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RISK ASSESSMENT&

TOOLBOX TALK

FOLDER

Issue 2, Jan 2012


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Index

1. Instructions

2. Risk Assessment Hazard Checklist

3.

Generic Risk Assessments

4. Task Specific Risk Assessments

5. Toolbox Talks


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RISK ASSESSMENT INSTRUCTIONS

Rev 2, Dec 2011 Page 1 of 5

INTRODUCTION

Health and Safety legislation requires employers to introduce and maintain a system of Risk

Assessment (RA) for all those work places and activities in which they are involved.

In simple terms, this requirement identifies possible situations in which harm to a person, propertyor the environment may occur. This knowledge should then be used to remove the harm or

minimise as low as reasonably practicable.

North Star Shipping (Aberdeen) Ltd. is committed to the health and safety of its employees, the

safety of its vessels, and the protection of the environment.

There should be a valid Risk Assessment in place for all work and activities carried out.

LEGISLATION

Merchant Shipping and Fishing Vessels (Health and Safety at Work) Regulation 1997

KEY DEFINITIONS

• Risk Management in health and safety is the process of identifying hazards, assessing

risks, introducing control measures to eliminate or reduce risks so far as is reasonably

practicable, monitoring and reviewing.

• A Hazard is something with the potential to cause harm. (These can be substances, parts of

a machine, forms of energy, and methods of work or situations).

• Risk is a measure of the likelihood that the harm from a particular hazard will occur,taking into account the possible severity of the harm.

Risk Assessment is the process of identifying hazards present in a work undertaking, analysing the

level of risk, considering those in danger, and evaluating whether hazards are adequately

controlled, taking into account any measures already in place.

Essentially, Risk Assessment:

• Correctly and accurately identifies ALL hazards.

• Identifies who might be harmed and how

• Determines the likelihood of harm arising.

• Quantifies the severity of the harm.

• Identifies and disregards inconsequential risks.

• Records the significant findings

•

Provides the basis for implementing or improving control measures.• Provides a basis for regular review and updating.

The assessment of risks must be "suitable and sufficient". The process need not be

overcomplicated. This means that the amount of effort that is put into a assessment should depend

on the level of risks identified and whether those risks are already controlled by satisfactory

precautions or procedures to ensure that they are as low as reasonably practicable. The assessment

is not expected to cover risks that are not reasonably foreseeable.

Risk Assessment should be seen as a continuous process. In practice, the risks in the workplace

should be assessed before work begins on any task for which no valid risk assessment exists.

.


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GENERIC RISK ASSESSMENT

There is a requirement, clarified in the latest revision of the ISM code, for the company to assess

all risks to health and safety of workers arising in the normal course of their activities and duties.

The results of these Risk Assessments are then used to ensure that control measures are contained

within the company Integrated Management System

Whilst it is clear that the company can assess the risk of, for example, working at height, working

with electricity, movement about ship etc. it is impossible for us to conduct a Risk Assessment for

changing a navigation bulb up the main mast on a given vessel on a given day as we would not be

able to take into account all of the factors that where applicable at that time on that vessel. For

this reason it is essential that these ‘Generic’ Risk Assessments are used in context, and not seen

as being suitable for specific tasks. For this Task Based Risk Assessments need to be carried out

on board each vessel by those involved in the work.

TASK BASED RISK ASSESSMENT

These are vessel and task specific Risk Assessments which must be carried out on board eachvessel. There are two distinct types of TBRA that should be used. Firstly you need a range of

vessel ‘generic’ TBRA’s that can be used for all routine low risk tasks for both crews. For these

you will use the relevant crew positions rather than specific crew’s names and give them a longer

validity, up to a maximum of one year. The second type of TBRA is for specific higher risk jobs

that are not routine, such as working aloft or confined space entry. For these you need to name the

specific persons that will be involved in the work and make the TBRA valid only for the duration

of that job.

In both cases the names of the persons involved in the assessment must be listed in the Assessors

box, this is to demonstrate that the assessment was carried out by competent crew who understand

the work being assessed.

A valid task based risk assessment needs to be in place for every task carried out on board the

vessel. This does not mean that it needs to be done every time a simple task is carried out, but the

existing Risk Assessment must be referred to as part of a Tool Box Talk before the task can

commence to ensure that the hazards and controls are fully understood, still relevant and

appropriate.

Once the task commences, it is important to monitor the work site for any changes in conditions

that might alter the hazards and controls in place. If there is any concern, Stop the Job . Any

individual has the authority, right and responsibility to Stop the Job . Crew members will not be

criticised for stopping the job even if it turns out to be based on false reasoning.

MINIMUM SUBJECT LIST

The company minimum subject list should continue to be used as a guide to the essential work

activities that should be covered as a minimum. This list is, however, not exhaustive and it must

be ensured that all work and activities are covered by a valid TBRA. The list can be found at the

end of these instructions.

THE RISK ASSESSMENT PROCESS

It is important to understand that a Risk Assessment is a thinking process not an administrative

task. It relies on active consideration and discussion of all of the hazards that may be present inany given task, and it is very important that all of the crew that are likely to be involved in the task

being assessed are involved in the Risk Assessment process. Decisions on what hazards exist

when carrying our any given task should be collectively agreed by all. In this way you will


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benefit from the collective experience and knowledge off all, rather than trying to cover all

possible eventualities on your own. All present need to be fully involved in this process, and the

quiet ones at the back should be encouraged to join in; they may be the ones that have done this

before, and possibly seen it go wrong and understand the hazards better than others that may be

more vocal.

Using the Electronic Risk Assessment Program (see the quick start guide for a step by step guide

to using the system) most of the hazards along with their associated risks and control measures can

be selected from the Generic Risk Assessments or your own existing TBRA’s and this will be

quite straight forward.

You should consider how you want to name the tasks to ensure that you can easily find them at a

later stage. You may want to number them or use a prefix system, for example ‘Engineering, 001;

changing injectors’ thus keeping all engineering related Risk Assessments together in the system.

