\!rbe m::otun of ~pring 1Lake BOARD OF ALD£RM£N James P. O'Garra, Mayor Pro Tern James Christian, Alderman Sofia L. Cooper, Alderwoman Jackie Jackson, Alderwoman Fredricka Sutherland, Alderwoman

CHARTERED IN 1951

OffiC£ OF TH£ MAYOR Larry G. Dobbins, Mayor

ADMINISTRATION Daniel Gerald, Town Manager

Rhonda D. Webb, Town Clerk Robert A. "Tony" Buzzard, Town Attorney

Regular Meeting of the Board of Aldermen June 11, 2018

7 p.m. PROPOSED AGENDA

1. Call Meeting to Order

2. Invocation

3. Pledge of Allegiance

4. Additions or Deletions to Agenda

5. Approval of Agenda

6. Approval of Consent Items a. Minutes of the May 14, 2018 Special Meeting b. Minutes of the May 14, 2018 Regular Meeting c. Minutes of the May 29, 2018 Special Meeting d. Minutes of the June 1, 2018 Special Meeting

7. Public Forum

8. New Business a. FY 2018-2019 Annual Audit Contract- Mr. Watson and Mr. Grissom b. Ordinance (2018) 7, FY 2018-2019 Budget- Mr. Gerald and Mr. Watson

9. The Last Word- Alderwoman Jackson

1 0. Adjournment

VOICE: (9IO) 436-0241 300 Ruth Street Post Office Box 617

Spring Lake, C 28390-06 I 7 www.spring-lake.org

FAX: (9IO) 436-2667

May 14,2018

Town of Spring Lake Board of Aldermen Special Meeting

Mun icipal Building 300 Ruth Street

Spring Lake, NC 28390

MINUTES 5 p.m.

The Spring Lake Board of Aldermen held a special meeting in the Grady Howard Conference Room of the Municipal Complex with Mayor La rry Dobbins presiding.

Board Members Present: Mayor ProTem James O'Garra

Alderwoman Cooper Alderwoman Jackson Alderwoman Fredricka Sutherland

Alderman Christian was absent; however he signed a waiver allowing the Board to amend the agenda if needed .

Others Present: Daniel Gerald, Town Manager Tom Cooney, Public Works Director

Claiburn Watson, Finance Director Rhonda Webb, Town Clerk

l. Call Meeting to Order Mayor Dobbins called the meeting to order.

(A copy of the special meeting not ice is hereby incorporated by reference and made a part of these minutes­see attachment one.)

2. Invocation Alderwoman Cooper gave the invocation .

3. Pledge of Allegiance Mayor ProTem O'Garra led the meeting in the pledge of allegiance .

4. Addition to the Agenda The Board approved a motion to add a Closed Session pursuant to G.S. 143-318.11(a)(6)- Personnel to the agenda.

Action: The Board approved a motion to add a Closed Session pursuant to G.S. 143-318.11(a)(6)- Personnel to the agenda. Motion by: Alderwoman Cooper Second by: Alderwoman Jackson

Board "r~.:va \k~..tll ~ \111' ._.., \11\ 1-+. ){t!?L Pal:'e 2{lf..J.

Vote: Unanimous

4. Closed Session G.S. 143-318.ll(a)(6)- Personnel

Action: The Board approved a motion to go into Closed Session pursuant to G.S. 143-318.11(a)(3). Motion by: Alderwoman Cooper Second by: Alderwoman Jackson Vote: Unanimous

Action: The Board approved a motion to go back into open session at 5:23 p.m. Motion by: Alderwoman Cooper Second by: Alderwoman Jackson Vote: Unanimous

5. Budget Overview Mr. Gerald staff's goal is to maintain adequate funding levels to provide basic Town services. He is not proposing a tax rate increase and will review opportunities to lower this rate if possible . He is proposing to contain operating costs while fund ing infrastructure replacement. He is also going to maintain a general fund, fund balance in the rage of 20% to 24% of budgeted expenditures, per budgetary practices. He stated we need to increase water rates by 5.1% because we received a 9% increase from PWC. Alderwoman Sutherland stated lith is does not affect the sewer because every time I flush by toilet or do laundry it goes through the system, so it is only going to affect my water/' and Mr. Gerald replied 11

We will bill for both we are going to put more emphasis on paying full cost for the water because really the 9% will cover the cost the sewer cost and the other 4.9% would cover the sewer. He is proposing to fund an evaluation/compression study for effected employee's salaries. The budget has a 1.5% Cost of Living (COLA) for all Town employees, beginning in January 2019; continuation of the 3-year lease agreement with Dell for twenty (20} computers in 2017-2018 to replace aging computers in the current inventory with the option to lease twenty (20} additional computers in Fiscal Year 2018-2019; conversion of financial accounting software as well as updated software to support other Town managerial functions; and the Capital Outlay items. They include two (2) bus stop shelters, two (2} police vehicles, and a new aerator for the Wastewater Treatment Plant. Alderwoman Sutherland asked ifthe

police vehicles will be marked patrol vehicles or unmarked vehicles. Mr. Gerald stated he believes they will be marked but he will check to verify . Alderwoman Cooper asked what the new vehicles will have that the ones they have now don't have. Mr. Gerald stated we have vehicles with high mileage and there is a maintenance issue but he will task Chief McDuffie to give him more information. Alderwoman Cooper requested to know how much money we are putting into maintenance. Mayor Dobbins stated that we may be able to get three vehicles for this price instead of two. Alderwoman Cooper asked if we have enough officers for the vehicles and Mr. Gerald stated Chief McDuffie is proposing to hire more officers. Alderwoman Cooper asked if they have ever considered motorcycles and Mr. Gerald stated he will take that information back to Chief McDuffie.

Alderwoman Sutherland inquired about the break down ofthe departments requests and stated that usually the Board sees each department's requests . Mr. Gerald stated most of them we took care of. The sound system and the splash pad will be done. The Board will be asked to accept the bid for the splash pad at the meeting tonight. Alderwoman Sutherland asked if the Board was not going to see the department break down like that usually do so that they can weed them out. She stated does the Fire Department not have a wish list

and Mr. Gera ld stated the large items are in the Capital Improvement Plan . Mr. Cooney stated that the Board was given a draft version of a Capital Improvement Plan which they will be asked to approve at some time but not in this budget cycle. He stated it shows the Town's needs. Alderwoman Sutherland stated so it is not going to be stuck in there somewhere where we don't know and Mr. Cooney stated no. She also stated that the Fire Department went to Colorado to get the last apparatus and that should be about paid off. Mr. Cooney stated that the age of the Fire apparatus effects the ISO rating and the homeowner's insurance rates . She stated that the Recreation Department requested a thigh buster and she does not know if that is in the budget. Mr. Gerald stated that is something that they can purchase from their department budget. She requested that the Recreation Department try to replace old equipment as it ages out. Mayor Pro Tem O'Garra asked if we are taking into consideration leasing vehicles. Mr. Cooney stated that will look at that as an option . He also stated that the document the Board was handed tonight is a rough draft and will have to be amended. It is a living document and will be continually changing. Alderwoman Sutherland stated that we have been talking about revita lizing Main Street for a long time. We spent $59,000 once before for an infrastructure study to see where we are going and where we are at. She stated she does not know what happened to it but it just disappeared and we have done this several times but under the Capital Improvement Plan we need to include Main Street too . We don't want this to fall by the wayside because the citizens ask about it . Alderwoman Jackson asked if it could be listed on the plan now and Mr. Cooney stated they will add it. Mr. Cooney stated we are waiting on the final plans and the next step would be to find the funding to do it.

Alderwoman Sutherland inquired about the safety of the Professional Building and Mr. Cooney stated the owner thought he had hired a professional engineer but he had not. Mr. Cooney sent them a letter approximately three weeks ago and discovered that he has since hired a professional engineer and is working on a plan . If that plan does not address the issues within 20 days, Mr. Cooney will make them comply with State Law and vacate the bui lding. As a result of this, Mr. Cooney met with Mr. Garberfrom the Rubicon Group and determined there are substantial issues there and he is supposed to formulate a plan and present it within the next two weeks . They will then set up a schedule with the owner to make the modifications to that building.

Mr. Cooney stated the CIP does not need to be approved right now but he would like to have it approved by July because the Water Department sections have to be in place in order for the Town to be able to charge Capital Reserve Fees to help set as ide money for the Wastewater Treatment Plant improvements . He stated the CIP is a 10-year plan and noth ing is set in stone, it just reminds us that these things need to be done. This is for long term planning. The only goal the Police Department has right now is for three vehicles, they were

promised in the past three veh icles per year, so $99,000 was budgeted for that.

Mr. Cooney stated the only work associated w ith Hurricane Matthew that has not been done yet is a water line that is in wetlands . He stated the $77,000 that FEMA gave us will not come anywhere near the cost ofthe project . He stated that line has been out of service for the past year and one-half and there has been no reduction in the water service to New Holly Hills and the area back off of Odell Road and our plan at this point is to abandon that line .

Alderwoman Sutherland stated the water tank needs to be painted . Mr. Gerald stated we plan to paint the

tank in the fall and will most likely need a budget amendment. Alderwoman Sutherland stated this will be a

good time to th ink about the logo or changing the color.

Alderwoman Sutherland asked about the street paving schedule. Mr. Cooney stated that he is not familiar with the plan that Mr. Hoover had but he will try to find it.

6. Adjournment Action: There being no further business to come before the Board, the meeting was adjourned at 6:14p.m. Motion: Alderwoman Cooper Second by: Alderwoman Jackson Vote: Unanimous

ATTEST:

Larry G. Dobbins Mayor

Rhonda D. Webb, MMC, NCCMC Town Clerk

Town of Spring Lake

Regular Meeting of the Board of Aldermen

Municipal Building 300 Ruth Street

Spring Lake, NC 28390

May 14, 2018 MINUTES 7:04 p.m.

The Spring Lake Board of Aldermen held a regular scheduled meeting in the Grady Howard Conference Room of the Spring Lake Municipal Bu ilding with Mayor Larry Dobbins presiding .

Board Members Present: Mayor ProTem James O'Garra Alderman Christian Alderwoman SoFia Cooper Alderwoman Jackie Jackson

Alderwoman Fredricka Sutherland

Others Present:

Daniel Gerald, Town Manager Jonathan Conner, Police Major T.J. Mclamb, Fire Chief Rhonda Webb, Town Clerk

2. Invocation Mr. Daniel Gerald gave the invocation.

3. Pledge of Allegiance

Tony Buzzard, Town Attorney

Tom Cooney, Public Works Director Claiburn Watson, Finance Director

Mayor Dobbins led the meeting in the pledge of allegiance.

4. Additions or Deletions to Agenda There were no additions or deletions to the agenda.

5. Approval of Agenda The Board approved the agenda.

Action: The Board approved a motion to approve the agenda.

Motion by: Mayor ProTem O'Garra

Second by: Alderwoman Jackson Vote: Unanimous

(A copy of the agenda is hereby incorporated by reference and made a part of these minutes - see attachment one.)

6. Approval of Consent Items The Board approved the consent items:

a. Minutes of the April 23, 2018 Special Meeting b. Minutes of the April 23, 2018 Regular Meeting

Action: The Board approved a motion to approve the consent items: Minutes of May 14, 2018 Special

Meeting and May 14, 2018 Regular Meeting.

Motion by: Alderwoman Sutherland Second by: Mayor ProTem O'Garra

Vote: Unanimous

7. Public Forum Bob Blakeney, 334 Vass Road, Spring Lake, spoke concerning gun fire in the area of Vass Road. He stated that he is aware that they are shooting in Cumberland County but they are shooting into Spring Lake and he

believes it is just a matter of time before tragedy happens.

Jewel Martin, 111A S. 41h Street, Spring Lake, spoke about the young man who was shot at the basketball court. She stated the lady at the Recreation Center called 911 and the call went to Fort Bragg and then to Fayetteville.

She is concerned that it took too long for an ambulance and the police to get to the location.

Mr. Fitch, 735 Goodyear Drive, Spring Lake, presented plaques to people who have helped them throughout the year. Chief Troy McDuffie, Chief TJ Mclamb, and Mayor Dobbins received the awards. He also presented the Town Recreation Department with a check for $500.

Judy Walker, 500 Wilson Avenue, Spring Lake, stated that she is having a membership drive for active or retired military women to join their sorority. They are about women's power, unity, comradery, community service, etc.

8. New Business a. Resolution (2018) 5, Community Child Abuse Prevention Plan Ms. Eileen Cedzo and Regina Evans stated they are the first community in North Carolina to try to reduce child maltreatment by 90% by the year 2030. They have two primary goals: one is to build the capacity of parents

and partners to understand, deliver, evaluate and advocate for the prevention of child abuse and neglect; the second is cultivate beneficial prevention focused partnerships to create a shared language, build efficiency and

extend our reach.

Action: The Board approved a motion to approve Resolution (2018) 5.

Motion by: Alderwoman Sutherland Second by: Alderwoman Jackson

Vote: Unanimous

(A copy of the agenda memo and Resolution (2018) 5 is hereby incorporated by reference and made a part of these minutes- see attachment two.)

b. Site Plan Review, Spring Lake Zoning Ordinance; Zoned: C(P); Total acreage 0.79 AC +/-;Located at 106 Brook Lane; Submitted by Terry C. Faircloth (Surveyor) Mr. Cooney presented a site plan from Trinity Hospitality requesting to create a drive thru convenient store. The building will only be altered on the inside to accommodate the items that they will be selling. He stated that staff recommends approval.

Action: The Board approved a motion to approve the Site Plan for Case No. 18-034.

