quotation number: sk11800295 description: tank … tank... · annex 1 – monthly project labour...

(This page must be completed and returned by the bidder when submitting the offer)

1

QUOTATION NUMBER: SK11800295

DESCRIPTION: Tank replacement at Witzand Water Treatment Plant

CLOSING DATE: 01 JUNE 2018

CLOSING TIME: 12H00

QUOTATION BOX

NUMBER:

123

SUPPLIER

NAME of Company/Close Corporation or

Partnership / Joint Venture/ Consortium or

Sole Proprietor /Individual

TRADING AS (if different from above)

QUOTATION SERIAL NO.:

SIGNATURES OF CITY OFFICIALS AT QUOTATION OPENING

1

2

3

REQUEST FOR QUOTATION (CONSTRUCTION WORKS)

SUPPLY CHAIN MANAGEMENT: PROCUREMENT SCM-459 Approved by Branch Manager: 1 February 2016 Version: 16 of 46

(This page need not be returned by the bidder when submitting the offer)

2

GENERAL QUOTATION INFORMATION

The standard Quotation Conditions, Special Contract Conditions and General Conditions of Contract are not

reproduced in this quotation document. These conditions must be downloaded from the City of Cape Town (CCT)

website by following this links provided in the applicable part of this document.

By submitting a quotation suppliers warrant that they have familiarised themselves with the content of the

aforesaid conditions.

ESTIMATED CIDB CONTRACTOR GRADING : 1 ME or higher

COMPULSORY CLARIFICATION MEETING : 10H00 ON THE 25th MAY 2018

VENUE FOR COMPULSORY CLARIFICATION

MEETING : WITZAND WATER TREATMENT PLANT, DASSENBERG ROAD,

ATLANTIS

QUOTATION SUBMISSION : Quotations must be placed in the Quotation Box as per

front cover at the Tender Submission Office, 2nd Floor

(Concourse Level), Civic Centre, 12 Hertzog Boulevard,

Cape Town.

: The original quotation document (which includes Parts

1 to 12) completed in all respects, plus any additional

supporting documentation required, must be submitted

in a sealed envelope with the name and address of the

supplier, the quotation no. and title, the quotation box

no. and the closing date indicated on the envelope.

The sealed envelope must be inserted in the correct

quotation box before closing time.

Only original quotations will be accepted. No copies

will be accepted.

No late quotations will be accepted under any

circumstances.

CCT REPRESENTATIVE Name: NDUMISO FUMA

Tel. No.: (021) 444 6271

Email: [email protected]


3

INDEX

RETURNABLE SCHEDULES

(All schedules must be completed and returned by the supplier when submitting the offer)

1 Details of Supplier

2 Form of Offer

3 Price Schedule

4 Preference Schedule

5 Declaration of Interest – State Employees

6 Conflict of Interest Declaration

7 Declaration of Supplier’s Past Supply Chain Management Practices

8 Authorisation for the deduction of outstanding amonts owed to the City of Cape Town

9 Certificate of Independent Quotation Determination

10 Proof of Insurances / Insurance Broker’s Warranty

11 Key Staff

12 Functionality

13 Local Content NOT USED

IMPORTANT QUOTATION INFORMATION

(These parts need not be returned by the supplier when submitting the offer)

A Project Specification

B Quotation Conditions

C Special Conditions of Contract

D General Conditions of Contract

E Occupational Health and Safety Agreement

F Contract Monitoring Documents:

Annex 1 – Monthly Project Labour Report

Annex 2 – B-BBEE Sub-Contract Expenditure Report

Annex 3 – Partnership/ Joint Venture (JV) / Consortium Expenditure Report


4 Details of Supplier

(1) DETAILS OF SUPPLIER

1.1 Type of Entity (Please tick one box)

Individual / Sole Proprietor Close Corporation Company

Partnership or Joint Venture or

Consortium

Trust Other: ……….......………..…………

1.2 Required Details (Please provide applicable details in full):

Name of Company / Close

Corporation or

Partnership / Joint Venture /

Consortium or

Individual /Sole Proprietor

Trading as (if different from above)

Company / Close Corporation

registration number (if applicable)

Postal address

Postal Code __________

Physical address

(Chosen domicilium citandi et

executandi)

Postal Code __________

Contact details of the person duly

authorised to represent the supplier

Name: Mr/Ms ________________________________________

(Name & Surname)

Telephone:( ____ ) ______________ Fax:( ____ ) ___________

Cellular Telephone:____________________________________

E-mail address:_____________________________________________

Business Partner (BP) number

Income tax number

VAT registration number

SARS Tax Compliance Status PIN

City of Cape Town Supplier

Database Registration Number (See

Conditions of Quotation)

National Treasury Central Supplier

Database registration number (See

Conditions of Tender)


5 Form of Offer

(2) FORM OF OFFER

QUOTATION NUMBER: SK11800295

DESCRIPTION: TANK REPLACEMENT AT WITZAND WATER TREATMENT PLANT

Required Details (Please provide applicable details in full):

Name of Entity*

(“the SUPPLIER”)

Trading as (if different from above)

AND WHO IS represented herein by: (full names of signatory) _______________________________________

duly authorised to act on behalf of the supplier in his capacity as: (title/ designation) _____________________

HEREBY AGREES THAT by signing the Form of Offer, the supplier:

confirms that it has examined the documents listed in the Index (including Schedules and

Annexures) and has accepted all the Quotation Conditions;

confirms that it has satisfied itself as to the correctness and validity of the quotation offer; that

the price(s) and rate(s) offered cover all the goods and/or services specified in the quotation

documents; that the price(s) and rate(s) cover all its obligations and accepts that any

mistakes regarding price(s), rate(s) and calculations will be at its own risk;

offers to supply all or any of the goods and/or render all or any of the services described in the

quotation document to the CCT in accordance with the:

o terms and conditions stipulated in this contract document;

o specifications stipulated in this quotations document; and

o at the prices as set out in the Price Schedule.

accepts full responsibility for the proper execution and fulfilment of all obligations and

conditions devolving on it in terms of the Contract.

_*_______________________________

Signature(s)

_________________________________

Print name(s):

On behalf of the supplier (duly authorised)

_________________________________

Date

INITIALS OF CITY OFFICIALS

1 2 3


6 Price Schedule

(3) PRICE SCHEDULE

ITEM D E S C R I P T I O N UNIT QUANTITY RATE

(Excl VAT)

PRICE

(R)

1 OLD TANK DECOMMISSIONING AND REMOVAL EA 1

2 SUPPLY OF NEW ACID DILUTION TANK EA 1

3 NEW TANK INSTALLATION AND COMMISSIONING EA 1

4 PLINTH AND BUNDING CIVIL RECONSTRUCTION EA 1

SUB-TOTAL

VAT @ 15%

TOTAL PRICE (INCLUDING VAT) R

Pricing Instructions:

2.1 State the rates and prices in Rand unless instructed otherwise in the quotation conditions.

2.2 Include in the rates, prices, and the quoted total of the prices (if any) all duties, taxes (except Value

Added Tax (VAT)), and other levies payable by the successful supplier, such duties, taxes and levies being

those applicable 14 days before the closing time stated in the General Quotation Information.

2.3 All prices quoted must include all expenses, disbursements and costs (e.g. transport, accommodation

etc.) that may be required for the execution of the supplier’s obligations in terms of the Contract, and

shall cover the cost of all general risks, liabilities and obligations set forth or implied in the Contract as well

as overhead charges and profit (in the event that the quotation is successful). All prices quoted will be

final and binding.

2.4 All prices shall be quoted in accordance with the units specified in this schedule.

2.5 Where a value is given in the Quantity column, a Rate and Price (the product of the Quantity and Rate) is

required to be inserted in the relevant columns.

2.6 The successful supplier is required to perform all tasks listed against each item. The supplier must therefore

submit prices/rates on all items as per the section in the Price Schedule.


7 Declarion of Interest – State Employees

(4) PREFERENCE SCHEDULE

1 Definitions

The following definitions shall apply to this schedule:

All applicable taxes: Includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

Applicable Code: Shall be either the Amended Codes of Good Practise (published on 11 October 2013) or

Sector Specific Codes as indicated in the tender conditions

B-BBEE: Broad-based black economic empowerment as defined in section 1 of the Broad-Based Black

Economic Empowerment Act.

B-BBEE status level of contributor: The B-BBEE status of an entity in terms of a code of good practice on black

economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment

Act.