Alternatively you could prefix engineering tasks with an ‘E’, Deck tasks with a ‘D’, Catering with

a ‘C’ etc. How you approach this is up to you, as long as your vessels indexing system iseffective.

Review

Select the review due period with care. A review period should be established appropriate to the

level of risk. The maximum interval between reviews shall not exceed 1 year. A general rule of

thumb is that the more hazardous and less routine the tasks the shorter time the RA should be valid

for. A RA for cleaning the accommodation could perhaps last for 6 months (all summer, with a

separate one for the winter months where weather factors may change substantially) where as a

RA for changing a head on the main engine will probably only be valid for that one occasion –

perhaps for one day only.

You may also want to put parameters on your risk assessments to ensure all circumstances are

covered, for example ‘Launching Port FRC in calm conditions (up to force 2)’, Launching Port

FRC up to force 4’ etc. There will probably be different hazards in lunching the Port boat to those

involved in launching the Starboard boat also and these should be covered with separate TBRA’s

as appropriate.

Should there be a change to legislation, current control measures, equipment and procedures,

working environment or physical change to the vessel which may alter the risk factor, the

activities affected by these changes should be reviewed and amended as appropriate.

When you open the system it will indicate which RA’s are approaching the end of their validity

period and need to be reviewed by a number in brackets on the reviews due button. To review

these just click on the button. You can then chose a period and see all of the RA’s that need to be

reviewed by that time. By double clicking on any given RA here it will be opened and you can

carry out the review. Once done click on the ‘done’ tick box and you can enter comments which

will be saved as the review history of the RA.

Permit

If you select a hazard from a Generic RA and a permit is required it will show up on the finished

RA. If you are building a RA from scratch and a permit is required under the Management

System the use the ‘Permit required for this Job?’ button – a green tick means a permit is required,a red cross means it is not.


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Steps

You can choose whether to conduct the RA on the task as a whole or break it down into steps.

Most routine low hazard jobs can be assessed as a whole and would not benefit from breaking

down into steps. If steps are used they can be named, edited, added or deleted in the ‘steps’ row

of controls. You can also change the order of the steps if you need to.

Hazard Identification

Hazard identification is a crucial step of risk assessment. Significant hazards that could result in

serious or significant injury should be identified. Very trivial hazards may be ignored otherwise

the risk assessment can become overcomplicated and unusable.

Hazards will vary from workplace to workplace but the hazard checklist can be used to identify

most of the common hazards that are significant in many workplaces.

It is important that unsafe conditions are not confused with hazards, during the hazard

identification. Examples of unsafe conditions include missing machine guards, faulty warning

systems and oil spillage on the workplace floor.

Evaluation of Risk Level

Risk is made up of two parts; one being the likelihood and the second being the severity. So the

actual risk to you in conducting the work is calculated as the combination of likelihood and

severity. We have developed a coloured matrix to assist you in determining the risk. During most

risk assessments it will be seen that many of the risks posed have already been addressed or

controlled as a result of our Generic Risk Assessments and through the procedures contained in

the Management System.

The purpose of the risk assessment therefore, is to reduce the remaining risk as far as is reasonably

practical. This is called the residual risk. You must ensure that you make a realistic assessment of

the risk rather than look at the worst case scenario. For example, it can be argued that you would

die falling down a set of stairs. This can be true, but the most likely injury would be bruises and at

worst a broken bone. It is tempting to use the worst case scenario but this must be avoided.

Toolbox Talk

A Toolbox Talk is also a form of Risk Assessment carried out at a lower level than a TBRA. Its

prime purpose is to talk through the procedures of the job in hand and the findings of the TBRA

with the people involved. It is important that you understand that a toolbox talk is classed as a riskassessment and should be considered as such.

The development and maintenance of a safe working culture can only be effective if everyone is

included and actively involved. The use of “toolbox talks” is an invaluable means of involving

those most at risk, i.e. the employees, sub-contractors, without incurring any significant time

penalty.

A toolbox talk should be conducted prior to any work being carried out which involves more than

one person and where there is significant risk to persons or assets. For example, prior to

commencing the dismantling of a ships crane, a toolbox talk should be carried out so all involved

in the activity are made aware of the hazards of the job and what are is going to happen, i.e. meansof communications, procedures to be followed and the individual roles. In most cases this will

only take a few minutes as the crews are experienced in this type of work.


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This is not new and you already do this as a matter of course.

When carrying out a toolbox talk it is important to actively involve the people in the process and

encourage their participation as well as making sure you listen and deal with any questions orconcerns. Once finished, confirm that all have understood and are satisfied with the points &

solutions raised, and their role in the task is understood. This should then be recorded on the

toolbox talk check sheet. If any existing risk assessment is being used then this can also be

recorded on the same toolbox talk sheet.

Recording of Findings

Finished TBRA’s must be printed and retained in the TBRA folder until superseded. Only the

latest valid TBRA needs to be retained as each carries a history of its revisions within the system.

For ‘Vessel Generic TBRA’s’ the toolbox talk should be recorded on the toolbox talk form (NS109) which must be kept in the back of the RA folder. For Task Specific TBRA’s the names of

the persons involved are printed on the back page of the RA to facilitated recording the Toolbox

Talk.

Tool box talk records must be retained for a period of 3 years for legal reasons. In any case where

an injury or third party damage has occurred a copy of the valid TBRA and toolbox talk form shall

be forwarded to the office as part of the level 1 investigation report. DO NOT print a copy to

attach as it will have the current date and time on it. Scan or photocopy the valid one from the

folder and submit that in order to ensure the date and time is correct.

The Master will be ultimately responsible for the proper conduct of the TBRA system onboard his

vessel.

SUMMARY

The main purposes of Risk Assessments are:

• To identify hazards and make workers aware of them.

• To identify those at risk from exposure to the hazards.

• To check that existing control measures are adequate.

• To identify and apply additional measures which may be necessary to further reduce therisk to a level that is as low as is reasonably practicable.


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Task Based Risk AssessmentsRecommended minimum subjects to be covered (where applicable to the vessel type)

Vessel maintenance;1. Interior cleaning.

