rda in naco module 4 recording the information found: the analytic bibliographic record

RDA in NACO

Module 4

Recording the Information Found:The Analytic Bibliographic Record


In this section:

• Recording series statements in analytic records• Priority order of sources• Inaccuracies• Numbering that is integral to the series title• Captions • Forms of numbering • Subseries


Series information as found on the piece will be recorded in the 490 field of the analytic bibliographic record.

Title Proper of Series Sources of Information:

Take the title proper of the series from the following sources:a) Series title page…

b) …And then other sources in order of preference as stated in 2.2.2

RDA 2.12.2.2


If the resource consists of one or more pages, leaves, sheets, or cards … or images of these things, use the title page, title sheet, or title

card (or image thereof) as the preferred source of information.

In the case that there is no title page, the LCPS in 2.2.2 directs us to use the first of the following bearing a title:

a) Cover or image of coverb) Caption or image of captionc) Masthead or image of mastheadd) Colophon or image of colophon

RDA 2.2.2


Inaccuracies

Instructions on Recording Series Statements (2.12.1) and Recording Title Proper of Series (2.12.2.3) point us to RDA instruction 1.7.9 in the case of inaccuracies:

InaccuraciesWhen instructed to transcribe an element as it appears on the

source of information, transcribe an inaccuracy or a misspelled word as it appears on the source, except where instructed otherwise.

RDA 1.7.9


Instruction 1.7.9 (continued)

Also: record a corrected form of the inaccurate title if it is important for access.

So how should we record both the inaccurate form and the corrected form in the analytic bibliographic record?

RDA 1.7.9, continued


Inaccuracies

RDA instruction 2.20.2.4, Note on Title / Title Variations, Inaccuracies and Deletions:

If an inaccuracy in a title has been transcribed as it appears on the source of information when recording a title, make a note giving the corrected form of the title if it is considered to be important for identification or access.

Include a 500 note in the bibliographic record for the analytic.

RDA 2.20.2.4


Inaccuracies

Source of information

Natural wonders of thewolrd

490 1_ Natural wonders of the wolrd

500 __ Series title should read: Natural wonders of the world


Numbering that is integral to the series title

Instruction 2.12.2.3, Recording Title Proper of SeriesIf the resource is issued in a series, record the title

proper of the series applying the basic instructions on recording titles given under 2.3.1…

If the title proper of the series includes numbering as an integral part of the title, transcribe the numbering as part of the title proper of the series.


Numbering that is integral to the series titleFor example:

Source of information

Publication 3 ofthe Hawaii Tourism

Bureau

490 1_ Publication 3 of the Hawaii Tourism Bureau


Captions

Record the numbering of the resource within the series as it appears on the source of information.

Apply the General Guidelines on Transcription found in 1.7

Do not capitalize a term that is part of the series numbering unless the instructions in appendix A appropriate to the language involved require capitalization.

RDA 2.12.9.3


CaptionsSeries title page

Hefte der Leibniz-Stiftungsprofessur

Band 1

490 1_ Hefte der Leibniz-Stiftungsprofessur ; ǂv Band 1


CaptionsWhat if the series caption appears on the piece as an abbreviation?

Record it as you see it!

490 1_ Occasional papers /Association of Oregon Archaeologists ; ǂv no. 1

Occasional papers

Association of Oregon Archaeologists

no. 1


Captions

Exception to recording series caption information in the 490 as it appears on the piece:

Instruction 2.12.9.3Do not capitalize a term that is part of the series

numbering unless the instructions in appendix A appropriate to the language involved require capitalization.

RDA 2.12.9.3


CaptionsSeries title page

Lion political science

Book 3

490 1_ Lion political science ; ǂv book 3


Form of numbering and how to record it

Record the numbering of the resource within the series as it appears on the

source of information… Apply the general guidelines on numbers expressed as numerals or as words given under 1.8.

RDA 2.12.9.3


Form of numbering and how to record itInstruction 1.8.2, Form of NumeralsRecord numerals in the form preferred by the agency creating

the data, unless the substitution would make the numbering less clear.

PCC and LC will apply the first alternative to 1.8.2:Record numerals in the form in which they appear on the source

of information.

Note that numbers expressed as words are treated differently from numbers expressed as numerals.

RDA 1.8.2


Form of numbering and how to record itSeries title page

DocumentatioHistorica

XIV

490 1_ Documentatio historica ; ǂv XIV


Form of numbering and how to record itFor numbers not expressed as numerals:Instruction 1.8.3, Numbers Expressed as WordsSubstitute numerals for numbers expressed as words.

South CarolinaCoastal History

Four

490 1_ South Carolina Coastal History ; ǂv 4


Subseries

RDA 2.12.10.3, Recording Title Proper of Subseries, instructs:Record the title proper of the subseries applying the instructions

on title proper of the series given under 2.12.2.

RDA 2.12.2.3, Recording Title Proper of Series, instructs:If the resource is issued in a series, record the title proper of the

series applying the basic instructions on recording titles given under 2.3.1


Subseries

RDA 2.3.1.7, Titles of Parts, Sections and Supplements, instructs:

If the title of the part, section, or supplement has an enumeration or alphabetic designation, record the common title, followed by the enumeration or designation, followed by the title of the part, section, or supplement… If a phrase such as new series, second series, etc., appears with the title proper of an unnumbered monographic series, record the phrase as a section title

RDA 2.3.1.7


SubseriesSeries title page

Usborne young reading.

Series five

Book four

490 1_ Usborne young reading. Series five ; ǂv book 4

rda in naco module 4 recording the information found: the analytic bibliographic record

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