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RATE CONTRACT BIDDING DOCUMENTS
FOR FINANCIAL YEAR 2019-20
DHQ HOSPITAL NANKANA SAHIB
INDEX
Sr. No.
Name of Tender
1. Rate contract for LP MEDICINE
2. Rate contract for X-ray films and chemicals
3. Rate contract of Medical Surgical and disposable items for Dialysis
4. Rate contract of stationery items
5. Rate contract for laboratory chemicals and kits
6. Rate contract for bedding and linen items
07. Rate contract for General Store items
08. Rate contract for Printing and Publication items
09. Rate contract for Kits/ Chemicals Blood Bags for Blood Bank
10. Rate contract for Dental medicines/items
11. Rate contract for Homeopathic medicines
12. Rate contract for Filters and Chemicals for RO Filtration Plant
13 Rate contract for Service and repair of Dialysis Machines
14 Rate contract for Procurement of Medical Gases
15 Purchase of WAPDA Metering and Protection Panels & Change Over for Dual Connection
TENDER DETAILS:
Tender Fee Rs:1000/- (Non-Refundable)
Last Date and Time of Issuance
08-08-2019. till 10:30 AM
Receiving Date & Time 08-08-2019 till 10:30 AM
Opening Date & Time 08-08-2019 till 11:00 AM
Venue: Conference Room, DHQ HOSPITAL NANKANA SAHIB
BID SECURITY DETAILS ARE WRITTEN BELOW:
Sr. #
Name of Tender Bid Security
1. Rate contract for LP MEDICINE 500000/-
2. Rate contract for X-ray films and chemicals 100000/-
3. Rate contract of Medical Surgical and disposable items for Dialysis 400000/-
4. Rate contract of stationery items 60000/-
5. Rate contract for laboratory chemicals and kits 300000/-
6. Rate contract for bedding and linen items 50000/-
07. Rate contract for General Store items 50000/-
08. Rate contract for Printing and Publication items 150000/-
09. Rate contract for Kits/ Chemicals Blood Bags for Blood Bank 100000/-
10. Rate contract for Dental medicines/Materials 60000/-
11. Rate contract for Homeopathic medicines 25000/-
12. Rate contract for Filters and Chemicals for RO Filtration Plant 20000/-
13. Rate contract for Service and Repair of Dialysis Machines 50000/-
14 Rate contract for Procurement of Medical Gases 100000/-
15 Purchase of WAPDA Metering and Protection Pannels & Change Over for Dual Connection
150000/-
BIO DATA OF THE PARTICIPANT
Name of Firm _____________________________________________
Name of authorized representative _____________________________________________
I.D card No. (CNIC) _____________________________________________
Registration No. with Sales Tax Department _______________________________________
Income Tax No. (NTN) _____________________________________________
Call Deposit Receipt No.& Date _____________________________________________
Original Receipt for purchase of tender
Complete Address _____________________________________________
_____________________________________________
CERTIFICATE (MUST BE PROVIDED ON STAMP PAPER WORTH RS.50)
We M/s, ________________________________________________ are not
suspended/black listed/defaulter of any Government/Autonomous Institution at
any time. In case of submission of false statement by the firm, the department
reserves the right to take any punitive action including forfeiture of security, under
the rules.
Moreover we also confirm that the prices quoted for DHQ NANKANA SAHIB,
are not more than the prices quoted in other Government/Autonomous Institution.
In case of any over pricing firm shall be bound to refund the excess charged amount
to the Institution. The firm also confirm to abide by all the terms and conditions laid
down in the Tender inquiry. In case of any violation of terms and conditions, the
reserves the right to take any punitive action including forfeiture of security, under
the rules.
Signature __________________
Stamp __________________
Invitation for Bids
The Medical Superintendent DHQ Hospital NANKANA SAHIB invites sealed bids from interested
firms/agencies of repute with financially sound background involved in running institutional Pharmacy
business/Chain of Pharmacies/Distributors having a valid Retail drug sale license for supply of
drugs/medicines/surgical Disposables for contract of Local Purchase of medicines for the year 2019-20.
1) Separate Bids will be given for following Medicines on basis of Maximum Discount from retail
price.
I. Multinational companies
II. National Companies Medicines
III. Disposable Surgical Items
2) Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope)
procedures specified in the Punjab Procurement Rules PPRA 2014 (amended Jan 2016), and is
open to all eligible bidders as defined in the bidding document.
3) Interested eligible bidders may obtain bidding documents and further information from the
office of undersigned on submission of written application along with payment of non-
refundable fee of RS. 1000/- (One Thousand Only). Bidding documents are available till 08-08-
2019 up to 10:30 am from office of Procurement Officer, DHQ Hospital, NANKANA SAHIB.
4) Biding documents are also available on Punjab Procurement Regulatory Authority website
(www.ppra.punjab.gov.pk)until the closing date for the submission of bids.
5) Bidding Documents must be accompanied by a Bid Security valid for six months as mentioned
above in the form of CDR, Pay Order, Demand Draft, from a Scheduled Bank of Pakistan.
6) The bidders are requested to give their best and final prices as no negotiations are expected.
7) Taxes will be deducted as per applicable government rules.
8) NTN and Sales Tax registration certificate must be provided. For obtaining any further information or clarifications, please contact at the following.
DISTRICT HEAD QUARTERS HOSPITAL NANKANA SAHIB
Terms & Conditions
Sealed offers are invited from interested firms/agencies of repute with financially sound background
involved in running institutional Pharmacy business/Chain of Pharmacies/Distributors having a valid
Retail drug sale license for supply of drugs/medicines/surgical Disposables. Tender should be sent in
the name of the Medical Superintendent, DHQ Hospital NANKANA SAHIB along with the following
documents.
Sr.
Knock Out Clauses
Yes/No Page #
No
1 Original receipt for purchase of tender
Bid Security in the
2
favor of Medical Superintendent DHQ Hospital NANKANA SAHIB,
should
attached with financial bid & photocopy of the same attached with
Technical bid as demanded in bidding document.
3 Valid Drug sale License
4 Minimum Three year business history Preferably with Government Institutions
Bidder shall submit an affidavit worth Rs. 50/- that he accepted all
5
terms and conditions of tender documents and PPRA rules 2014
(Amended 2016) and shall continue the same in future, duly signed
and stamped
6
List of Government/Autonomous Institution where already Supplying
Pharmacies established.
7 Company Profile including Pharmacist and other strength
8 National Tax Number and General Sale Tax number certificate.
9 Non-Black listing certificate.
1. All the procurement procedures will be done strictly in accordance with the PPRA Rules,
2014 (Amended 2016). Single stage/two envelops bidding procedure shall be applied. The Envelops
shall be marked as FINANCIAL PROPOSAL and TECHNICAL PROPOSAL in bold and in legible letters.
Envelops shall then be sealed in an outer envelope. The Financial proposal of bids found technically
non-responsive shall be returned un-opened to the respective bidders.
The inner envelops shall also indicate the name and address of the of the bidder to enable the bid to be returned unopened in case it is declared as “non-responsive” or “late”.
2. The envelope must also clearly show the Bid title and bidder’s name and address. Failure to comply with this requirement may result in rejection of the bid and the committee decision in this regard shall be final. Bids submitted after the prescribed time shall not be entertained.
3. Only technical proposal will be opened by the tender opening committee. The financial
proposal will be opened by tender opening committee of responsive/ technically successful bidders
later on the declared time, place & date. Financial proposal of the non-responsive/ technically
unsuccessful bidders will be returned as such to them on that date without opening their financial
offers as per PPRA Rules 2014.
4. All the pages of technical & financial bids should be marked as page. No.
5. Bids shall remain valid for a period of three months after opening of Technical bid. A bid valid
for shorter period shall be rejected as non-responsive. Extendable equal to the period of the original
bid validity.
6. Facility of the supplies must be available round the clock.
7. Contract will be awarded to the bidder offering highest discount to the Hospital.
8. The validity of the contract will be till 30-06-2020, extendable for three (03) months.
9. The offered discounts shall be from the maximum retail prices of medicines fixed by the
Government of the Pakistan or Manufacturers (where government has permitted to do so) or sole
importers. Offers can be given on the basis of,
i. Products of National Pharmaceuticals
ii. Products of Multinational Pharmaceuticals
iii. Surgical Disposables/implants etc.
10. For the calculation of maximum retail price of those items where price is not printed on the
product the retail price will be finalized after survey.
11. The bidder must have the drug sale license and should have the comprehensive storage facilities
for drugs/medicines.
12. The supplier/bidder background should be financially sound, based on authentic bank
statement.
13. The supplier/bidder shall be solely responsible for provision and stocking of quality medicines at
all times strictly in accordance with the provision of the drug act 1976 and drug sales rules 2007/DRAP
Act 2012 and will be responsible for the quality/quantity of drugs supplied by him/her.