2. Exterior cleaning.

3. Changing nav light bulbs.

4. Changing light bulbs & strip lights (interior/exterior)

5. Cleaning algae from wooden decks.

6. Chipping

7. Use of descaler machines

8. Use of needle guns

9. Use of hand tools

10. Painting

11. Cleaning paint brushes

12. Greasing

13. Use of hazardous substances

14. Storage of hazardous substances15. Replacement of crane & davit fall wires

16. Preparation for and entering dry-dock

17. Testing fire pump/hoses

18. Testing emergency hydraulics

19. Mechanical maintenance

20. Electrical maintenance

21. Checking emergency batteries

Navigation duties;1. 500m zone entries

2. Close approach (PSV cargo ops)

3. Navigation in confined waters

General Duties;1. Conducting fire and safety rounds @ sea

2. Turning vessel in heavy weather.

3. Preparations for Pilotage

4. preparations for heavy weather

5. deck cargo operations (containers PSV)

6. Deck cargo operations (tubulars PSV)7. Bulk cargo operations (PSV)

8. Use of tugger winches.

9. Deploying dispersant booms

10. Non engineering personnel entering machinery spaces

11. Safe movement around the vessel (inside/outside/heavy

weather)

12. Manual handling activities

13. Re-charging BA cylinders

14. Crane operations

Port Call Duties;1. Mooring/unmooring

2. Deploying gangway

3. Taking stores

4. Bunkering (fuel, lubes, dirty oil ashore)

5. Landing garbage

6. Conducting fire, safety and security rounds in port

7. Admitting visitors to the vessel

8. Admitting contractors to the vessel

9. Preparing anchors for arrival

10. Preparations for sea (pre sailing)

Fast Rescue Craft / Daughter Craft activities;1. Launch & recovery

2. Recovery of broken down FRC/DC3. Non davit recovery of FRC (where possible)

4. Rescue of personnel from water (Conscious/Unconscious).

S. Changing FRC/DC engines

6. FRC/DC maintenance

7. Running FRC/DC engines on deck

8. Deploying FRC/DC bowline booms (where required)

9. Fuelling FRC/DC

10. Emergency towing (FRC/DC to other small vessel, FRC,

Lifeboat etc)

11. Crew training

12. Transfer of small items between vessels/Installations and

FRCs/DCs.

13. Transfer of personnel using FRC/DC.

14. Non-Emergency assistance to installation by FRC/DC

15. FRC/DC under installation entry

Search & Rescue Duties;

1. Deployment of Dacon scoop

2. Deployment of rescue basket

3. Deployment of Jason’s cradles4. Running fire monitors / deluge system

S. Helicopter ops. (preparing deck, highline transfer)

6. Emergency towing (vessel to vessel)

7. Routine towing (tanker assist vessels)

8. Conducting sea search patterns

9. Working in rescue zones

10. Preparing to evacuate casualties

Treatment of Casualties;1. First Aid

2. Injections

3. Cannulation

4. Defibrillation

5. Oxygen therapy

6. Storage and use of medical gases

7. Stretcher bearing/handling

Hazardous Activities;1. Work undertaken by under 18s

2. Work undertaken by inexperienced personnel

3. Enclosed Spaces

4. Work at height

5. Hot Work6. Erecting Storm Shutters

7. Access to Monkey Island

8. Crane Operations

9. Use of Portable Power Tools (Inside and outside)

10. Use of Fixed Power Tools

11. Abrasive Wheels

12. Disc Cutting & Grinding

13. Welding

14. Flame Cutting

15. Use of Fire Extinguishers

16. Use of Fire Blankets

Catering Activities;

1. Handling/Storage of raw meat

2. Handling hot liquids

3. Handling knives/slicing machines

4. Access to galley by non-catering staff

5. Washing up

6. Moving around and working in galley

7. Heavy weather food preparation8. Galley and equipment cleaning

9. Use of deep fat fryers

Personal Domestic/Leisure Activities;1. Showering

2. Laundry

3. Making hot drinks

4. Use of gym equipment

5. Use of sauna


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Rev 3; Jan 2012

Electronic Risk Assessment System

Quick Start Guide

2. Start a Risk Assessment

Click on the ‘Task Based Risk Assessment’ button, this will take

you into the system.

If this is the first time the system has been used you will now see

the New Risk Wizard, if not, click on ‘New Risk’ and the New RiskWizard will appear.

Enter the name of the task the risk assessment will cover. You may

also want to assist the indexing of the RA database by prefixingEngine room RA’s with ‘E’, Deck with ‘D’ etc, or by using a num-

bering system. What ever works best for your vessels systems.

Click on the ‘next’ button, you will then be asked to enter the nameof the first step.

If you are breaking the task down into steps put the name of the first

step in here. If you do not want to use steps just putN/A here. As aguide most straightforward and routine tasks can be covered with asingle TBRA, only the more complex or high risk tasks would nor-

mally need to be broken down into steps.

If you are happy with the entries click ‘Next’ then ‘Finished’

This should take you into worksheet for the new RA. If it does not

click on the down arrow next to the ‘Find Risk’ box at the bottomand double click on the RA you are working on. Now you are ready

to do your first TBRA.

Start

3. Create a single step TBRA

You will be creating two distinct types of TBRA for your vessel. Firstly you need a range of vessel ‘generic’ TBRA’s that can be

used for all routine tasks for both crews. For these you will use the relevant crew positions rather than specific crews names and give

them a longer validity, up to a maximum of one year. The second type of TBRA is for specific higher risk jobs that are not routine,

such as working aloft or confined space entry. For these you need to name the specific persons that will be involved in the work and

make the TBRA valid only for the duration of that job. Both types are created in the same way as follows;-

Using the drop down box to the right of the Personnel involved box select the persons or crew positions that will be involved in

the TBRA. This can be done by double clicking on the names or by highlighting the relevant names and using the arrow boxes.

Once you have done this click on the exit bar at the bottom of the box.Enter the names of the assessor(s) in the same way. Assessors must always be named as we need to be able to show that the

TBRA was carried out by competent persons that are familiar with the work being covered by the TBRA.