Bid (Quotation): A written offer in a prescribed or stipulated form in response to an invitation by an organ of

state for the provision of services, works or goods, through price quotations, advertised competitive bidding

processes or proposals.

Black Designated Groups: The meaning assigned to it in the codes of good practice issued in terms of

section 9(1) of the Broad-Based Black Economic Empowerment Act, 2003, (Act 53 of 2003).

Black People: The meaning assigned to it in section 1 of the Broad-Based Black Economic Empowerment

Act.

Broad-Based Black Economic Empowerment Act: The Broad-Based Black Economic Empowerment Act, Act

53 of 2003.

Consortium or Joint Venture: An association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.

Contract The agreement that results from the acceptance of a bid by an organ of state.

Co-operative: A co-operative registered in terms of section 7 of the Co-operatives Act, 2005 (Act no. 14 of

2005).

Designated Group: Black designated groups, black people, women, people with disabilities or small

enterprises as defined in section 1 of the National Small Enterprises Act, 1996 (act no. 102 of 1996)

Designated Sector: A sector, sub-sector or industry or product that has been designated in terms of any

relevant regulation of the Preferential Procurement Regulations, 2017.

Exempted Micro Enterprise (EME): An exempted micro enterprise in terms of a code of good practice on

black economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act.

Firm Price: The price that is only subject to adjustments in accordance with the actual increase or decrease

resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax,

which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on

the price of any supplies, or the rendering costs of any service, for the execution of the contract.

Functionality: The ability of a bidder to provide goods or services in accordance with specifications as set out

in the quotation documents..

Military Veteran: The meaning assigned to it in section 1 of the Military Veterans Act, 2011 (Act No. 18 of

2011).

National Treasury: The meaning assigned to it in section 1 of the Public Finance Management Act, 1999 (Act

No. 18 of 1999.

Non-firm prices: All prices other than “firm” prices.

Person: Includes a juristic person.

People with disabilities: The meaning assigned to it in section 1 of the Employment equity Act, 1998 (Act No.

55 of 1998).

Price: Includes all applicable taxes less unconditional discounts.

Proof of B-BBEE status level of contributor: The B-BBEE status level certificate issued by an authorised body or

person, a sworn affidavit as prescribed by the B-BBEE Codes of good Practice or any other requirement

prescribed in terms of the Broad-Based Black Economic Empowerment Act.

Qualifying Small Enterprise (QSE): A qualifying small enterprise in terms of a code of good practice on black

economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment

Act.

Rand Value: means the total estimated value of a contract in Rand, calculated at the time of bid invitations.



Rural Area: A sparsely populated area in which people farm or depend on natural resources, including

villages and small towns that are dispersed through the area or an area including a large settlement which

depends on migratory labour and remittances and government social grants for survival, and may have a

traditional land tenure system.

Stipulated Minimum Threshold: The minimum threshold stipulated in terms of any relevant regulation of the

Preferential Procurement Regulations, 2017.

Sub-contract: The primary contractor’s assigning, leasing, making out work to, or employing, another person

to support such primary contractor in the execution of part of a project in terms of the contract.

The Act: The Preferential Procurement Policy Framework Act, 2000 (Act No 5 of 2000).

Total Revenue: Bears the same meaning assigned to this expression in the Codes of Good Practice on Black

Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment

Act and promulgated in the Government Gazette on 9 February 2007.

Township: An urban living area that at any time from the late 19th century until 27 April 1994, was reserved for

black people, including areas developed for historically disadvantaged individuals post 27 April 1994.

Treasury: The meaning assigned to it in section 1 of the Public Finance Management Act, 1999 (Act No. 18 of

1999).

Trust: The arrangement through which the property of one person is made over or bequeathed to a trustee

to administer such property for the benefit of another person.

Trustee: Any person, including the founder of a trust, to whom property is bequeathed in order for such

property to be administered for the benefit of another person.

Youth: The meaning assigned to it in section 1 of the National Youth Development Agency Act, 2008 (Act No.

54 of 2008).

2 Conditions associated with the granting of preferences

A supplier that is granted a preference undertakes to:

accept that the number of preference points allocated will be based on the B-BBEE status level of

contributor of the supplier as at the closing date for submission of quotation offers;

not sub-contract more than 25% of the value of the contract to sub-contractors that do not have an

equal or higher B-BBEE status level of contributor than the supplier, unless the intended sub-contractors

are exempted micro enterprises that have the capability and ability to execute the sub-contract works or

unless otherwise declared in terms of Section 5 below;

accept that a contract may not be awarded if the price offered is not market related;

accept the sanctions set out in Section 3 below should Condition 2(2) be breached, or should the bidder

have submitted any false information regarding its B-BBEE status level of contributor, local production and

content, or any other matter required in terms of this bid that will affect, or has affected the bid

evaluation;

accept that, in order to qualify for preference points, it is the responsibility of the supplier to submit

documentary proof of its BBBEE level of contribution in accordance with the Codes of Good Practise,

2013, to the CCT at the Supplier Management Unit located within the Tender Distribution Office, 2nd Floor

(Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5);

accept that, further to 5) above, Consortiums/Joint Ventures will qualify for preference points, provided

that the entity submits the relevant certificate/scorecard in terms of the Preferential Procurement

Regulations, 2017. Note that, in the case of unincorporated entities, a verified scorecard in the name of

the consortium/Joint Venture must be submitted with the quotation (attached to this schedule);

accept that if it is found that, in the performance of the contract, the participation of the various partners

in a Consortium/ Joint Venture differs substantially from that upon which the consolidated scorecard

submitted in terms of 5) above was based, and the impact of which is that the Joint Venture would not

have been awarded the contract in terms of the actual B-BBEE level of contribution achieved by the

Joint Venture, then a financial penalty shall be applied (in addition to any other remedies that the CCT

may have) in accordance with Section 3 below;

accept that suppliers are required to be registered on the City of Cape Town’s Supplier Database prior to

the acceptance of quotations in order to qualify for preference points. The CCT will verify the B-BBEE level

of contributor of the supplier as at the closing date for submission of quotation offers, to determine the

number of preference points to be awarded to the supplier. In the case of Consortiums/Joint Ventures

which quote as unincorporated entities, a verified scorecard submitted with the quotation and valid as at



the closing date will be used to determine the number of preference points to be awarded to the

supplier;

accept that, notwithstanding 8) above, a supplier will not be awarded points for B-BBEE status level of

contributor if he indicates in his quotation that he intends sub-contracting more than 25% of the value of

the contract to sub-contractors that do not qualify for at least the points that the supplier qualifies for

unless the intended sub-contractors are exempted micro enterprises that have the capability and ability

to execute the sub-contract works;

accept that any subcontracting arrangements after the award of the quotation may only be entered

into upon the prior approval of the City of Cape Town; and

immediately inform the City of Cape Town of any change that may affect the bidder’s B-BBEE level of

contribution upon which preference points will be or have been allocated.

3 Sanctions relating to breaches of preference conditions

The sanctions for breaching the conditions associated with the granting of preferences are:

1) disqualify the supplier from the quotation process;

2) recover costs, losses or damages the CCT has incurred or suffered as a result of the supplier’s or

contractor’s conduct;

3) cancel the contract in whole or in part and claim any damages which the CCT has suffered as a result of

having to make less favourable arrangements due to such cancellation;

4) restrict the supplier, its shareholders and directors, or only the shareholders and directors who acted on a

fraudulent basis, from obtaining business from the CCT for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied and inform the National Treasury accordingly;

5) forward the matter for criminal prosecution; and/or

6) financial penalties payable to the CCT, as set out below.

Financial penalty for breach of Condition 2 in Section 2 above:

The penalty to be applied for sub-contracting more than 25% of the value of the contract to sub-contractors

that do not qualify for at least the preference points that the supplier qualified for (unless so declared or

proven to be beyond the control of the supplier, or the sub-contractors are EMEs that have the capability

and ability to execute the sub-contract works) shall be as provided for in the following formula:

Penalty = 0.5 x E(%) x P*

where:

E = The value of work (excluding VAT) executed by sub-contractors that do not qualify for at least the

preference points that the supplier qualified for, expressed as a percentage of P*, less 25%

P* = Value of the contract

Financial penalty for breach in terms of condition 6 in Section 2 above:

The penalty to be applied where, in the performance of the contract, the participation of the various

partners in a Consortium/ Joint Venture differs substantially from that upon which the consolidated scorecard

submitted in terms of 5) in Section 2 above was based, and the impact of which is that the Joint Venture

would not have been awarded that contract in terms of the actual B-BBEE level of contribution achieved by

the Joint Venture, shall be as provided for in the following formula:

Penalty = 5/100 x (B-BBEEa – B-BBEEt) x P*

where:

B-BBEEa = The B-BBEE level of contribution that is achieved, determined in accordance

with the actual participation of the Joint Venture partners in the performance of the

contract

B-BBEEt = The B-BBEE level of contribution that was used to determine the number of

preference points granted to the Joint Venture at the time of quotation evaluation

P* = Value of the contract

Financial penalty for breach in terms of condition 10 in Section 2 above:

The penalty to be applied where the supplier fails to disclose subcontracting arrangement after the award of

the quotation is up to a maximum of 10% of the value of the contract.