Motion by: Alderwoman Cooper

, .. • ''i lUtl \Ia~ 1. "'! g Pag(.' 1 of6

Second by: Alderman Christian Vote: 4-1 Yes

Mayor ProTem O'Garra Alderman Christian

Alderwoman Cooper Alderwoman Jackson

No Alderwoman Sutherland

(A copy of the agenda memo and Cumberland County Planning & Inspections Department Action Memorandum and Site Profile is hereby incorporated by reference and made a part of these minutes -see

attachment three.)

c. Site Plan Review, Spring Lake Zoning Ordinance; Zoned: C(P); Total acreage 0.79 AC +/-;Located at 106 Brook Lane; Submitted by Terry C. Faircloth (Surveyor)

Mr. Cooney presented a site plan located on Main Street at the former Tammy's Bingo location. The Owner wants to provide a place for an indoor gym/boxing training center. One of the condition requirements as well

as the Town Ord inance requires that the parking lot be paved and a sidewalk to be installed. The Town's Ordinance requires a sidewalk on Johnson Street as well. There are some regarding the property line and

whether an easement would be required. The property owner has agreed to be responsible for the sidewalk along his property on Johnson Street at the time the Town decides to do a sidewalk project.

Action: The Board approved a motion to approve the Site Plan for Case No. 18-039, consideration of Tony Burgess Property. Motion by: Mayor ProTem O'Garra

Second by: Alderman Christian Vote: Unanimous

(A copy of the agenda memo and Cumberland County Planning & Inspections Department Action Memorandum and Site Profile is hereby incorporated by reference and made a part of these minutes- see attachment three.)

d. Agreement, Landscaping for U4444 Project

Mr. Cooney stated that landscaping from Murchison Road to the Highway 210/87 spl it and the "triangle" is part of the U4444B project. NC DOT will pay for the landscaping; however, the previous Manager and staff decided that we wanted irrigation to keep the plants alive.

Alderwoman Cooper inquired about where the funding for the irrigation system and Mr. Cooney advised it will

come from the Town's General Fund.

Alderman Christian asked if they are talking about putting Crape Myrtles and Mr. Cooney stated Crape Myrtles and different types of trees which he listed on a document that he has in his office. He stated he will make sure the Board gets a copy of the tree list. The ultimate layout would also include the possibility of a C130 on a pedestal if we can get the Air Force to donate it and move it here. It would be placed in that large open area at the entrance of Fort Bragg just after the Poe Avenue Bridge.

Alderwoman Sutherland clarified that this will cost the Town $163,664.64. Mr. Cooney stated that amount is the estimate and it could actually cost a little less or a little more depending on the actual equipment and placement. Alderwoman Sutherland asked if we received three estimates and Mr. Cooney stated no, it was not

' a ( Vl 1 ),Jgc -l

our project. She asked if there is a particular time that this will be done and Mr. Cooney advised they only do landscaping in the Spring (March- April) and in the Fall (October- November). If everything goes as planned we should start to see landscaping in October or November.

Mayor ProTem O'Garra stated this would be a plus for us to jump on this opportunity and if we do not it will

be a mistake. Mayor Dobbins stated that Mr. Mitchell from Garrison is in support of this and he will help with

the plane.

Action: The Board approved a motion to move forward with the irrigation on the medians as suggested by Mr. Cooney. Motion by: Mayor ProTem O'Garra Second by: Alderwoman Jackson

Vote: Unanimous

(A copy ofthe agenda memo and Landscape Agreement is hereby incorporated by reference and made a part of these minutes- see attachment four.)

e. Basketball Courts Repair and Resurface Contract

Mr. Cooney stated he is proposing to use existing funding and leftover funding from the PARTF grant and funds from the Recreation Department to resurface the basketball courts. Court One is the only company that submitted a quote. The will use the same material that was used on the tennis courts. The Recreation

Department is also planning to replace the goals and goalposts. Court One would not be able to perform the work until after July 1 which is why there is no budget amendment for this project at this time.

Action: The Board approved a motion to approve the resurfacing of the basketball courts. Motion by: Alderwoman Sutherland

Second by: Alderman Christian Vote: Unanimous

(A copy ofthe agenda memo and the Court One Contract is hereby incorporated by reference and made a part of these minutes- see attachment five.)

f. Acceptance of Splash Pad Bids

Mr. Cooney requested the Board to accept all bids for the splash pad project and authorize the Manger to negotiate the contract. Carolina Recreation & Design, Vortex International and Crawford Design Company

submitted bids and Carolina Recreation & Design had the lowest responsive base bid in the amount of $265,847 for the reduced size splash pad. If the Town selects all the optional adds to the project to include bathrooms and full size water features the total price would be $47 4,280. He also requested that the Board tell the Manager what their site location will be.

Alderwoman Sutherland suggested that the splash pad be placed at Mendoza Park. Mr. Cooney stated the current price is based on the close proximity to utilities. The Recreation Department was proposing to place it either across the street from the Recreation Center or inside the walking trail on the Elizabeth Street side. He stated we can look at Mendoza Park and see what the costs of the utilities would be to get it there. He stated we will negotiate that with the contractor and bring it back for approval.

Alderman Christian asked if we will have the ability to expand on the plans that are approved and Mr. Cooney

L r'. \ I

stated the recommendation in the budget revision is the full build out. He stated with anything, we can always expand outside the footprint but the options we were exploring before was to build the concrete and the piping to build the footprint and on ly rough end the piping to the pumps. We can always expand or build

another splash pad beside the current splash pad .

Action: The Board approved a motion to accept all the bids for the splash pad.

Motion by: Alderwoman Cooper Second by: Alderwoman Jackson Vote: Unanimous

(A copy ofthe agenda memo and Bid Tabulation Sheet is hereby incorporated by reference and made a part of these minutes - see attachment six.)

g. Budget Amendment 2018.7

Mr. Watson requested fund ing for the splash pad. He stated the money wil l come from Fund Balance in the amount of $474,280.

Action: The Board approved a motion to approve Budget Amendment 2018.7. Motion by: Alderwoman Cooper Second by: Alderman Christian Vote: Unanimous

(A copy of the agenda memo and Budget Amendment 2018.7 is hereby incorporated by reference and made a part of these minutes- see attachment seven.)

h. Board to Determine May 28th Meeting Schedule

Ms. Webb requested the Board determine if they want to cancel the May 28th meeting or reschedule it to another day. She stated that Mr. Gerald is requesting that the Board meet on May 29th to hold the Public Hearing on the Proposed Budget.

Action: The Board approved a motion to cancel the meeting on May 28th and hold a special meeting on May 29th. An amended motion to cancel the meeting on May 28th and hold a special meeting on May 29th at 7 p.m. was made. An additional amended motion to cancel the meeting on May 28th and hold a specia l meeting on May 29th at 5 p.m. was made and approved . Motion by: Alderwoman Sutherland Second by: Mayor ProTem O'Garra Vote: Unanimous

(A copy of the agenda memo is hereby incorporated by reference and made a part of these minutes- see attachment eight.)

Mayor Pro Tem O'Garra commended Mr. Cooney on the work that he is doing and stated he is doing an outstanding job.

10. Last Word Alderwoman Cooper thanked everyone for coming out. She stated that there was less than an 11% turnout in

!> )ard Vlirl' 'l!\ ·A 'I,., 1 \l~'( 6 o1 6

the County for voting. She stated if we do not get more people to come out and vote in Spring Lake we will never get our own early voting site, so please come out and vote and help people to register to vote.

11. Adjournment.

Action: There being no further business to come before the Board, the meeting was adjourned at 8 p.m. Motion: Alderwoman Cooper Second by: Alderman Christian Vote: Unanimous

ATTEST:

Larry G. Dobbins Mayor

Rhonda D. Webb, MMC, NCCMC Town Clerk

Town of Spring Lake

Board of Aldermen Special Meeting

Municipal Bu ilding

300 Ruth Street

Spring Lake, NC 28390

May 29, 2018 MINUTES 5 p.m .

The Spring Lake Board of Aldermen held a special meeting in the Grady Howard Conference Room of the

Municipal Complex with Mayor Larry Dobbins presiding.

Board Members Present:

Others Present:

Mayor ProTem James O'Garra

Alderman Christian

Alderwoman Cooper

Alderwoman Jackson

Alderwoman Fredricka Sutherland

Daniel Gerald, Town Manager

Tom Cooney, Public Works Director

Claiburn Watson, Finance Director

John Kleinert, Director of Streets, Grounds and Sanitation

Chief Mclamb, Fire Chief

Jay Graves, Recreation Director

Chief McDuffie, Police Chief

Rhonda Webb, Town Clerk

l. Call Meeting to Order Mayor Dobbins called the meeting to order.

(A copy of the special meeting notice is hereby incorporated by reference and made a part of these minutes­

see attachment one.)

2. Invocation Alderwoman Cooper gave the invocation .

3. Pledge of Allegiance Mayor ProTem O'Garra led the meeting in the pledge of allegiance.

Addition to the Agenda and Approval of Agenda The Board approved a motion to add as item 7a, Discussion of Application Process for Town Attorney.

Action: The Board approved a motion to add Discussion of Application Process for Town Attorney as item 7a. Motion by: Mayor ProTem O'Garra Second by: Alderwoman Jackson

Vote: Unanimous

4. Splash Pad Update Mr. Gerald stated that if we begin construction on the splash pad now, it will not be completed by the end of the summer. He stated we plan to move forward by encumbering the money so that we can pay for the splash pad this year and do the construction in time for next year.

5. Review of Proposed Appendix A, Position Classification Plan 6. Review of Proposed Appendix B, Authorized Employee Positions Mr. Gerald stated changes are noted in red text. Deletions are red strikethrough text and additions are red

underlined text .

Alderman Christian stated that he would like to see the Clerk and HR duties separated. Would like to keep the

HR position and the IT position . He stated the Town Clerk is a position that we hire and when the time comes for Ms. Webb to retire, the person filling that position would be expected to do HR duties and he does not

believe that is reasonable. He wants to have a qualified person to do HR. He is not saying that Ms. Webb is not qualified because she certainly is but he would like to see it separated from the Town Clerk position. He would like to keep the HR position as well as the IT Tech position. With given how things have happened the last year and people being able to get in touch with the Town through social media, he believes that position is very, very important. The person holding that position did a very good job yesterday at the Memorial Day Ceremony and she has done a great job with the other ceremonies and given that this person has put so much time in the

Town, I don't want to see that position go away. He stated that position needs to be held by a separate person to handle all IT issues that come up and ifthat person needs more tra ining we should be able to provide them with that training. Mayor Dobbins reminded the Board that we must not speak in terms of people but should speak only about positions . Mr. Buzzard agreed that caution should be used if names are used .

Mayor ProTem O'Garra stated the Manager was hired to run the Town and to hire and fire as he sees fit. The Manager was tasked by the Board to take care of a $450,000 deficit and we did not tell him how to do it, just to get it done. He stated he feels just like Mr. Christian does but it is not his place to tell him what to do.

Alderwoman Cooper stated that she has concerns with losing the IT position, especially with the delicate position we are in right now are far as the media attention and the attention that has come to light with the situation with Garden Grove. She stated we need someone who is strong in the social media field to put positive things out there. A good job is being done and if someone can assure me that we will continue to perform at that level I would be more comfortable but right now I really think we need that position and we need continuity in that position . She stated she is also concerned with any type of liability we might be coming into by not having some type or position or contracted person to handle sensitive matters . She stated her other concern is that she did not see any funding for the Chamber of Commerce and she feels that not funding the Chamber when this is someth ing that supports our businesses in Town who are big supporters of anything we do would be a slap in the face and would be a disservice to them because a lot of those people who work with the Chamber work on a volunteer bas is, they are not paid.

Alderwoman Sutherland stated she concurs with Mayor ProTem O'Garra on the fact that the Town Manager is

the person who is tasked to organize the Town . Mr. Gerald has discussed with the Board how we planned on moving the Town forward . The water issue at Garden Grove is a County issue. She stated that we need a long­term fix for our fellow neighbors and we are working with the County to do what we can . With the positions,

we directed Mr. Gerald to do a job and we are going to move forward with a budget.

Mayor Pro Tem O'Garra stated as far as the Chamber goes the Mayor and Manager are working with the Chamber. He stated the money that we have been giving to the Chamber was for economic development and it is pretty well known that we do not have it in the budget this time. He stated we hired this man to do a job and he has been informing us we ll in advance what he was planning to do.

Alderman Christian stated as Board Members we authorize these positions. He stated he is not telling Mr. Gerald who to hire or f ire specifically, but we authorize these positions. He stated he cannot support a budget that doesn't authori ze HR, IT Tech and funding to the Chamber. He stated he bel ieves HR is a very, very, very important position and the IT Tech is a very important position . He stated we as a Board authorize those positions and we need to keep them and he can not support anybody who will not keep them or anybody who doesn't support the Chamber. The Chamber needs to stay active and even it we don't support them at the level we did before, they need to be funded th is year and we need to keep them in Town Hall.

Mr. Gerald stated that he met with two Chamber members today and expla ined what the Town is trying to do and they were all for what we are proposing. They are just wanting to have input on how the Economic Development position operates. He stated that if Council will step back and have additional conversations you will see . He also stated he will be happy to share the full details of his conversation . He stated as far as IT, we can do that position cheaper. Currently that position costs the Town approximately $55,000 and we can get the same work done for approximately $1,500 per month . When you look at the budget we are in, these are the decision that we have to make. As far as H R goes, we are a thriving Town and a growing Town and he would like to have a separate HR but this is where we are. If we can bring those businesses back we can have a separate HR position but because of where we are now, this is why he made the decision he did .

7. Review of Proposed FY 2018-2019 Rate and Fee Schedule Mr. Gerald explained the proposed changes to the Rate and Fee Schedule . The Board noted some items that seem to be out of date or unnecessary. The Board decided to review the Rate and Fee Schedule and bring back changes that they fee l needs to be made. It was also discussed that the Ord inances governing the rates and fees may need to be changed.