Click on the ‘Location’ box and enter the location on the vessel. As you build up your database of TBRA these locations will be

available from the drop down menu in this box.

The created review due and last updated boxes will update the dates automatically, you don’t need to do anything with these.

In the period box use the drop down box to select the validity period, this period would be shorter for high risk and non routine

tasks and longer for lower risk routine ones. Maximum validity period is one year. This option defaults to 1 month if not se-

lected.

If a permit is required for the task click on the permit button and it will change into a Green tick. Click again and it will turn

back into a red cross if a permit is not required.

You are now ready to start to list the hazards for the task, there are two options here, first option;- you can select existing hazards and

import them, along with their control measures, from any existing Generic or TBRA’s stored in your database, this is how to d o it;-

Click on the ‘Import Hazards’ button at the bottom right of the page. You can now select from the Generic risks or the TBRA’s

with the ‘Risk Type’ radio buttons at the top of the page. Select the Generic ones for this exercise as you will not yet have en-

tered any TBRA’s, the selected button has a green centre.

Click on the blue down arrow to the right of the Risk box, you will then see a list of the Generic risk assessments available to

you, you may need to scroll down to see them all. Select the first item on the list that may be involved on the task you about to

carry out, for example if the work includes cleaning you would select chemicals. You will then see a list of the hazards associ-

ated with using chemicals in the top box.

Go through the list and select any of the hazards that apply to the task you will be carrying out, this is done by double clicking on

the hazard. If they all apply you can click on the add all button. You will now see the selected hazards have moved into the bot-

tom box. Please note that this is the actual Risk Assessment process, thinking about what can cause harm whilst doing the work.

The risks and hazards in the data base are in effect a set of check lists of things to be considered before doing the job, this is best

done with the crew that normally carries out the work. They are the experts and know best how the work is done.

Continue to select hazards in this manner until you have covered all of those that may apply. If you want to remove any of them

simply double click on them in the lower box. Tip;- once you have built up some local TBRA’s if you are doing a similar job to

one done before you can open the existing TBRA and click add all that apply for this stage.

Once you are happy that you have selected all the hazards that apply click on select, you will then be returned to the main screen

and will find that each of the selected hazards have been imported into the page, along with the hazard effect, initial risk, control

measures and residual risk associated with each hazard.

1. Setup the system

Click on the desktop Icon This will open the program on

your computer

When you first use the system you will initially need to click

on the crew tab, this will take you to a screen where you add the

details of all of your crew. You need to do this first so that you caninclude them in the Risk Assessments. You should enter all of yourcrew by name and position, and also add generic terms such as

’Deck Crew’, Boat Crew’ Catering Crew, OOW Deck etc to coverall of the positions on the vessel. The tick box in the ’Active’ col-umn will fill in automatically as you add names. This indicates that

these persons are available to the system when creating RA’s. If anyare not on board un-tick the box by clicking on it, clicking againwill re tick the box. Once you have finished click on the exit bar at

the bottom.


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Rev 3; Jan 2012

Create a TBRA….Continued.

The next stage is to check each of the selected hazards to ensure they fully cover the work and make any

adjustments that may be needed:-

You will then see the boxes on the right contain the details that relate to the first hazard on the list

at the left.

At this point you will discover that you can not change the details of the potential hazard, hazard

effect, initial risk and control measures for any hazards imported from a Generic Risk Assessment.

This is because these are decided by the company and must be applied to all work carried out.

You can make changes to any that have been imported from a TBRA however as these relate to

circumstances on your vessel at the time the work is being done and these can change.You can define any additional measures that you feel are needed to control the work on your vessel.

This is done by typing into the additional measures box.

If you have put additional measures in place you may be able to reduce the residual risk. This is

done by double clicking on the small box with the number and letter in, you will then see the risk

matrix pop up and you can select the appropriate risk by double clicking on the box which you feels

most likely describes the risk factor after all the controls are in place.

You need click on and check each of the hazards in turn to ensure that they are correct, and insert

any additional controls that are needed. If you find any hazards are not relevant or repeated you

can remove them by first clicking on the hazard and then clicking on the delete hazard button.

If any hazards associated with the work have not yet been covered you can now add them. To do this;-

Click on the new hazard button.

Type the details of the potential hazard & hazard effect into the boxes.

Double click on one of the small initial risk Severity, Likelihood or Risk box’s and select the risk

factor by double clicking on the appropriate box.

Type in the control measures. You will not need additional measures as all should be covered here.

Double click on one of the small residual risk box and select the residual risk factor by double

clicking on the appropriate box as you did for the initial risk.

Once this is done and you are satisfied that you have covered all of the hazards for the jog you have

completed the TBRA. If you are using steps you need to move to stage 4 at this time.

Once you have finished the TBRA then click on the print risk button, select your TBRA and then you

can chose whether to view on screen or send to the printer. The system automatically saves your work

as you progress through the RA, there is no need to for any action on your part to ensure they are saved.

In order to be valid the TBRA must be printed and put in the file, the date and time of printing is auto-

matically included. You can print additional copies if required.

Full instructions and further information is contained in the manual supplied with the software, please

be sure to read this in order to gain maximum benefit from using the system.

4. Using additional stepsIf you are splitting the task into steps, once you have added all of the hazards for the first

step, you can add further steps as follows;-

Click on the new step button.

Enter the name of the new step and click OK.

As in the first step click on the Import hazards box to add the hazards associated with

this step.

Continue as for the first step until all relevant information for this step is added

Continue adding steps as required. You can go back and edit the steps, change their

order or delete them as you need to. These step editing tools can be useful if you are

building your TBRA from a pre existing one from your database.Once this is done you have completed the TBRA. You may then click on the print risk

button, select your TBRA and then you can chose whether view on screen or send to

the printer.

Managing the system

Completed TBRA’s should be printed off and Filed in the folder supplied. There

should be a valid TBRA available for all work and activities carried out on the vessel.

