

quip

men

t (R

adio

and

Aut

omat

ic V

ehic

le

Loca

tion)

on

the

Dis

trict

bus

flee

t.

Is

sues

: Pr

ojec

t sch

edul

e sl

ippe

d by

abo

ut 1

5 m

onth

s du

e to

:(1

) Iss

uanc

e of

Req

uest

for P

ropo

sal (

RFP

) was

del

ayed

by

four

mon

ths.

(2

) Neg

otia

tion

with

pot

entia

l con

tract

or w

as n

ot c

ompl

eted

un

til M

ay, 2

013.

(3) C

ontra

ctor

's p

ropo

sed

inst

alla

tion

sche

dule

is 6

mon

ths

mor

e th

an th

e or

igin

al e

stim

ated

12

mon

ths.

$10,

700,

000

$2,7

00,0

00

$6,2

63,5

32

$7,1

19,8

33

$13,

383,

365

$16,

635

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

2120

3R

adio

Bac

kbon

e U

pgra

de P

roje

ct

Key

Act

iviti

es

Th

is Q

uart

er:

(1) I

nsta

lled

the

new

Fix

ed E

nd s

oftw

are

at C

entra

l by

ACS/

Xero

x an

d su

cces

sful

ly p

erfo

rmed

cut

over

.(2

) Ins

talle

d M

otor

ola

serv

er a

t Bre

wst

er.

(3) I

nsta

lled

all w

ork

stat

ions

at t

he b

ases

by

Mot

orol

a.

(4) C

ondu

cted

Sys

tem

Inte

grat

ion

Test

in th

e AC

S/Xe

rox

lab.

(5) X

erox

beg

an re

solv

ing

issu

es fo

und

in S

yste

m

Inte

grat

ion

Test

. (6

) Con

duct

ed th

e sa

me

Syst

em In

tegr

atio

n Te

st in

fiel

d w

ith a

bus

equ

ippe

d w

ith th

e ne

w e

quip

men

t.

(7

) Com

plet

ed in

stal

latio

n of

all

Mot

orol

a eq

uipm

ent.

(8) C

ompl

eted

Mot

orol

a tra

inin

g fo

r wor

ksta

tion

user

s.

(9) C

ondu

cted

Fin

al A

ccep

tanc

e Te

st fo

r the

Mot

orol

a sy

stem

.

Nex

t Qua

rter

: (1

) Con

duct

Sys

tem

Inte

grat

ion

Re-

Test

.(2

) Con

duct

Mot

orol

a Fi

nal A

ccep

tanc

e R

e-Te

st.

(3) X

erox

is to

con

tinue

reso

lvin

g is

sues

foun

d in

the

Syst

em In

tegr

atio

n Te

st.

(4) R

esol

ve a

larm

inpu

t/out

put i

ssue

.

11/0

1/11

/

11

/01/

11A

12/3

1/13

/03

/31/

1550

.8%

46.8

%$1

3,40

0,00

0 $1

3,40

0,00

0

Page 11

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect w

ill re

plac

e D

istri

ct's

ser

vers

, net

wor

k ro

uter

s, s

witc

hes

and

othe

r app

lianc

es th

at a

re a

t the

end

of

thei

r exp

ecte

d se

rvic

e lif

e. T

he p

ropo

sal w

ill co

ver

proc

urem

ent o

f new

equ

ipm

ent t

o re

plac

e ol

d an

d ou

t of

war

rant

y eq

uipm

ent i

n C

entra

l’s D

ata

Cen

ter,

Nor

th B

ase,

So

uth

Base

and

Bre

wst

er a

s w

ell a

s pr

ofes

sion

al s

ervi

ces

for s

etup

and

con

figur

atio

n to

min

imiz

e op

erat

iona

l and

bu

sine

ss im

pact

.

Issu

es: T

he d

elay

in p

roje

ct s

ched

ule

is d

ue to

the

long

le

ad ti

me

for n

ew b

acku

p eq

uipm

ent a

nd th

e ex

tend

ed

time

need

ed fo

r Sys

tem

s an

d N

etw

ork

desi

gn.

Key

Act

iviti

es

Th

is Q

uart

er:

(1) P

rocu

red

new

lapt

op a

nd c

opie

r/prin

ter.

(2) C

ontin

ued

to p

ay o

utst

andi

ng in

voic

es.

Nex

t Qua

rter

: (1

) Con

tinue

to p

ay o

utst

andi

ng in

voic

es.

(2) C

ompl

ete

Tech

nolo

gy R

efre

sh p

roje

ct.