4 Level of Contribution in respect of enterprise status or structure of the bidding entity (the supplier)

In the interest of transparency, suppliers are required to complete Table 1: Level of Contribution below.

Table 1: Level of Contribution

Type of B-BBEE Contributor Status (tick box(es)

below as applicable)

Exempted Micro Enterprise (EME), 100% black-owned

Exempted Micro Enterprise (EME), at least 51% but less than

100% black-owned

Exempted Micro Enterprise (EME), less than 51% black-owned

Qualifying Small Enterprise (QSE), 100% black-owned

Qualifying Small Enterprise (QSE), at least 51% but less than

100% black-owned

Qualifying Small Enterprise (QSE), less than 51% black-owned

Verified B-BBEE contributor

B-BBEE Status Level of Contributor1

Non-compliant contributor

1 If it is indicated that the company/firm/entity is a verified B-BBEE contributor, then the verified status level of

contributor must be inserted in the box provided (insert a number from 1 to 8 as applicable)

5 Declarations

1) With reference to Condition 8 in Section 2 above, the supplier declares that:

I/we hereby forfeit my preference points because I /we DO intend sub-contracting more

than 25% of the value of the contract to sub-contractors that do not qualify for at least

the points that I/we as supplier qualify for or are not exempted micro enterprises that

have the capability and ability to execute the sub-contract works

Note:

Bidders who do not tick this box will be allocated preference points but the sanctions relating to breaches of

preference conditions in Section 3 will be applicable if the bidder contravenes the conditions in Section 2.

2) The undersigned, who warrants that he/she is duly authorized to do so on behalf of the supplier, hereby

certifies that the preference claimed based on the B-BBEE status level of contribution indicated in Table 1,

qualifies the supplier, subject to condition 8 in Section 2 above, for such preference claimed, and

acknowledges that:

1. the information furnished is true and correct;

2. the preference claimed is in accordance with the conditions of this schedule;

3. the supplier may be required to furnish documentary proof to the satisfaction of the CCT that the BBBEE

level of contributor as at the closing date is correct; and

iv) he/she understands the conditions under which preferences are granted, and confirms that the

supplier will satisfy the conditions pertaining to the granting of preferences.

________________________________ _________________________________

Signature Date

________________________________

Name (PRINT)

(For and on behalf of the Supplier (duly authorised))

For official use.

SIGNATURE OF CITY OFFICIALS AT

QUOTATION OPENING

1. 2. 3.



DECLARATION OF INTEREST – STATE EMPLOYEES

1. No bid will be accepted from persons in the service of the state¹.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may

make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should

the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of

the state, it is required that the supplier or their authorised representative declare their position in relation to

the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

3.1 Full Name of supplier or his or her representative:……………………………………………..

3.2 Identity Number: ………………………………………………………………………………….

3.3 Position occupied in the Company (director, trustee, shareholder²):………………………..

3.4 Company or Close Corporation Registration Number: ……………………………………………

3.5 Tax Reference Number:…………………………………………………………………………

3.6 VAT Registration Number: ……………………………………………………………………

3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state

employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. ….…………………………………………………………………………………………..

…………………………………………………………………………………………………….

3.9 Have you been in the service of the state for the past twelve months? YES / NO

3.9.1 If yes, furnish particulars

.………………………...……………………………………………….…………………………………………………………

……………………………………………………………………………………………………………………………………

3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be

involved with the evaluation and or adjudication of this bid? YES / NO

3.10.1 If yes, furnish particulars.

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

3.11 Are you, aware of any relationship (family, friend, other) between any other supplier and any persons in the

service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO

3.11.1 If yes, furnish particulars

…………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of

the state? YES / NO

3.12.1 If yes, furnish particulars.……………………………………………………………………………….



3.13 Are any spouse, child or parent of the company’s directors, trustees, managers, principle shareholders or

stakeholders in service of the state? YES / NO

3.13.1 If yes, furnish particulars.

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

13.4 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company

have any interest in any other related companies or business whether or not they are bidding for this contract?

YES / NO

3.14.1 If yes, furnish particulars:

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee Number

The supplier hereby certifies that the information set out in this schedule and/or attached thereto is true and

correct, and acknowledges that failure to properly and truthfully complete this schedule may result in the

quotation being disqualified, and/or (in the event that the supplier is successful) the cancellation of the contract,

restriction of the supplier or the exercise by the CCT of any other remedies available to it

________________________________________ ______________________________________

Signature Date

________________________________________

Name (PRINT)

(For and on behalf of the supplier, duly authorised)

¹MSCM Regulations: “in the service of the state” means to be –

a) a member of –

a. any municipal council;

b. any provincial legislature; or

c. the national Assembly or the national Council of provinces;

b) a member of the board of directors of any municipal entity;

c) an official of any municipality or municipal entity;

d) an employee of any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

e) a member of the accounting authority of any national or provincial public entity; or

f) an employee of Parliament or a provincial legislature.

² Shareholder” means a person who owns shares in the company and is actively involved in the management of the

company or business and exercises control over the company.


13 Conflict of Interest Declaration

(6) CONFLICT OF INTEREST DECLARATION

The supplier shall declare whether it has any conflict of interest in the transaction for which the

quotation is submitted. (Mark the appropriate box with ‘X’)

YES NO

If yes, the supplier is required to set out the particulars in the table below:

The supplier shall declare whether it has directly or through a representative or intermediary promised,

offered or granted:

2.1 any inducement or reward to the City of Cape Town for or in connection with the award of

this contract; or

2.2 any reward, gift, favour or hospitality to any official or any other role player involved in the

implementation of the supply chain management policy. (Mark the appropriate box with ‘X’)

YES NO

If yes, the supplier is required to set out the particulars in the table below:

Should the supplier be aware of any corrupt or fraudulent transactions relating to the procurement

process of the City of Cape Town, he or she must please contact the following:

the City’s anti-corruption hotline at 0800 32 31 30 (toll free)

The supplier hereby certifies that the information set out in this schedule and/or attached thereto is

true and correct, and acknowledges that failure to properly and truthfully complete this schedule may

result in the quotation being disqualified, and/or (in the event that the supplier is successful) the

cancellation of the contract, restriction of the supplier or the exercise by the CCT of any other

remedies available to it

________________________________ _____________________________

Signature Date

________________________________

Name (PRINT)

(For and on behalf of the supplier (duly authorised))



(7) DECLARATION OF SUPPLIER’S PAST SUPPLY CHAIN

MANAGEMENT PRACTICES

Where the entity submitting the quotation is a partnership/consortium/joint venture, each party to the

partnership/consortium/joint venture must sign a declaration in terms of the Municipal Finance Management Act,

Act 56 0f 2003, and attach it to this schedule.

1. The bid of any supplier may be rejected if that supplier or any of its directors/members have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed

any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No 12 of 2004).

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

Item Question Yes No

4.1 Is the supplier or any of its directors listed on the National Treasury’s Database

of Restricted Suppliers as companies or persons prohibited from doing business

with the public sector?

(Companies or persons who are listed on this Database were informed in

writing of this restriction by the Accounting Officer/Authority of the institution

that imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at

the bottom of the home page.

Yes

No

4.1.1 If so, furnish particulars:

4.2 Is the supplier or any of its directors listed on the Register for Quotation

Defaulters in terms of section 29 of the Prevention and Combating of Corrupt

Activities Act (No 12 of 2004)?

The Register for Quotation Defaulters can be accessed on the National

Treasury’s website (www.treasury.gov.za) by clicking on its link at the

bottom of the home page.

Yes

No


http://www.treasury.gov.za/

http://www.treasury.gov.za/



4.3 Was the supplier or any of its directors convicted by a court of law (including a

court of law outside the Republic of South Africa) for fraud or corruption during

the past five years?

Yes

No


Item Question Yes No

4.4 Does the supplier or any of its directors owe any municipal rates and

taxes or municipal charges to the municipality / municipal entity, or to

any other municipality / municipal entity, that is in arrears for more

than three months?