Vessel ‘Generic’ TBRA’ should be referred to periodically as appropriate, either at a

morning toolbox talk or prior to a particular task being carried out. This can be re-

corded on a toolbox talk form and filed in the back of the folder.

Higher risk non routine TBRA toolbox talks should be recorded on the last page of the

TBRA where the names of those listed as being involved are printed before being

filed. Only printed copies are valid. The TBRA is timed and dated when printed.

RA review frequency must be relative to the level of risk involved in the work and as a

minimum every 12 months. A reminder (in brackets) of any RA’s that need reviewing

will be seen on the ‘reviews due’ button on the opening screen 30 days before the

review is due. To review simply click on the button, select ‘this month’ and thendouble click on the RA you want to review. Make any changes needed, check the

period is correct and then c lick done. The system will ask you to check that the re-

view is completed, click on yes, a text box will come up asking for comments. These

will form a history of reviews on the system. Enter suitable text and click OK, the

review is then complete. The RA’s do not need to be reviewed every time the work is

carried out if the circumstances have not changed. If a particular RA is no longer

valid, for example if done for a specific high risk task, it does not need to be reviewed

where a new RA would be done should the task be repeated.

A file should be maintained with all of the Generic and vessels TBRA’s and toolbox

talk forms in it.

The TBRA system will be checked at Internal Audit.


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Risk Assessment Hazard Checklist

Below is a list of the particular hazards associated with the work carried out onboard

our vessels. The list is a guide only, and represents the minimum hazards associated

with a particular item. You should go through the list and identify any hazards thatrelate to the task you are doing. This list is not exhaustive and you should add any you

feel are relevant.

Abrasive wheels (Grinders) • Lack of training

• Inappropriate wheel fitted

• Damaged wheel

• Securing bolts over tightened

•

Using the side of the wheel• Holding the work piece with cloth / pliers

• Fire

• Disc disintegrating

• No guards fitted

• Build up of dirt / grease

• Flying sparks / debris

• Lighting

• Lack of PPE

Welding • Fire / explosion

•

Lack of training• Lack of PPE

• Metal Fumes and welding gases

• Trailing Cables

• Ultraviolet and infrared radiation

• Electrical current

• Hot metal

• Noise

Access To First Aid • First Aid boxes not accessible or maintained

• Insufficient First aid facilities available

•

Insufficient first aid equipment• Insufficient first aiders

Electrical Equipment • Arcing

• Electrocution

• Power being switched on prematurely

• Lack of training

• Trailing Cables

• Faulty volt testing equipment

• Working on live equipment

• Fire

• Water ingress

Boarding Arrangements • Damaged gangway

• To steep a angle


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• Damaged or inappropriate safety netting

• Slips, trips and falls

• Damaged rope

• Lighting

• Signage

•

Movement of vessel alongside

• Falling between vessel and ship

Pressurised Systems • Exposure to uncontrolled release

• Lack of isolation


• Lack of information

• Lack of barriers

• Incorrect use

• Poor installation

• Operator error

•

Poor equipment

• Lack of PPE

• Fire

• Debris from exploding pipes, valves etc

Bunkering • Pollution

• Fire

• Slip Hazards

• Inadequate communications

• Spillages / Overflows

Food Preparation & Handling • Lack of smoking controls

•

Lack of personal hygiene• Inadequate hand cleaning facilities

• Cuts, amputations

• Cross contamination

• Insufficient cooking temperature

• Bacterial Infections

• Inadequate defrosting

• Insufficient storage temperature

• Sharp knives / broken glass left in washing up sink

• Chemicals

•

Slips, trips and fallsGreasing • Chemical


• Moving machinery

• Working at height

• Using wrong type of grease

High Pressure Washing • Lack of training

• Lack of equipment information

• Defective equipment

• Cuts, bruises

•

Lack of PPE• Slippery surfaces


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14/83

• Wrong size

Refrigeration Machinery • Chemicals (Refrigerant)

• Cold

• Locked in

• Ventilation

•

Lighting

• Inlets / Outlets blocked

• Leaks

• Electricity

• Lack of PPE


Ropes • Deterioration, undue wear or damage

• Wrong type

• Rope burns


•

Inadequate SWL

• Frictional heat

• Line of fire

• Inadequate splices

• Lack of PPE

Signage • Wrong type

• Damaged

• Obstructed

• Insufficient

• Unreadable

Stages •

Defective Planking• Defective lizards, blocks and gantlines

• Gantlines insufficient to reach the water


• Unqualified crewmen

• Falling into water / from height

• Lack of PPE

• Insufficient anchoring points

Tugger Winches • Wire parting

• Moving machinery

•

Lighting• Inadequate communication

• Sharp corners

• Lack of PPE

• Defective equipment

• Lack of maintenance

• Riding turns

Unmanned Machinery Spaces • Entering space alone and without informing OOW

• Machinery suddenly starting up without warning

• Lighting

•

Slips, trips and falls• Noise


15/83

Washing Down • Chemicals, Contact with skin, eyes, ingestion


• Working at height

• Weather


Noise •

Damage to eardrums (Both long/ Short-term)

• Bad communications

Drainage • Slips, Trips and falls

• Damage to equipment

• Rusting

• Damaged “duck” boards

• Blocked scuppers / Freeing ports

Working on machinery • Machinery starting when being worked on

• Lack of isolation

• Burst Pipes

•

Lack of correct PPE

• Electrocution

• Faulty or nonexistent guards

• Moving Parts

• Oil / grease


16/83

Generic Risk Assessment Index

001

002

003

004

005

006

007

008

009

010

011

012

013

014

015

016

017

018

019

020

021

022

023

024

025

026

027

028

029

030

031

032

033

034

035

036

037

038


17/83

039

040

041

042

043

044

045

046

047

048

049

050

051

052

053

054

055

056

057

058

059

060

061

062

063

064

065

066

067

068

069

070

071

072

073

074

075

076


18/83

Generic Risk Assessment

Task Activity

Created

Chemicals - Generic

Personnel Involved

Assessors

Not DefinedVarious

Not Defined

Reviewed

North Star

1

2

3

4

People AssetEnvironment VERY LOW

>

10

Years

LOW

> 5 Years

MED

Annually

HIGH

Monthly

A B C D

LIKELIHOOD

OF

OCCURRENCE

(L)POTENTIAL

SEVERITY

(S)

Business

Insignificant injury

Minor injury; first aid

Moderate injury; recordable

Serious injury;

lost

time,

Insignificant damage


19/83

Task Activity Chemicals - Generic VariousLocation

supervision, training, PPE, Stop the

Spillage Fumes, injury, asset damage, Dedicated storage, U.N. containerschemicals supplied, procedures, trato crew.