Th

is w

ill b

e th

e fin

al Q

uart

erly

Rep

ort f

or th

e pr

ojec

t.

Scop

e: T

his

proj

ect w

ill re

plac

e D

istri

ct’s

ser

vers

, net

wor

k ro

uter

s, s

witc

hes

and

othe

r app

lianc

es th

at a

re a

t the

end

of

thei

r exp

ecte

d se

rvic

e lif

e. T

he p

ropo

sal w

ill co

ver

proc

urem

ent o

f new

equ

ipm

ent t

o re

plac

e ol

d an

d ou

t of

war

rant

y eq

uipm

ent i

n C

entra

l’s D

ata

Cen

ter,

Nor

th B

ase,

So

uth

Base

and

Bre

wst

er a

s w

ell a

s pr

ofes

sion

al s

ervi

ces

for s

etup

and

con

figur

atio

n to

min

imiz

e op

erat

iona

l and

bu

sine

ss im

pact

.

Issu

es: N

one.

Ke y

Act

iviti

es

Th

is Q

uart

er:

(1) C

ontin

ued

to in

stal

l and

con

figur

e se

rver

s an

d ne

twor

k eq

uipm

ent.

(2) C

ontin

ued

to p

ay o

utst

andi

ng in

voic

es.

Nex

t Qua

rter

: (1

) Con

tinue

to c

onfig

ure

serv

ers

and

netw

ork

equi

pmen

t.(2

) Con

tinue

to p

ay o

utst

andi

ng in

voic

es.

(3) C

ompl

ete

Tech

nolo

gy R

efre

sh P

roje

ct.

Th

is w

ill b

e th

e fin

al Q

uart

erly

Rep

ort f

or th

e pr

ojec

t.

07/0

1/11

/

07

/01/

11A

06/3

0/13

/04

/15/

14A

100.

0%07

/01/

12/

07/0

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$723

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$0$7

23,0

00$0$0

06/3

0/12

/04

/15/

14 A

$771

$714

Tech

nolo

gy

Ref

resh

Pro

ject

FY

2012

2130

4

2120

4

$723

,000

$722

,286

$659

,000

$659

,000

100.

0%99

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$659

,000

$0$6

59,0

00

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

Tech

nolo

gy

Ref

resh

Pro

ject

FY

2013

$723

,000

$658

,229

Page 12

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect w

ill re

plac

e D

istri

ct’s

ser

vers

, net

wor

k ro

uter

s, s

witc

hes

and

othe

r app

lianc

es th

at a

re a

t the

end

of

thei

r exp

ecte

d se

rvic

e lif

e. T

he p

roje

ct w

ill co

ver

proc

ure

new

equ

ipm

ent t

o re

plac

e ol

d an

d ou

t of w

arra

nty

equi

pmen

t in

Cen

tral’s

Dat

a C

ente

r, N

orth

Bas

e, S

outh

Ba

se a

nd B

rew

ster

as

wel

l as

prof

essi

onal

ser

vice

s fo

r se

tup

and

conf

igur

atio

n.

Issu

es: N

one.

Ke y

Act

iviti

es

Th

is Q

uart

er:

(1) C

ontin

ued

to p

rocu

re a

dditi

onal

ser

vers

and

net

wor

k eq

uipm

ent.

(2) C

ontin

ued

to c

onfig

ure

and

setu

p de

skto

ps, l

apto

ps,

serv

ers

and

netw

ork

equi

pmen

t.N

ext Q

uart

er:

(1) C

ontin

ue to

pro

cure

add

ition

al s

erve

rs a

nd n

etw

ork

equi

pmen

t.(2

) Con

tinue

to c

onfig

ure

and

setu

p de

skto

ps, l

apto

ps,

serv

ers

and

netw

ork

equi

pmen

t.

$890

,000

2140

5$5

11,0

39$3

78,9

6107

/01/

13/

07/0

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A

06/3

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/09

/30/

14$0

Rep

lace

&

Upg

rade

Ser

vers

&

Out

of

War

rant

y Eq

uipm

ent

$890

,000

INFO

RM

ATI

ON

TEC

HN

OLO

GY

PRO

JEC

TS (C

ontin

ued)

:

$890

,000

$890

,000

$054

.0%

57.4

%

Page 13

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect w

ill up

grad

e an

d re

plac

e bu

s st

op

amen

ities

and

enh

ance

bus

sto

p si

te in

frast

ruct

ure

resu

lting

in a

dec

reas

e in

repa

ir an

d am

enity

repl

acem

ent

cost

s an

d an

incr

ease

in ri

ders

hip

by p

rovi

ding

pat

rons

sa

fe, c

lean

and

attr

activ

e bu

s st

op fa

cilit

ies.