The Board asked where we stand on the tennis courts, will there be fees or wil l that come later?

7a. Discussion of Application Process for Town Attorney Mayor Dobbins requested the Board to meet on May 3Pt at 10 a.m. to discuss the Town Attorney positions. It was later determined that this date and time did not meet the 48-hour notice and the meeting was changed to June 1, 2018.

8. Public Hearing, proposed FY 2018-2019 Budget Mayor Dobbins opened the Publ ic Hearing. Two people spoke about the budget.

Boarct l.ir-:cial \lcL't.llb \1 nut~. \ ll) '9 )()I R Page 4 of 4

Mark Erskine, 304 Elaine Street, expressed concerns about the IT position and the HR position . He stated we

live in an IT world and that is a necessary position for the Town. He stated Human Resources as he knows it

investigates if someth ing is done wrong and he doesn't believe one person will have time to do that and their

job.

Eric Nilsen, inquired about the Beer and Wine Licenses and asked about the purpose of that section . Mr. Gerald

explained that these are licenses that used to be in the Rate and Fee Schedule and when the State did away with Privilege License for municipalities these items were mistakenly deleted . They are authorized by General

Statute and are just being added back since they were deleted in error. It is listed under Water and Sewer Finance because that when the revenues come in they are going through the Water and Sewer Revenue Collections. He also asked if the IT position eliminated, who will take up those duties. Mr. Gerald stated the

Town would contract with a veteran who is a Chamber business member. The Town would still control what is posted but we would contract with someone to do the actual posting and updating of information. He also asked about not having someone who organizes Town events, who will handle that task and Mr. Gerald stated events will be handled through the Recreation Program Coordinator and the HR duties will be handled through

the Clerk's office which is how it used to be done here.

Action: The Board approved a motion to close the Public Hearing.

Motion: Mayor ProTem O'Garra

Second by: Alderwoman Cooper Vote: Unanimous

9. Adjournment Action: There being no further business to come before the Board, the meeting was adjourned at

5:46p.m.

Motion: Alderwoman Cooper Second by: Mayor ProTem O'Garra

Vote: Unanimous

ATIEST:

Larry G. Dobbins

Mayor

Rhonda D. Webb, MMC, NCCMC

Town Clerk

June 1 2018

Town of Spring Lake Board of Aldermen Special Meeting

Municipal Building 300 Ruth Street

Spring Lake, NC 28390

MINUTES 10:30 a.m.

The Spring Lake Board of Aldermen held a special meeting in the Grady Howard Conference Room of the

Municipal Complex with Mayor Larry Dobbins presiding.

Board Members Present:

Others Present:

Mayor ProTem James O'Garra

Alderman Christian Alderwoman Cooper

Alderwoman Jackson Alderwoman Fredricka Sutherland

Daniel Gerald, Town Manager

Claiburn Watson, Finance Director Rhonda Webb, Town Clerk

1. Call Meeting to Order Mayor Dobbins called the meeting to order.

(A copy of the special meeting notice is hereby incorporated by reference and made a part of these minutes­

see attachment one .)

2. Invocation Mayor Dobbins gave the invocation .

3. Pledge of Allegiance Mayor ProTem O'Garra led the meeting in the pledge of allegiance.

Additions or Deletions to the Agenda Mayor Dobbins asked to add as item 3a, Timeline for Finishing the Budget.

Action: The Board approved a motion to add Timeline for Finishing the Budget as item 3a. Motion: Mayor ProTem O'Garra Second by: Alderman Christian Vote: Unanimous

3a. Timeline for Finishing the Budget Mayor Dobbins stated that on Tuesday night some things were mentioned that the Board wanted to revise or correct and before we finalize the budget, we need to make those corrections . He stated that

Hoard \pcLial \kctinl! \1 'lUte" I C"rll ir} !). 'O: ~,Page :Y of'2

we need to come together to make those changes or we need to send them to Ms. Webb to be

incorporated into the final document. Ms. Webb clarified for the Board Members that most of the

citations and fees in the Rate and Fee Schedule link back to Ordinances and if fees are deleted, we will

need to update the Ord inance book too. Alderwoman Sutherland stated that at some time we do need

to go back and look at the Ordinances because some of them are old and need to be updated . Mayor

Dobbins stated the other item that needs to be discussed are the proposed position cuts and any

changes that we may need to make.

Action: The Board approved a motion to hold a special meeting on Tuesday, June s th at 9 a.m. to refine the

budget prior to final approva l.

Motion: Alderwoman Cooper

Second by: Alderman Christian

Vote: 4-1 Yes No

Mayor Pro T em O'Garra

Alderman Christian

Alderwoman Cooper

Alderwoman Jackson

4. Closed Session G.S. 143-318-ll(a)(6)- Personnel

Alderwoman Sutherland

Action: The Board approved a motion to go into Closed Session pursuant to G.S. 143-318.11(a)(6) -Personnel

Motion: Alderwoman Cooper

Second by: Alderwoman Jackson

Vote: Unanimous

Action: The Board approved a motion to go back into Open Session.

Motion: Alderman O'Garra

Second by: Alderwoman Cooper

Vote: Unanimous

12. Adjournment. Action: There being no further business to come before the Board, the meeting was adjourned at 11:25 a.m.

Motion: Alderwoman Cooper

Second by: Alderman Christian

Vote: Unanimous

ATTEST:

Larry G. Dobbins

Mayor

Rhonda D. Webb, MMC, NCCMC

Town Clerk

Attachment #

Agenda Item No. 8a Request for Town Aldermen Action

To: From:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Claiburn B. Watson, Finance Director

Date: June 11 , 2018 Subject: Annual Audit Contract

Purpose: To provide for the Board's approval of the annual audit contract for the annual independent audit. This audit contract is for the fiscal year ended June 30, 2018.

Overview: The Town of Spring Lake is required to have an independent audit of its financial statements conducted each year. The audit contract for the fiscal year ended June 30, 2018 is presented for your review and approval.

This will be the fourth year we have utilized the services of S. Preston Douglas & Associates, LLP, since we went to bid in 2015. Their offices are located in Lumberton, Whiteville & Elizabethtown, North Carolina.

The contract price for this year's audit is $15,500.

Recommendation: Approve Resolution (20 18) 8

Action Needed: Approve Resolution (20 18) 8

Attachments: Resolution (2018) 8 Audit Contract

RESOLUTION (2018) 8

A Resolution of the Board of Aldermen of the Town of Spring Lake, NC; Providing for the Approval of the Annual Audit Contract for the Fiscal Year Ended June 30th 2018 with the FirmS. Preston Douglas & Associates, LLP

WHEREAS, North Carolina General Statutes requires the Town to obtain an annual independent audit of our accounting records, and

WHEREAS, The Town solicited a request for audit services in July, 2015 and received four (4) competing proposals in August, 2015 , and

WHEREAS, The firm of S. Preston Douglas & Associates, LLP was selected by the selection committee for the best responsible proposal and value for the services sought, and

WHEREAS, The Town has determined that it would be prudent to maintain the same firm of S. Preston Douglas & Associates, LLP to provide audit services for the fiscal year ended June 30, 2018.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMAN OF THE TOWN OF SPRING LAKE, AS FOLLOWS,

Section 1.

Section 2.

Section 3.

The contract for the audit of the Town' s financial records for the fiscal year ended June 30th 2018 with the firm ofS. Preston Douglas & Associates, LLP is approved.

The Mayor and Finance Director are hereby authorized to execute or cause to be executed the contract as required by the Local Government Commission.

This Resolution shall become effective immediately upon its adoption.

Adopted this 11th day of June, 2018 AYES NOES

Attest:

Rhonda Webb, MMC, NCCMC Town Clerk

Larry G. Dobbins Mayor

LGC-205 (Rev. 2018) CONTRACT TO AUDIT ACCOUNTS

Of-------------------------------r~ow_N~oF_s~P_R_IN~G-~~e~.N~c~--------------------------------Primary Government Unit

NIA

Discretely Presented Component Unit (DPCU) if applicable

On this, ___ 20_T_H _____ day of ___ A_PR_IL _______ _,, __ 20_ta __ _,

Auditor: __ s:..... ;...;PR;...;E:..:.S-'-TON.;__DOV_;...;._G-'-LAS.;__&_ASS-'-OCIA-'--Te-'-s-'-,L-L_P _____ Auditor Mailing Address: -----------

------=90=7~N.:.:. . .:.:w:.;:ALN:::..:.::U.:...T .:..sT:.:..R:::EE.:..T.:...· P:..:.o::..:·:..::B:..::o:.:..x :.:23.:..39:.:..· =LU:.:.:M=B=ER.:...T:..::O.:..:;N•:.:..N:..::C:..::2:.:83.:..59;__ _____ Hereinafter referred to as The Auditor

and MAYOR AND BOARD OF COMMISSIONERS

and NIA

(Discretely Presented Component Unit)

(Governing Board(s)) of TOWN OF SPRING LAKE, NC (Primary Government)

: hereinafter referred to as the Governmental Unit(s), agree as follows:

1. The Auditor shall audit all statements nod disclosures required by accounting principles generally accepted in the United States of America (GAAP) and additional required legal statements and disclosures of all funds and/or divisions of the Governmental Unit (s) for the period beginning JULY t ,2011 , and ending JUNE 30 , 2018 • The non-major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied in the audit of the basic financial statements and an opinion shall be rendered in relation to (as applicable) the governmental activities, the business­type activities, the aggregate DPCUs, each major governmental and enterprise fund, and the aggregate remaining fund infonnation (non-major government and enterprise funds , the internal service fund type, and the fiduciary fund types).

2. At a minimum, the Auditor shall conduct his/her audit and render his/her report in accordance with auditing standards generally accepted i n the United States of America. The Auditor shall perfonn the audit in accordance with Government A11diting Standards if required by the State Single Audit Implementation Act, as codified in G.S. 159-34. If required by OMB Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards, (Unifonn Guidance) and the State Single Audit Implementation Act, the Auditor shall perfonn a Single Audit. This audit and all associated audit documentation may be subject to review by Fedeml and State agencies in accordance with Federal and State laws, including the staffs of the Office of State Auditor (OSA) and the Local Government Commission (LGC). If the audit and Auditor communication are found in this review to be substandard, the results of the review may be forwarded to the North Carolina State Board of CPA Examiners (NC State Board). County and Multi-County Health Departments: The Office of State Auditor will require Auditors of these Governmental Units to perfonn agreed upon procedures (A UPs) on eligibility detennination on certain programs. Both Auditor and Governmental Unit agree that Auditor shall complete and report on these AUPs on Eligibility Detennination as required by Office of the State Auditor (OSA) and in accordance with the instructions and timeline provided by OSA.

3. If an entity is determined to be a component of another government as defined by the group audit standards, the entity's Auditor shall make a good faitb effort to comply in a timely manner with the requests of the group auditor in accordance with AU-6 §600.41 - §600.42.

4. This contract contemplates an unmodified opinion being rendered. If during the process of conducting the audit the Auditor determines that it will not be possible to render an unmodified opinion on the financial statements of the unit, the Auditor shall contact the SLGFD staff to discuss the circumstances leading to that conclusion as soon as is practical and before the final report is issued. The audit shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances. Any limitations orrc:strictions in scope which would lead to a qualification should be fully e;~tplained in an attachment to this contract.

Contract to Audit Accounts (cont.) TOWN OF SPRING LAKE, NC

Primary Government Unit N/A

Discretely Presented Component Unit (DPCU) if applicable

5. If this audit engagement is subject to the standards for audit as defined in Government Auditing Standards, 2011 revisions, issued by the Comptroller General of the United States, then by accepting this engagement, the Auditor warrants that he has met the requirements for a peer review and continuing education as specified in Government Auditing Standards . The Auditor agree.s to provide 11 copy of their most recent oeer review report regardless of the date of the prior peer review report to the Governmental Unit and the Secretary of the LGC prior to the execution of the audit contract. If the audit firm received a peer rc\1cw rating other than pass, the Auditor shall not contract with the Governmental Unit without first contacting the Secretary of the LGC for a peer review analysis that may result in additional contractual requirements.

If the audit engagement is not subject to Government Accounting Standards or if financial statements are not prepared in accordance with GAAP and fail to include aJl disclosures required by GAAP, the Auditor shall provide an explanation as to why in an attachment.

6. It is agreed that time is of the essence in this contract. All audits arc to be perfonned and the report of audit submitted to the SLGFD within four months of fiscal year end. Audit report is due on: 10/31118 • If it becomes necessary to amend this due date or the audit fee, an amended contract along with a written explanation of the delay shnU be submitted to the Secretary of the LGC for approval.

7. It is agreed that generally accepted auditing standards include a review of the Governmental Unit's systems of internal control and accounting as same relate to accountability of funds and adherence to budget and law requirements applicable thereto; that the Auditor shall make a written report, which may or may not be a part of the written report of audit, to the Governing Board setting forth his findings, together with his recommendations for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses" in AU-C 265 of the A/CPA Professional Standards (Clarified). The Auditor shall file a copy of that report with the Secretary oftheLGC.

8. All local government and public authority contracts for audit or audit-related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's records for audit, financial statement preparation, any finance-related investigations, or any other audit-related work in the State of North Carolina. lpyo!ces for seryh:es rendered updcr these contracts shall opt be paid by the Goyerpmegta! Ugit uptil the ipyolsc bas been gpprgysd by the Secretory of the LGC. (This also includes any progress billings.) [G.S. 159-34 and liSC-447) All invoices for Audit work shall be submitted in PDF format to the Secretary of the LGC for approval. The invoices shall be sent via upload through the current portal address: hllps://nctreasurerslgfd.leaofile.net. Subject line should read "Invoice - [Unit Name). The PDF invoice marked 'approved' with approval date shall be returned by email to the Auditor to present to the Governmental Unit for payment. Approval is not required on contracts and invoices for system improvements and similar services of a non-auditing nature.