2C LowC2

31 October 2011


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21/83

Task Activity Comunications- Generic VariousLocation

language instructions English. The use of industry standatechnical language, toolbox talks, S

31 October 2011


22/83


23/83

Task Activity Confined Spaces- Generic VariousLocation

Lack of barriers / guards Fatality Design factors, permit to work systeaccess. procedures, supervision, trexperienced crews / employees, basignage, Stop the Job

5B HighB5

Lack of emergency responseresources

Fatality Qualified and experienced rescue prescue plan in place, rescue equipmContinuous monitoring by persons

escape sets carried by each individspace, efficient procedures, trainedregular training, drills, supervision, Stop the Job.

5E HighE5

Lack of information Fatality Training, information, supervision, sCOSWP, MGN’s, TBRA , permit to Job.

5A High A5

Lack of training Fatality Certification requirements, pre empinduction, information, supervisionaccess, permit to work, TBRA, RegStop the Job.

5C HighC5

Lack of warning Fatality TBRA, permit to work system, proccommunication, training, lookout atcontinous atmosphere monitoring,

5C HighC5

Sludge or fumes Fatality, unconsciousness, slips, trips andfalls

Constant atmospheric monitoring, Pqualified crews, lighting, forced andlookout, rescue equipment standingtime, TBRA, permit to work, Stop th

5B HighB5

31 October 2011


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25/83

Task Activity Crane Operations- Generic VariousLocation

Lack of planning Serious Injury, Asset damage Toolbox talks, TBRA , procedures, experience, communications, permlifting plan where applicable, Stop t

3D MediumD3

Lack of separation between peopleand crane operations

Fatality Procedures, supervision, training, esignage, barriers, use of safe havecommunications, Stop the Job.

5C HighC5

Lack of training Serious Injury, Asset damage Training, crane certification, procedTBRA, induction system. Formally the Job

3D MediumD3

Lack of warning Serious Injury, Asset damage Toolbox talks, TBRA, procedures, scommunications, permit to work sys

3D MediumD3

31 October 2011


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Task Activity Environmental (Weather)- Generic VariousLocation

rules of the road), Do not carry outnot suitable. Training, supervision,procedures, weather forecasts, andStop the Job.

Vessel Movement in heavy weather Serious injury, Extensive Damage Design factors, trained and qualifieexperience, procedures, weather focommunications. Check all areas ball stowage is secure. Modify workappropriate. Vessel to be made as circumstances allow. Manoeuvres excessive movement of vessel to bcrew before being carried out. TBR

3D MediumD3

Vessels damage due to heavyweathter

Vessels stability impared, failure of criticalequipment, loss of power or propulsionpotentially leading to foundering

Design factors, maintenance, emerporcedures, trained and qualified crweather forecasts, and communicaCheck all areas battened down. Chsecure. Vessel to be navigated to weather, TBRA, toolbox talks, Sto

5A High A5

31 October 2011


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31/83

Task Activity Fire - Generic VariousLocation

Lack of smoking controls Fire leading to near fatality, major damage,vessels safety compromised. Effects ofpassive smoking

Company smoking policy, procedutraining and experience, designatedsupervision, Stop the Job.

4B MediumB4

31 October 2011


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Task Activity FRC / DC - Generic VariousLocation

unseen waves/ floating objects experienced and qualified crews, seVHF Radios, safe speed, TBRA, tothe Job

Restricted Visibility Serious injury/ asset damage caused bycrews not being able to see effectively

Company procedures, training, supand qualified crews, good commun& toolbox talk. Knowledge and appthe col regs, Stop the Job

3C MediumC3

Use of Excessive Speed Serious injury/ asset damage caused bycoming down hard on a sea, capsizing

Company procedures, training, drillexperienced and qualified crews, Stoolbox talks, monitoring visits. PPnon emergency and emergency opdefined.

3D MediumD3

31 October 2011


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35/83

Task Activity Galley Work - Generic All LocationsLocation

work authority

31 October 2011


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Task Activity Health - Generic VariousLocation

Exposure to noise Minor Injury, long term occupational healtheffects

Design factors, procedures, PPE, tinspections, supervision, signage, iauthority, TBRA, Toolbox talks.

2E MediumE2

Exposure to water borne viruses(Legionella)

Seriouse illness, fatality Design factors, procedures, plannetreatment, water testing, training, shschedule

4B MediumB4

Fatigue Serious injury / damage. grounding, collision Hours of work regulations, hours ofonboard monitoring of hours of worsufficient rest periods, procedures, Stop the Job, TBRA, Toolbox talks

5C HighC5

Lack of adequate Ventilation Minor Injury MS regulations, design factors, prosupervision, enclosed space entry toolbox talks, permit to work, planninspections, Stop the Job.

2E MediumE2

31 October 2011


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Task Activity Hose Work - Generic VariousLocation

Vessel Loosing Station Serious Injury due to Flailing Hose, Asset andEnvironmental Damage Caused By Parting OfThe Hose And Possible Collision WithPlatform

Pre- Arrival Checks and pre set up Procedures, UKOOA Guidelines, QExperienced Crew, Constant Monitadverse weather guidelines, plannethe Job, TBRA, toolbox talks

4C HighC4

31 October 2011


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Task Activity Hot Work - Generic All LocationsLocation

Working in an enclosed space Depletion of atmosphere when gas cutting,build up of noxious gases when welding.