17. The supplier/bidder shall ensure availability of wide range of medicines including those
contained in hospital Formulary. No alternate shall be acceptable. In case of default, the Hospital
administration may take appropriate action including fine to be decided by hospital administration.
18. The price of medicines/surgical disposable item shall in no way be more than the market prices
(retail price) and the discount offered by the bidders to the hospital will be based on its maximum retail
price.
19. Clarification of Bids:
No bidder shall be allowed to alter or modify his bid after the bid has been opened. However the
procuring agency may seek and accept clarifications to the bid that do not change the substance of the
bid.
20. Limitation on Negotiation’s:
There shall be no negotiations with the bidder.
21. Rejection of Bids:
The authority may reject all bids or proposals at any time prior to the award of contract without
assigning any reason.
22. Any consignment of medicine/disposables items not acceptable in term of quality to the end
user, doctor may refuse partial/full quantity and contractor shall replace the same immediately.
23. Acceptance of Bids:
The bidder with the highest discount, if not conflict in any other law, rules, regulations or policy of the
Government of Punjab, shall be awarded the procurement award.
24. Performance Guarantee:
The successful bidder shall furnish performance security 05% of total estimated L.P budget in addition
to bid security already deposited by the firm. The performance security shall be deposited in the shape
of cash deposit receipt.
25. Qualification of Suppliers and Contractors:
A procuring agency, at any stage of the procurement proceedings, may require the suppliers or
contractors to provide information concerning their professional, technical, financial, legal or managerial
competence whether already prequalified or not.
26. No Offer Will Be Considered If It:
i. Is submitted without call deposit by registered firm in the name of
Medical Superintendent DHQ Hospital NANKANA SAHIB.
ii. Is received after the date and time fixed for its receipt. iii. Is unsigned. iv. Is ambiguous v. Is not typed on the letter head. vi. Is over written vii. Is conditional viii. Is given by the firm black listed, suspended or removed from the approval list of the
Health Department Government of Punjab, Autonomous Health institutions or by
the Federal Government.
ix. Is received with a validity period shorter than that required in the tender inquiry. x. Does not conform to the general conditions of the tender inquiry. xi. Is received without earnest money as specified in the tender.
27. All the pages of tender must be signed properly at the bottom.
28. Successful bidder is bound to supply the full ordered quantities of all the desired brands except
those, which are actually not available in the market.
29. Inspections and Test/Analysis:
The supplier will be responsible for free replacement of stocks if found not of the same specifications as
required on the demand from day to day basis. In case of non-supply the same will be purchased from
the local market and the amount will be deducted from the bills of contractor pending in the purchase
department.
Unregistered/substandard/spurious/misbranded expired drug will be forfeited by the hospital
authorities and legal action will be taken against the Contractor. The contractor shall be responsible for
providing standard quality medicines/ disposable/items.
NOTE: In case of any dispute the decision of the Medical superintendent/ Grievance Committee of DHQ
Hospital NANKANA SAHIB, will be final.
Note: Only eligible firms will be scrutinized further for Part-B
PART-B: ASSESSMENT PARAMETERS (BIDDERS)
SR. # ASSESSMENT PARAMETERS MARKS
1. NTN No. & GST registration and copy thereof
NTN No.=05
GST No.=05
10
2. Financial Soundness of the firm
• Income tax paid certificate= 08
• Balance Sheet = 12 or
• Bank Statement = 08
If balance sheet and bank statements both are deposited then only marks of balance sheet (12marks) would be counted. Tapering down phenomenon regarding rating of marks shall be applied on competitive firms
20
3. Establishment of Store/firm with reference to
the Services.
• More than 03-years =08
• 02-2.9 years =05
• 01-02 years =03
10
4. Overall reputation in reference to the Services
• Private Sector + Public Sector =10
• Public Sector =05
• Private Sector=05
10
5.
Good reputation certificate from any Govt.
institution/private sector in connection with
services.
Govt. Institution = 10
Private Institution = 05
10
6. Availability of required staff of the
company/firm in reference to the services.
a)Number of Staff
I. At least two staff members =06
II. Two additional numbers for every additional technical member shall be granted with maximum up to 10.
10
7. Copy of drug sales license from District Health Officer (A or B- Category).
10
8. Undertaking on judicial paper that the firm is not black listed in any Govt./Autonomous body.
20
9. Total Marks
Passing Marks
100 70%
CHECK LIST
Sr. No
Description Sr. No. /Page No. of the
Tender Submitted
YES NO
1. Receipt
2. Copy of National Identity Card
3. Call deposit Receipt
4. Suppliers Authorization Letter
5. Price Reasonability Certificate
6. Price list (duly attested)
7. Letter of Authorization from the manufacture / foreign Principal
8. In Case of sole agent/ importer. Undertaking on stamp paper of worth Rs.50 that firm is not black listed.
09. Certificate on stamp paper Rs.50 duly filled (attached along with tender at page No.9)
10. Certificate of National Tax Number
11. Samples of quoted item
Signature of the bidder: _________________________
Stamp of the firm; ______________________________
X-Ray Films and Chemicals DHQ HOSPITAL NANKANA SAHIB
TERMS & CONDITIONS
For the purchase of X-ray films and Chemicals During Financial Year 2019-20
1. Two Envelop sealed offers as per PPRA are invited from all original manufacturers/authorized sole agents of foreign principals in Pakistan for supply of X-ray films and Chemical having well repute for the supply of stores as scheduled in this invitation for bid. Tender should be sent in the name of the Medical Superintendent, DHQ NANKANA SAHIB.
2. All the procurement procedures will be done strictly according to the PPRA, 2014.
3. The participating firms must submit their Technical Proposal in the following manners.
Item No.
Name of Item
Brand Name
Cat No
Manufacturer Country of Origin
Pack Size
4. The participating firms must submit their Financial Proposal in the following manner.
Item No.
Name of Item
Cat No Pack Size
Offered Price / Pack Unit Price
5. Single stage / two envelopes bidding procedure shall be adopted. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters. The envelopes shall then be sealed in an outer envelope. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders.
6. Bids shall remain valid for a period of 1 YEAR after opening of technical bid prescribed by the Procuring Agency. A bid valid for a shorter period shall be rejected by the Procuring Agency as non-responsive. Bid validity period is extendable equal to the period of the original bid validity.
7. The rates should be quoted on FOR basis, to DHQ NANKANA SAHIB
8. The rates should be quoted both in words as well as in figures.
9. Clarification of bids: No bidder shall be allowed to alter or modify his bid after the bids have been opened. However, the procuring agency may seek and accept clarifications to the bid that do not change the substance of the bid.
10. Validity Period of contract shall be up to 30-06-2020, which is extendable upto 3 Months.
11. Evaluation of Suppliers and Contractors: The suppliers or contractors shall provide information concerning their professional, technical, financial, legal or managerial capabilities.
12. No offer will be considered if it:
viii. is received after the date and time fixed for its receipt.
ix. is unsigned
x. is conditional
xi. is given by the firm black listed, suspended or removed from the approved list of the Health Department Government of the Punjab, Autonomous Health Institutions or by the Federal Health Ministry.
xii. is received with validity period shorter than that required in the tender inquiry.
xiii. does not confirm to the general conditions of the tender inquiry.
xiv. is received without earnest money as specified in the tender.
13. Any erasing / cutting/ crossing etc. appearing in the offer must be properly signed by the person signing the tender. All pages of the Tender must be properly singed at the bottom. Offers with any overwriting shall in no circumstances be accepted.
14. The supplier will be responsible for free replacement of stocks if the same is not found to be of the same specifications as required in the invitation of bid / substandard / spurious / misbranded / expired. Moreover, it will replace the unconsumed expired stores without any further charges.
15. The firm shall supply all x-ray films, and Chemical as far as possible as per tender requirement in special packing. The following wording shall be printed in bold letters, both in Urdu & English in Red indelible ink on each carton, pack, bottle, etc. in case of imported items (or small quantity), the mentioned condition may be relaxed by the Procuring Agency.
DHQ NNS
NOT FOR SALE
GOVERNMENT PROPERTY
16. The conditions of the contract shall be in accordance with Revised Punjab Procurement Rules (PPRA) 2014, as amended up-to-date as well as the Institution’s other conditions as given hereafter.
17. The supplier firm shall ensure safe delivery at the consignee’s end and inspection will be carried out at final destination.
18. Supplier should note that if the stores inspected are rejected, by the Inspection Committee in the presence of supplier’s representative it will be concluded that the rejection is justified in terms & conditions of contract.
19. If the supplier fails to execute the order according to the terms and conditions, the institution may take any punitive action including forfeiture of performance security and black listing of the firm.
20. The supplies shall be delivered within 30 days w.e.f the next date after the date of issue of purchase order (without penalty).