9. In consideration of the satisfactory perfonnance of the provisions of this contract, the Primary Government shall pay to the Auditor, upon approval by the Secretary of the LGC, the fee, which includes any cost the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (Federal and State grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. (Note: fees Jlstec;J gn Fee:; page.). This does not include fees for any Pre-Issuance reviews that may be required by the NC Association of CP As (NCACPA) Peer Re'view Committee or NC State Board of CPA Examiners (see Item # 12).

10. If the Governmental Unit has outstanding revenue bonds, the Auditor shall submit to the SLGFD either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance wilh the revenue bond rate covenant. Additionally, the Auditor shall submit to the SLGFD simultaneously with the

Page 2 of9

Contract to Audit Accounts (cont.) _____ T_O_W_N_O_F_S_P_R_I_N_G_L_AK_E...;..,_N_c _____________ _ Primary Government Unit

N/A Discretely Presented Component Unit (DPCU) if applicable

Governmental Unit's audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents, unless othenvise specified in the bond documents.

II. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall include, but not be limited to, the following information: (a) Management's Discussion and Analysis, (b) the fmancial statements and notes of the Governmental Unit and all of its component units prepared in accordance with GAAP, (c) supplementary information requested by the Goverrunental Unit or required for full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the required number of copies of the report of audit to the Governing Board as soon as practical after the close of the fiscal year end.

12. If the audit finn is required by the NC State Board, the NCACP A Peer Review Committee, or the Secretazy of the LGC to have a pre-issuance review of its audit work, there shall be a sllltement in the engagement letter indicating tl1c: pre-issuance review requirement. There also shall be a statement that the Governmental Unit shall not be billed for the pre-issuance review. The pre-issuance review shall be perfonned prior to the completed audit being submitted to the SLGFD. The pre-issuance review report shall accompany the audit report upon submission to the SLGFD.

13. The Auditor shall electronically submit the report of audit to the SLGFD as a text-based PDF file when (or prior to) submitting the invoice for services rendered. The report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copy in the offices of the SLGFD by any interested parties. Any subsequent revisions to these reports shall be sent to the Secretary of the LGC along with on Audit report Rcl!fsuance form. These audited financial statements, excluding the Auditors' opinion, may be used in the preparation of official statements for debt offerings, by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit without subsequent consent of the Auditor. If the SLGFD de I ermines that corrections need to be made to the Governmental Unit's financial statements, those corrections shall be provided within three days of notification unless another deadline is agreed to by the SLGFD.

If the OSA designates certain programs to be audited as major progr.uns, as discussed in item #2, a turnaround docwnent and a representation letter addressed to the OSA shall be submitted to the SLGFD.

The SLGFD's process for submitting contracts, audit reports and invoices is subject to change. Auditors shall use the submission process in effect at the time of submission. The most current instructions will be found on our website: https://www.nctreasurer.com/slctPag Audit-Forms-and-Resources.aspx

14. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation required therefore. Upon approval by the Secretary of the LGC, this conttact may be varied or changed to include the increased time, compensation, or both as may be agreed upon by the Governing Board and the Auditor.

15. lf an approved contract needs to be amended for any reason, the change shall be made in writing, on the Amended LGC-205 contract fonn and pre-audited if the change includes a change in audit fee. This amended contract shall be completed in full, including a written explanation of the change, signed and dated by all original parties to the contract. It shall then be submitted through the audit contract portal to the Secretary of the LGC for approval. The ponal address to upload the amended contract is httns://nctreasurersll.!fd.leanfile.nel. No change to the audit contract shall be effective unless aooroved by the Secretary of the LGC. the Governing Board. and the

Al!!ID.2!·

Page 3 of9

Contract to Audit Accounts (cont.) --=--~T~o_w_N_O_F_S_P~R~I~NG_LA_K_E.;..' _Nc _____________ _ Primary Government UniL

N/A

Discretely Presented Component Unit (DPCU) if applicable

16. A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the Governmental Unit sha1l be attached to the contract, and by reference here becomes part of the contract. In case of conflict between the terms of the engagement letter and the terms of this contract, the tenns of this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Hem #23 of this contract. Engagement letters containing indemnification clauses shall not be accepted by the SLGFD.

17. Special provisions should be limited. Please list nny special provisions in an attachment.

18. A separate contract should not be made for each division to be audited or report to be submitted. If a DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Acl and a separate audit report is issued, a separate audit contract i!; required. If a separate report is not to be issued and the DPCU is included in the primary government audit, the DPCU shall be named along wtth the parent government on this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and finance officer also shall be included on this contract.

19. The contract shall be executed, pre-audited, physica1ly signed by all parties including Governmental Unit and t h c Auditor and then submitted in PDF format to the Secretary of the I.GC. The current portal address to upload the contractual documents is httos://nctrcasurcr!l lgfd.lcapfilc.nct. Electronic signatures arc not accepted at this time. Included with this contract are instructions to submit contracts and invoices for approval as of November 2017. These instructions are subject to change. Please check the NC Treasurer's web site at hups://www.nctn."Bsurer.com/slg/Pages/Audit-Forms-and-Resources.aspx for the most recent instructions.

20. The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The apdlt should pot be started before the cpntfpct j;s appmyed.

21. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein nnd approved by the Secretary of the LGC.

22. E-Vcrlfy. Auditor shall comply with the requirements ofNCGS Chapter 64 Article 2. Further, if Auditor utilizes nny subcontractor(s), Auditor shaD require such subcontractor(s) to comply with the requirements ofNCGS Chapter 64, Article 2.

23. All of the above paragraphs are understood and shall apply to this contract, except the following numbered paragraphs shaU be deleted: (See Item 16 for clarification).

SIGNATURE PAGES FOLLOW FEES PAGE

Page 4 of9

Contract to Audit Accounts (cont.) -::-:--T_Q-:::--W_N_Q-:F-:-:-S_P_R_I_N_G __ L_A_K_E_,_N_C ___ _ Primary Government Unit

N/A

Discretely Presented Component Unit (DPCU) if applicable

FEES- PRIMARY GOVERNMENT

AUDIT: S 15,5QQ

WRITING FINANCIAL STATEMENTS: $_N_/_A _________________ _

ALL OTHER NON-ATIEST SERVICES:$ _N_/_A ______ _

For all non-attest services the Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct and Governmental Auditing Standards (as applicable). Bookkeeping and other non-attest services necessary to perfonn the audit shall be included under this contract. However, bookkeeping assistance shall be limited to the extent that the Auditor is not auditing his or her own work or making management decisions. The Governmental Unit shall designate an individual with the suitable skills, knowledge, and/or experience necessary to oversee the services and accept responsibility for the results of the services. Financial statement preparation assistance shall be deemed a "significant threat" requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. The Auditor shall maintain written documentation of his or her compliance with these standards in the audit work papers.

Prior to submission of the completed audited fmancial report, applicable compliance reports and amended contract (if required) the Auditor may submit invoices for approval for services rendered, not to exceed 75% of the total of the stated fees above. Tf the current contracted fcc is not fixed in total, invoices for services rendered may be approved for up to 75% of the prior year audit fee.

The 75% cap for interim invoice approval for this audit contract is s_N_I_A _____________ _ ** NA lf there Is to be no interim billing

FEES- DPCU CIF APPLICABLE) AUDIT:$ N/A -----------------------------------------------------------------------WRlTING FINANCIAL STATEMENTS: $ N/ A ____ ----·-

ALL OTHER NON-ATTEST SERVICES: s ~/A For all non-attest services the Auditor shall adhere to the independence rules of the AICP A Professional Code of Conduct and Go~·ernmenta/ Auditing Standards (as applicable). Bookkeeping and other non-attest services necessary to perfonn the audit shall be included under this contract. However, bookkeeping assistance shall be limited to the extent that the Auditor is not auditing his or her own work or making management decisions. The Governmental Unit shall designate an individual with the suitable skills, knowledge, and/or experience necessary to oversee the services and accept responsibility for the results of the services. Financial statement preparation assistance shall be deemed a "significant threat" requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. The Auditor shall maintain written documentation of his or her compliance with these standards in the audit work papers.

Prior to submission of the completed audited financial repon, applicable compliance reports and amended contract (if required) the Auditor may submit invoices for approval for services rendered, not to exceed 75% of the total of the stated fees above. If the current contracted fee is not fixed in total, invoices for services rendered may be approved for up to 75% of the prior year audit fee.

The 75% cap for interim Invoice approval for this audit contract Is s._N_I_A ______________ _ ** NA if there Is to be no interim billing

Page 5 of9

Contract to Audit Accounts (cont.) ___ T:...:O:.:W:..:.:...:N...:O:.:F...:.S.:...P:...:R.:.;.IN.;.;G;;_;;;;LAK..;;.;;E;;;;;•:...;.N..;..C:.._ ___________ _ Primary Government Unit

N/A

Discretely Presented Component Unit (DPCU) if apphcable

Communicatitm reg11rding umlit contrtlct reque.W.r;for modijicatio11 or official approvals will be stmt to the email addresses prol•ided ilz the spaces below. Audit Firm Signature:

S. PRESTON DOUGLAS & ASSOCIATES, LLP Name or Audit Firm

Date 4/20/18

lgrissom@spdouglas.com EmaD Address or Audit Flrm

Governmental Unit Signatures: TOWN OF SPRING LAKE, NC

~ ~yc of Primary Goverumtnt

Mavor I Chairvenon: Type u print name and tllle

~=----=~~~--~--~~~---­Signature of Mayor/Chafrpenon of governing board

~Date

By N/A Cbair or Audit Committee- Type or prlot name

tlfA- •• Si11n1ture of Audit Commlnre ChaJrvenon

Date

••If Governmental Unit has no audit committee, mark this section "NIA"

PRE-AUDIT CERTIFTCA TE: Required by G.S. 159-28 (P)

This insbument has been pre--audired in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.

By TOWN OF SPRING LAKE, NC Primary Government Unit Finance Officer: fypc or pnnt name

------------------------------------~ Primary Government Finance Officer Signature

Date __ ~~~~--------~~~~--­(Pre-audit Certificate must bt: Jqtttd.)

cwatson@spring-lake.org Email Address of Finance Officer

Date Primary Government Governing Body Approved Audit Contrad - G.S. l59-34(a)

***Please provide us the most current email addresses available as we use this information to update our contact database***

Page 6 of9

To: From: Date:

Attachment #

Agenda Item No. 8b Request for Town Aldermen Action

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel Gerald, Town Manager June11,2018

Subject: Fiscal Year Ending (FYE) 2019 Budget Ordinance (2018) 7

Purpose: To obtain the Board ' s approval of the proposed Budget Ordinance (2018) 7 for FYE 2019

Overview: Attached is the Town of Spring Lake proposed Budget Ordinance for FYE 2019 for your consideration. It is the proposed budget provided to the Board on May 18, 2018, with the recommendation ofthe Board included from the June 5, 2018 Budget Meeting, to fund the Chamber of Commerce in the amount of $10,000.

Some highlights regarding the proposed FYE Budget Ordinance: The proposed FYE 2019 Budget is balanced at $12,678,788, which reflects a decrease (1.9707%) in the FYE 2018 Budget, which was $12,933,671.

As presented, the current proposed budget maintains the current tax rate of$0.70 per $100 valuation and was developed based on no proposed increases in taxes. Funding/Implementation of Compression/Performance Evaluations for affected employees. An increase of 5.1% in water rates/fees is proposed for the FYE 2019 Budget. This is to offset the bulk water rate increase of5.15% from the Public Works Commission, effective July 1, 2018. The budget does include funding for a Water Rate Feasibility Study to develop recommendations for future Board consideration. Funding for the previously Board approved Economic Developer position. Capital improvements will be limited to $89,600 for the FYE 2019 Budget and includes funding for: one (1) Police Vehicle, two (2) Bus Stop Shelters and an aerator for the wastewater treatment plant. A Cost of Living Adjustment (COLA) of 1.5% for all Town employees will be instituted beginning with the January 71

h, 2019 pay period. Debt servicing expenditures will account for $590,116 of the FYE 2019 Budget. This represents a decrease of $53,217 over the FYE 2018 Budget. No new debt is projected.

Recommendation: Approve the FYE 2019 Budget Ordinance (20 18) 7

Action Needed: Approve the FYE 2019 Budget Ordinance (20 18) 7

Attachments: FYE 2019 Budget Ordinance (20 18) 7

Grade Minimum

48 $ 23,232.65

49 $ 24,394.77

50 $ 25,613.98

51 $ 26,894.68

53 $ 29,651.40

54 $ 31 ,133.97

55 $ 32,681.48

56 $ 34,325.19

57 $ 36,041.45

58 $ 37,843.54

59 $ 39,735.71

APPENDIX A TOWN OF SPRING LAKE

July 1, 2018 Position Classification Plan

RECOMMENDED NON-SWORN GRADE/PAY PLAN

Midpoint Maximum Class Title

$ 29,040.80 $ 34,848.96 Parks and Recreation Maintenance Asst.