Competent and trained personnel, checks before and during operationventilation, rescue facilities on handto work, TBRA, toolbox talks, superrestricted access, Stop the Job.

5B HighB5

31 October 2011


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Task Activity Housekeeping- Generic VariousLocation

Trailing Ropes Minor injury/damage When in use ropes to be coiled / stowalkways. Walkways to be identifieand kept clear. Training, Supervisiinspections, information, stop work

2C LowC2

Walkways not clear Minor injury/damage All items to be correctly stowed. Widentified where appropriate and ke

Supervision, procedures, vessel insStop the Job.

2C LowC2

Waste accumulation Minor injury/damage Use of correct waste receptacles siCorrect storage, Safety inspectionsSupervision, procedures, informatio

2C LowC2

31 October 2011


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45/83

Task Activity Management Of Change- Generic All LocationsLocation

contractors & ensure they use safeEnsure isolations, barriers and signwork commences. Training, supervprocedures, PTW if job warrants it.

Planned Change leading to increasedor unforeseen Hazards

Serious injury / serious damage Follow management of change prochange is fully reviewed and a full out by all relevant parties. Ensure change. Training, supervision, toolbprocedures. Monitor change to enshazards exist. If any are identified change process. Stop the Job

3C MediumC3

Unplanned change leading toincreased or unforeseen hazards.

Fatality / extensive damage Use Stop the Job; reassess the woresuming work. TBRA, toolbox talkscompany procedures.

5A High A5

31 October 2011


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Task Activity Manual Handling - Generic All LocationsLocation

Vessel movement Serious Injury due to muscle strains Training, information, supervision, ptoolbox talks, toolbox talk, stop the

3E MediumE3

31 October 2011


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Task Activity Mooring/ Unmooring - Generic VariousLocation

Lack Of Training Near Fatality Caused By Inexperience AndLack Of Job Hazard Awareness

Training, qualified and experiencedsupervision for trainees, TBRA, too

4D HighD4

Line Of Fire Fatality / Near Fatality Caused ByCrewmembers Being Struck With PartingRope

Follow company/ COSWP procedusupervision, qualified and experientoolbox talks, stop the job

4B MediumB4

Manual Handling Serious Injury/ Long term Health ProblemsCaused By Sprains, Strains, Pulled Muscles,Slip Discs, Hernias

Training, Supervision, risk assessmExperienced Crews, TBRA, toolboxassistance

3B LowB3

Moving Machinery Near Fatality Caused By Body Parts GettingCaught In Moving Machinery

Follow company/ COSWP procedusupervision, guards, information, qexperienced crews, planned mainte

4C HighC4

Rope Bights Serious Injury Caused By Entrapment AndCrushing

Training, supervision, TBRA, stop tcrews, toolbox talks

3D MediumD3

Trip Hazards Serious injuries caused by personnel slipping,tripping

Regular safety inspections. audits, reporting, highlighting of tripping hatalks, PPE, training, supervision, ex

3C MediumC3

31 October 2011


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53/83

Task Activity Pollution All LocationsLocation

due to the rupturing of fuel or cargo tanks up to date charts, tidal information aeqipment, ISM procedures, spill eqdrills, deck planned maintenance, tsurveys, audits regular dry docking

31 October 2011


54/83


55/83

Task Activity Pressurised Systems - Generic VariousLocation

TBRA, toolbox talks, permit to workbarriers, guards, restricted access,

31 October 2011


56/83


57/83

Task Activity Safe Access/ Movement- Generic VariousLocation

Obstructions / Tripping Hazards Serious injuries caused by personnel slipping,tripping.

Regular safety inspections. audits, tripping hazards. PPE, design factotalks, stop the job.

3E MediumE3

Spills Serious Injury due to slips, trips and fallscaused from spillages of substances.

Vessel safety inspections, unsafe cPPE, company procedures, spillageavailable, signage, design factors, stop the job

3D MediumD3

31 October 2011


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Task Activity Slips Trips And Falls- Generic VariousLocation

if appropriate, stop work authority.

Inadequate Lighting Serious Injury Design factors, emergency lighting maintenance, vessel inspections, hprocedures, proactive reporting, sto

3A Low A3

Incorrect ascending/ descendingstairs.

Serious Injury Must have ⅔ of feet on steps or els

facing them, design factors, use ofhighlighting of steps, experienced ctraining, stop the job

3D MediumD3

Incorrect use of PPE Serious Injury Procedures, supervision, training, eonboard monitoring, PPE, TBRA, to

job

3C MediumC3

Stairs in poor condition Serious Injury Design factors, planned maintenantraining, procedures, proactive repo

3B LowB3

Trip Hazards Minor Injury Design factors, trip hazards highliginspections, training, procedures, pthe job

2E MediumE2

Walkways not clear Serious Injury Housekeeping procedures, trainingsignage, information, experienced c

3C MediumC3

Wet Floors Serious Injury Design factors, procedures, signagPPE, stop work authority, proactive

3C MediumC3

31 October 2011


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61/83

Task Activity Storage / Taking On Stores - Generic VariousLocation

Shifting Stores

Passing Stores From Quay To Vessel Fatality Caused By Falling Between Quay And Vessel, Loss Of Stores

Company Procedures, vessels crasupervision, TBRA, toolbox talks, s

5A High A5

31 October 2011


62/83


63/83

Task Activity Use of Equipment - Generic VariousLocation

Following of PUWER, praoctive rep

Lack of Information Misuse of equipment resulting in a seriousinjury or asset damage

Manufacturers information and opeboard, procedures, training, supervTechnical dept, notices posted, baplace, restricted use, TBRA, toolbo

3C MediumC3

Lack of isolation Fatality Permit to work system, TBRA, toolb

experience, supervision, company job

5A High A5

Lack of Maintenance Serious Injury, Asset Damage Planned maintenance systems, tracertified and qualified crews, vesseinformation, audit, surveys, inspectstop the job

3C MediumC3

Lack of training Misuse of equipment resulting in a seriousinjury or asset damage

Qualified crews, pre employment setraining, information, supervision, pfactors, TBRA, toolbox talks, stop th

3C MediumC3

Use of broken or worn tools Injury, Asset damage Correct tools supplied, replacemensupervision, inspection, proactive re

2C LowC2

31 October 2011


64/83


65/83

Task Activity Use Of Hand Tools - Generic VariousLocation

information. TBRA, toolbox talks, s

Portable electrical equipment Serious injury / Damage Only 110v electrical equipment suptransformer to be used on deck. Dthrough non secured open doors. or changing accessories. Permit toinspections, PPE, Training, Supervsignage, and information, stop the jtalks.