21. In case of late delivery of goods beyond the periods specified, penalty 0.5% per week of the cost of late delivered supply shall be imposed upon the supplier.
22. If the suppler failed to supply the order item(s) within the prescribed delivery schedule or supplied substandard items and failed to replace it with the standard one, risk purchase will be made and price difference / extra amount will be recovered either from the deposited securities / bills of the supplier.
23. If the Supplier fails to supply the whole consignment, the entire amount of Performance Guarantee / Security (10% of whole order) shall be forfeited to the account and the firm shall be blacklisted minimum for two years for future participation.
24. Arbitration and Resolution of Disputes: In case of any dispute, concerning the interpretation and/or application of this contract shall be settled through arbitration. The Medical Superintendent, DHQ NANKANA SAHIB or his nominee shall act as sole ARBITRATOR. The decision takes and / or award made by the sole arbitrator shall be final and binding on the parties.
25. The contractor will have to ensure the availability of sufficient stock of contracted items at his store for immediate supply.
26. Income Tax / Sales Tax / Excise duty will be levied according to the Government rules.
27. Payment of the bills will be made subject to approval of store / supply by the authorized Inspection Committee of DHQ NANKANA SAHIB. After conducting the successful inspection.
28. Any of the total bids can only be rejected on the basis of evaluation criteria, though;
a. The Medical Superintendent, DHQ NANKANA SAHIB may reject all bids or proposals at any time prior to acceptance of bid or proposal.
b. The Medical Superintendent shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.
LIST OF ITEM (X-RAY FILMS, AND CHEMICALS)FOR THE YEAR 2019-20.
S. # ITEMS NAME Size Packing RATE/Pack
1 X-RAY Films Green/BLUE
(AGFA/FUJI/KODAC)or Equivalent 12x15 (Pack of 100 Sheets)
2 X-RAY Films Green/BLUE
(AGFA/FUJI/KODAC)or Equivalent 10x12 (Pack of 100 Sheets)
3 X-RAY Films Green/BLUE
(AGFA/FUJI/KODAC) or Equivalent 8x10 (Pack of 100 Sheets)
4 X-Ray Films Dental (AGFA/FUJI/KODAC) or Equivalent
3x4 cm (Pack of 150 Sheets)
5 Developer Powder Imported To Make 10 liters
6 Fixer Powder Imported To Make 10 liters
7 CR System FILMS for Konika
-- --
8 X Ray Films Processor Liquid(Imported) X Ray Developer Liquid (Imported)
X Ray Fixer Liquid (Imported)
Imported To Make 20 Liters
RATE CONTARCT for Medical Surgical and disposable items for Dialysis Center 2019-20
S.No Name of Item Specification Rate/Unit
1 BTL with Fluid barrier
2 Dialyzer 1.3,1.6,1.8
3 Inj Normal Saline 0.9% 1000 cc
4 Disposable Syringes 1 ml
5 Disposable Syringes 3 ml
6 Disposable Syringes 10 ml
7 Disposable Syringes 20 ml
8 Inj Heparin 5 ml
9 Inj 25% D/Water 25 ml
10 Pyodine Solution 4.5 ml
11 Ray Band 10 cm x 10cm
12 Fixomall Roll 10cm x 10m
13 BSR Strips (1 x 50) Accu chek Active or
Equivalent
14 InjVancomycine 1G
15 Cotton Roll
500 G
16 Inj Ranitidine Hydrochloride BP 2 ml
17 Inj Hydrocortisone Sodium Succinate 250 mg
18 Inj Metoclopramide HCL BP 2 ml
19 Inj Phrniramine Maleate 2 ml
20 Inj calcium Gluconate 10 ml
21 Inj Ceftriaxone 1G
22 Tab Captopril 25 mg
23 Tab Paracetamol 500 mg
24 Inj Spadix 2ml
25 Sodium hypochlorite solution for cold
disinfection (For Torray and Fresenius Machines) ----
26 Acetic Acid 30%
27 Disposable Syringes 1 ml
28 Disposable Syringes (Bleeder Wash) 60 ml
29 Disposable Syringes 10 ml
30 Disposable Syringes 20 ml
31 LP Needle 25 G
32 Cat gut 1 No
33 Catgut 2 No
34 Cat Gut 2/0 No
35 Black silk 1, 2/0, 3/0, 4/0, 1/0
36 Proline Straight/cutting 2/0
37 Proline 40 mm No. 1 , 4/0, 2/0
38 Vicryl 1, 4/0, 2/0 No
39 Examination Gloves
7 ½ No
40 Surgical Gloves All size
41 Foly,s Cather All Size
42 Nelton Catheter 20, 23
43 NG Tube 6 , 8 16 No
44 Surgical Gauze Roll -
45 Disposable Facemask/cap All size
46 I/V Canula 24 No
47 Microburit 100 ml
48 Kaleen Enema -
49 USG Roll -
50 ECG Roll -
51 CTG Roll -
52 Three way Stepper -
53 Chest Electrodes -
54 Surgical Blades 23 No.
55 Insulin Syringes 1cc
56 IV Branulla No. 22,24
57 Urine Bags Per Piece Rate
58 Inj. Amiodarone 150mg/ml
59 Inj. Digoxin --
60 Tab Asprin 75 mg
61 Inj. Frusemide 10mg/ml
62 Inj. Iron Sucrose 20ml/Mg
63
Inj. Oxytocin 10 UI
64 Inj. ARV Anti Rabbies
65 Liquid Paraffin Bottle
66 Inj. Dimenhydrinate 50ml/mg
67 Inj. Ondansetron 2mg/ ml
68 Inj. Tetnus Toxide
69 Inj. Neurobion 3cc
70 Inj. Ringer Lactate 500ml
71 Clinil neb
72 Atem Neb
73 Paeds Solution N/5
74 Nitto Tape 1 Inch
75 Cord Clamp
76 Syringes 20 cc
77 Anti-D ---
78 Cotton Roll Rate per Roll
79 Tab. Angised
80 Inj. Atropine
81 Inj. Adrenaline
82 Disinfectant Solution for Fresenius Machine Rate / Can
83 Filters Diasafe Plus --
84 Gypsona (Plaster of Paris)
85 Cotton Bandage
86 Crape Bandage
Rate contract for Laboratory Items/ Chemicals & kits
Item List for the year 2019-2020
S. # TEST NAME SPECIFICATION RATE/UNIT
1 Glucose Reagent 1000ml
2 Typhoid Device RTD
3 HBs Ag Device RTD
4 HCV Device RTD
5 Urine Strip (Combi 10) 100Pcs/Bottle
6 Urine Pregnancy Test Strip
7 RA Factor Kit/50 Test
8 Disposable Test Tubes With cap Pcs
9 Disposable Gloves Pks/100 Pcs
10 Blood Grouping (Diagast) Set of three
11 Urine container Pcs
12 Diluents CBC 20 lit
13 Lyse for CBC 1000 ml
14 EZ Cleaner 1000ml
15 CBC Vial Pcs
19 EDTA (Liquid) 500 CC
20 Picker (Blood Lancet) 200 pcs/Pak
21 Bovine Albumin (Immumed) 10 ml
22 HB Regent 500 ml
23 Bilirubin Kit 100 Test
24 SGPT Kit 5 x 25ml
25 SGOT Kit 5 x 25ml
26 Alk. Phosphatase 5 x 25ml
27 Urea 5 x 25ml
28 Creatinine 5 x 25ml
29 Cholesterol 5 x 25ml
30 Tri Glyceride 5 x 25ml
31 HDL 5 x 25ml
32 Total Lipid Test 5 x 25ml
33 Total Protein 5 x 25ml
34 Albumin 5 x 25ml
35 Uric Acid 5 x 25ml
36 S.Calcium 2 x 60ml
37 HIV Test Device RTD
38 Dengue Test Device RTD
39 Yellow Tips 1000pcs/Pack
40 RA Factor Device RTD
41 VDRL Device RTD
42 Syphilis Device RTD
43 HB STRIPS 1*50
44 MP Devices RTD
45 GLASS SLIDES 1*100
46 Glass Vials Per Piece
47 Alcohol Swabs Per pack
48 Sharp Container 10 Liter Box
49 Syringe Cutter Steel ,Best Quality
50 PT Vials Per Piece
51 APTT Vials Per Piece
52 PT Sample Tubes Per Piece
53 D. Yellow Clot Gel Vials Per Piece
54 D. Glass Test Tubes Per Piece
55 Clot Gel Vials Per Piece
56 Yellow Tips Per Pack
Rate contract for Blood Bank Itemss Item List for the year 2019-2020
S.No Name of Item Specification Rate/Unit
1 Anti-Sera A, B, D Set
2 Blood Bag with set 500 ml
3 Blood Bag with set 250 ml
4 Bovine Albumin 10 ml Vial
5 Examination Gloves 100/PKT Medium Size
6 Glass Slides Clean 100/Pkt
7 Blood Lancet 200/Pkt
8 Test Tubes Glass Disposable
Name of Bidder: ______________________
CNIC No.____________________________
Rate Contract for DENTAL MEDICINES/ Items LIST OF DENTAL MATERIAL / ITEMS REQUIRED FOR DHQ HOSPITAL NANKANA SAHIB FOR THE YEAR
2019-20
Sr.No Name of Items Specification Rate/Unit
1 Glass Ionomer Cement (GC2) Gold PWD 20G, Liq 15 ml
2 Zinc Phosphate PWD 50G, Liq 25 ml
3 Amalgam Btl 30 g
4 Gum paint Btl 100 G
5 Dycal paste Base 13 g + Catl 11 g (Plastic Tubes) Applicator
Mixing Pad
6 Pulpyral Btl 10 ml