$ 30,492.84 $ 36,591.41 Center Assistant, Administrative Aide

$ 32,017.49 $ 38,420.99 Meter Reader Custodian Center Aide Customer Service Rep

$ 33,618.36 $ 40,342.04 Maintenance Senior Meter Reader Water Sewer Operator

$ 37,064.25 $ 44,477.10 Administrative Assitant Lead Customer Service Representative

$ 38,917.45 $ 46,700.95 Wastewater Treatment Operator Uncertified Fleet Service Technician Accounting Technician Revenue Collections Specialist

$ 40,863.34 $ 49,036.00 Water/Sewer Crew Leader Bulding Code Housing Inspector Program Specialist Executive Assistant Program Assitant Wastewater Treatment Plant Mechanic

$ 42,906.49 $ 51,487.79 Recreation Maintenance Coordinator

$ 45 ,051.82 $ 54,062.19 Buidling and Grounds Maintenance Supv

$ 47,304.42 $ 56,765.31 Certified Fleet Tech Storm Water Adminstrator Code Enforcement Officer Senior Wastewater Treatment Plant Op

$ 49,669.64 $ 59,603.57 Information Technology Specialist

60 $ 41 ,722.49

62 $ 45 ,999.05

63 $ 48,299.00

Executive Band

Grade Minimum

88 $ 31 ,420.08

90 $ 33,983.95

91 $ 35,343.30

95 $ 41 ,346.68

96 $ 43,000.56

98 $ 46,509.39

99 $ 48,369.78

$ 52,153.13 $ 62,583 .76

$ 57,498.82 $ 68,998.58

$ 60,373 .75 $ 72,448.50

$ 55,912.15 $ 92,464.70

Revenue Supervisor Water/Sewer Operations Supervisor Senior Center Director

Inspections Supervisor Fleet Maintenance Supervisor

Town Clerk/Human Resource Officer Economic Development Director

Finance Director Director of Public Works Waters Resources Director Director of Streets, Grounds, & Sanitation Director of Parks and Recreation Fire Chief Police Chief

RECOMMENDED SWORN POLICE AND FIRE GRADE/PAY PLAN

Midpoint Maximum Class Title

$ 39,275.10 $ 47,130.12 Fire Fighter

$ 42,479.94 $ 50,975.92 Police Officer

$ 44,1 79.14 $ 53,014.96 Fire Lieutenant, Police Detective

$ 51,683.35 $ 62,020.03 Fire Captain, Police Sergeant

$ 53,750.70 $ 64,500.84 Police Lieutenant

$ 58,155.48 $ 69,764.11 Fire Batallion Chief

$ 60,462.23 $ 72,554.68 Police Captain Assistant Fire Chief

APPENDIXB

TOWN OF SPRING LAKE AUTHORIZED EMPLOYEE POSITIONS

July 1, 2018

RECOMMENDED GRADE/CLASS TITLES

Administration Town Manager Town Clerk/Human Resource Officer Administrative Assistant Administrative Aide Administrative Aide- part time (various)

Economic Development Economic Development Director

Finance Director of Finance Accounting Technician (2)

Public Works Director of Public Works Director of Streets, Grounds, & Sanitation

Fleet Maintenance Fleet Maintenance Supervisor UnCertified Fleet Service Tech Certified Fleet Tech

Public Buildings Building and Grounds Maintenance Supervisor

Police Police Chief Police Major Police Lieutenant (3) Police Sergeant (7) Police Detective (5) Police Officer (13) Executive Assistant Administrative Assistant (2)

Fire Fire Chief Assistant Fire Chief Battalion Chief of Training Fire Captain (3)

NG 63 53 49

63

Executive Band 54

Executive Band Executive Band

62 54 58

57

Executive Band 99 96 95 91 90 55 53

Executive Band 99 98 95

Fire Lieutenants (3) Firefighter (9) Administrative Assistant Fire Fighter- part time (various)

Inspection Inspections Supervisor Executive Assistant Building Code Housing Inspector (Unfunded) Code Enforcement Officer

Street Streets and Sanitation Supervisor Maintenance Technician (3) Maintenance Worker- part-time (various)

Sanitation Sanitation Route Supervisor Maintenance Technician (2)

Recreation Director of Parks and Recreation Program Specialist Recreation Maintenance Coordinator Custodian Center Assistant Center Assistant/Maintenance- part time (various)

Senior Enrichment Senior Center Director Program Assistant Center Assistant - part time (various)

Revenue Division Revenue Supervisor Revenue Collection Specialist Customer Service Representative Part-time Customer Service Representative (various) Meter Reader (3) Senior Meter Reader

Water Operations Water Resource Director W & S Operations Supervisor Information Technology Specialist (1) W & SCrew Leader (1) W & S Operator (3)

91 88 53

62 55 55 58

58 51

54 51

Executive Band 55 56 50 49

63 55

60 54 53

50 51

Executive Band 60 59 55 51

Waste Water Treatment Plant Waste Water Treatment Plant Superintendent Waste Water Treatment Plant Operator (3) Waste Water Treatment Plant Mechanic Part-time Waste Water Treatment Plant Operator (various)

Stormwater Administration Stormwater Administrator

58 54 55

58

TOWN OF SPRING LAKE

FISCAL YEAR 2018-2019

RATE AND FEE SCHEDULE This Schedule may not be all inclusive. Other rates and fees may be found in local ordinances.

Effective July1,2018

Approved June 11, 2018

1

TABLE OF CONTENTS

Building Inspections Schedule of Fees ............................................................................... 3

Fire Department Schedule of Fees ......................... .............. .......... ... ........ ........................ 11

Miscellaneous Schedule ofFees ....................................................................................... 18

Planning Department Schedule ofF ees ............................................................................ 19

Police Department Schedule of Fees ................................................................................. 20

Recreation Department Schedule of Fees ................................................................... ...... 24

Sanitation Schedule ofF ees .............................................................................................. 26

Stormwater Schedule of Fees ............................................................................................ 28

Water and Sewer Schedule of Fees ................................................................................... 29

2

Building Inspections Schedule of Fees

RENOVATION FEES

$ 500- 1,000 $ 50.00

1,001-5,000 $ 50.00

5,001- 10,000 $ 50.00

10,001 - 20,000 $ 75.00

20,001 - 50,000 $150.00

50,001- 100,000 $275.00

100,001 - 200,000 $550.00

200,001-350,000 $850.00

350,001 - 500,000 $1,250.00

500,001 -750,000 $1 ,750.00

750,001- 1,000,000 $2,500.00

Above $1,000,000 $ 3.00* per$ 1,000

Extra Inspections $ 50.00

Homeowners Recovery Fee (Single Family Units) $ 10.00

NEW CONSTRUCTION FEES

New Construction $ 3.00* per$ 1,000 Extra Inspections $ 50.00

Homeowners Recovery Fee (Single Family Units) $ 10.00

OTHER FEES

Swimming Pools (private) $ 50.00

Swimming Pools (public) $ 75.00

Demolition of Buildings $ 50.00

Tent $ 50.00

Construction Trailer $ 50.00

Travel Trailer $ 50.00

Mobile Home Setup $100.00

1. Generally. Building inspection fees for construction, alteration, or repair of buildings or structures shall be based upon the total cost of the proposed work, including any subcontractors. In no case shall the total cost be less than the market value of similar completed work in the town as

3

determined by the appropriate inspector. Inspection fees shall be calculated on such basis of cost in accordance with the above fee schedule. Permit fees are based on the cost of construction using a multiplier between $1 and $5 per ($1 ,000) one thousand dollars of construction.

a. Basis For Determining The Cost Per Square Foot. The Southern Building Code Congress (BCC) International Building Valuation Data, International Building Code, published biannually, shall serve as the basis for determining the cost per square foot for such work. The averages are adjusted periodically by the BC C to reflect national trends.

b. *Multiplier. The Town of Spring Lake uses a multiplier per $1,000 ofthe most current Building Safety Journal (BSJ) published square footage construction cost.

SAMPLE CALCULATION: Using the Building Valuation Data and a standard multiplier of $3.00 per thousand dollars of calculated cost and an 11 ,080 sq ft structure with 3 floors, type VA construction, Group R-2 the formula is as follows:

11,080 sq ft x 3 floors= 33,240 sq ft @ $91.1 9 per = $3,03 1, 155 .6/$1,000 = $3,031.15 x J = $9,093 .46 BUILDING PERMIT COST

2. Homeowners Recovery Fund. Whenever a permit is issued for the construction of any single­family residential dwelling unit (house, condominiums, townhouses) or for the alteration of an existing single-family residential unit, a fee in the amount of $10 shall be collected from the applicant. The town shall forward $9 of each fee collected to the North Carolina Licensing Board for General Contractors. The town shall retain $1 of each fee collected.

3. Moving Buildings. The permit fee for moving buildings shall be $50.00

4. Time Limitation on Validity of Permits. All permits issued under this section shall expire by limitation six months after the date of issuance if the work authorized by the permit has not been commenced. If, after commencement, the work is discontinued for a period of 12 months, the permit shall immediately expire. No work authorized by any permit which has expired, shall be performed until a new permit has been secured.

5. Changes in Work After Issuance of Permit. After a permit has been issued, changes or deviations from the terms of the application and permit, or changes or deviations from the plans or specifications involving any work under the jurisdiction of this section or of any regulatory code, shall not be made until specific written approval of such changes or deviations had been obtained from the appropriate inspector.

6. Construction Starting Prior to Issuance of a Permit. If any construction is started prior to the issuance of a permit, then the permit fee shall be double the regular permit fee.

7. Minimum Fee. The minimum fee for any building permit is $50.00.

4

INSULATION PERMIT FEES

In Terms of Total Cost:

$ 1 - 10,000 $ 50.00

10,001- 15,000 $ 75.00

15,001-20,000 $100.00

20,001 - 30,000 $125.00

30,001 - 50,000 $150.00

50,001 - 75,000 $175.00

Extra Inspections $ 50.00

Note: The fee entitles the contractor or applicant to the necessary rough-in inspections and one fmal inspection. Inspection trips made necessary through the failure of any person, firm, or corporation in charge of work to give specific locations of work to be inspected or failure to install work according to code regulations are hereby designated as extra inspections.

1. Insulation. The fee shall be based on the total cost of the insulation job. Including new and existing structures, according to the above fee schedule.

2. Minimum Fee. The minimum fee for any insulation permit is $50.00.

PLUMBING PERMIT FEES

Fixtures - Each Trapped Fixture and Water $ 4.00

Heater

Sewer Connections- Each Building, House $10.00 Sewer or Sewer Tap (Public or Private)

Temporary Water $30.00

Water Piping- Each Water Service Pipe or $10.00 Water Tap (Public or Private)

Lift Stations $10.00

Sprinkler System- Base Fee $20.00

Sprinklers- Per Head $ 2.00

Sprinkler Riser $ 5.00

Standpipe Riser $ 5.00

Alteration to Sprinkler Heads - 20 or less $10.00

Backflow Devices $ 4.00

Interceptors/Separators $10.00

5

Ant Siphon Device $ 4.00

Water Hammer Arrestor $ 1.00

Extra Inspections $50.00

Note: The above fees entitle the contractor or applicant to the necessary rough-in inspections and one final inspection. Inspection trips made necessary through the failure of any person, firm, or corporation in charge of work to give specific location of work to be inspected or failure to install work according to code regulations are hereby designated as extra plumbing inspections.

1. Minimum Fee. The minimum fee for any plumbing permit is $50.00.

2. Sprinkler Permits. Permits are only required for residential dwellings.

MECHANICAL PERMIT FEES In Terms of BTU's (per unit):

Up to 250,000

250,001- 1,000,000

1,000,001-2,500,000

2,500,001-4,000,000

4,000,001-5,000,000

5,000,001- and over

Extra Inspections

Note: One kilowatt equals 3,410 BTU's.

$ 30.00

$ 35.00

$ 45.00

$ 50.00

$70.00

$ 80.00

$ 50.00

1. Heating Systems. Heating system permit fees shall be in accordance with the following fee schedule for the installation or replacement of the following types of heating equipment, based on BTU input of each unit: Oil, gas, and electrical furnaces; boilers; conversion burners; heat exchanger; and hot water systems.

In Terms ofHP or Tons (per unit):

Up to and including 5 $ 30.00

Over 5 through 7 Yi $ 35 .00

Over 7 Yi through 1 0 $40.00

Over 1 0 through 15 $ 45.00

Over 15 through 20 $ 50.00

Over 20 $ 55.00

Extra Inspections $ 30.00

Note: One ton equals one horsepower; One ton equals 12,000 BTU's.

6

2. Central Air Conditioning Systems and Refrigeration. Permits shall be in accordance with the above fee schedule for the installation or replacement of air conditioning systems based on the horsepower rating or tons of each unit.

3. Heat Pumps. Permit fees for installation or replacement of this type of unit shall be in accordance with subsection (2), provided that the heating and cooling equipment is in the same enclosure (factory assembled and approved). However, if the system is split (contained in separate enclosures), permit fees shall be in accordance with subsection (1) for heating and subsection (2) for cooling.

4. Heat Producing Equipment. Permit fees for the installation or replacement of heat producing equipment, including but not limited to floor furnaces, space units, or wall heaters, prefabricated fireplaces, fireplace inserts, decoration gas appliances, and wood stoves shall be $30.00 each.

Fire Damper/Fire Curtain $ 2.00

Exhaust Fans $ 5.00

Ventilation Fans $ 5.00

Water Heater $ 5.00

Duct Addition- Per Run $ 4.00

Hoods and Canopies $30.00

Refrigeration Piping $25.00

Extra Inspections $30.00

GAS PIPING PERMIT FEES

Gas Piping $30.00

Each Appliance or Fixture $7.00

Extra Inspections $50.00

5. Minimum Fee. The minimum fee for any mechanical permit is $50.00.

Note: The above fees entitle the contractor or applicant to the necessary rough-in inspections and one final inspection. Inspection trips made necessary through the failure of any person, firm, or corporation in charge of work to give specific location of work to be inspected or failure to install work according to code regulations are hereby designated as extra mechanical inspections.