Th

e sc

ope

incl

udes

pro

cure

men

t of n

ew, u

pgra

ded,

bus

st

op b

ench

es a

nd tr

ash

cans

. The

impr

oved

mod

els

will

be

com

pris

ed o

f pow

der c

oate

d st

eel t

o w

ithst

and

hars

h w

eath

er c

ondi

tions

and

van

dalis

m. B

oth

amen

ities

will

be

bolte

d to

a c

oncr

ete

surfa

ce fo

r sta

bilit

y.

Issu

es: D

elay

in p

roje

ct s

ched

ule

is d

ue to

the

dela

y in

the

revi

ew o

f RFP

by

the

Lega

l dep

artm

ent.

Key

Act

iviti

es

This

Qua

rter

:(1

) Leg

al d

epar

tmen

t con

tinue

d to

revi

ew R

eque

st fo

r Pr

opos

al (R

FP).

(2

) Pro

ject

is o

n ho

ld a

t thi

s tim

e, d

ue to

lim

ited

staf

f.

Nex

t Qua

rter

: (1

) Pro

ject

is o

n ho

ld a

t thi

s tim

e, d

ue to

lim

ited

staf

f.

Scop

e: T

his

proj

ect w

ill ov

erha

ul h

ydra

ulic

lift

cylin

ders

an

d th

eir c

ontro

l sys

tem

loca

ted

at N

orth

and

Sou

th B

ase.

Th

e in

-floo

r hyd

raul

ic li

fts a

re u

sed

to ra

ise

and

low

er

buse

s fo

r ins

pect

ion

and

mai

nten

ance

of D

istri

ct re

venu

e ve

hicl

es. T

hey

are

the

orig

inal

lifts

inst

alle

d w

hen

the

base

s w

ere

built

in 1

985

and

1988

, and

hav

e ne

ver b

een

over

haul

ed.

The

purp

ose

of th

is p

roje

ct is

to o

verh

aul t

he in

-floo

r hy

drau

lic li

ft sy

stem

s by

re-fu

rbis

hing

the

hydr

aulic

(lift

) cy

linde

rs, r

epla

cing

con

trol v

alve

s, s

eals

, and

oth

er w

orn

parts

of t

he s

yste

m. I

n ad

ditio

n, lo

ckin

g co

mpo

nent

s th

at

secu

re th

e lif

t will

be in

spec

ted

and

repl

aced

as

need

ed.

Issu

es: N

one.

Key

Act

iviti

es

This

Qua

rter

:(1

) Con

tinue

d re

view

of c

ontra

ctua

l tec

hnic

al

spec

ifica

tions

by

C&P

.

(2) P

repa

red

for b

id re

view

s.

Nex

t Qua

rter

: (1

) Con

duct

Bid

revi

ew.

Bus

Lift

Ove

rhau

l Pr

ojec

t

03/3

1/15

/ 03

/31/

151.

1%3.

6%21

232

$932

,500

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32,5

00$1

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04/3

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13A

$932

,500

$0

01/1

7/12

/01

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12A

$922

,204

$245

,632

FAC

ILIT

IES

/ CO

NST

RU

CTI

ON

PR

OJE

CTS

:

$246

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2111

1$4

52Bu

s St

op

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ovem

ent

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ect

5.0%

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$0$2

46,0

84$2

46,0

84$0

$246

,084

Page 14

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

he S

an C

arlo

s Tr

ansi

t Cen

ter P

roje

ct w

ill cr

eate

a

mul

ti-m

odal

tran

sit c

ente

r to

serv

e th

e Sa

n C

arlo

s C

altra

in S

tatio

n (th

e Tr

ansi

t Cen

ter)

and

to fa

cilit

ate

impr

oved

saf

ety

and

conn

ectio

ns b

etw

een

Sam

Tran

s fix

ed

rout

e bu

s se

rvic

e, C

altra

in c

omm

uter

rail,

loca

l shu

ttles

an

d pe

dest

rians

and

bic

yclis

ts.

Con

stru

ctio

n of

the

Tran

sit C

ente

r, w

hich

will

be lo

cate

d So

uth

of th

e ex

istin

g st

atio

n pa

rkin

g lo

ts, w

ill en

able

the

prop

erty

und

erne

ath

the

exis

ting

lots

to b

e de

velo

ped

with

ho

usin

g, re

tail

and

offic

e co

mm

erci

al u

ses,

and

will

supp

ort t

rans

it us

age

and

incr

ease

ped

estri

an a

cces

s at

th

e st

atio

n.