7 Cavit (Temporary Filling Material) Jar 40 G
8 COMPOSITE KIT ICE Kit of 4 x 4.5 G Syringe
9 Florid Gel Btl 4.03 Oz
10 Calcium Hydroxide Powder KG
11 Zinc Oxide Eugenol Cement Shaufo PktPwd 60G , Liq 30ml
12 Impression Trays (Partial Dentures) Steel Pkt of 6 pieces
13 Impression Trays (Complete Dentures) Steel Pkt of 6 pieces
14 Ni Ti Files15 to 40 6/PKt
15 H-Files 15 to 40 & 45 to 80 6/pkt
16 Heat cure resin KG
17 Plaster Spatula NO
18 Articulator No
19 Artificial teeth Size1 x 28 , 1 x 16, 1 x 6
20 Canal Sealant Pwd 20G, Liq 10 ml
21 R CT Files(Ni-Ti) 6 pic/Pkt
22 Form cresol
23 GP POINT 15-40,45-80 Pkt 120-Points
24 Castiner Forte Pkt of 6.5 G
25 Paper Point15-40,45-80 Pkt of 200 points
26 InjMedicain 2% with Adrenaline Cart of 1.8 ml - Pkt of 50 cart
27 Lidocain Spray ( Xylonor Spray ) Btl 36 G
28 Alvogel Jar of 10G
29 Cydex Solution 1000 ml
30 Dental Needles (Block/Long) Pkt of 100 PSC
31 Dental Needles (Infiltrate/Short) Pkt of 100 PSC
32 Gum Paint Btl 450 ml
33 Matrix Band Pkt of 12 Pcs
34 Set Of Burs (Diamond) Set of 20 Psc
35 Set Of Burs (Tungsten Carbide) Set 0f 3 Pcs
36 Hand Piece Oil Btl 200 ml
37 Inj. Medicaine Epinephrine
38 Cresophene
39 Gutta Purcha Points 15/80
40 Hydrogen Per Oxide Rate Per Can
41 X-Ray Films Peri Appical
42 SS Files
43 Scaler Tips
44 Composit Finishing Burs
45 Creston No. 01
46 Micro 10 Disinfectant Rate Per Can
47 Sterilization Pouches Different Sizes
48 Polishing Paste
49 Suction Tips
50 Spreaders 15-40
51 Bur Box
52 Endo Box
53 Napkins
54 Protapers With GP
55 Surgical Gloves No.7 ½
56 Examination Gloves
57 Cellulose Strips
58 Cotton Wool
59 Light Cure Comp+ Etchant+ Primer
60 Inj. Medicaine Non Epinephrine
61 Cavit
62 Needle Short
63 Protaper 0.6 Taper
64 Protaper GP 0.6
65 Protaper PP 0.6
66 EDTA
67 Non Setting Ca(OH)2 for RCT
68 Ladder Mix Paste
69 Endo Access Opening Bur Round, Straight, Tappered etc
70 Carbide Burs Round & Straight
71 Wood Packer Scaler Sleeves
72 Endo Ruler
73 Matrix Band (Tofflemire) USA
Rate Contract for HOMEO MEDICINES
RATE CONTRACT OF RO PLANT FOR
2019-20 BIO DATA OF THE PARTICIPATING FIRM
NAME OF THE FIRM
__________________________________________________________
COMPLETE POSTAL ADRESS -
__________________________________________________________
__________________________________________________________
CONTACT # (LAND LINING) __________________________ CELL____
_____________________
NAME OF THE REPRESENTATIVE
________________________________________________________
C.N.I.C. #
_________________________________________________________
CERTIFICATE
WeM/S_______________________________________________________________________________
_________ are not suspended, black listed defaulter of any Government /
District Government/ Autonomous Institution. In case of violation of terms and
conditions of tender, other rules /law implemented time to time and enforced our
security/ earnest money may be forfeited and any action for suspension/ blacklisting of
firm may be taken/ initiated. It would not be challenged. Moreover we also confirm that
prices quoted in the Office of the Medical Superintendent DHQ Hospital Nankana Sahib
are not more than the prices quoted in any other Government / Autonomous Institution
in Pakistan. In case of any over pricing we shall be bound to refund the same to the
consignee in the best interest of the Government / Health facility& public. We also
confirm to abide by all the terms and conditions contained in the Tender Form, PPRA
and other Rules, Regulations & Laws time to time being enforced.
AUTHORISED SIGNATAURE: ____________________________________
SEAL OF THE FIRM: ___________________________________
TERMS AND CONDITIONS FOR THE TENDER OF RO PLANT FORDHQ HOSPITAL NANKANA
SAHIB FOR THE FINANCIAL YEAR 2019-20
1. The firm will have to abide by Rules & Regulations, Instructions and directions of the
Government issued firm Time to Time.
2. The company should be registered with the sales & Income Tax Departments.
3. They should have to pay professional Tax or to produce NOC from the Excise
& Taxation Department.
4. The prices quoted should be inclusive of sales Tax if applicable. The price quoted should
not be excess than the market or the rates quoted in any other District, otherwise the
firm should have to refund excessive amount and a penalty.
5. The firm will have to supply the stores within stipulated period. So the firm should keep
the stock in sufficient quantity.
6. The undersigned is authorized to accept or reject any one or all tenders, and authorized
to reduce or increase the quantity at any time.
7. The warranty certificate in regard to the capability and stability of the Stores should be
submitted with the supply.
8. The tender should be submitted as per PPRA Rules 2014.
9. The technical bids and Financial bids must be submitted separately indicating on
envelops.
10. The financial bid will open only for those firms who will be technically approved by
technical security committee.
11. The tender will be accepted according to biding documents as mentioned in the PPRA
Rules.
12. All the Items should be delivered in DHQ Hospital Nankana Sahib on free delivery basis
as mentioned in purchase order.
13. Warranty/ service period will be mentioned in the offer by the firm.
14. 100% payment will be made by the District Accounts Officer Nankana Sahib after the
report of the “Inspection Committee.
15. The offers will remain valid for one year from the date of issuing of this contract.
16. The payment will be issued by the consignee after the inspection report and report from
Drug testing Laboratory.
17. The following items should be enclosed with the tender. I. CDR/Bid Security in the name of Medical Superintendent DHQ Hospital Nankana Sahib.
II. Bid form duly filled and signed on each page.
III. Manufacturer‘s Authorization certificate on original letter head.
IV. Price schedule duly filled and signed.
V. Latest Tax Paid
VI. One Year Bank Statement.
VII. Copy of Income Tax Registration Certificate.
VIII. Copy of G. Sales Tax Registration Certificate.
IX. Firm’s sound financial health/ status duly certified by Bank
X. Copies of firm’s profile.
XI. Order executed during the past years
XII. Professional Tax Certificate
XIII. Copy of I.D. Card
XIV. Affidavit on judicial paper of Rs.50/- that firm is not black listed and abide by all the rules and regulations
mentioned in the tender and framed by the Government time to time.
XV. Drug manufacturing license of the manufacturer and drug registration.
Note: - Sample should be deposited with the store keeper of this office on the opening of the tenders duly stamped and
signed by the firm. As well as written with oil marker “Sample for Medical Superintendent DHQ Hospital
Nankana Sahib.
II. The tender without samples/complete information will be rejected if the committee desired.
LIST OF FILTERS & CHEMICALS REQUIRED FILTERATION PLANT OF
DHQ HOSPITAL NANKANA SAHIB FOR THE YEAR 2018-19
S.No Name of Item Specification Rate/Unit
1 Cartridge Filter 5 Micron PPF 20 (Jumbo)
2 Anti-Scaling Chemical 12liters/Pak
NOTE: Bidder should quote the maintenance charges and other operational charges
separately if applicable.
