r12 overview of oracle assets
DESCRIPTION
R12 Overview of Oracle AssetsTRANSCRIPT
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Overview of Oracle Asset Management
Release 12 Oracle Asset Management Fundamentals
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Objectives
After completing this module, you should be able to do the following:• Describe the overall Oracle Asset Management
process from Setup through asset data flow to the General Ledger
• Identify the key functional areas that are part of Oracle Asset Management
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Agenda
• Asset Management Process Overview• Key Areas within Asset Management
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Asset Additions TransfersAdjustments
Retirements
Depreciation
Journal Entries
Reports
Online inquiry
Taxes
ExternalManual CIP
Overview of Oracle Assets
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Oracle Payables
Oracle Projects
Oracle Human Resources
Journal Entries
Oracle Purchasing
Suppliers
Spreadsheet
Budget Information
Oracle Inventory
Invoice Lines
Oracle General Ledger
Oracle Assets/iAssets
EmployeesUnits of MeasureItem Information
E-Business Suite Integration
Web ADI
Physical InventoryAsset Additions
CIP assets
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Implementation Considerationsfor Oracle Financials
Oracle Applications without customization
Future Oracle upgrades
Costly future upgrades
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The Best Project Team for the Job
Implementation consultants
Client experts
End users
Implementation team
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Critical Implementation Issues
Identify critical implementation issues that affect multiple business areas:• Shared information• Information flows• Open interfaces• Non-Oracle systems
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Oracle Assets Setup Steps
LedgerAsset Key FlexfieldAsset Category FlexfieldLocation FlexfieldSystem ControlsFiscal YearsCalendarsBook ControlsProrate/Retirement
ConventionsAsset Categories
RequiredAccount GeneratorQuickCodesDepreciation Methods
Required w/Defaults
Unit of Measure ClassesUnits of MeasureEmployeesDescriptive FFNumberingSuppliersLocations CombinationsAsset Keys CombinationsSecurityInvestment Tax CreditsPrice IndexesDistribution SetsLeasesWarrantiesProfile OptionsInsurance
Optional
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Oracle Assets Key Flexfields
To run the application, three key flexfields must be set up.
Asset CategoryKey Flexfield
Asset LocationKey Flexfield
Asset KeyKey Flexfield
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Implementing Oracle Assets
Plan Implementation Setup Asset Mgmt including iAssets
Convert Existing Asset Information
Reconcile With Previous System
1 2
3 4
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Asset Books Positioning
Corporate
Tax
Budget
Asset Categories
Asset Calendars
Depreciation Methods
Asset BooksAssets
Assigned to
Assigned to
New assets are assigned to a Category then to a Book
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Asset Categories Positioning
Asset Categories
Corporate Book
Tax Book A
Tax Book B
Assets
Assign to
Attached to
Added to
Copied to
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Asset Life Cycle
Birth of an Asset
Asset Depreciates
Asset Retired
FA_MASS_ADDITIONS
Oracle Payables
Oracle Projects
Other/ Legacy
Systems
WebADIManual Additions
Quick AdditionsDetail Additions
AssetBooks
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Adding Assets Manually
Quick Additions Detail Additions
Assets that require more information
Oracle Assets
Assets added applying default
rules
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Mass Asset Additions Process
FA_MASS_ADDITIONS
Oracle Payables
Oracle Projects
Other Systems
Legacy System
Web ADI
Asset Books
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Adding and Capitalizinga CIP Asset
Depreciate the asset Capitalize a CIP asset
Add a CIP asset Build a CIP asset
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Acquire and Build CIP Assets
CIP ASSET
FA_MASS_ADDITIONS
Oracle Projects
Oracle Payables
Mass Additions
Asset Lines
Manual Additions
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Asset Adjustments
Reclass
Unit Change Change
Financial Info
Transfer Changes via APIs
Oracle Assets/iAssets
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Asset Adjustment Overview
Adjustment Action Performed Mass
Transaction Available
Reclassification Change Asset Category Yes