Yes

No


4.5 Was any contract between the supplier and the municipality / municipal entity

or any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

Yes

No


The supplier hereby certifies that the information set out in this schedule and/or attached thereto is true and

correct, and acknowledges that failure to properly and truthfully complete this schedule may result in the

quotation being disqualified, and/or (in the event that the supplier is successful) the cancellation of the contract,

restriction of the supplier or the exercise by the CCT of any other remedies available to it

___________________________________ ___________________________________

Signature

Print name: Date

On behalf of the supplier (duly authorised)



(8) AUTHORISATION FOR THE DEDUCTION OF OUTSTANDING

AMOUNTS OWED TO THE CITY OF CAPE TOWN

QUOTATION NO. SK11800295

DESCRIPTION: TANK REPLACEMENT AT WITZAND WATER TREATMENT PLANT

To: THE CITY MANAGER, CITY OF CAPE TOWN From: _______________________________________________________________

(Name of bidder)

The bidder: 1. hereby acknowledges that according to SCM Regulation 38(1)(d)(i) the City Manager may reject the quotation of

the bidder if any municipal rates and taxes or municipal service charges owed by the bidder (or any of its

directors/members/partners) to the CCT, or to any other municipality or municipal entity, are in arrears for more

than 3 (three) months; and

2. therefore hereby agrees and authorises the CCT to deduct the full amount outstanding by the Bidder or any of its

directors/members/partners from any payment due to the Bidder; and

3. confirms the information as set out in the tables below for the purpose of giving effect to b) above;

4. The bidder hereby certifies that the information set out in this schedule and/or attached hereto is true and correct, and acknowledges that failure to properly and truthfully complete this schedule may result in steps being taken against the bidder, the quotation being disqualified, and/or (in the event that the bidder is successful) the cancellation of the contract and/or steps in terms of the abuse of the Supply Chain Management Policy.

Physical Business address of the Bidder Municipal Account number(s)

If there is not enough space for all the names, please attach the additional details to the Quotation Document

Name of Director / Member / Partner

Identity Number Physical residential address of

Director / Member / Partner Municipal

Account number(s)

___________________________________ ___________________________________ Signature Print name: Date On behalf of the bidder (duly authorised)


17 Certificate of Independent Quotation Determination

(9) CERTIFICATE OF INDEPENDENT QUOTATION

DETERMINATION

I, the undersigned, in submitting this Quotation Number SK11800295

Description: TANK REPLACEMENT AT WITZAND WATER TREATMENT PLANT in response to the call for quotations

made by the City of Cape Town, do hereby make the following statements, which I certify to be true and

complete in every respect.

I certify, on behalf of: ___________________________________________________________ (name of supplier)

That:

1. I have read and I understand the contents of this Certificate;

2. I understand that this quotation will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorised by the supplier to sign this Certificate, and to submit this quotation, on behalf of the

supplier;

4. Each person whose signature appears on this quotation has been authorised by the supplier to

determine the terms of, and to sign the quotation on behalf of the supplier;

5. For the purposes of this Certificate and this quotation, I understand that the word ‘competitor’ shall

include any individual or organisation, other than the supplier, whether or not affiliated with the supplier,

who:

(a) has been requested to submit a quotation in response to this call for quotations;

(b) could potentially submit a quotation in response to this call for quotations, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the supplier and/or is in the same line of business as the

supplier.

6. The supplier has arrived at this quotation independently from and without consultation, communication,

agreement or arrangement with any competitor. However, communication between partners in a joint

venture or consortium* will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 5 and 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation);

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit a quote;

(e) the submission of a quotation which does not meet the specifications and conditions of the

quotation; or

(f) submitting a quotation with the intention not to win the contract.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the

products or services to which this call for quotation relates.

9. The terms of this quotation have not been, and will not be, disclosed by the supplier, directly or

indirectly, to any competitor, prior to the date and time of the official quotation opening or of the

awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to quotations and contracts, quotations that are suspicious will be reported

to the Competition Commission for investigation and possible imposition of administrative penalties in

terms of section 59 of the Competition Act, Act 89 of 1998, and/or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation, and/or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and

Combating of Corrupt Activities Act, Act 12 of 2004, or any other applicable legislation.

________________________________ _____________________________

Signature Date

________________________________

Name (PRINT)

(For and on behalf of the Supplier (duly authorised))

(* Consortium: a Joint Venture or Consortium means an association of persons for the purpose of combining

their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.)


18 Proof of Insurances

(10) PROOF OF INSURANCES / INSURANCE BROKER’S

WARRANTY

Proof of Insurances

Suppliers must either attach proof of the following insurances required in terms of the General and Special

Conditions of Contract to this schedule or submit an Insurance Broker’s Warranty (see attaced pro-forma

on following page) attesting to their compliance herewith:

A1. Public Liability Insurance

A2. Works Insurance

A3. Motor Vehicle Insurance

A4. Registration or insurance in terms of the Compensation for Occupational Injuries and Diseases

Act, Act 130 of 1993.

Failure to submit proof of all the above, either with this quotation or within any further time for submission

stated in a written request from the CCT, will result in the Supplier’s quotation being declared as non-

responsive.


19 Proof of Insurances

Insurance Broker’s Warranty (Pro Forma)

Letterhead of supplier’s Insurance Broker

Date _______________________________

CITY OF CAPE TOWN

City Manager

Civic Centre

12 Hertzog Boulevard

Cape Town

8000

Dear Sir

QUOTATION NO.: SK11800295

QUOTATION DESCRIPTION: TANK REPLACEMENT AT WITZAND WATER TREATMENT PLANT

NAME OF SUPPLIER: __________________________________________________________________________

I, the undersigned, do hereby confirm and warrant that all the insurances required in terms of the

abovementioned contract have been issued and/or in the case of blanket/umbrella policies, have been

endorsed to reflect the interests of the CITY OF CAPE TOWN with regard to the abovementioned contract, and

that all the insurances and endorsements, etc, are all in accordance with the requirements of the contract.

I furthermore confirm that all premiums in the above regard have been paid.

Yours faithfully

Signed:

For: (Supplier’s Insurance Broker)

Logo


20 Key Staff

(11) DETAILS OF KEY STAFF

Suppliers shall set out in the Schedule hereunder details of their Key Staff’s experience in work of a similar nature

to that for which their quotation is submitted.

A CV of the key and additional personnel, copy of their qualifications, authorisations and certification, as

required, shall be attached to this schedule. The key personnel must demonstrate recent experience related to

specific aspects of this project detailed in the quotation.

Attach additional pages if more space is required.

GENERAL FOREMAN

Name NQF Level CONTRACT

& CLIENT

NATURE OF

WORK

POSITION

HELD

VALUE OF

WORK

YEAR

COMPLETED

1

CERTIFICATED TRADE ARTISAN

Name Certificate Number Certificate Date Copy of Certificate

(Y/N)

SIGNED ON BEHALF OF SUPPLIER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


21 Functionality

(12) FUNCTIONALITY In order to be considered for a contract in terms of this quotation document, suppliers must achieve a minimum

score for functionality as stated below.

The description of the functionality criteria and the maximum possible score for each is shown in the table

below. The score achieved for functionality will be the sum of the score achieved, in the evaluation process,

for the individual criteria.

CRITERIA MEASURES MAXIMUM POSSIBLE

SCORE

Previous Relevant

Experience of Supplier

[complete Annexure ‘A’]

Number of similar projects:

No similar projects………(0 points)

1 to 3 similar projects…… (10 points)

4 to 6 similar projects…… (15 points)

More than 6 similar projects ..…(20

points)

More than 10 similar projects…(40 points)

40

Plant and Equipment

[complete Annexure ‘B’]

Appropriate Plant & Equipment owned or to be hired

for this contract:

Hand Tools....….....(5 points)

Generator ………(5 points)

Power Tools .……(5 points)

Ldv........................(5 points)

Mobile Crane….(10 points)

30

Staff

[complete Annexure ‘C’]

Appropriately experienced staff:

Supervisor......................(10 points)

Artisan (Riggers ...........(10 points)

Artisan(Fitters/welder/boilermakers)........(5

points)

Labourer.........................(5 points)

30

TOTAL 100

11.1 No quotation will be regarded as an acceptable quotation or responsive if it fails to achieve the

minimum qualifying score for functionality of 60 out of a maximum of 100.

11.2 Suppliers shall ensure that the annexures referred to above have been fully and properly completed in

order to ensure optimal scoring of functionality points.