ELECTRICAL PERMIT FEES SERVICE (OVERHEAD OR UNDERGROUND)

Commercial - Thru 400 Amperes $50.00

Commercial - Over 400 Amperes $75.00

7

Residential- 1 and 2 Family

Temporary and all Others

Furnaces - Electric, Oil or Gas - Each

Smoke Detector or Alarms (per initiating device)

Exhaust Fans- Bathroom

Grease Hood - Kitchen

Ventilation Fans

Lift Station

Sign

Branch Circuit

Meter Base Replacement

Sub Panel Replacement

Feeder Replacement

Service Entrance Replacement

Office Trailer Services

Extra Inspections

CENTRAL AIR CONDITIONING AND/OR HEAT PUMP In Terms of Tons or Hp:

Up To and Including 5

Over 5 Through 1 0

Over 1 0 Through 20

Over 20 Through 50

Over 50

Extra Inspections

$30.00

$30.00

$ 5.00

$ 1.00

$ 5.00

$30.00

$ 5.00

$ 5.00

$ 5.00

$ 5.00

$ 5.00

$ 5.00

$ 5.00

$ 5.00

$35.00

$50.00

$ 5.00

$10.00

$15 .00

$20.00

$25 .00

$50.00

Electric Baseboard Heat and Ceiling Heat. ..................................................... ....... ......... ....... ... $5.00

MOTORS

Up To and Including 1HP $ 5.00

Over 1 HP Through 1 OHP $10.00

Over 1 OHP Through 20HP $15.00

Over 20HP Through 50HP $20.00

Over 50HP $25.00

Extra Inspections $50.00

8

1.

2.

3.

4.

Electrical Systems. Electrical permit fees shall be in accordance with the above fee schedules.

Armlianc es and Equipment. For ranges, counter-top units, wall-mounted ovens, hot water heaters, dishwasher, disposals, dryers, window air conditioners, grills, deep fat fryers, warmers, les, ice makers, x-ray machines, electric welders, or any other appliance not listed above

on an individual circuit shall be $5.00 each.

boosters, steam tab which is

Mobile Home Service. Mobile Home Service or feeder shall be $50.00.

Minim urn Fee. The minimum fee for any electrical permit is $50.00.

UNDERG ROUND STORAGE TANKS

Installati ons- Per Tank $100.00

Removal -Per Tank $100.00

Extra Ins pections $ 50.00

ABOVEG ROUND STORAGE TANKS

Installati ons- Per Tank $100.00

Removal -Per Tank $100.00

Extra Ins pections $ 50.00

MIS CELL ANEOUS INSPECTION FEES

Replace ment Permit Cards $5.00

Replace ment Certificate of Occupancy $5 .00

Plan Re view Resubmittal Fee- Per Trade $50.00

BUILD IN G PLAN REVIEW

Plan Review including the Re-review Fee is $100.00 and is non-refundable for construction up to luding Residential and Commercial). $20,000 (Inc

Plan Review including theRe-review is $150.00 and is non-refundable for construction over $20,000 esidential and Commercial). (Including R

Additions to existing structures and new accessory structures with a total cost of construction less then exempt from Plan Review Fees. $20,000 are

9

TECHNOLOGY FEE

Each building permit will be assessed a $5.00 technology fee which is non-refundable.

REFUND POLICY

When requested, a refund will be issued (less a $50.00 processing fee) for any permit which has not expired and the construction has not been started.

Permit fees entitle the contractor to the initial and one follow-up inspection.

All Inspections beyond the second inspection are subject to a $50.00 Re-Inspection Fee and will double for all inspections beyond the third inspection. (Example. 3rd inspection= $50.00, 4th inspection = $100.00, 5th inspection = $200.00, etc.) The doubling of the fee will apply only for previously identified conditions.

10

Fire Department Schedule of Fees

HAZARDOUS MATERIAL EMERGENCY AND SPECIAL RESPONSE EVENTS.

Equipment: Brush Unit Response ... .......... .............. ...... ......... ... ....... ....... ........ .. ......................... .. $75.00 per hour Command Unit ............ ...... ................... ........... ....... .... ...... ... ............................ ..... .... $75 .00 per hour Engine Company Response ... .................... ........ ..... ..... ..... .. ... ................................. $175.00 per hour Hazardous Materials Unit .............................. ............... ..... ..... ..... ........... ........ ........ $175.00 per hour Pumper/Tanker Response ......... ...... ...... .. ....... ....... ...... .. ...... ......... ............. .... .. .... .... $175.00 per hour Rescue/Service Response ...................................... .............................. .......... ......... $125.00 per hour Support Vehicle Response ........................ ......... .... ............. ............. .... .... ....... ......... $75.00 per hour Truck Company Response ...................................................................................... $175.00 per hour Decontamination Unit ............. ............................................................................... $355.00 per hour Materials, Equipment and Long Distance Replacement Cost Recall Personnel Time and Half of the hourly salary of recalled personnel

Personnel: Chief ofDepartment ................ ........ ......................... ........... ..................................... $30.50 per hour Assistant Chief ........................ ...... .. ........ ...... ...... ..... ............... ... ............................. $ 26.50 per hour Battalion Fire Chief ................ ........ ... .................................... .... .......... ................... $ 21.50 per hour Fire Captain ... .................... .......... ................. ..... ......... ........... .................................. $ 16.50 per hour Fire Lieutenant ........ .. .. .... ........ ........ ............. ...................................... ........... ... ... .... $ 15.50 per hour Master Firefighter .... ...... .. ............... ....... ...... ....... ......... ............... ............ ... ......... ..... $ 12.50 per hour Firefighter .......... ...... ................ ....... ....... ... ...... ... ... ..... ............................................ .. $ 11.50 per hour Fire Watch .......................................... ........................ ... .......... ................................ $ 25.00 per hour

FIRE INSPECTIONS.

Annual Inspections

Apartment/Townhouse

Up to 2,500 sq. ft. 2,501- 10,000 sq. ft. 10,001 - 50,000 sq. ft. 50,001 - 100,000 sq. ft. 100,001 - 150,000 sq. ft . 150,001 - 200,000 sq. ft. Over 200,000 sq. ft. 1-10 Units 11-20 Units 21 -40 Units 41-100 Units 101-200 Units 201 -300 Units 301-400 Units 401-500 Units Over 500 Units

$ 75.00 $ 100.00 $ 150.00 $200.00 $250.00 $ 300.00 $ 350.00 $ 75 .00 $ 100.00 $ 125.00 $ 150.00 $200.00 $250.00 $ 300.00 $ 350.00 $400.00

11

Re-inspection fee Amusement Buildings Carnival and fair Circus tent Covered mall bldg. Displays Exhibits/trade show Final Inspection (excludes const. permits) LP or gas equip. in assemble

$ 100.00 per visit* $ 75 .00 per visit $ 75.00 per visit $ 250.00 $ 75.00 per visit $ 75.00 per visit $ 50.00 $ 75.00 per visit

*If violations are found on the initial inspection, the first re-inspection is provided at no charge.. . Any outstanding violations that are not repaired after the 1st re-inspection are subject to re-inspection fees .

FIRE DEPARTMENT SERVICES.

Burn Fee

False Alarm

1st thru 3rd Calls 4th Call

Subsequent Call $ 1,000.00

$ 1,000.00

$ 0.00 $ 500.00Each

False Alarm fees are based on the number of calls that occur in a calendar year. False alarms, also called nuisance alarms, are the deceptive or erroneous report of an emergency, causing unnecessary panic and/or bringing resources (such as emergency services) to a place where they are not needed.

EXIT VIOLATIONS.

151 Offense $ 500.00 per door

2nd Offense $1 ,000.00 per door

Subsequent offense $1 ,000 per door- exit violation fees are based on the number of exit violations that occur in a calendar year.

OPERATIONAL PERMITS.

A Fire Permit allows the applicant to conduct an operation of a business for which a permit is required by the NC Fire Prevention Code. The prescribed duration of the operational permit is the same as the frequency of the state mandated fire inspection schedule for the given type of occupancy.

Descri tion Aerosol Products Amusement Buildin s Aviation Facilities

Permit $40.00 $40.00 $40.00

12

Carnivals and Fairs $40.00 Cellulose Nitrate Film $40.00 Combustible Dust Producing Operations $40.00 Combustible Fibers $40.00 Compressed Gases $40.00 Covered Mall Buildings $40.00 Cryogenic Fluids $40.00 Cutting and Welding $40.00 Dry Cleaning Plants $40.00 Exhibits or Trade Shows $40.00 Explosives - Blasting/Storage $40.00 Fire Hydrants and Valves $40.00 Flammable Combustible Liquids $40.00 Floor Finishing $40.00 Fruit and Crop Ripening $40.00 Fumigation/Thermal Insecticide Fogging $40.00

Hazardous Materials $40.00 HPM Facilities $40.00 High Piled Combustibles $40.00 Hot Work Operations $40.00 Industrial Ovens $40.00 Lumber Yard and Woodworking Plants $40.00 Fueled Auto or Equipment Assembly Buildings $40.00 LPGas $40.00 Magnesium $40.00 Miscellaneous Combustible Storage $40.00 Open Burning $40.00 Open Flames or Torches $40.00 Open Flames or Candles $40.00 Organic Coatings $40.00 Places of Assembly $40.00 Private Fire Hydrants $40.00 Pyrotechnic Special Effects Materials $40.00 Pyroxylin Plastics $40.00 Refrigeration Equipment $40.00 Repair Garages and Service Stations $40.00 Rooftop Heliports $40.00 Spraying or Dipping $40.00 Storage of Scrap Tires and Tire Byproducts $40.00 Temporary Membrane Structures, Tents/Canopies $40.00 Tire-Rebuilding Plants $40.00 Waste Handling $40.00 Wood Products $40.00

13

CONSTRUCTION PERMITS. (No Final Inspection Fee for construction permits)

Description

Automatic Fire Sprinkler/Extinguish System

Battery Systems

Compress Gases

Crygogenic Fluids

Fire Alarm & Detection System & Related Equipment

Fire Pump & Related Equipment

Flammable & Combustibles

Hazardous Materials

Industrial Ovens

Private Fire Hydrants

Spraying & Dipping

Stand Pipe Systems

Tank Install/Removal/Piping

Temporary Membrane Structures, Tents & Canopies

Plan Review Fees:

Plans 10,001 to 25,000 s uare feet Plans 25,001 and over Site Plan Review

Fire Alarm & Detection System & Related Equipment

Automatic Fire Sprinkler/Extinguish System

Permit Re- Additional

Inspection Inspection

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 $0.00 $100.00

$100.00 per tank $0.00 $100.00

$100.00 $0.00 $100.00

$50.00 $100.00 $150.00 $200.00

$50.00

$35 .00 + $2.00 per initiating device

$35.00 + $2.00 per head/nozzles

1 4

VIOLATIONS.

Category I Violation. A Category I violation is any violation of the Fire Prevention Ordinance which causes a fire resulting in damage to property or personal injury; which is a contributing factor to a fire resulting in damage to property or personal injury; or which aggravates the damage to property or personal injury caused by the fire ; provided that the kindling of a bonfire or outdoor rubbish fire in violation of Section 5 of Volume V of the Fire Code Prevention Code is not a Category I violation if the fire does not spread or cause personal injury or damage to property other than the bonfire material or outdoor rubbish being burned. The civil penalty for a Category I violation ......................... $1 000.00

Category II Violation. A Category II violation are Life Safety violations of North Carolina Fire Prevention Code and Section 18-2 of the Town of Spring Lake Code of Ordinance. The civil penalty for a Category II Violation .......................... ...... ............ ......... ...... ..... ..... ............................................... $500.00

Category III Violation. A Category III violation is a failure to obtain required construction permits under the North Carolina Fire Prevention Code and section 18-28 of the Town of Spring Lake Code of Ordinances. The civil penalty for a Category III violation ................. .... .... .... ................................... .... ... ................. ... ........................ $250.00

Category IV Violation. A Category IV violation is the failure to obtain a valid operational permit under the North Carolina Fire Prevention Code and section 18-28 ofthe Town of Spring Lake Code of Ordinances. The civil penalty for a Category IV violation .................. .. ......... ........ ........................................ .......... ............................ $150.00

Category V Violation. A Category V violation is open burning of materials without a valid permit required by the North Carolina Fire Prevention code and section 18-25 of the Town of Spring Lake Code of Ordinances and materials not authorized under the valid permit. This civil penalty for a Category V violation ...... ... ............. ........ ...... .... ....... ...... .... ..... ........ ....................... ............. ........ .. $125.00

Category VI Violation A Category VI violation is any violation of the Fire Prevention Ordinance which is not coincidentally a Category I, II, III, IV, or V violation. The civil penalty for a Category VI violation ..................... ................... .................................................... .. ..................... $100.00

15

Miscellaneous Schedule of Fees

Spring Lake Transit Fare

Administrative fee

Convenience fee

Copies ofNon Public Records

Copies of Public Records

Black and White 8.5 X 11 8.5 X 14 11 X 17

Color 8.5 X 11 8.5 X 14 11 X 17

Employee/Retiree Medical Insurance Contribution

Employee Mileage Reimbursement

$ 1.00

$ 25.00

$ 1.50 per online transaction

$ 0.25 per page

$ 0.03 $ 0.03 $ 0.05

$ 0.16 $ 0.16 $ 0.18

$ 25.00 per month

Current IRS Mileage Reimbursement Rate

Employee Subsistence- For all approved travel, employees will be paid per diem up front for the cost of subsistence during travel. Upon return of travel, employees must produce receipts for each meal. For those employees eligible for a full day's subsistence allowance, the subsistence expense shall not exceed $40.00 per day. The following maximums are set for each type of meal should an employee's travel schedule cause them to be eligible for certain subsistence allowances. If exceeded, the employee shall reimburse the Town for the difference.