Issu

es: N

one.

Key

Act

iviti

es

This

Qua

rter

:(1

) Con

tinue

d to

wor

k w

ith th

e C

ity o

f San

Car

los

rega

rdin

g sh

uttle

/bus

sto

ps a

nd p

arki

ng lo

t lay

outs

. (2

) Con

tinue

d aw

aitin

g fo

r app

rova

l of t

he c

once

ptua

l de

sign

layo

ut fr

om th

e C

ity o

f San

Car

los.

Nex

t Qua

rter

: (1

) Con

tinue

to w

ork

with

the

City

of S

an C

arlo

s re

gard

ing

shut

tle/b

us a

nd p

arki

ng la

yout

s.

(2) C

ontin

ue a

wai

ting

for a

ppro

val o

f the

con

cept

ual

desi

gn la

yout

from

the

City

of S

an C

arlo

s.

$0$0

4.9%

2123

704

/30/

15/

04/3

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$4,9

84,0

00$4

,984

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$4,9

84,0

00$4

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$4,9

84,0

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FAC

ILIT

IES

/ CO

NST

RU

CTI

ON

PR

OJE

CTS

(Con

tinue

d):

San

Car

los

Tran

sit C

ente

r$2

42,1

85

Page 15

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect w

ill re

conf

igur

e an

d up

grad

e th

e C

entra

l Offi

ce S

ecur

ity C

ontro

l Roo

m to

impl

emen

t m

easu

res

of th

e D

istri

ct’s

Sys

tem

Sec

urity

Pro

gram

Pla

n.

Cur

rent

ly, c

onfig

urat

ion

and

limite

d te

chno

logi

cal

capa

bilit

ies

in th

e C

ontro

l Roo

m im

pede

effe

ctiv

e m

onito

ring

and

resp

onse

due

to a

lack

of t

echn

olog

ical

in

tegr

atio

n an

d up

date

s. T

he p

ropo

sed

impr

ovem

ents

will

elim

inat

e th

ese

shor

tcom

ings

and

als

o al

low

for f

utur

e ex

pans

ions

and

new

tech

nolo

gy.

Issu

es: N

one

Key

Act

iviti

es

This

Qua

rter

:(1

) Com

plet

ed p

roje

ct c

lose

-out

.

N

ext Q

uart

er:

(1) P

roje

ct c

ompl

eted

.

Th

is w

ill b

e th

e fin

al Q

uart

erly

Rep

ort f

or th

e pr

ojec

t.

$35,

380

$200

,000

$1,3

00,0

00$1

,300

,000

$1,2

64,6

2010

0.0%

$0$1

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04/0

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11A

12/3

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100.

0%21

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SAFE

TY A

ND

SEC

UR

ITY

PRO

JEC

TS:

$1,1

00,0

00C

entra

l Sec

urity

O

ffice

Upg

rade

Pr

ojec

t

Page 16

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

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ompl

etio

n%

Exp

ende

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EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Nex

t Qua

rter

: (1

) Com

plet

e fin

al d

esig

n do

cum

ents

in p

repa

ratio

n fo

r in

itiat

ion

of th

e bi

ddin

g pr

oces

s.

20.0

%

SAFE

TY A

ND

SEC

UR

ITY

PRO

JEC

TS (C

ontin

ued)

:

$0$8

15,0

88$1

84,9

1205

/31/

15/

05/3

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7/01

/12

/7/

01/1

2A18

.5%

Rec

eptio

nist

Ar

ea S

ecur

ity

Impr

ovem

ents

Pr

ojec

t

2121

1

Scop

e: T

he s

cope

of t

his

proj

ect i

s to

add

sec

urity

ca

mer

as a

nd a

bul

let p

roof

gla

ss e

nclo

sure

to th

e C

entra

l O

ffice

Rec

eptio

nist

are

a on

the

2nd

floor

. The

exi

stin

g w

all

in fr

ont o

f the

rece

ptio

nist

des

k w

ill be

repl

aced

by

one

havi

ng a

dequ

ate

stru

ctur

al c

apac

ity to

hol

d th

e ne

w b

ulle

t-pr

oof g

lass

and

ste

el p

late

s. A

dditi

onal

sco

pe in

clud

es: (

1)

Rel

ocat

ion

of th

e R

egio

nal T

rans

it C

ard

(RTC

) pho

to ID

m

achi

ne fr

om th

e w

est s

ide

of th

e el

evat

ors

to th

e re

cept

ioni

st a

rea;

(2) C

ondu

ct a

Crim

e Pr

even

tion

Thru

En

viro

nmen

tal D

esig

n (C

PTED

) stu

dy; (

3) Im

prov

e ac

cess

ar

ound

rece

ptio

nist

wor

kspa

ce; (

4) Im

prov

e er

gono

mic

of

wor

kspa

ce; a

nd (5

) Im

prov

e H

VAC

, pow

er, a

nd c

ompu

ter

netw

ork

func

tions

.