Rate Contract for Bedding CLOTHING and Linen Items
LIST OF BEDDING AND LINEN ITEMS FOR THE FINANCIAL YEAR, 2019-20
SR. #
NAME OF ITEMS SPECIFICATIONS
ESTIMATED COST
01 BED SHEET With Pillow Cover
108” * 66” 36x3620/2x10/s mentioning the name of Hospital in colored boarder. COLOR: White/Green/Blue/Yellow/Red etc
02 PATIENTS KIT
COTTON LINING
Mention rate per kit
03 OPERATION GOWN 48x96, 12x12 white cotton zein
04 HAND TOWEL white pure cotton absorbent size 18x36
05 OPERATION TOWEL
/TURKISH TOWEL
Mention rate per meter
06 Surgical Apron Water Resistant.
07 PILLOW FOAM
SINGLE PIECE
Branded foam standard size, mention minimum weight
08 BLANKET : Maroon
/CAMEL COLOR WITH PIPING.
60x90 weight 4kg/4400gm.
09 DOCTOR COAT FINE
QUALITY
(Only the sample of cloth will be approved design and size will be provided at the time of purchase)
10 Mackintosh Sheet Water Resistant, Maroon/Black Color
11 Draw Sheets Heavy Cotton Fabric, Best Quality
12 Doctor Kit Cotton Fabric, Best Quality
TENDER OF BEDDING AND LINEN ITEMS
1. Name of Bidder
______________________
2. Address ______________________
______________________
3. Telephone No.
4. Tender Purchase receipt
______________________
(F-6 No., Date & Amount)
______________________
5. Deposit at call No. & Date
______________________
6. Amount of deposit at call
______________________
7. Name of bank and branch
______________________
8. Income tax/Sales Tax Reg. No.
______________________
9. Fax No. ______________________
Certified that the terms and conditions of the tender are noted carefully.
In case of award of rate contract, our firm shall comply with the terms and conditions.
Signature of bidder: __________________
Date: __________________
Stamp: __________________
Rate Contract of General STORE/ Miscellaneous Items for 2019-20
LIST OF GENERAL STORE /MISCELLANEOUS ITEMS
SR. NO NAME OF ITEMS EQUIVALENT SPECIFICATION
RATE QUOTED PER ITEM
01 LED BULB 45 WATT or More 02 LED Bulb 20 Watt 03 Patient ID Bands Adult/Small 04 DESI SOAP Rate Kg 05 Air Freshener King or Equivalent 06 Broom Bansi 07 Finis Oil Typhon 400ml 08 Flush Brush Plastic 09 Soap Liver Brothers 10 Old Jersey Landa 11 Phenyl Bottles Super, 2.75L/3L 12 Plastic Bags All Sizes, Rate / KG 13 Sufi Soap Sufi 14 Sweep Shiner Super 15 Bleach Bottle 16 Tissue Box Rose Petal 17 Tissue Rolls Supreme/Pop Up 18 Washing Soda Open ICI 19 Wiper Local Iron 20 Soda ICI 21 Surf Washing Powder Surf ,Express, Ariel 22 Liquid bleach Rate / Liter 23 Neel Powder Rate/Kg 24 Liquid Soap Rate / Liter 25 Chlorine Solution Rate/ Liter 26 Alpha Guard Solution Rate/ Liter 27 Tri Acid N/Cidex Solution Rate/ Liter
Rate Contract for Stationery Items LIST OF STATIONERY ITEMS FOR THE YEAR, 2019-20
Sr.# Name of Items Specifications Quoted Price
1. Calculator for officers
14-digits (Casio dj120 Original japan,
Citizen C.T, or equivalent)
2. Scotch tape 50 yards
3. Scotch tape small size
4. Marker Highlighter
highlighter golden, silver marker
(Mercury, Dollar,
Sensa or equivalent )
5. Attendance Register
8½x13size 100 pages
80gm paper , English/Urdu
6. Ball pencil blue, black and red Piano click 0.8mm, Picasso, Dollar clipper )
7. Carbon paper KCR, Ruby, Dollar,
Butterfly or equivalent
8. Boarded file double
fine board solid hard
9. Gum size 142gm (Nafees, Crystal or equivalent
10. Ink (Stamp pad )
small violet/red( Butterfly, Crystal or
equivalent)
11. Lead pencil (Oro-premia,
Goldfish-autocrat HB, Dollar, or equivalent)
12. Marker No.90/70 cut marker(Dollar, Deer, Mercury, or equivalent)
13. Paper cutter (knife type)
14. Ruled register Narrow line 68gm 200 pages 8 ½ x 13
15. Stapler pins No. 369 Dollar, Picasso, Opal, or equivalent
16. Stapler SDI, Opal, MAX or equivalent No.369
17. Stamp pad Small ( Butterfly, Crystal, DK, or equivalent)
18. Computer paper Rim
A4 (80 gm) 500sheet
19. Computer paper Rim
legal (80 gm) 500sheet
20. Gel pen Dollar/ M&G / Piano/ Dux, or equivalent
21. Photocopy Paper
A4 rim
Local/Imported, 70 gm
22. Photocopy Paper
Legal size rim.
Local/Imported, 70gm
23. Glue stick small Shark/Sensa or equivalent
24. Box file First/Sensa or equivalent
25. Patient file plastic
Double clip
26. Stamp Pad Best Quality
27. Whitener /Fluid PEN
Best Quality
28. Scale Steel
29. GUM STICK BEST QUALITY
Rate Contract for Printing Items 2019-20 LIST OF PRINTING ITEMS:
S.No Name of Item Specification Rate/Unit
1 OPD Register (400 Pages) 68 gram, size 13 x 17
2 Post Martum Register (15 set) 68 gram, size 13 x 17
3 Rape Register (10 Set) 68 gram, A4 Size
4 Bed Head Ticket 68 gram, size 13 x 17
5 Lab Report form 68 gram, A4 Size, 200 Pages
Pad
6 Operation Notes Form 68 gram, A4 Size, 200 Pages
Pad
7 Referral Form 68 gram, A4 Size, 200 Pages
Pad
8 Discharge Slip 68 gram, A4 Size, 200 Pages
Pad
9 Obs. Ultrasound Report 68 gram, A4 Size, 200 Pages
Pad
10 MLC Register ( 400 Pages) 68 gram, size 13 x 17
11 Eye Card 250g Art card 5 x 7.5
12 Abdominal Ultrasound Form 68 gram, A4 Size, 200 Pages
Pad
13
Patient Consent Form for
Operation Procedures &
Admission
68 gram, A4 Size, 200 Pages
Pad
14 Bin card 250g Art card, 10 x 7.5
15 Indent Book (100 Pages) 68 gram, A4 Size
16 Stock Register (400 Pages) 68 gram, A4 Size
18 Expert Opinion Form 68 gram, A4 Size, 200 Pages
Pad
19 CPR Register (400 Pages) 68 gram, A4 Size
20 Referral Form 68 gram, A4 Size, 200 Pages
Pad
21 Expense Book (400 Pages) 68 gram, A4 Size
22 File Cover Duly Printed 250g Art card, 13 x 17
23 Blood Group Compatibility Form 68 gram, A4 Size, 200 Pages
Pad
24 OPD Slip 68 gram, Size 5 X 8
25 EPI Vaccination Card On Ivery Card
26
Patient Files: Medical ,Surgical,
Peads, Dental,Eye, Gynae, etc,
with 30-35 Pages
Title on Card Pin Binding
Inner Pages on 68 Gm Paper
Printing As per Sample
27 Emergency Card/Admission
Card
300 gm Imported Glazed Art
Card Printing As per Sample
28 Different MSDS Forms 200 Leaves Pad 68gm Paper
29 Physiotherapy Card/Admission Card
300 gm Imported Glazed Art Card Printing As per Sample
30 Dental Card/Admission Card 300 gm Imported Glazed Art Card Printing As per Sample
31 X Ray Register 68 gram, size 13 x 17
FOR PROCUREMENT & SUPPLY OF BIOMEDICAL GASES FOR
THE YEAR 2019-20 AT DHQ HOSPITAL NANKANA SAHIB
TENDER 2019-20: Procurement of Biomedical gases
Tender Notice
Details Tender fee Tender opening date
Procurement & supply of Bio medical gases (Oxygen , Nitrous,
Carbon dioxide and Nitrogen)
1000 17.08.2019 at 11:00 AM
The DHQ Hospital Nankana Sahib invites sealed bids from eligible bidders, Manufacturers, authorized
Sales & Service Dealers for the supply of above mentioned items.
Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope)
procedures specified in the Punjab Procurement Rules PPRA 2014 (amended Jan 2016), and is open to
all eligible bidders as defined in the bidding document.
Interested eligible bidders may obtain bidding documents and further information from the office of
procurement officer DHQ Hospital Nankana Sahib, on submission of written application along with
payment of non-refundable fee of RS. 1000/- (one thousand Only). Bidding documents are available till
17.08.2019 at 10:30am from office of Procurement Officer, DHQ Hospital Nankana Sahib.