11.3 Quotations that have achieved the minimum qualifying score for functionality shall be evaluated

further in terms of the prescribed preference point system.


22 Functionality

(12) (continued)

ANNEXURE ‘A’: PREVIOUS RELEVANT EXPERIENCE OF

SUPPLIER

TYPE OF RELEVANT WORK

PREVIOUSLY PERFORMED

CLIENT’S DETAILS

(Where work was performed,

contact name & phone number)

COMPLETION DATE

OF CONTRACT VALUE OF CONTRACT

Points will be allocated only in respect of projects carried out by the supplier that are of a similar nature to

the works as described in this quotation document.


23 Functionality

(12) (continued)

ANNEXURE ‘B’: PLANT AND EQUIPMENT

PLANT AND EQUIPMENT TO BE USED ON THIS PROJECT

(Supplier to List)

OWNED

HIRED

Points will be allocated only in respect of plant and equipment that is necessary for carrying out the works as

described in this quotation document.


24 Functionality

(12) (continued)

ANNEXURE ‘C’: STAFF

NAME and

ID NUMBER PROPOSED

POSITION

QUALIFICATION or

TRADE

(Insert highest

level of

education

achieved)

RELEVANT EXPERIENCE

(Describe)

No. OF YEARS

RELEVANT

EXPERIENCE

PERMANENT NON-

PERMANENT

Tick as appropriate

Points will be allocated in respect of supervisory and skilled/semi-skilled staff with relevant experience that

will be allocated to the works as described in this quotation document.


25 Local Content

(13) LOCAL CONTENT DECLARATION / ANNEXURE C NOT USED


26 Specifications

(A) SPECIFICATION(S)

1. LOCATION OF SITE

The site is WITZAND WATER TREATMENT PLANT located at [ DASSENBERG ROAD, ATLANTIS

SCOPE OF WORK:

This project comprises the following items of work, to be carried out in accordance with the Drawings and this

Project Specification, all to the satisfaction of the CCT:

The side panel sheets above the Acid dilution tank in the softening plant

need to be removed in order to gain access to the tank inside the plant.

A mobile crane needs to erected outside the softening plant to assist

with the erection of the Acid dilution tank

Through the use of the mobile crane, the Acid Measuring Tank, Acid

Dilution Tank Lid and the Acid Dilution Tank are to be removed using the

opening made by side panel sheet removals as the exit point.

The new tank should be supplied with all the preparatory work

(fabrication,lining, coating etc.) done on the tank before site installation

and tank material should be mild steel.

Civil reconstruction on the plinth and bunding area as per existing

specifications

The new tank needs to be installed by gaining entry through the opening

made by sheet removals.

The side panel sheeting and any roof structure removed during the

removal/replacement of the tank needs to be restored accordingly.

The plinth and bunding area is to be coated with appropriate coating.

The plant is to be re-commissioned and tested according to the

Standard Specifications for Mechanical Works.

The workmanship and finish shall be first class in every respect subject to

the closest inspection by the manufacturer’s inspector, whether or not

the CCT waives any part of the inspection.

It remains the responsibility of the contractor to verify all measurements

and dimensions before any work is undertaken.


27 Specifications

New Tank Specification

Fabrication and Surface Finish

The tank to be lined shall be sufficiently rigid that there is no possibility of

deformation which would result in damage to the lining during

transportation, installation and operation.

When stiffeners are required, they shall normally be applied to the

unlined side of the tank.

The arrangements for the lifting of the tank shall be determined

beforehand with the necessary precautions taken not to damage the

lining.

The design of the tank shall allow for access during the preparation of

the surface and application of the lining.

Special consideration needs to be made for the tank lid as it acts as a

support for the Acid measuring tank, equipment and instrumentation.

Riveted constructions shall not be used.

Bolted joints shall be permitted only if they can be dismantled for lining.

When calculating clearances, allowance should be made for the

thickness of the lining.

Discontinuities, crevices and sharp projections shall be avoided.

Fittings which have to be installed after the completion of the lining

process shall be designed to be lined or fabricated from materials that

will not be affected by the process conditions.

Normally all connections to lined parts of the tank shall be flanged. If for

any reason screwed connections are required, then these parts shall be

fabricated in corrosion-resistant material.

Branches and outlets, except for plain ended pipes, shall be as short as

possible and flanged so that the lining may be taken over the flange

face to prevent the ingress of process fluid between the lining and the

substrate.

Plain-ended pipes shall be designed so that the lining may be turned

over the end and the outside of the pipe.

All welds shall be continuous on surfaces to be lined


28 Specifications

Stich welding, spot welding and other non-continuous welding processes

shall not be used.

Weld surfaces shall be smooth and weld procedures shall be chosen to

avoid porosity on the side of the weld to be lined.

All welds shall be free from the following surface defects:

o Undercutting,

o Cracks,

o Porosity,

o Any other type of surface cavity, and

o Lack of fusion.

Weld defects that are exposed either on initial inspection or after blast

cleaning shall be repaired.

Repairs shall be by grinding or by welding (with or without subsequent

grinding) provided that the requirements for tank design and fabrication

are met.

Filler materials, such as resin, putties, fillers and low melting point solders

and brazes, shall not be used.

Before equipment is passed for lining, all attachments to be made by

welding, e.g. lagging cleats and lifting lugs, shall be complete.

Before equipment is passed for lining, all drilling shall be completed and

holes to be lined shall have their edges deburred.

External corners and edges shall be furnished to a radius of minimum

3mm or equal to the thickness of the rubber, whichever is higher.

Internal corners and edges shall be furnished to a radius of 6mm or twice

the rubber thickness whichever is higher.

All slag, anti-spatter compounds or similar material shall be removed.

All weld spatter shall be removed by chipping and/or grinding.

Surface defects such as scores, pitting and rolling defects shall be

removed by grinding, or where necessary repaired by welding provided

that the requirements of the design and construction are met.

Surfaces shall be presented to the lining applicator in a clean condition

free of all contamination, e.g. oil, grease, temporary protective coating,

such that no pre-treatment is required other than any grit blasting which

is to be part of the lining process.


29 Specifications

The tank needs to be tested for any openings in its wall or barrier through

which liquids can undesirably enter or exit (leak tested) and supplied

with the appropriate certification.

Internal Rubber Lining

The material used should be 6mm thick Butyl (or equivalent acid-

resistant) rubber lining as per the existing tank and should not be

recycled or poor quality material.

It should satisfy the chemical and physical condition of the tank and

have non-stain properties

It should not deteriorate with continuous contact of 98% sulphuric acid.

In the case of rubber material other than Butyl, the applicator shall:

o State the reference number of the rubber to be used for the

lining

o State the hardness of the rubber after vulcanisation

o Supply test pieces such as panels to which the rubber has been

applied and which will serve as reference samples.

The rubber lining has to be done after sufficiently satisfying each of the

following steps:

o Surface preparation by Grit/Sand blasting. The surface to be

rubber lined should be thoroughly cleaned free of duct,

residues, debris etc.

o All surface dust, residues and debris left on the surface after

blast cleaning shall be removed, thoroughly.

o Immediately after grit blasting the surface is to be protected

against rusting.

o The lining process shall start as soon as possible after blast

cleaning is complete and before any visible rusting occurs.

o Unless maintained in a dehumidified atmosphere application of

the primer shall commence within 4 hours.

o Should signs of rusting occur then the surface shall be prepared

again to the required standard.

The rubber lining shall be bonded to the substrate

The Applicator shall be responsible for the selection of the adhesive

system and shall produce evidence that the adhesive system will

produce the bond required between rubber and substrate when the

rubber is applied under the conditions of vulcanisation.


30 Specifications

The adhesive system shall be suitable for the type of rubber and for the

service conditions

The adhesive shall be applied to the primed substrate surface by brush,

roller or spray, any solvent in the adhesive being allowed to evaporate

between the successive coats or subsequent application of lining.

The raw rubber is to be tailored to fit the surface to be lined.

Preshrinking and necessary preparations shall be carried out as first step

in the case where unvulcanised sheet, prc-vulcanised sheet or a

combination of the two is being used.

The surface of the rubber, which will be lined on the metal, has to be

coated with rubber adhesive solution until it gets tackiness.

During the same time the adhesive compound is applied on the

prepared surface and allowed to tack.

Both metal and rubber surfaces coated with adhesive solution shall be

allowed to dry sufficiently to achieve tackiness.

The type of end joint shall be strapped design (or equivalent effective

adhesive joint design)

The joint shall be suitably staggered to get effective smooth surface.