Issu

es:

Chi

ef o

f Pro

tect

ive

Serv

ices

has

requ

este

d co

nsid

erat

ion

of m

ovin

g th

e R

ecep

tioni

st a

rea

to th

e gr

ound

floo

r lob

by.

A Pr

elim

inar

y D

esig

n fo

r thi

s re

loca

tion

is b

eing

pr

opos

ed.P

roje

ct B

udge

t and

Cur

rent

EAC

hav

e be

en

upda

ted

and

re-b

asel

ined

bas

ed o

n th

e FY

15 b

udge

t w

hich

was

app

rove

d at

the

June

201

4 Sa

mTr

ans

Boar

d of

D

irect

ors

Mee

ting.

The

new

Bud

get,

EAC

and

sch

edul

e ha

ve b

een

upda

ted

to re

flect

the

relo

catio

n of

the

Rec

eptio

nist

Are

a to

the

grou

nd fl

oor a

t Cen

tral.

Key

Act

iviti

es:

Th

is Q

uart

er:

(1) R

eloc

atio

n of

rece

ptio

nist

are

a to

the

grou

nd fl

oor

lobb

y w

as a

ppro

ved.

(2

) Req

uest

ed a

dditi

onal

pro

ject

bud

get t

hrou

gh th

e ca

ll fo

r pro

ject

s (F

Y15)

pro

cess

s.

(3

) Re-

star

ted

final

des

ign

with

am

ende

d W

ork

Dire

ctiv

e fo

r con

sulta

nts

(ref

lect

ing

proj

ect r

eloc

atio

n).

$300

,000

$700

,000

$1,0

00,0

00$1

,000

,000

$1,0

00,0

00

Page 17

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Issu

es:

Fina

l des

ign

and

cons

truct

ion

is to

be

coor

dina

ted

with

pro

ject

209

40 -

Cen

tral O

ffice

, 4th

Flo

or

Ren

ovat

ion.

Proj

ect b

udge

t and

sch

edul

e w

ere

re-b

asel

ined

refle

ctin

g th

e ap

prov

al b

y m

anag

emen

t in

June

201

4.

Key

Act

iviti

es

This

Qua

rter

:(1

) Obt

aine

d ap

prov

al fo

r add

ition

al b

udge

t and

a re

vise

d ba

selin

e sc

hedu

le.

(2) R

evis

ed c

once

ptua

l fin

al d

esig

n do

cum

ents

.

Nex

t Qua

rter

: (1

) Mee

t with

inte

rnal

sta

keho

lder

to fi

naliz

e fin

al d

esig

n.(2

) Iss

ue fi

nal W

ork

Dire

ctiv

e (W

D) t

o D

esig

ner t

o pr

ocee

d w

ith fi

nal d

esig

n do

cum

ents

.(3

) Beg

in w

orki

ng o

n fin

al d

esig

n do

cum

ents

.

$112

,768

30

.0%

10/0

1/11

/10

/01/

11A

$159

,000

$0

02

/29/

16/

02/2

9/16

$85,

000

$74,

000

$159

,000

$4

6,23

2

Scop

e: T

he p

roje

ct w

ill re

loca

te th

e D

istri

ct’s

Em

erge

ncy

Ope

ratio

ns C

ente

r (EO

C) f

rom

its

curr

ent l

ocat

ion

on th

e 3r

d flo

or (“

Gal

lagh

er” c

onfe

renc

e ro

om) o

f the

Cen

tral

Offi

ce to

the

4th

floor

(“D

inin

g” c

onfe

renc

e ro

om).

The

proj

ect a

lso

incl

udes

the

purc

hase

of a

dditi

onal

equ

ipm

ent

(suc

h as

radi

os, p

hone

s, T

V m

onito

rs) a

nd in

stal

latio

n of

se

cure

clo

set a

reas

and

cab

inet

s to

hou

se th

is e

quip

men

t.