Breakfast $ 8.00 Lunch $ 12.00 Dinner $ 20.00

Motor Vehicle Tax-NCGS §20-97(b) $ 5.00 Motor Vehicle Transportation Tax-NCGS §20-97(c) $ 5.00

Returned Check Fee $ 25.00

Tax Rate $ 0.70 per $100 ofvaluation

16

Planning Department Schedule ofF ees

Map Fees: Bond Paper 8'lix11 $ 2.00 11 X 17 $ 5.00 17 X 22 $ 5.00 22 X 34 $ 20.00 34 X 44 $ 20.00 28 x40 $ 20.00

Sign Permit: $ 50.00

Technology Fee- Each sign permit will be assessed a $5.00 technology fee, which is non-refundable

Site Inspection Fee $ 25.00

Site Reinspection Fee $ 25.00

Site Plan Review- New Residential. One and two family dwellings; all group developments;

All commercial developments. $300.00

Yard Sale Permit $ 6.00

Zoning Permit $ 30.00

(Commercial Zoning Permits are issued per tenant and Residential Zoning Permits are issued per building.)

17

Police Department Schedule ofF ees

CITATIONS.

Parking Cars on Street- For Sale. Having parked said vehicle on the street for the principal purpose of displaying same for sale ......... ...... .............. ................. ............. .... ..... ... ..................... ................. $25.00

Parking Cars on Street- Repairing/Washing. Having parked said vehicle on the street for the principal purpose of repairing same ...... ........... .... ....... .... .......... ...... .... ........ .................................... $25.00

Parking Cars on Street - Advertising. Having parked said vehicle on the street for the principal purpose of advertising ................... ................... ....... ........ ..... ..... ... ..... ............. ...... ... .... ..... .... ......... $25.00

Parking in Alleys. Having parked said vehicle within an alley in such a manner that the operator failed to leave at least ten (10) feet of width of the roadway for free movement of vehicular traffic ....... $25.00

Parking on Sidewalk. Having parked said vehicle on a sidewalk at a given location .................. $25.00

Parking Near a Fire Hydrant. Having parked said vehicle within fifteen (1 5) feet of a fire hydrant .... ............ .... ......... ... ................ .... ... .. ...... ..... ...... ........ .... ......... .... ........ ... .......... ...... ........................... $25.00

Parking on Crosswalk. Having parked said vehicle on a crosswalk. ............... ..... ... ................... .. $25.00

Parking Near Entrance to Fire Station. Having parked within twenty (20) feet of the driveway entrance to the Town of Spring Lake Fire Department or having parked within seventy-five (75) feet on the opposite side of the street of the entrance to the Fire Department ... ......... ...... ..... ....... ......... $25.00

Double Parking. Having parked or stopped said vehicle upon the street along side of another vehicle that was parked or stopped at the edge or curb of the street ............. ..... ... ....... ....... ....................... $25.00

Parking Against Signs. Having parked said vehicle where official signs prohibit parking ......... $25.00

Parking in Fire Lane. Having parked and left unattended by a licensed driver a vehicle within a fire lane ... .............. ......... ............... ......... .. ... ............... .............. ......... ... ....................... ... ....... ............ .... $25.00

Parking of Trailers Prohibited. Having parked said vehicle on the street for the principal purpose of storage of the trailer or transferring merchandise from the trailer to a building or vehicle .... ....... . $25.00

Turning Against Signs- U!Right!Left Turns. Having disobeyed the directions of the traffic sign when the authorized makers, buttons, or other were dually erected ....... ....................................... $25.00

Clinging to Vehicle Prohibited. Having attached himself/herself to the said vehicle when the vehicle was still in motion ...... .......... .... ........ ......... .... .... .... ......... ... ............. ............... ....... ........... ............... . $25.00

Boarding or Alighting from Moving Vehicle. Having boarded or alighted from the said vehicle while the vehicle was in motion ................ ........................................................... ............... ..... ......... .. .... . $25.00

18

Passengers to Remain Inside Vehicle. Having allowed a part of the body to protrude beyond the limits of the vehicle ............. ... ........ ... ... ............ ...... ........ ..... ....................... .......... ...... .... ......... .. ...... $25.00

Riding Bicycle on Sidewalk. Having operated a bicycle upon a sidewalk within the business district .. ......... ...... ......... ............. ...... ................. .................. ................... .................. .......... ...... ...... ............ .. $25.00

Riding Bicycle on Sidewalk (15 or older). Having operated a bicycle on a sidewalk ... ............. $25.00

Lamps on Bicycle. Having operated a bicycle at nighttime without having a lamp on the front and a red reflector on the rear ......... .......... ...... ................. ....................................... ... .. .. .... ... ... .... ....... ...... $25.00

Bicycles Passengers - More Than Designed For. Having operated a bicycle carrying more persons at one time than the number for which it was designed and equipped for ......... ... .. ....... .......... ...... $25.00

Following Fire Apparatus. Having followed a fire apparatus closer than one block when the apparatus was responding to a fire alarm ... ........... .. .............. .............. .... ............. ... .................. ...... $25.00

Blocking Firefighting Apparatus. Having blocked a firefighting apparatus or other similar equipment from is source of supply ..... ........ ............... .. ....... ............. .... ................................... ... ....... .............. $25.00

Spitting of Sidewalk. Having spit on a sidewalk or other public building ...... ...... ..... .. ...... .. ........ $25.00

Urinating in Public. Having urinated on a street, lot, or premises of a public place . ............ ...... $25.00

Littering. Having thrown or deposited upon a location an article of waste ............. .................. ... $50.00

Littering from a Vehicle. Having thrown or deposited litter upon a location while in a Vehicle ..... ......... ...... ... .. ...... ............. ...... ............... ....... ............... ............ ........ .......... ...... .. ...... ... ....... $50.00

Loud Noises by Animals. Having harbored or kept an animal which was disturbing the peace by making loud noises ...... .. ....... ...... ...... ........... ............. .............. ... .......... ......... ...... .. ..... .... ... ....... ....... $50.00

Loud Music. Having intentionally caused a public disturbance at a location by making a disturbance intended and plainly causing a breach of the peace ............ ....... .............................. .... ....... ........... $50.00

Loud Music at Stores. Having intentionally caused a public disturbance at a location by making a disturbance for the purpose of attracting attention to a performance, show, sale, or display of merchandise ................... .... ..... ........ ......... .... .... .......... ................ .. ....... ........ ............. .. ...... .......... .... . $50.00

Being in Parks After the Hours of Darkness. Having appeared in a park after the hours of darkness .. .... ............. ................. ........ ... ..... ....... ............... .... ............... .. ....... .... .... ... ....... ...... ........ ............ ......... $25.00

Playing Ball on the Street. Having played ball, bat, or catch on a public street. . ....... ............... .. $25.00 No Privilege License. Having engaged in a business within the Town limits without obtaining a privilege license from the Tax Collector ............ ............. .. ... ...... .. ......... ............ ...... .. ..................... $25.00

Parking in Reserved Parking Spaces. Having parked a vehicle in a space designated reserved parking between a certain period oftime in the Town of Spring Lake Governmental Complex . .. $25.00

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Begging. Having engaged in the act of begging in a public place or on a public street ............... .. $25.00

Taxicab- Owner. Having operated a taxicab within the Town limits without a certificate of public convenience from the Town .... ....... ............................ ............. ....... ...... .. ................... ....... .............. $25.00

Taxicab- Operator. Having operated a taxicab within the Town without obtaining a taxicab driver's permit from the Town .................... .... ...... ..... .............................. .................................... ....... ..... .... $25.00

Taxicab Transporting Alcoholic Beverages or Drugs. Having operated a taxi which was transporting spirituous liquor, vinous, or malt liquor or any narcotics drugs ........................... ...... $50.00

Taxi Cruising Firelanes Prohibited. Having operated a taxi in the fire limits in search of passengers while the taxi was unoccupied ....... ........... ......... .......... .... ....................................... ....... ... ... ............ $50.00

Number of Passengers in Taxi. Having operated a taxi with an unlawful number of passengers ......... ........... ................................. ..... ......... ........ ............. .............................................. ............. ...... $50.00

Use of Profanity. Having used profane language in a loud and boisterous manner at a public place or road within the hearing of two or more person .. ......... .................... .... ....... .................. ................... $25.00

Yard Sale Permit. Having conducted a yard sale at a location within the Town limits without obtaining a permit from the Town of Spring Lake Inspection Department ...... .... .. ... ..... ....... ......... $25.00

Curfew Violation. Having allowed, permitted, encouraged, or abetted, a minor to remain at a public place between 11:00 p.m. and 5:00 a.m. on Sunday through Friday or 12:00 a.m. and 5:00 a.m. Saturday through Sunday ...... ......... ..... .. .................. ... .................................................................. ... $50.00

Assembly on Sidewalk or Street. Having assembled so as to obstruct the sidewalk or street at a location and the having failed to disperse when commanded to do so by an officer ........ .............. $50.00

Moving Buildings or Trailers. Having failed to obtain a permit from the Town of Spring Lake Building Inspector to move a building or trailer ....................................................... ........... ........ .. $50.00

Panhandling. Having, repeatedly and in a threatening fashion, beckoned to stop or attempted to stop passersby to demonstrate a specific intent to induce, solicit, or procure from another goods or money without first obtaining a permit from the Police Department ........................... ..... ....... ........... ....... $50.00

Seasonal Merchant. Having engaged in the business of selling seasonal merchandise, without an established retail store in the town, by transporting an inventory of goods to a building, vacant lot, or other location in the town and who, at that location, displays the goods for sale and sells the goods at retail or offers the goods for sale at retail" without first obtaining a permit from the Police Department .... ... ...... ... .......... ........ .... ................ ....... ..... ..................... ......................... ......... ...... .......................... $50.00

Leash Law. Having allowed an animal to leave the premise of the person maintaining the animal to run at large within the Town limits without having the animal under physical or verbal restraint ... .............. .... ..... .... ........ ........ ........ .... ..................................... ....... ....... ..... ....... ......... ................... ... . $25.00

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Loud/Barking Animals. Having an animal that continuously or frequently howls, barks, meows, squawks, or makes other noises which creates excessive and unnecessary noise across property lines ..... ....... ........ .......................... .... ..... .. ... .... ..... .... ..... .... ............... ...... ............... .... ..... .......................... $50.00

Registration of Animal. Having failed to register an animal over the age of six (6) months with the Town of Spring Lake Tax Collector.. .............. ...... .......................................................................... $25.00

Cruelty of Animals. Having been cruel to an animal by such means as overload, wound, injure, torture, torment, deprive of necessary sustenance, cruelly beat, needlessly mutilate, or kill ......... $25.00

Abandonment of Animals. Having ownership of any animal and willfully and without justification abandoned the animal .......................... ............ ............................................... ................................ $25.00

Allowing Livestock to Run at Large. Having allowed livestock to run at large ......................... $25.00

Rabies Vaccination. Having failed to have a dog or cat which is four ( 4) months of age to be vaccinated against rabies ....... ......... ............. .... ..... .... ..... ....................................... ...................... .... $25.00

Rabies Tag. Having failed to have a dog or cat wear the required rabies tag at all times .............. $25.00

Discharging of Weapon in Town Limits. Having discharged a weapon within the Town limits ... ...... .... ......... .... ........ ....... .......... ...... ................................... ......... ....... ..... ........... ............................. $50.00

TAXICAB CERTIFICATES.

The owner or operator of each taxicab shall obtain a certificate to operate a vehicle within the Town limits. Per vehicle, per year .............................................. ................ ............................................... $17.50

The operator or driver of each taxicab shall obtain a permit from the Police Department to operate a vehicle within the corporate limits of the Town. Per vehicle, per year .................... .... .................. $10.00

WRECKER FEES.

The owner of wrecker service shall be charged for each vehicle that they are called to pick up during their rotation for the Town. Per vehicle ........................................................................................... $5.00

FALSE ALARM VIOLATIONS

The resident of a home shall be charged for each occasion that a member of the Town's police department responds to a false alarm ............................................................................................. $50.00

MISCELLANEOUS PERMIT FEES

Peddler. Engaging in the business of traveling from place to place with an inventory of goods, selling the goods at retail or offering the goods for sale at retail, and delivering the identical goods that are carried with

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the person Prior approval by the Police Department must be obtained ...... ............ ..... ....... ...... ... ... ... .. $15 .00 G.S. 160A-211

Beggar. Engaging in the act of begging in a public place or on a public street. ............................ $15 .00

Seasonal Merchant. Engaging in the business of seasonal merchant as defined as a "merchant, other than a merchant with an established retail store in the town who transports an inventory of goods to a building, vacant lot, or other location in the town and who, at that location, displays the goods for sale and sells the goods at retail or offers the goods for sale at retail". Any merchant who sells goods, other than farm products, in the town for less than six consecutive months is considered a seasonal merchant unless he stopped selling goods because of his death or disablement, the insolvency of his business, or destruction of his inventory by fire or other catastrophe. Prior approval by the Police Department must be obtained ............................................... .. ............... .. ......................... .......... .......................... .. .... . $15 .00

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Recreation Department Schedule of Fees

Community Center Memberships: Resident Adult -Non Resident Household - Resident * Household- Non Resident* Gymnasium Only- Resident Gymnasium Only- Non-Resident Gymnasium & Fitness Room**

Membership Card Replacement

Business Membership

Gymnasium Guest Fee

Community Center Rentals: Gymnasium Multipurpose Rooms

Park Rentals: Picnic Shelter Ball Field - without lights Ball Field - with lights

Youth Athletic Registration: Resident

Non Resident

Late Fee

Youth Classes:

$ 25.00 annually $ 50.00 annually $ 40.00 annually $ 80.00 annually $ 15.00 annually $ 25.00 annually No Charge **This applies to persons 17 and

younger, and persons 65 and older.

first occurrence free, second and subsequent occurrences$ 5.00

$ 35.00

$ 3. 00 per person

$ 300.00 deposit/$80.00 per hour $ 200.00 deposit/$40.00 per hour

$ 50.00 up to 4 hours, $25 Deposit $ 100.00 per day $ 100.00 per day+ $25.00 per hour

$ 20.00 per activity $ 20.00 (Baseball, Football) $ 40.00 (Basketball, Cheerleader, Soccer, Volleyball) $ 40.00 (Baseball) $ 40.00 (Football) $ 5.00 (All Sports)

Class prices vary based on the cost ofthe instructor.