Unit Change Change Number of Asset Units
No
Financial Information
Change Asset Cost and/or Depreciation Information
Yes (Prorate Convention, Method, Life
only) Transfer Change Asset Assignment
Information Yes
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Performing Physical Inventory
Enter physical inventory
Viewcomparison
Update assetsmanually
Reconciledifferences
Run inventorycomparison
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Elements of Depreciation
Asset Books
Prorate Convention
Prorate Calendar
Depreciation Method
Depreciation Ceilings
Investment Tax Credits
Units of Measure
Price Indexes
Depreciation
Optional Elements
Depreciation Calendar
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Basic Depreciation Calculation
Apr15
May1
Prorate Convention FOL Month
ProrateCalendar
Rate Table
R = 20%
Get Rate
Multiply by Cost or Net Book Value
Annual Depreciation
Depreciation Expense per
period
Prorate Period
Depreciation Calendar, Divide Depreciation flag, and Depreciate When Placed in Service flag
Journal Entry
Date Placed in Service
Prorate Date
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Tracking Asset Retirements
Invoice
Depreciation
Createjournal entries
Asset LifeManual
addition
Transfer
Automated addition
Adjustment
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Assets Journal Entries Flow
In Asset Books:-Allow GL Posting-GL Ledger Name
Run Depreciation to Generate Accounts
Run Create Accounting
Send entries to General Ledger
Post entries
Yes
No
Run Transfer Journal Entries to GL
Set up SLA
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Default Account Generator Process for Oracle Assets
For example, the Operations Accounting flexfield structure from the Vision demo database is used.
Company-Cost Center-Account-Product-SubAccount
Segment Name Default Segment Sources
Company (Balancing Segment)
Distribution CCID (Assignments screen)
Cost Center (Cost Center Segment)
Default CCID (Book Controls screen)
Account (Natural Account Segment)
Account Segment Value
Product Default CCID (Book Controls screen)
Sub-Account Default CCID (Book Controls screen)
CCID = Code Combination ID
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Oracle Payables
Oracle Projects
Oracle General Ledger
Oracle Assets
Reconciling Data in Oracle Assets
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Viewing Asset Information Online
Depreciation Book
Financial Information
Employee Purchasing Information
Invoice Supplier
Inquiry
Location
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Oracle Assets Reporting
Oracle Assets Reports
Standard Reports
Variable Format Reports (RXi)
Report Manager
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Assets Reports Groupings
Budget Reports
CIP Reports
Asset Listings
Maintenance Reports
Setup Data Listings
Depreciation Reports
Accounting Reports
Responsibility Reports
TaxReports
Transaction History
Additions Reports
Mass Addition Reports
AdjustmentReports
TransfersReports
ReclassificationReports
RetirementReports
Mass TransactionReports
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Creating a Tax Book
Corporate book
Tax book
Monthly calendar
Quarterly calendar
Asset 325
Asset 843
Asset 325
Asset 843
FURNITURE.DESKS Straight-line 5 years MID-MONTHVEHICLE.OWNLUXURY Straight-line 4 years MID-MONTH
FURNITURE.DESKS MACRS 5 years HALF-YEAR
VEHICLE.OWNLUXURY MACRS 4 years HALF-YEAR
Assets in Independent Asset Books
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Entering Information in Tax Books
Corporate Book
Tax Book Tax Book Tax Book
Initial Mass Copy Periodic Mass Copy Manual Entry
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Transaction APIs
Submit transactions directly thru PL/SQL using APIs.• Additions• Adjustments• Retirements and Reinstatements• Transfer and Unit Adjustments• Reclassifications• Capitalizations• Unplanned Depreciation• Asset Description
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Business Events
Business Events were first introduced in Oracle Workflow to:• Provide subscription-based & cross-system
processing for streamlined cross-product integration
• Eliminate trigger-based solutions or modification of standard code
• Simplifies implementation of custom programsDefine post-event actions in the Event Subscription to:• Pass information back to the system that originates
the transaction• Generate exception reports for trouble-shooting• Send notifications to users
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Asset Business Event Triggers
Asset Addition
Asset Transfer
Asset Retirement