Emer

genc

y po

wer

and

com

mun

icat

ion

lines

will

be

prov

ided

in th

e ne

w lo

catio

n.

At th

e C

apita

l Pro

ject

Sta

tus

Rev

iew

(CPS

R) m

eetin

g on

3/

28/1

3, s

taff

and

man

agem

ent d

ecid

ed to

com

plet

e th

e C

entra

l Em

erge

ncy

Gen

erat

or C

apac

ity S

tudy

bef

ore

com

plet

ing

the

com

bine

d bi

d do

cum

ents

for p

roje

cts

2094

0 an

d 21

212.

Fin

al b

id d

ocum

ents

will

now

be

prep

ared

by

the

Sam

Tran

s G

ener

al E

ngin

eerin

g C

onsu

ltant

(GEC

) bef

ore

send

ing

to C

ontra

cts

and

Proc

urem

ent.

$85,

000

29.1

%21

212

Emer

genc

y O

pera

tions

C

ente

r (EO

C)

Rel

ocat

ion

to

Four

th F

loor

SAFE

TY A

ND

SEC

UR

ITY

PRO

JEC

TS (C

ontin

ued)

:

Page 18

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

he o

bjec

tive

of th

is p

roje

ct is

to re

duce

va

ndal

ism

and

crim

e at

the

Sequ

oia

Stat

ion

Und

ergr

ound

Pa

rkin

g Fa

cilit

y.

The

proj

ect w

ill st

art w

ith a

sec

urity

eva

luat

ion

by a

qu

alifi

ed c

onsu

ltant

. Pr

ojec

t ele

men

ts to

be

cons

ider

ed

will

incl

ude

CC

TV c

amer

as, a

larm

sys

tem

s, a

nd o

ther

co

mm

unic

atio

n im

prov

emen

ts.

Follo

win

g th

is e

valu

atio

n an

d ap

prov

al o

f des

ign

conc

epts

, the

con

sulta

nt w

ill le

ad

the

desi

gn p

hase

and

pre

pare

con

stru

ctio

n im

prov

emen

t pl

ans

and

spec

s fo

r com

petit

ive

bids

. Con

stru

ctio

n w

ill be

th

e fin

al p

hase

of t

he p

roje

ct.

It is

ant

icip

ated

that

co

nstru

ctio

n ac

tiviti

es w

ould

not

requ

ire te

mpo

rary

clo

sure

of

the

park

ing

faci

lity.

Issu

es:

Con

tract

s &

Proc

urem

ent (

C&P

) has

det

erm

ined

th

at th

e co

nstru

ctio

n ph

ase

of th

is p

roje

ct s

houl

d be

ha

ndle

d as

a tr

aditi

onal

Invi

tatio

n fo

r Bid

s (IF

B), i

nste

ad o

f a

Cal

iforn

ia M

ultip

le A

war

d Sc

hedu

les

(CM

AS) c

ontra

ct a

s aw

arde

d to

the

desi

gn c

ontra

ctor

. Thi

s de

laye

d th

e pr

ojec

t by

abo

ut 1

0 m

onth

s.

Key

Act

iviti

es

This

Qua

rter

: (1

) Pre

pare

d co

nstru

ctio

n co

ntra

ct b

id d

ocum

ents

for

Con

tract

s &

Proc

urem

ent (

C&P

).

(2

) Beg

an In

vita

tion

for B

id (I

FB) p

roce

ss, l

eadi

ng to

aw

ard

of th

e co

nstru

ctio

n co

ntra

ct.

(3) C

ontin

ued

wor

king

on

IFB

proc

ess.

Nex

t Qua

rter

: (1

) Con

tinue

IFB

proc

ess.

$950

,000

SAFE

TY A

ND

SEC

UR

ITY

PRO

JEC

TS (C

ontin

ued)

:

24.2

%07

/01/

12/

07/0

1/12

A37

.5%

Sequ

oia

Stat

ion

U/G

Gar

age

Secu

rity

Impr

ovem

ents

Pr

ojec

t

$950

,000

$021

213

$950

,000

06/3

0/14

/ 03

/31/

15$2

29,9

56$7

20,0

44$9

50,0

00$0

Page 19

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

o im

prov

e se

curit

y of

the

Dis

trict

pro

perti

es a

t the

C

entra

l Offi

ce a

nd th

e N

orth

and

Sou

th b

us b

ases

.