Bidding documents are also available on Punjab Procurement Regulatory Authority website
(www.ppra.punjab.gov.pk)
Sealed Bids must be delivered to the above office on or before 10:30 a.m. 17th August
2019 and must be accompanied by a Bid Security in the form of CDR, Pay Order, Demand Draft, or
Banker’s Cheque from a Scheduled Bank of Pakistan worth Rupees 100,000/-.
Bids will be opened in the presence of bidders’ representatives who choose to attend at 11:00 am on
the same date in the conference room of DHQ Hospital Nankana Sahib on the closing date.
The bidders are requested to give their best and final prices as no negotiations are expected.
Taxes will be deducted as per applicable government rules and NTN and Sales Tax registration
certificate (Active Status) must be provided. DHQ Hospital Nankana Sahib is GST exempted.
Bidders submit an affidavit that firm is not blacklisted and the firm doesn’t quote below rates from this
tender to the any government institution in FY 2019-20.
The bidder will undertake on affidavit that gases are biomedical quality.
The company is bound to the supply of gases whenever needed and irrespective of availability of free /
empty cylinders. Minimum 100 cylinders would be on rotation. No separate rent of empty cylinders
would be claimed/ entertained.
The firm will provide cylinders according to international color coding.
The firm will bear the delivery charges.
Rates would be inclusive of all prevailed / applicable taxes.
Bidding documents should having original receipt of tender and signed & stamped.
The Cylinder of 240 Cft should having a pressure of ~2000 psi.
The repair and maintenance of the cylinder will be the responsibility of the Firm.
The lead time will be maximum 6 hours. After lapse of this time the firm will be fined 20% of the
order.
The firm will be responsible of checking of leakage of cylinders regularly and take appropriate
measures.
The firm will ensure the supply of gases 24/7 and 365 days in a year. No holiday and strike may affect
the supply of biomedical gases.
The Contract made by any higher authority may partially or fully revoke the contract at once.
The firm is bound to supply the biomedical gases till 30-06-2020 extendable to three months.
For obtaining any further information or clarifications, please contact at the following.
The Medical Superintendent
DHQ Hospital Nankana Sahib .
Mobile: 0315-9919992
PRICE SCHEDULE
TENDER : BIOMEDICAL GASES DETAILS OF ITEMS
TENDER FORM FOR THE PURCHASE OF MEDICAL GASES FOR USE IN DHQ HOSPITAL NANKANA SAHIB
FOR THE CURRENT FINANCIAL YEAR 2019-20
S. NO. DESCRIPTION UNIT PRICE REMARKS
OXYGEN GAS
1. M. M. 240 CFT. Rs.__________
2. M. J. 120 CFT. Rs.__________
3. M. F. 48 CFT Rs.__________
4. M. E. 24 CFT Rs.__________
NITROUS OXIDE
1. X. M 16200 Litters. Rs.__________
2. X. E. 1620 Litters Rs.__________
3. X. D 810 Litters Rs.__________
CARBON DIOXIDE
1. 25 KG Rs.__________
Rates are inclusive of all applicable/ prevailed taxes.
The company is bound to the supply of gases whenever needed and
irrespective of availability of free / empty cylinders.
The rates should be quoted on company letter head with sign and stamp.
The list of Documents to be attached with bidding documents are:
1. CNIC of Proprietor
2. Original CDR
3. NTN and GST Certificates
4. Affidavit provided according to the Annex-A
5. Price Schedule.
Firm Name:_______________________________________________________
Firm Address:_____________________________________________________
Firm Mobile Number (Whatsapp):____________________________________
Annex-A
I proprietor of M/S __________________ dated ___________________ solemnly
declared that I have accepted following terms and condition.
The firm is not blacklisted and the firm doesn’t quote the rates below from this tender to the any
government institution in FY 2019-20.
The gases are of biomedical quality.
The company is bound to the supply of gases whenever needed and irrespective of availability of free /
empty cylinders. Minimum 100 cylinders would be on rotation. No separate rent of empty cylinders
would be claimed/ entertained.
The firm will provide cylinders according to international color coding.
The firm will bear the delivery charges.
Rates would be inclusive of all prevailed / applicable taxes.
The Cylinder of 240 Cft should having a pressure of ~2000 psi.
The repair and maintenance of the cylinder will be the responsibility of the Firm.
The lead time will be maximum 6 hours. After lapse of this time the firm will be fined 20% of the
order.
The firm will be responsible of checking of leakage of cylinders regularly and take appropriate
measures.
The firm will ensure the supply of gases 24/7 and 365 days in a year. No holiday and strike will affect
the supply of gases.
The Contract made by any higher authority may partially or fully revoke the contract at once.
The winning contractor provide performance guarantee of Rs 50,000/- in the form CDR.
The firm is bound to supply the biomedical gases till 30-06-2019 extendable to three months.
The Proprietor
Name:
Address:
Signature
Official Seal/ Stamp
Rate Contract for Service And Repair of Dialysis Machines for THE
YEAR 2019-20 AT DHQ HOSPITAL NANKANA SAHIB
TENDER 2019-20: Service and repair of Dialysis Machines
DETAIL OF BIOMEDICAL EQUIPMENTS WHICH MAY BE REPAIRED/SERVICED
DURING 2019-20
Sr# Equipment Description Estimated Quantity
1 Dialysis Machines 24
TENDER FOR REPAIR OF MACHINARY AND EQUIPMENTS
1. Name of Bidder
______________________
2. Address ______________________
______________________
5. Telephone No.
6. Tender Purchase receipt
______________________
(F-6 No., Date & Amount)
______________________
5. Deposit at call No. & Date
______________________
6. Amount of deposit at call
______________________
7. Name of bank and branch
______________________
8. Income tax/Sales Tax Reg. No.
______________________
9. Fax No. ______________________
Certified that the terms and conditions of the tender are noted carefully.
In case of award of rate contract, our firm shall comply with the terms and conditions.
Signature of bidder: __________________
Date: __________________
Stamp: __________________
INSTRUCTIONS TO BIDDERS.
A. TENDER INSTRUCTIONS.
i. Offer should remain valid for acceptance for one Year from the date of opening of the tender, failing which the offer will be ignored.
ii. Incomplete offer/offer received after the notified date & time/offer not fulfilling any condition of the tender will straightaway be ignored/not entertained.
iii. Rate should be quoted both in figures and words on the basis of free delivery at consignee’s end. The quotation must be including all Taxes, however, the amount of Sales tax at prevailing rate must be shown separately.
iv. The successful bidder shall furnish Performance Guarantee @ 5% of the total value of contract in Pak Rupees.
v. Tendering firm should be registered with the Sales Tax Department and Income Tax Department. Copy of Registration certificate of sales tax, income tax, professional tax, Punjab revenue Department should be submitted with the offer. The deduction of all relevant taxes is applicable.
vii. Manufacturer’s name and country of origin for the quoted item must be mentioned duly supported by the literature
showing detailed specifications/part number etc.
viii. Original tender documents each and every page duly signed/stamped and requisite certificates duly filled in/signed/stamped must accompany the offer alongwith cash receipt in original or photocopy in token of having purchased the tender.
B .SPECIAL CONDITIONS:
1. The bidding firms are required to submit the bids in Single Stage-two Envelopes procedure containing financial and
technical proposal as per clause 38(2) of Punjab Procurement Rules, 2014.
3. The contractor shall be responsible for free delivery, installation/commissioning and result oriented operation of the equipments along with required standards accessories, chemicals/standards/ Oil etc. if required for trial run and testing and training of staff. The inspection will be at consignee end
4. Make and model, relevant literature and specifications must be attached with the technical bid envelop and the quotation should be given line to line in comparison with the specifications of tender enquiry.
6. The prices shall be fixed/quoted on delivery duty paid (DDP) basis inclusive of all taxes and duties delivered and
installed at the place of delivery specified in the purchase order. All the relevant taxes are applicable.
7. Warranty: The bidding firm shall provide a certificate along with the offer for free spare and labour warranty for all
components for a period specified in the specifications (05 years).
9. In case of non-clarity in quoted specifications or for quality demonstration the Purchase Committee reserve the right for demonstration of the quoted item for scrutiny purpose at firm’s cost.
10. The bidding firm is required to quote the firm and final rates (in figures and words) as there shall be no negotiation.
12. The contractor shall provide all required import documents at the time of inspection of stores.
13. The bidder must provide Manufacturer’s authorized dealership certificate with the technical bid.
A. SPECIAL INSTRUCTIONS.
1. Bidders must quote on the prescribed invitation to Bidder Form.
2. Bids should be addressed to Director General, Soil Survey of Punjab, Agriculture Department, Lahore.
4. The successful bidder may be required to furnish Performance Guarantee 5% in the form of deposit at call/pay order/ banker cheque in favour of Director General (by designation only).