3C MediumC3

Vibration Minor Injury PPE, Limit exposure, training, supePUWER, TBRA, toolbox talks, stop

2D LowD2

31 October 2011


66/83


67/83

Task Activity Utilisation Of ERV In Additional Roles - Generic VariousLocation

talks

Delay in rescue and recovery times. Delay in the launching of the vessels rescuecraft

Master to ensure rescue boats canrequired criteria whilst cargo is beinthe water during cargo operations. available at all times during cargo ooveriding Authority, stop the job.

4A Medium A4

Extended rescue and recovery times. Delay in the recovery of the vessels rescueboats

In the event rescue boats are deploterminated immediately with due reoveriding authority, stop the job

4B MediumB4

31 October 2011


68/83


69/83

Task Activity Vehicles And Moving Equipment - Generic VariousLocation

Lack of warning Fatality Procedures, supervision, training, esignage, barriers, restricted accesssystem/alarms, TBRA, toolbox talks

5B HighB5

Movement of vessel Serious Injury, asset damage Procedures, supervision, training, ebarriers, restricted access, all iatemvessel inspections, TBRA, toolbox

3E MediumE3

31 October 2011


70/83


71/83

Task Activity Welding - Generic VariousLocation

Lack of operator knowledge/experience

Injury, fire, fumes Training part of STCW certification,procedures, restricted activity, Permtoolbox talk, stop the job

3C MediumC3

Radiation Burns/ Dermatit is Minor injury caused by radiated heat this canbecome dermatitis with long term exposure

Company procedures, trained and COSWP, TBRA, toolbox talks, stopsystem

2B LowB2

Trailing Cables Minor injuries caused by trips Company procedures, trained and stop the job, site inspections, supertalks.

2D LowD2

31 October 2011


72/83


73/83

Task Activity Working At Height - Generic All LocationsLocation

objects factors, information, restricted accetools used at height, stop the job

Lack of fall protection/PPE Fatality due to falling Permit to work system, TBRA, toolbsupervision, training, Fall arrest equaccess, design factors, stop the jobensure its deployment length is shodistance.

5A High A5

Lack of information (edge highlighting) Fatality due to falling Permit to work system, TBRA, toolbsurveys, procedures, supervision, taccess, design factors, vessel safe

job.

5A High A5

Lack of maintenance Fatality due to falling because of poorlymaintained ladders, harnesses

Procedure, training, planned mainteexperienced crews, vessel inspectirisk assessment, stop work authorit

5B HighB5

Lack of training Serious Injury Certification requirements, pre empinduction, training, information, suppermit to work, TBRA, toolbox talks

3C MediumC3

Outside influences, noise, radar,fumes , smoke

Serious injury/ fatality due to falling becauseof distraction, disorientation or discomfort

Permit to work system, TBRA, toolbsupervision, training, PPE, fall arresfactors, information, restricted accelock out tag out, stop the job.

3C MediumC3

31 October 2011


74/83


75/83

Task Activity Working Cargo - Generic VariousLocation

Movement of cargo on deck Serious damage of vessel and cargo.Potential to seriously injure a crewman.

Experienced/ qualified crews, comptraining, UKOOA guidelines. securiand certified, supervision, adverse stop the job

3D MediumD3

Stowage of cargo Serious damage/ Injury due to cargo shift,injury when securing or releasing cargolashings

Securing equipment available and csecuring manual, UKOOA Guidelin

guidelines, Trained and experiencesupervision, training, tag lines on chthe job

4C HighC4

Use Of Tag Lines Serious Injury Due To Personnel Being ToClose To Cargo

Training, Qualified and ExperiencedProcedures, only after a risk assessGuidelines, restricted use of tag line

3D MediumD3

31 October 2011


76/83


77/83

Task Activity Working In Machinery Spaces- Generic VariousLocation

information. Do not work on pressto work, isolation, TBRA, toolbox ta

Vapour Explosion Serious injury / Damage Where oil of vapour may be presenilluminate. Atmosphere testing, bawork, safety inspections, PPE, Traiprocedures, signage, information. procedures, ventilation, TBRA, tool

3B LowB3

31 October 2011


78/83


79/83


80/83


81/83

Task Activity Young Persons VariousLocation

for their capabilities being undertaken, TBRA, toolbox ta

Physical and psychological capacity Serious Injury caused by carrying out a taskthat is beyound their capability

Supervisor to ensure that only the tcan reasonbly carry out are done, bphysically. Unecassary and complicrelevant to the work experience shoLimit the exposure to hazardous wopractices. Induction/ Assessment Ptalk, stop the job

3C MediumC3

Work Space Serious Injury Caused by the hazardsinherent to the work site

Health and safety Induction, supervaccess to dangerous areas, signagtalks,PPE, stop the job

3A Low A3

Working with machinery Serious Injury Caused by moving parts ofmachinary

Guards Fitted, Constant SupervisioPPE, proper maintenaince, worplaclimited exposure, Supervisor to asstheir own attitude and ability when callow them to use machinary, stop t

3C MediumC3

31 October 2011


82/83

Task Specific Risk Assessment Index

001

002

003

004

005

006

007

008

009

010

011

012

013

014

015

016

017

018

019

020

021

022

023

024

025

026

027

028

029

030

031

032

033

034

035

036

037

038


83/83

039

040

041

042

043

044

045

046

047

048

049

050

051

052

053

054

055

056

057

058

059

060

061

062

063

064

065

066

067

068

069

070

ra folder jan 12

Documents