Acce

ss c

ontro

l at t

he D

istri

ct C

entra

l Offi

ce in

San

Car

los

is c

urre

ntly

lim

ited

to th

e pr

esen

ce o

f Sec

urity

Gua

rds

in

the

first

floo

r lob

by a

nd a

ppro

xim

atel

y 20

pro

xim

ity c

ard

cont

rolle

d do

or lo

cks

(at v

ario

us lo

catio

ns in

this

five

leve

l bu

ildin

g).

The

prop

osed

impr

ovem

ents

will

incr

ease

the

num

ber o

f car

d co

ntro

lled

door

s (r

ough

ly d

oubl

e th

e cu

rren

t num

ber)

, upg

rade

the

lobb

y ar

ea a

cces

s co

ntro

l fe

atur

es (w

ith n

ew w

alls

and

doo

rs),

and

impr

ove

the

over

all s

ecur

ity o

f the

bui

ldin

g. T

he p

roje

ct a

lso

incl

udes

co

nver

sion

of t

he k

eyed

lock

s sy

stem

at t

he tw

o D

istri

ct

bus

base

s to

ele

ctro

nic/

card

acc

ess

cont

rol.

Issu

es:

Secu

rity

impr

ovem

ent e

lem

ents

will

need

to b

e ca

refu

lly s

elec

ted

to re

duce

del

ays

for e

mpl

oyee

s en

terin

g th

e bu

ildin

g, w

hile

pro

vidi

ng th

e ne

cess

ary

leve

l of c

ontro

l ov

er v

isito

r acc

ess.

The

dela

y in

pro

ject

com

plet

ion

is d

ue to

the

dela

y in

the

deci

sion

on

requ

est f

or a

dditi

onal

pro

ject

fund

ing

(thro

ugh

the

Cal

l for

Pro

ject

s pr

oces

s).

Key

Act

iviti

es

This

Qua

rter

:(1

) Pro

ject

was

take

n of

f "on

hol

d" s

tatu

s an

d ad

ditio

nal

budg

et w

as a

ppro

ved.

(2) R

esta

rted

cons

ulta

nt d

esig

n an

d bi

d do

cum

ent

prep

arat

ion

(follo

win

g "o

n ho

ld" s

tatu

s du

ring

budg

et

appr

oval

pro

cess

).

Nex

t Qua

rter

: (1

) Pro

ceed

with

con

sulta

nt d

esig

n an

d bi

d do

cum

ent

prep

arat

ion.

$570

,616

32.9

%$8

50,0

0021

310

Cen

tral o

ffice

Ac

cess

Con

trol

Impr

ovem

ents

Pr

ojec

t

$850

,000

$279

,384

07/0

1/12

/07

/01/

12A

31.1

%05

/30/

14/

06/0

9/15

SAFE

TY A

ND

SEC

UR

ITY

PRO

JEC

TS (C

ontin

ued)

:

$0$8

50,0

00$8

50,0

00$0

Page 20

(a)

(b)

(c)

(d)

(e)

(f)(g

) = (e

) + (f

)(h

)(i)

= (j

) - (h

)(j)

(k) =

(g) -

(j)

(l) =

(h) /

(j)

(m)

(n)

(o)

Proj

ect

No.

Proj

ect N

ame

Scop

e /

Issu

es /

Key

Act

iviti

esA

ppro

ved

Fund

ing

Orig

inal

Bud

get

App

rove

d C

hang

esC

urre

nt B

udge

tEx

pend

ed +

A

ccru

al T

o D

ate

Estim

ate

to

Com

plet

eEs

timat

e at

C

ompl

etio

nVa

rianc

e at

C

ompl

etio

n%

Exp

ende

d of

EA

CEs

t. Ph

ysic

al

% C

ompl

ete

Cur

rent

B

asel

ine

/ C

urre

nt

Star

t

Cur

rent

B

asel

ine

/ C

urre

nt

Fini

sh

Sam

Tran

s - M

ajor

Cap

ital P

roje

ct -

Qua

rter

ly R

epor

t - Q

4 FY

2014

Apr

01,

201

4 to

Jun

30,

201

4

Scop

e: T

his

proj

ect w

ould

add

Clo

sed

Circ

uit T

elev

isio

n (C

CTV

) cam

eras

and

sup

port

equi

pmen

t (re

cord

ers,

w

iring

, etc

.) to

the

Cen

tral O

ffice

in S

an C

arlo

s an

d at

the

two

Dis

trict

bus

bas

es in

San

Car

los

and

Sout

h Sa

n Fr

anci

sco.