5. Against Indigenous stores, bidders who are manufacturers must indicate name and address of the works in Pakistan from where they intend to supply the store. Other than manufacturers, bidders must enclose certificate from their manufacturers as under, failing which the offers shall be ignored.
“This is to certify that M/S _______________________________have obtained quotation from us against invitation to Tender No.________________________ due on___________
And we have agreed to supply/manufacture the said stores strictly in accordance with the specifications laid down in the said invitation to tender.
6. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or revised offer
after the opening of tenders shall be entertained.
10 Any erasing/cutting/crossing, etc, appearing in the offer, must be properly signed by the person signing the tender. Moreover, all pages to the tender must also be properly signed, offers with any overwriting shall in no circumstances be accepted.
11. (a) A certificate should be given by the bidders that they will be responsible for the free replacement of stores if the same is found to be substandard and/or at variance with the specifications given in the tender enquiry. In case a similar store offered is at variance with the specifications given in the tender enquiry, the bidders must clearly
identify variations in their offers. Stores offered of a specification superior to the one specified in the tender enquiry shall, however, be acceptable.
(b) Where offers have been invited for specified brands, offers for other brands shall not be acceptable
12. The submission of bid against the invitation to tender by the bidder, shall be deemed to his having read and accepted the conditions contained in tender documents and thoroughly examined the specifications, drawing and particulars specified in the invitation to tender. Further the bidder shall be deemed to be fully aware of the nature of goods required and shall be bound to accept the contract, if placed with him on the basis of prices within the validity of his bid.
13. The bidder shall certify in his tender that stores offered for supply shall be strictly in accordance with the requirements set
out in the invitation to tender. This shall be done by affixing the certificate as under on the first sheet of his bid.
We guarantee to supply stores exactly in accordance with the
requirements specified in the invitation to Tender No.________
Bidder’s Signature.
14. The documents to invitation of tender purchased and its original cash receipt must be enclosed with the technical proposal.
15. The unsolicited, late and delayed tenders shall not be considered. 16. Any correction or alteration in the bid
must be signed in full by the same
person, who is signing the bid for and
on behalf of the bidder.
Note: Please read the following note and instructions carefully:
Any offer not received as per terms and conditions of the tender enquiry is liable to be ignored. No offer shall be considered if:
(i) Received without Bid Security.
(ii) It is received after the time and date fixed for its receipt. (iii) The tender is unsigned. The Offer is ambiguous, conditional, offer is not dropped in Tender box,
offer store no confirming to specification / terms and conditions indicated in tender enquiry.
(i) The offer is from a blacklisted firm. The purchaser reserves the right to increase or decrease the quantity of store or reject all bids/proposal at any time prior to the acceptance of bids or proposals.
(a) If the acceptance of tender issued during the validity period of offer is not accepted by the bidder/
offer with drawn, amended or revised during validity period of offer / or in case the contractor fails
to execute the contract strictly in accordance with terms and conditions laid down , the Bid Security shall be forfeited and the store purchased at his risk and expenses.
The buyer reserves the right to claim compensation for the loss caused by the delay in the delivery of store.
General/Special conditions of the contract.
The goods supply under this contract shall confirm to the standard mentioned in the technical specifications.
All the parts and other material should be original best quality, Japan, England, America, Germany or equal, standard quality.
The supplier shall provide such packing of the goods to prevent their damage or deterioration during transit to their final destination
(Directorate General, Soil Survey of Punjab, Multan Road, Lahore) as indicated in the contract.
The contractor should as per terms of the contract submit his bill on the prescribed bill form duly machine numbered.
The contractor is required to issue ‘Acknowledgement” immediately on receipt of cheque from the Payment Officer
The contractor shall keep the Consignee, Inspection, the Purchase Officer well informed with the supply position.
Inspection call should be sent two weeks before the date when the inspection is required.
The contractor shall return within 3 days the receipt of the contract in token of having received the order.
The contractor is required to send specimen signatures (in triplicate) of their authorized representative who is competent to sign the bills and receive payment on their behalf for onward transmission to Audit Officer duly attested by the Purchase Officer to enable the Audit Office to verify if payment has been received by an authorized representative of the contractor.
A joint inspection of the equipment supplied shall be carried out by Inspection Committee, Directorate General, Soil Survey of Punjab, Lahore and Indenter/Consignee or his representative in the presence of firm’s representative. In this respect, a join inspection certificate will be issued which will be attached with payment invoice.
The Supplier should note that if the stores inspected and released by the Inspection Authority rejected by either the consignee or actual user/consumer and on re- inspection of such stores by the Inspection Authority in the presence of supplier’s representative, it is concluded that rejection is justified in terms and conditions of contract, stores shall stand rejected and shall be replaced by the contractor at his own risk and cost, failing which the stores shall be purchased at his risk and expense.
Liquidated Charges: The delivery period is essence of the contract. If the contractor fails to adhere to the delivery schedule and intends toseek extension thereof, it will be sole discretion of the purchaser either to grant or refuse extension in delivery period. However, the extension in delivery period if granted shall be subject to liquidated damages @ 0.5% per week upto ten (10) percent or part thereof.
During warranty period, the contractor shall be responsible for free and immediate replacement/repair of stores if found defective, sub-standard or materially at variance from that as specified in the contract.
The contractor shall provide the proof of payment of duties and taxes at the time of payment.
The free warranty shall remain valid after the goods have been delivered/installed to at the final destination as specified in the specifications.
PERFORMANCE GUARANTEE: the successful bidder shall furnished the performance guarantee @ 5% of the
total value of the contract asspecified in the advance acceptance of tender which may be discharged after
the expiry of free warranty period. In case the contractor fails to execute the contract satisfactorily, the
amount of Performance Guarantee will be forfeited.
Tender for the Purchase of WAPDA Metering, Protection Panel and
Change Over for DHQ Hospital Nankana Sahib
TENDER 2019-20
INVITATION FOR BIDS
Medical Superintendent DHQ Hospital Nankana Sahib invites sealed bids from the firms having established credentials in terms of Technical, Financial and Managerial capabilities for the supply of medical equipment’s as per details given below during current financial year 2019-20:
Tender/ Package# Detail of Equipment’s Estimated Quantity
1 Metering and Protection Panels for WAPDA
Dual Connection Supply 1 Each
(ii) Interested bidders may get the bidding document along with detailed specifications from the office of Medical Superintendent, DHQ Hospital Nankana Sahib on submission of written application on letter head and a copy of CNIC along with payment of non-refundable fee of Rs.1000/- (One thousand Rupees only) for each item/package. The bidding document can also be downloaded from the website www.ppra.punjab.gov.pk. Detailed specifications shall be issued as per advertisement given in PPRA and Health Department Website.
(iii) Bid Security shall be attached with the bid in the shape of Irrevocable Bank Guarantee or CDR from any scheduled bank otherwise tender will be rejected.
(iv) Single Stage – Two Envelopes bidding procedure shall be applied. The envelopes shall be marked as “FINANCIAL PROPOSAL” AND TECHNICAL PROPOSAL” in bold and legible letters. Financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders.
(v) Procurements shall be governed under the Punjab Procurement Rules, 2014.
(vi) Sealed bids are required to be brought in person by the authorized representative of the interested bidders as per dates given on the advertisement published in PPRA and Health Department website. The bids received till the stipulated date & time shall be opened on the same day at 11.00 A.M. in the presence of the bidders or their authorized representatives by the purchase committee.
(vii) in case of tender as package. The bidders are required to quote for complete package(s). The bidders may participate individually or in association with other qualified agents to complete items of the package(s).
(viii) All bids should be submitted in tape or ring binding. Bids with loose papers shall be rejected straightaway. All documents should contain proper page marking, attached in sequence as indicated for evaluation in the bidding document and signatures of authorized person. Moreover, signing and stamping of each page of bidding document/form is mandatory otherwise bid shall be rejected straightaway.
(ix) In case the date of opening or last date of sale of tender documents is declared as a public holiday by the government or non-working day due to any reason, the next official working day shall be deemed to be the date of sale, submission and opening of tenders accordingly. The time and venue shall remain the same.
Performance Guarantee Form
To: [Name & Address of the Procuring Agency]
Whereas [Name of Supplier] (hereinafter called “the Supplier”) has undertaken, in pursuance of Contract No. [number] dated [date] to supply [description of goods] (hereinafter called “the Contract”).
And whereas it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a scheduled bank for the sum of 5% of the total Contract amount as a Security for compliance with the Supplier’s performance obligations in accordance with the Contract.
And whereas we have agreed to give the Supplier a Guarantee:
Therefore we hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of [Amount of the Guarantee in Words and Figures] and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limits of [Amount of Guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the_ day of 201
Signature and Seal of the Guarantors/Bank
Address
Note: 1. It should be valid for a period equal to the warranty period.