The sheets before laying shall be spark tested to confirm healthiness

In fitting the lining sheets to the surface, air shall be allowed to escape

between adjacent layers and metal.

When fitted, all the sheets and joints shall be free from pinholes and other

defects.

Inspection and Testing

The Fabricator of the tank and the Applicator of the lining when

requested, shall provide a certificate of inspection and testing.

The stages of inspection shall be as follows:

o The tank as fabricated

o The tank after preparation of welds and edges

o The tank after blast cleaning

o The materials to be used in the lining process

o After the lining has been applied and before vulcanisation.


31 Specifications

o After vulcanisation is complete

o Whenever remedial work is carried out.

If inspection of the tank after blast cleaning reveals defects in material or

welds, the applicator shall inform the fabricator and/or the Project

manager and any remedial action shall be determined after

consultation between the parties concerned.

Before proceeding the applicator shall ensure that all materials to be

used in the lining process are visually examined and, where appropriate,

physically and practically tested to confirm that they are in an

acceptable condition.

Inspection for visible defects shall be carried out over the entire surface

of the lining in a good light, attention being paid to any areas of

mechanical damage, cuts, blisters, lack of adhesion and poor jointing.

If the applicator finds a defect prior to vulcanisation it shall be removed

and the area overlaid with unvulcanised rubber of the same type as the

original unvulcanised rubber on to which it is bonded. After subsequent

vulcanisation the area concerned shall be considered identical to a lap

joint or seam and thus fully acceptable.

All scarf joints shall be closely inspected and any separation of the joint

shall be investigated.

Hardness testing shall be carried out on completion of vulcanisation in

accordance with agreed hardness (agreed by contractor and Project

manager) at all points.

Testing for pinholes and other discontinuities shall be carried out:

o When the rubber has been applied and before vulcanisation

o After interrupted vulcanisation

o After complete vulcanisation.

o After remedial work.

The thickness of the lining shall be checked.

Handling, Transportation, Installation and Commissioning Specification

Lined equipment shall be stored under cover or in a protected

compound with lining shielded from direct sunlight.

All branches, manholes and other openings shall be protected for

mechanical damage by using wooden blanks or other suitable material.

Lifting shall be arranged so that chains and other lifting aids do not come


32 Specifications

into contact with lined surfaces.

High local loads on lined surfaces shall be avoided.

Loose fittings shall not be placed inside lined equipment whilst it is being

transported.

It remains the responsibility of the contractor to transport lined

equipment and to instruct the carrier about the precautions in handling.

During installation, special reference is made to the need to wear soft

clean footwear when entering lined equipment and the need to protect

lined surfaces from ladders and scaffold poles.

During hoisting operations care should be taken to prevent vessel from

colliding with surrounding structures

The tank is not to be rolled into position or turned on centre blocks, but

moved on temporary cradles and rollers

When manoeuvring the tank into position, all reasonable care needs to

be taken not to damage the supporting plinth and bunding area.

Installation work shall be complete and accepted by the Engineer prior

to commissioning

Before starting up any section of the Works, the Contractor shall make all

necessary checks to ensure that the installation has been correctly

carried out, that all ducts, pipework, tanks etc., are clean, that all

equipment is correctly aligned, lubricated and connected up, and is in

all respects ready to start with safety.

The Contractor shall arrange for the Engineer to be present at initial start-

up.

The Contractor shall start up and test each section of the Works. These

tests shall be carried out to certify that the Works is operating in

accordance with the requirements specified and must be witnessed by

the Engineer. All necessary modifications and rectifications shall be

carried out during this period

Set points for equipment and process parameters which are required for

the operation of control systems shall be confirmed and recorded.

When all tests have been completed to the satisfaction of the Engineer,

the Works shall be commissioned

Unless the Engineer states otherwise, the complete plant, including all


33 Specifications

control functions and control systems shall be commissioned as a unit

and process performance requirements shall be achieved during normal

operation.

Once the Works has been commissioned to the satisfaction of the

Engineer, the operational acceptance period shall start and shall consist

of a continuous period of operation free from trouble.

Unless otherwise stated this period shall be four weeks.

During the operational acceptance period, the Contractor shall carry

out all necessary servicing and any adjustments required.

Mobile Crane Specification

Work method statements need to be prepared for mobile crane lifting

operations and submitted to the Engineer for approval before

commencement of work.

The Work method statement is to include diagrams of the crane position

and the load position both at the start and end of lift(s), a description of

the lift sequence (generally in a step-by-step process) and names,

qualifications and responsibilities of persons involved in the lift.

The load, radius, boom angle and boom extension indicators should be

operating and correctly calibrated.

The operator should be adequately trained to operate the crane and

the associated safety system on the crane and hold the appropriate

work licence.

The crane needs to have received an annual safety inspection and if it is

more than 10 years old then it needs to have received a 10-year major

inspection.

The rated capacity limiter should be correctly set for the crane rigging

configuration

Appropriate outrigger support needs to be in place in accordance with

the ground conditions on the day of the rigging.

The sling type and configuration should be suitable for the load, in good

condition and marked with their working load limit.

Slings should have been periodically inspected and marked with the

inspection date.

The load should be firmly secured in such a manner that it does not

move once lifted.


34 Specifications

The slinging technique used should effectively secure the load.

Where synthetic slings are used, they should be protected around

corners of hard materials (including steel and concrete edges)

Plinth and Bunding Specification

A general and careful check should be made and appropriate action

taken to ensure that there is no inherent weakness of structural layout

and that adequate means exist to transmit the dead, imposed and any

other applicable loads from the highest supported level to the

foundation.

The contractor should take account of the safety requirements

appropriate to the construction and operation of the structure.

The top surface and any other area of the plinth and bunding exposed

to Sulphuric acid should be chipped off and removed to a depth where

the structural integrity has not been compromised.

Removal of the damaged surfaces should be as even as possible and

allow for the subsequent screeding to follow.

A fast-setting concrete mix appropriate for the operation of the structure

should be used in the screeding process to minimise plant downtime.

The screed should be batched with a heavy duty screed mix (25% of

sand replaced by coarse aggregate)

In any mix containing coarse aggregate, the exact proportion of sand to

coarse aggregate may be varied if the grading of the sand used makes

it impossible to achieve a suitable closed screed surface.

The mixed material should be placed and thoroughly compacted within

20 minutes of mixing.

A weighted roller or heavy hand rammers are suitable for compaction.

The screed is to be laid in two layers of roughly equal thickness and the

second layer should be layed within 20 minutes of the first to achieve a

monolithic screed.

All floating and unbonded screeds are to be reinforced

General

Health & Safety Plans, Method Statements and drawings to be submitted


35 Specifications

prior to commencement of works onsite for approval.

A health & safety induction for the contractor staff must be performed by

Health & Safety rep prior to commencement of works onsite.

Induction must revolve around permit to work, lock out procedure, site

specific security arrangements – working hours – Emergency Management

Plans

Damages on the city structure due to the work performed must be fixed by

the contractor back to the way it was before.

Wherever it is not specified, City of Cape Town standard mechanical

engineering specifications must be used.

Note: City of Cape Town starts working from 7:30am to 4pm so a contract

must make sure that his work is structured in way that he should be finished

before 3pm on site. The contractor must report to the project manager (or

City of Cape Town representative appointed by the project manager) upon

arrival on site and brief the project manager of work to be done on a

certain day. Before leaving the site the contract must report to the project

manager again (or City of Cape Town representative appointed by the

project manager)

Before any work commences, on daily basis the contractor must obtain a

work permit from a senior representative from the plant operators.

Any vendor who needs to attend to any work on site must request permission

to do so a day prior so operations may make the necessary arrangements.

There are processes in place for emergency work.

These include discussing the method statement, informing the vendor of the

risks associated with the job and the environment as well as provide a Hira to

the vendor for that area of work or plant.

Vendors need to formulate a method statement with the Project Manager

around the risks identified and submit to the Project manager and

Operations.

Vendors are required to provide Health & Safety files before all work

commences, failure to do so will lead to being chased out of site.

Vendors must ensure that their staff is suitably trained/equipped to perform

the job in the safest possible way.

Contractor’s Drawings

The contractors’s drawings shall comply with the following:

Drawings shall be provided in electronic data of AutoCAD format or

compactable version indicating the true reflection of as built design.

Drawings shall be prepared in accordance with the latest issue of SANS

10111, the equivalent BS code of engineering drawing practice will also

be acceptable.