Hotel Daily Fitness Pass $ 5.00 per day

Special Event Permit Fee $ 1 00.00 per event

* Household membership covers two adults (ages 18 and older) and two children (ages 17 or younger). Proof of residency must be produced at the time of payment in order to be eligible to receive resident membership rates. Acceptable forms of proof include a picture ID and one of the following: Town of Spring Lake Utility Bill, apartment lease, housing contract or mortgage statement. All Town of Spring Lake employees are provided a complementary individual membership.

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Sanitation Schedule of Fees

RESIDENTIAL

Solid Waste Availability Fee $ 278.00 annually

COMMERCIAL

Solid Waste Collection Fee $ 278.00 annually Administrative Fee for Quarterly Payments $ 3.00 per quarter

Owners of improved residential property will be assessed the Solid Waste Availability Fee on per residential unit, per container unit basis.

The residential solid waste availability fee shall be billed on an annual basis and shall be payable in the same manner as ad valorem property taxes. Upon non-payment of the residential solid waste availability fee, the fee assessed herein may be collected in the manner by which delinquent ad valorem property taxes are collected.

The commercial solid waste collection fee shall be billed on an annual basis and shall be payable by the tenth day of July. If not paid by the twentieth day of July, service will be discontinued until payment is made in full. Commercial solid waste customers may elect to pay for services on a quarterly basis. If that choice is made, the fee will be due by the tenth day of the first month of each quarter. If not paid in full by the twentieth day of the first month of each quarter then service will be discontinued until payment is made in full. An administrative fee will be assessed for the convenience of paying quarterly.

Non-Participant Bulk Collection Fee

Minimum Charge (2 hours) $ 345.00

Half Day $ 690.00

Full Day $ 1,380.00

This fee will apply to individuals or corporations who do not currently participate in the Town's solid waste collection program and are not paying the annual solid waste collection fee. Each job will be assessed a minimum charge (2 hours) that is payable in advance. Individuals requesting this service shall be required to complete an application for service with the Revenue Collection Division. Upon making payment to the Revenue Collection Division, a work order will be completed and forwarded to the Sanitation Department for inclusion in their weekly collection route. Should the job require more than two hours, the individual or corporations shall be billed for the additional charges. Charges will not be prorated. If a job takes more than two hours but less than a half day, the half day charge will apply. Conversely, if a job takes more than a half day, the full day charge will apply. No collections will be scheduled until the minimum fee is paid. The Town will utilize any and all collection methods available to them to collect any debt owed from this service, to include the NC Debt Set-Off Program.

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Storm Water Schedule of Fees

STORM WATER FEES.

Storm water fees are based on the square footage of impervious surface m a structure and are calculated according to the equivalent residential unit (ERU) of the structure.

Residential Units Commercial Unit

$ 2.75 per ERU $ 3.75 per ERU

STORM WATER PERMIT FEES AND INSPECTION FEES.

Effective June 11, 2007, Storm water permits and armual inspections are required for all new development. Storm water permit fees include the submission of the Storm water permit and the plan review for each new development. Property owners or other responsible parties will ensure that an annual inspection is performed. If a property owner fails to obtain an armual inspection, the Town will inspect the property and the property owner will be responsible for the inspection fee.

Type of Development/ Activity Ultimate Disturbance Standard Fee Residential/Non-Residential Less than one (1) acre Exempt- No Fee

Over one (1) acre and less than Residential/Non-Residential 24% built upon area Exempt- No Fee

Residential (multi or single family) Over one (1) acre and over 24% and Non-Residential built upon area $250 Permit Fee

Annual Inspection of Structural Best Management Practice (BMP) Each $500 Re-inspection of Structural Best

Management Practice (BMP) Each $500

REFUNDS.

Property owners or any other responsible party may request a refund for any Storm water permit fees that have been submitted on their behalf within thirty (30) days of the submission of the permit and remittance of the fee.

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Water and Sewer Schedule of Fees

ADJUSTMENT POLICY.

When requested, leak and break adjustments may be granted. Customers are allowed adjustments to utility bills once per calendar year and may be granted by the revenue supervisor. Additional adjustment requests shall only be authorized by the town manager upon a review of the customer's account and the circumstances surrounding the adjustment request. The town may refuse to make adjustments if the property owner does not take appropriate actions to correct plumbing problems or has reoccurring plumbing problems. You must provide the Town with a statement of repair from a plumber. In the event that the resident or landlord repairs the leak, a receipt showing the purchase of plumbing supplies and a statement from the individual who actually made the repair must be provided to the Town.

DELINQUENT ACCOUNT POLICY.

Meters are read and bills are calculated on a monthly basis. Billings are mailed by the third day of each month. Account balances are due and payable on the tenth (1Oth) day of the month.

An account is considered delinquent if payment is not received by the due date. If account balances arc not paid by the close of business on the eighteenth (18th) day of the month, a $25.00 late fee may be assessed to each account. In the instance the due date occurs on a weekend day or holiday, the late fee will be applied after close of business on the following business day. Payments received after this time, whether in person, by mail, or in the drop-box will still be deemed past due.

If account balance remains unpaid following the close of business on the twenty-fifth (25th) day of the month, service is subject to be disconnected. Accounts with a balance of twelve dollars and fifty cents ($12.50) or less will not be subject to disconnection. See the Town's Ordinance on delinquency for more information. The reconnect fee and account balance must be paid in full before service is reconnected.

The Department may attempt a call using our automated notification system to a home number provided by the customer alerting the customer as to the planned date of disconnection. It is the responsibility of the account holder to ensure that all information, including telephone numbers, is accurate and current.

RETURNED CHECK POLICY.

In the event that the Town receives a return check on an account, the return check fee of $25.00 will be added to the account. Should the account remain unpaid on the eighteenth (18th) day of the month or the account fall in delinquent status due to the return check, the account will be assessed a late fee and be subject to disconnection. Upon receipt of a returned check, the Town shall mail notification to the customer of the return, note the date that the customer must bring their account current, and the balance due on the account. If an account incurs three return checks, the account shall be placed on a "cash only" status.

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UTILITY DEPOSITS.

All customers shall submit an application for new utility service. Individual customers should present a valid identification and social security card. Individual deposits are refundable and will transfer from a location within the Town's jurisdiction to another location within the Town's jurisdiction. Once individual water service is terminated, the deposit will be applied to the individual customers account balance and any credit balance in excess of$3.00 will be refunded to the individual customer. Any fmal bill with a balance due to the Town less than $3 .00 will not be billed to the individual customer.

The following tiers of deposits shall apply to residential utility accounts:

Tier 1 $ 50.00 Minimum deposit for homeowner

Tier 2 $ 100.00 Minimum deposit for renter

Managers of multiple residential units may request the establishment of corporate accounts. These accounts would be covered under a master deposit established by the management and will be based on the number of units under their direct control.

Deposit Type Individual- Commercial Corporate- 0-50 units Corporate - 51 - 100 units Corporate - 1 01 - 200 units Corporate- 201-300 units Corporate- 301-400 units Corporate- 401- 500 units

RATES.

Amount $ 75.00 $ 1,500.00 $ 2,000.00 $ 2,500.00 $ 3,000.00 $ 3,500.00 $ 4,000.00

Water is assessed a flat rate and is metered at the first gallon of usage. Sewer is assessed a flat rate and is metered at the first gallon of usage. Pursuant to the Water Sewer Ordinance the sewer flat rate is charged to those accounts that sewer is available. Rates for customers who reside outside the corporate limits of the Town of Spring Lake will be double.

Flat Tier 1 Tier2 Tier 3 Tier4

Water 3.42 6.31 7.10 7.89 8.68

Sewer 9.25 5.65 6.40 7.15 7.90

Tier 1 = 0 to 3,000 gallons Tier 2 = 3,001 to 6,000 gallons Tier 3 = 6,001 to 9,000 gallons Tier 4 = 9,001 and up

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Service Fees - Service fees are not refundable.

Cut On or Transfer Fee Emergency Service/After Hours Fee Illegal Cut On Fee (Tampering Fee) Inspection Fee Irrigation Meter Seasonal Cut Off Late Penalty Meter Test Fee Reconnect Fee Septic Hauler Fee Temporary Service Fee (Maximum 30 days)

Water Sample Test Fee

UTILITY CONNECTION FEES.

$ 20.00 $ 50.00 $ 100.00 plus the cost of any repair materials Cost+ 15% $ 15.00 $ 25.00 $ 25.00 $ 20.00 $ 0.033 per gallon $ 25.00 $ 25.00

The fee structure for connecting onto the Town of Spring Lake utility system may include any of the following charges:

Tap Fees

Tap Fees allow the customer the opportunity to connect to the town' s water I sewer system. These fees cover the costs associates with installing a tap onto the town's utility lines.

Residential Water Tap Residential Sewer Tap Size Tap Fee Size Tap Fee

%" $900.00 4" $1 ,050.00

1" $950.00 6" $1 ,750.00

When front footage of a lot is covered to install a water tap, a fee of $8.00 per foot will be added. When front footage of a lot is covered to install a sewer tap, a fee of $12.00 per foot will be added.

Combined Water and Sewer Taps are available for residential structures only. The tap includes a %"water tap and a 4" sewer tap at a cost of $435.00.

Commercial developers/owners may contract with a licensed utility contractor to install water and sewer taps according to the Town of Spring Lake standards and specifications. The developer/owner shall pay an inspection fee of $50.00 for each tap and coordinate all activities with the Inspection Department.

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Residential- Irrigation Size Tap Fee

3;4" $450.00

1" $500.00

It is the responsibility of the applicant to ensure that a proper backflow devise is installed between the meter and the irrigation system.

Commercial sewer taps and any water tap that is greater than 1" will be billed in to the following schedule:

Type of Fee Supervisor

Regular Employee

Equipment

Capital Reserve Fees

Residential (to include Mobile Homes):

1 Bedroom 2 Bedroom 3 Bedroom Additional Bedrooms Add

Commercial:

Hourly Rate $24.25 $16.75

See Current Federal Emergency Management Agency Schedule

$ 350.00 $ 500.00 $ 625.00 $ 200.00 each

Multiplex I Apartment I Condominium I Townhouse I Hotel- Motel I Bed & Breakfast (and like buildings)

2 to 50 Bedrooms 51 to 1 00 Bedrooms 101 to 200 Bedrooms 201 + Bedrooms

Restaurants* (as defined by primary occupancy)

$ 200.00 $ 175.00 $ 150.00 $ 125.00

0 to 20 Seats $ 1,000.00 21 to 50 Seats $ 1,500.00 50+ Seats $ 2,000.00

per bedroom per bedroom per bedroom per bedroom

*All other types (curb service I vending I etc) will be assessed by amount requested on Fast Track Flow Allocation request at the rate of $2.50 per 120 gallons (covers both water and sewer). Multi Use (retail outlets)

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< 5000 square feet $ 100.00 I 1000 or any portion thereof > 5000 but < 25000 square feet $ 90.00 I 1000 or any portion thereof > 25000 square feet $ 75.00 I 1000 or any portion thereof

Factories Based on projected full employment $ 75.00 per employee

Laundries $ 50.00 per machine Bars (as defined by primary occupancy)

Based on maximum allowable occupancy $ 50.00 per patron

Camps (based on maximum occupancy) With Central Bathhouse $ 25 .00 each person RVpark $ 50.00 per space

Office space Based on projected full employment $ 60.00 per employee

Nursing Homes $ 200.00 per bedroom

Service Stations I Repair shops $ 250.00 per bay

Car Washes With water re-use technology $ 100.00 per bay Without water re-use technology $ 250.00 per bay

Swimming Pools I Aquatic Parks Single Family (Water only fees- no sewer assessment)

Under 10,000 gallons $ 25.00 10,001 to 20,000 gallons $ 50.00 Over 20,000 gallons $ 75.00

Multi family I public (covers both water and sewer) Under 20,000 gallons $ 50.00 20,001 to 30,000 gallons $ 100.00 Over 30,000 gallons $ 150.00

Private Schools I Training Facilities I Daycare Based on maximum allowable occupancy $ 25.00 per student

At the discretion of the Town of Spring Lake additional supporting documentation (such as actual flow I flow restriction devices I engineering reports) may be submitted to mitigate fees. Based on the information submitted to the Board, further determination may be considered as to a specific project or development.

If you are required to get a water and/or sewer extension permit from NC DENR the Town will

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require that you extend the service(s) to the boundaries of the property. If you choose to have the Town do this work it will be billed at current prices (quote upon request).

Tap fees are applied if the Town has (or will) install(ed) the service(s) to the property. If you connect to the existing service line at your own expense, no tap fee is assessed.

All Capital Reserve Fees are split equally between water and sewer unless otherwise noted.

WATER AND SEWER (FINANCE)

Beer and Wine Licenses- Annual, from July 1 to June 30 Beer Dealers (Wholesale) $37.50 Wine Dealers (Wholesale) $37.50 Beer and Wine Dealers (Wholesale) $62.50 Beer Dealers (retail, on premises) $15.00 Beer Dealers (retail, off premises) $ 5.00 Wine Dealers (retail, on premises) $15.00 Wine Dealers (retail, off premises) $10.00

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Set by State Set by State Set by State Set by State Set by State Set by State Set by State