(a) The contract will be signed/ issued after submission of this Performance Security.
(b) The firm may submit the Performance Security for the Complete Package by the Lead Contractor or individually for the respective portions of the firms in case of alliance.
Manufacturer’s Sole Authorization Form
[See Clause 3.1 (a) of the Instruction to Bidders]
To:
WHEREAS [name of the Manufacturer] who are established and reputable Manufacturers of [name and/or description of the goods] having factories at [address of factory] do hereby Exclusively authorize [name and address of Supplier/ Agent] to submit a bid, and subsequently negotiate and sign the Contract with you against IFB No. [reference of the Invitation to Bid] for the goods manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Bids. We further undertake that the [name of supplier] is a sole agent /Exclusively authorized dealer for the territory of Health Department, Government of Punjab, Pakistan.
[Signature for and on behalf of Manufacturer]
Note: 1. this letter of authority should be on the letter head of the Manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer.
2. It should be included by the Bidder in its bid.
3. The standard authorization letter without the declaration of Sole Distribution / Exclusive authorization by the manufacturer will not be considered and rejected Straight way.
4. The non exclusive authorization letter is acceptable only in the case of general Machinery, IT equipment and minor nature of medical equipment where extensive after sales services is not required. In this particular case, the procuring agency needs to specify the requirement in the advertised specifications / tender.
[name of Procuring Agency]
Contract Form
(On stamp paper worth Rs. @ 25 paisa per every one hundred rupees of the total value of the contract)
THIS CONTRACT is made at on day of 2018, between the (hereinafter referred to as the “Procuring Agency”) of the First Part; and M/s (firm name) a firm having its registered office at (address of the firm) (hereinafter called the “Supplier”) of the Second Part (hereinafter referred to individually as “Party” and collectively as the “Parties”).
WHEREAS the Procuring Agency invited bids for procurement of goods, in pursuance where of M/s (firm name) being the Manufacturer/ authorized Supplier/ authorized Agent of (item name) in Pakistan and ancillary services offered to supply the required item (s); and Whereas the Procuring Agency has accepted the bid by the Supplier for the supply of (item name) and services in the sum of Rs (amount in figures and words) cost per unit, the total amount of (quantity of goods) shall be Rs (amount in figures and words) for free delivery items and/or unit price
€/£/$/¥/CHF for the total price €/£/$/¥/CHF of the items of CIF
portion for establishing the LC.
NOW THIS CONTRACT WITNESSETH AS FOLLOWS:
1. In this Contract words and expressions shall have the same meanings as are respectively assigned to them in the General Conditions of this Contract hereinafter referred to as “Contract”:
2. The following documents shall be deemed to form and be read and construed as integral part of this Contract , viz:-
a. the Price Schedule submitted by the Bidder, b. the Schedule of Requirements; c. the Technical Specifications; d. the General Conditions of Contract; e. the Special Conditions of Contract;
f. the Procuring Agency’s Notification of Award; g. the scope of work; h. the Contract; and i. the Bid & its clarifications. j. the contracted specifications (attached as annexure) k. any undertaking provided by the firm
3. In consideration of the payments to be made by the Procuring Agency to the Supplier/ Manufacturer as hereinafter mentioned, the Supplier/ Manufacturer hereby covenants with the Procuring Agency to provide the Goods and Services
and to remedy defects therein in conformity in all respects with the provisions of this Contract.
4. The Procuring Agency hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of this Contract at the time and in the manner prescribed by this Contract.
5. [The Supplier] hereby declares that it has not obtained or induced the procurement of any Contract, right, interest, privilege or other obligation or benefit form Government of the Punjab or any administrative subdivision or
agency thereof or any other entity owned or controlled by it (Government of the Punjab) through any corrupt business practice.
6. Without limiting the generality of the foregoing, [the Seller/ Supplier] represents and warrants that it has fully declared the brokerage, commission, fees etc, paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or including the procurement of a Contract, right interest, privilege or other obligation or benefit in whatsoever form from Government of the Punjab, except that which has been expressly declared pursuant hereto.
7. [The Supplier] certifies that has made and shall make full disclosure of all agreements and arrangements with all persons in respect of or related to the transaction with Government of the Punjab and has not taken any action or shall not take any action to circumvent the above declaration, representation or warranty.
8. [The Supplier] accepts full responsibility and strict liability for making any false declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any Contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other right and remedies available to Government of the Punjab under any law, Contract or other instrument, be void able at the option of Government of the Punjab.
9. Notwithstanding any rights and remedies exercised by Government of the Punjab in this regard, [The Supplier] agrees to indemnify Government of the Punjab for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to Government of the Punjab in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [The Seller/ Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any Contract, right, interest, privilege or other obligation or benefit in whatsoever form from Government of the Punjab.
10. In case of any dispute concerning the interpretation and/or application of this Contract shall be settled through arbitration. The decisions taken and/or award made by the arbitrator shall be final and binding on the Parties.
11. This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have exclusive jurisdiction.
IN WITNESS Whereof the Parties hereto have caused this Contract to be executed
at_ _(the place) and shall enter into force on the day, month and year first above
mentioned.
Signed/ Sealed by the Manufacturer/
authorized Supplier/ authorized Agent Signed/ Sealed by Procuring Agency
1. 1.
2. 2.
Note: 1. In case of alliance; all the firms have to sign this document jointly along with Procuring Agency, as all firms will bear equal responsibility in execution of the contract.
Bid Form
Date:
Tender No:
Name of the Item:
To: [Name and address of Procuring Agency]
Respected Sir
Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer the supply and deliver the goods specified in and in conformity with the said Bidding Documents for the sum of [Total Bid Amount], [Bid Amount in words] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this bid.
We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.
If our bid is accepted, we shall obtain an unconditional guarantee of a bank in the sum of percent of the Contract Price for the due performance of the Contract, in the form prescribed by the Procuring Agency.
We agree to abide by this bid for a period of [number] days from the date fixed for bid opening under ITB Clause 18 of the Instructions to Bidders, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal Contract is prepared and executed, this bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest or any bid you may receive. Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:
Name and address of bidder
(if none, state “none”).”
Amount and Currency
Dated this day of
, 201-
Signature
(in the capacity of)
Duly authorized to sign bid for and on behalf of
BID EVALUATION SHEET
Package no/Tender Number:---------------------------------------------------------
Name of the Equipment and Qty:----------------------------------------------------
PART- I
KNOCK DOWN CRITERIA - (COMMERCIAL EVALUATION)
(To be evaluated by Purchase Department)
(All evaluation parameters defined below are mandatory for compliance)
Sr. No. Evaluation Parameters M/S ABC M/S XYZ
1 Complete Package/Tender Yes / No Yes / No
2 Original Receipt of Tender Yes / No Yes / No
3 Affidavit from Bidder Yes / No Yes / No
4 Bid Security Yes / No Yes / No
5 Bid Validity Yes / No Yes / No
6 Delivery Period Yes / No Yes / No
(Eligible/ Not (Eligible/ Not Eligible
Remarks:
Eligible for further for further
evaluations of evaluations of PART-
PART-II) II)
PART- II
KNOCK DOWN CRITERIA - (VENDOR EVALUATION)
(To be evaluated by Technical Evaluation Committee)
(All evaluation parameters defined below are mandatory for compliance.)
Sr. No. Evaluation Parameters M/S ABC M/S XYZ
1 Exclusive Authorization / Sole Agent
Yes / No Yes / No
Certificate by the Manufacturer
2 Technical & Engineering capability(As defined
Yes / No Yes / No
for the specific tender in specifications)
3 Certificate from the Manufacturer about the
after sales services through agent or itself (In
Yes / No Yes / No
case specifically demanded in the
specifications)
4 Vendor Past performance
Satisfactory / Satisfactory /
(In case of unsatisfactory performance,
Unsatisfactory Unsatisfactory
details must be mentioned)
5 Availability of relevant Tools and Testing /
Calibration Equipment Yes / No Yes / No
6 Compliance of Warranty as per tender Yes / No Yes / No
(Eligible/ Not (Eligible/ Not
Eligible for further Eligible for further
Remarks: evaluations of evaluations of
PART-III) PART-III)
TECHNICAL SPECIFICATIONS
One 11 KV VCB Metering Panel as per WAPDA Specification P:44:96, fitted with
digital over current/earth fault relay manufactured by WAPDA’s approved
manufacturer duly inspected by CE (MI) for metering purpose.
One 11 KV VCB Protection Panel as per WAPDA approved manufacturer duly got
inspected from chief Engineer (MI) NTDC fitted with digital over current earth
fault relay.
One 11 KV Change over Switch duly manufactured by WAPDA Approved
Manufacturer