Drawings shall be to A1 or A0 size

Drawings shall be to scale, with both the scale and the drawing being


36 Specifications

large enough to clearly show all relevant components of the plant and

equipment

In addition to the usual plan and two side elevations, sufficient additional

sections shall be include to clearly show the arrangement of all plant

and equipment

Item lists shall be provided on the drawing or on a separate parts list.

Item descriptions shall include the material of construction, quantity and

full identification information, including, as applicable, brand name,

manufacture’s reference number, model number, size, rating, source,

duty, quantity, etc. FORMS FOR CONTRACT ADMINISTRATION

17.1 The supplier shall complete, sign and submit with each monthly statement for payment, the following

updated returns (the format of which are attached as Annexures to this document):

1. Monthly Project Labour Report;

2. B-BBEE Sub-contract Expenditure Report;

3. Joint Venture Expenditure Report.

17.2 The Monthly Project Labour Report must include details of all labour (including that of sub-contractors)

that are South African citizens earning less than R350.00 per day, as adjusted from time to time (excluding

any benefits), who are employed on a temporary or contract basis on this contract in the month in

question.

17.3 In addition to the Monthly Project Labour Report the Supplier shall simultaneously furnish the CCT with

copies of the employment contracts entered into with such labour, together with certified copies of

identification documents as well as evidence of payments to such labour in the form of copies of payslips

or payroll runs. If the worker is paid in cash or by cheque, this information must be recorded on the

envelope and the worker must acknowledge receipt of payment by signing for it and proof of such

acknowledgement shall be furnished to the CCT.The Monthly Project Labour Reports shall be completed

and submitted in accordance with the instructions therein.

17.4 The B-BBEE Sub-contract Expenditure Report is required for monitoring the prime contactor’s compliance

with the sub-contracting conditions of the Preference Schedule.

17.5 The Joint Venture Expenditure Report is required for monitoring the joint venture’s/consortium/partnership

compliance with the percentage contributions of the partners as quoted, where the joint

venture/consortium/partnership has been awarded preference points in respect of its consolidated B-

BBEE scorecard.

EMPLOYMENT OF SECURITY PERSONNEL

All security staff employed by the contractor on the site must be registered with Private Security Industry

Regulatory Authority (PSiRA). Proof of such registration must be made available to the employer’s agent

upon request.


37 Quotation Conditions

(B) QUOTATION CONDITIONS

The standard CCT quotation conditions are not reproduced in this quotation document. These quotation

conditions must be downloaded from the CCT website by following this link:

http://web1.capetown.gov.za/web1/procurementportal

By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid quotation

conditions.

ADDITIONAL QUOTATION CONDITIONS

The quotation condition listed below are in addition to those contained in the CCT standard quotation conditions

and must be fully complied with:

Add the following after clause 2.1.6:

2.1.6.1 CIDB registration

Suppliers must be registered with an active status with the CIDB, in a contractor grading designation

equal to or higher than a contractor grading designation determined in accordance with the sum

quoted, or a value determined in accordance with Regulation 25 (1B) or 25 (7A) of the Construction

Industry Development Regulations, for a class of construction work as detailed on the General Quotation

Information page.

Joint Ventures are eligible to submit quotations provided that:

a) every member of the joint venture is registered with an active status with the CIDB;

b) the lead partner has a contractor grading designation of not lower than one level below the

required grading designation in the class of construction work as detailed on the General

Quotation Information page; and

c) the combined contractor grading designation calculated in accordance with the Construction

Industry Development Regulations is equal to or higher than a contractor grading designation

determined in accordance with the sum quoted for a class of construction work as detailed on

the General Quotation Information page or a value determined in accordance with Regulation

25 (1B) or 25 (7A) of the Construction Industry Development Regulations.

Only those quotations submitted by suppliers who are compliant herewith at the closing date will be

declared as responsive.

2.1.6.2 Key staff

As the work required in terms of this quotation is considered to be of a technically complex nature,

requiring considerable expertise, it is essential that suitably qualified and experienced personnel be

assigned to this project. The Supplier shall demonstrate recent experience of the key personnel related to

specific aspects of this project detailed in the quotations. Aside from submitting a general CV for each of

the key personnel Suppliers must submit a statement for each of the key personnel which highlights any

particular fields of specialisation and experience that is relevant to this particular project. These

statements must be appended to Schedule 10.

Key personnel will be expected to operate out of the local office, as the exigencies of this project require.

The experience required shall be in the field of expertise required for the scope of the work of this

quotations.

In order to be considered for an appointment in terms of this quotation, the supplier must have the

following key personnel in its permanent employment at the closing time of the quotation.

A foreman with at least 10 years’ experience in mechanical and related work

Person certified as a Trade Tested Artisan. This person shall remain on site while any work is being

executed

Only those quotations submitted by suppliers who are compliant herewith at the date of quotation

submission will be declared as responsive.



38 Quotation Conditions

2.1.6.3 Minimum score for functionality

In order to be considered for a contract in terms of this quotations, suppliers must achieve the minimum

score for functionality as detailed on Shedule 11 of this quotation document.

The minimum score required for functionality as detailed on Shedule 11.

Where the entity submitting the quotation is a Joint Venture the quotation must be accompanied by a

statement describing exactly what aspects of the work will be undertaken by each party to the joint

venture.

Only those quotations submitted by suppliers who are compliant herewith at the date of quotation

submission will be declared as responsive.

2.1.6.b Pre-qualification criteria for preferential procurement

Only those tenderers who meet the following pre-qualification criteria will be declared responsive:

1. a tenderer having a stipulated minimum B-BBEE status level of contributor of level ??;

2. an EME or QSE;

Clause 3.3: Receiving / Opening of quotation submissions

Add the following clauses after clause 3.3.1

3.3.2 Open quotation submissions in the presence of suppliers’ representatives who choose to attend at the

time stated in the General Quotation Information.

3.3.3 Quotations will be opened immediately after the closing time for receipt of quotations or as soon as

practical thereafter at the Tender Submission Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog

Boulevard , Cape Town.

3.3.4 Announce the name of each supplier whose quotation offer is opened and, where possible, the prices

and the preferences.

3.3.5 Make available a record of the details announced at the quotation opening meeting on the CCT’s

website

3.3.6 Make available the pricing schedules upon written request.

Clause 3.9.3.4: Applicable Codes of Good Practise for Broad Based Black Econmomic Empowerement

The applicable codes for this quotation is the GENERIC Codes of Good Practise for Broad Based Black

Econmomic Empowerement.


39 General Conditions of Contract

(C) SPECIAL CONDITIONS OF CONTRACT

The standard CCT Special Conditions of Contract are not reproduced in this quotation document. These special

conditions must be downloaded from the CCT website by following this link:


By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid Special

Conditions of Contract.

ADDITIONAL SPECIAL CONDITIONS OF CONTRACT

The special conditions listed below are in addition to those contained in the CCT standard Special Conditions of

Contract and must be fully complied with:

Clause 3: General Obligations

Add the following to Clause 3.5.1:

Other documentary requirements:

e) Health and Safety Plan (Refer to the Health and Safety Specification in Part A)

f) Occupational Health and Safety Agreement (Refer to Part E)


3.5.13 Preserve boundary pegs, beacons and datum pegs; and should they become disturbed, have them

replaced at their own expense.


3.6.8 Hand over the project site to the supplier and point out boundary pegs on the date of possession

Add the following after 10:

Clause 10.1: Delivery Period of Goods

The delivery period for this contract will be 4 weeks

Add the following after clause 11.2:

Clause 11.2 (a): Amount of Public Liability Insurance

The amount required for each claim for public liability insurance for this contract is R 5 MILLION

Add the following after clause 15.1:

Clause 15.2: Warranty Period

The warrenty period for this contract will be 12 months

Add the following after clause 22:

Clause 22.1: Penalty for late delivery

The penalty applicable to this contract will be R500.00 per day



40 General Conditions of Contract

(D) GENERAL CONDITIONS OF CONTRACT (National Treasury - General Conditions of Contract (revised July 2010))

The National Treasury Conditions of Contract are not reproduced in this quotation document. These conditions of

contract must be downloaded from the CCT website by following this link:


By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid General

Conditions of Contract.



41 OHS Agreement

(E) OCCUPATIONAL HEALTH AND SAFETY AGREEMENT

Agreement made and entered into between the City of Cape Town (hereinafter called the ‘employer’)

and

……………………....................………………………………….............…………………………………………………… ,

(Contractor/Mandatary/Company/CC Name)

IN TERMS OF SECTION 37(2) OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, ACT No. 85 OF 1993 AS

AMENDED.