Eac

h of

the

thre

e lo

catio

ns w

ill ne

ed

appr

oxim

atel

y 20

cam

eras

add

ed a

t var

ious

loca

tions

(w

hich

will

be d

eter

min

ed d

urin

g th

e de

sign

pro

cess

).

The

proj

ect w

ill in

clud

e a

secu

rity

cons

ulta

nt e

valu

atio

n of

th

e se

lect

ed D

istri

ct lo

catio

ns in

ord

er to

iden

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Page 21


Page 22

Federalized Projects

Status FFY14

Amount of Contracts Awarded $6,223,249

Amount of Contracts Awarded to DBEs $326,912

Overall Annual Goal in % 1.0%

% DBE Attainment 5.3%

% Over/(Under) Goal 4.3%

As of: Q3 Federal Fiscal Year (FFY) 2014(From October 1, 2013 through June 30, 2014)

The following is a summary of DBE Status for SamTrans:


Disadvantaged Business Enterprise (DBE) Status Report

$6,223,249

$326,912 1.0%

5.3%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

20.0%

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

Amount of ContractsAwarded To Date

Amount of DBEContract Awarded

To Date

Overall Annual DBEGoal in %

% DBE Attained ToDate

DBE Goals & Achievements in $ and %

$ %

SamTrans - Disadvantage Business Enterprise (DBE) Status 3rd Quarter - Federal Fiscal Year 2014

(Cumulative From October 1, 2013 to June 30, 2014)

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Page 24

SamTrans

CAPITAL PROJECTS – Quarterly Status Report

Definition of Terms Approved Changes – Changes to the original budget and/or transfers of budget from

one segment code to another that have been approved by management and/or by the SamTrans Board of Directors.

Approved Funding – The amount of funding that has been approved by the SMCTD

Board for the execution of the project. Current Budget – The current budget reflects the original budget plus approved

changes or internal budget transfers which has been approved by the program manager and/or the project manager.

Expended % of EAC – This is the % of Money Spent (Not Physical Progress) as compare to the EAC. Estimate at Completion (EAC) – The forecasted final cost of the project. Estimate to Complete – Forecast of the cost to complete the remaining work, including anticipated and pending changes. Estimated Physical % Complete – An estimation of the physical work completed as

compared to the budgeted work expressed in %. Expended + Accrual to Date – The cumulative project costs that have been

recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft.

Issues – Exceptions / concerns as identified for information or further actions. Key Activities - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month. Original Budget – Budget as originally approved by senior management for execution

of the approved scope of work. Original Start / Current Start – The original planned start date and the current or actual start date of the project. Original Finish / Current Finish – The original planned completion date and the current forecasted completion date of the project.

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SamTrans

CAPITAL PROJECTS – Quarterly Status Report

Scope - A concise description of the work elements to be performed and delivered by the project. Variance at Completion (VAC) – Difference between the Current Budget and the

Estimate at Completion. A positive value reflects potential underrun, whereas a negative amount indicates possible overun.

Page 26


SamTrans - Capital Programs Quarterly Status Report

Performance Status (Traffic Light) Criteria SECTIONS On Target

(GREEN) Moderate Risk

(YELLOW) High Risk

(RED)

1. SCOPE

(a) Scope is consistent with Budget or Funding.

(a) Scope is NOT consistent with Budget or Funding.

(a) Significant scope changes / significant deviations from the original plan.

(b) Scope is consistent with other projects.

(b) Scope appears to be in conflict with another project.

(b) Current Budget forecast exceeds current approved budget by more than 10%.

(c) Scope change has been mitigated.

(c) Scope changes have been proposed.

(d) Current Budget forecast exceeds the current approved budget by 5% to 10%.

2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.

(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.

(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.

3. SCHEDULE

(a) Project milestones / critical path are within plus/minus two months of the current baseline schedule.

(a) Project milestones / critical path show slippage. Project is more than two to six months behind the current baseline schedule.

(a) Project milestones / critical path show slippage more than two consecutive months.

(b) Physical progress during the report period is consistent with incurred expenditures.

(b) No physical progress during the report period, but expenditures have been incurred.

(b) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.

(c) Schedule has been defined.

(c) Detailed baseline schedule NOT finalized.

(c) Schedule NOT defined for two consecutive months.

4. FUNDING

(a) Expenditure is consistent with Available Funding.

(a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available.

(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.

(b) All funding has been secured or available for scheduled work.

(b) NOT all funding is secured or available for scheduled work.

(b) No funding is secured or available for scheduled work.

Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated.

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quarterly status report - samtransq4+samtrans+quarterly+report.pdftotal audited expenditures by fy...

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