In respect of Quotation Number: SK11800295

Description: TANK REPLACEMENT AT WITZAND WATER TREATMENT PLANT

I, ……………………………………....……………………………............................................................... ,

representing

……………………....................………………………………….............…………………………………. , as an

employer in its own right, do hereby undertake to ensure, as far as is reasonably practicable, that all work

will be performed and all equipment, machinery or plant used in such a manner as to comply with the

provisions of the Occupational Health and Safety Act, 85 of 1993 (OHSA), and the Regulations

promulgated thereunder.

I furthermore confirm that I am/we are registered with the Compensation Commissioner and that all

registration and assessment monies due to the Compensation Commissioner have been fully paid, or that

I/we are insured with an approved, licenced compensation insurer.

COID ACT Registration Number: _______________________________________________________________

OR Compensation Insurer: ________________________________ Policy No.: __________________________

I undertake to appoint, where required, suitable competent persons, in writing, in terms of the

requirements of OHSA and the Regulations, and to charge him or them with the duty of ensuring that the

provisions of OHSA and Regulations as well as the Council’s Special Conditions of Contract, Way Leave,

Lock-Out and Work Permit Procedures are adhered to as far as reasonably practicable.

I further undertake to ensure that any subcontractors employed by me will enter into an occupational

health and safety agreement separately, and that such subcontractors comply with the conditions set.

I hereby declare that I have read and understand the appended Occupational Health and Safety

Conditions and undertake to comply therewith at all times.

I hereby also undertake to comply with the Occupational Health and Safety Specification and Plan.

Signed at ______________________ on the _______ day of _____________________ 20____.

_______________________ ____________________

Witness Mandatary

Signed at ______________________ on the _______day of ______________________ 20____.

_______________________ ____________________

Witness for and on behalf of

City of Cape Town


42 Contract Monitoring Documents

PART F

CONTRACT MONITORING DOCUMENTS

Annex 3 – Partnership/ Joint Venture (JV) / Consortium Expenditure Report

Annex 1 – Monthly Project Labour Report

Annex 2 – B-BBEE Sub-Contract Expenditure Report



ANNEX 1

General Jobseeker Database Reference Number

1 The Monthly Project Labour Reports must be completed in full, using typed, capital letter 9 Unique number generated by Jobseekers system to confirm w orkers w ere sourced from

characters; alternatively, should a computer not be available, handw ritten in black ink. the Jobseekers database operated by Subcouncils

2 Incomplete / incorrect / illegible forms w ill not be accepted. New workers: Training; Reporting Threshold

3 Any conditions relating to targeted labour stipulated in the Contract (in the case of 10 A new w orker is one in respect of w hich a new employment contract is signed in the

contracted services / w orks) shall apply to the completion and submission of these forms. current month.

4 This document is available in Microsoft Excel format upon request from the City's EPWP 11 Refers to w ork days only. Formal accredited Training / Non-accredited training that does not

off ice, tel 021 400 9406 or email EPWPLR@capetow n.gov.za. form part of on-the -job training must be excluded from this entry

Project Details 12 All formal accredited / non-accredited training that does not form part of on-the-job training

5 If a f ield is not applicable insert the letters: NA 13 Workers earning more than the maximum daily rate (Reporting Threshold)

6 Either a Contract (in the case of contracted out services or w orks) or a Works Project (in the (currently R350 excluding any benefits) shall not be reflected on this form at all.

case of direct employment by the City) name and number must be inserted. The name of the Submission of Forms

contract or w orks project may be abridged if necessary. In the case of term tenders the 14 Signed hardcopy forms must be scanned and submitted to the City's project manager in

contract name and number must reflect the term tender as advertised. electronic (.pdf) format, together w ith the completed form in Microsoft Excel format.

7 On completion of the contract or w orks project the anticipated end date must be updated to 15 Scanned copies of all applicable supporting documentation must be submitted along w ith

reflect the actual end date. each monthly project labour report. Copies of employment contracts and Certified ID documents are

Workers Details and Work Information only required in respect of new w orkers.

8 Care must be taken to ensure that w orker details correspond accurately w ith the 16 If a computer is not available hardcopy forms and supporting documentation w ill be accepted.

w orker's ID document of w hich a Certified copy must be kept for reporting. 17 Failure to adhere to reporting requirements may result in the w ithholding of payment;

penalties being applied or both

Numbers in cells below e.g (6) refer to the relevant instruction above for completing and submitting forms

CONTRACT OR WORKS CONTRACT OR WORKS

PROJECT NAME: (6) PROJECT NUMBER: (6)

DIRECTORATE: DEPARTMENT:

CONTRACTOR OR CONTRACTOR OR VENDOR

VENDOR NAME: E-MAIL ADDRESS:

CONTRACTOR OR VENDOR CONTRACTOR OR VENDOR −

CONTACT PERSON: TEL. NUMBER: −

ACTUAL START DATE (yyyy/mm/dd) ANTICIPATED / ACTUAL END DATE (yyyy/mm/dd) (7)

TOTAL PROJECT EXPENDITURE / VALUE OF WORK DONE TO-DATE (INCLUDING ALL COSTS, BUT EXCLUDING VAT)

2AUG

02

OCT DEC 0YEAR (insert last 2 digits)

CITY OF CAPE TOWN

MONTHLY PROJECT LABOUR REPORT

PROJECT LABOUR REPORT CURRENT MONTH (mark w ith "X")

CELL

WORK

Instructions for completing and submitting this form

PROJECT DETAILS

JUL SEP NOVJAN FEB MAR MAYAPR JUN

2 0

R −



ANNEX 1 (continued) MONTHLY PROJECT LABOUR REPORT

Year Month

of

(8) (8) (8) (9) (10) (11) (12) (13)

No. First name Surname ID numberJobseeker Database

Reference Number

New

Worker

(Y/N)

Gender

(M/F)

Disabled

(Y/N)

No of days

worked this

month (excl.

training)

No of training

days this

month (w ith

stipend)

Rate of pay per

day (R – c)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

0 0 -R

Name

Date

Name

Date

Signature

Signature

Received by Employer's Agent

Project Manager/

Representative:

WORKER DETAILS AND WORK INFORMATION

CONTRACT OR WORKS

PROJECT NUMBER:

Declared by Contractor or

Vendor to be true and correct:


45 Drawings

ANNEXURE 2: BBBEE Sub-Contract Expenditure Report (Pro Forma)

Signatures

Declared by

supplier to be

true and

correct:

Date:

Verified by

CCT Project

Manager:

Date:

TENDER NO. AND

DESCRIPTION:

SUPPLIER:

B-BBEE SUB-CONTRACT EXPENDITURE REPORT

Rand Value of the contract (as

defined in

Schedule 4: Preference Schedule)

(P*)

R B-BBEE Status Level of Prime

Contractor

Name of Sub-contractor

(list all)

B-BBEE Status

Level of

supplier1

Total value of

Sub-contract

(excl. VAT)1

Value of Sub-

contract work

to date

(excl. VAT)1

Value of Sub-

contract work to

Sub-contractors with

a lower B-BBEE

Status Level than

supplier

Sub-contractor A

R R R

Sub-contractor B

R R R

Sub-contractor C

R R R

1Documentary evidence to be

provided

Total: R

Expressed as

a percentage

of P*

%


46 Drawings

ANNEXURE 3: Partnership/ Joint Venture (JV) / Consortium/ Expenditure Report (Pro

Forma)

TENDER NO. AND

DESCRIPTION:

SUPPLIER:

PARTNERSHIP/ JOINT VENTURE (JV)/ CONSORTIUM EXPENDITURE REPORT

Rand value of the contract (as

defined in

Schedule 4: Preference Schedule)

(P*)

R B-BBEE Status Level of Partnership/

Joint Venture (JV)/ Consortium

Name of partners to

the Partnership/ JV /

Consortium (list all)

B-BBEE

Status Level

of each

partner at

contract

award

Percentage

contribution of

each partner as

per the

Partnership/ JV/

Consortium

Agreement1

A

Total value of

partner’s

contribution

(excl. VAT)1

B = A% x P*

Value of

partner’s

contribution

to date

(excl. VAT)1

C

Value of partner’s

contribution as a

percentage of the

work executed to

date

D = C/P*x100

Partner A

% R R %

Partner B

% R R %

Partner C

% R R %

1Documentary evidence to be

provided

Signatures

Declared by

supplier to be

true and

correct:

Date:

Verified by

CCT Project

Manager:

Date: