receive and file board minutes – february 14, 2012

Receive and File Board Minutes – February 14, 2012

1) Community Relations Board

December 19, 2011

2) Downtown Boca Raton Advisory Committee September 21, 2011 December 21, 2011

3) Executive Employees” Retirement Plan December 6, 2011

4) Financial Advisory Board

December 5, 2011

5) General Employees’ Pension Board December 8, 2011 December 21, 2011 – Special

6) Marine Advisory Board January 4, 2012

7) People with Disabilities Advisory Board December 1, 2011

8) Police and Firefighters’ Retirement System December 22, 2011

9) Special Master December 14, 2011

10) Zoning Board of Adjustment

July 14, 2011

MINUTES

COMMUNITY RELATIONS BOARD POLICE SERVICES

DETECTIVES’ CONFERENCE ROOM – FIRST FLOOR MONDAY, DECEMBER 19, 2011 AT 6:00PM

The meeting was called to order at 6:07pm. Roll was called. MEMBER PRESENT: Deborah A. Carman, Chairperson Roy G. Nyren Elizabeth Suarez Ashton Landgraf Andrea Poveda MEMBERS ABSENT: Anne Postma Dawn Marie Alexander * Kylie Orquera Holden Schroeder * *Board Members notified the City in advance of their absence. STAFF PRESENT: Officer Rosalind Gualtieri, Police Services (Liaison) APPROVAL OF MINUTES: MOTION made by Roy G. Nyren, seconded by Ashton

Landgraf to approve the minutes of September 19, 2011. MOTION CARRIED 5-0.

OLD BUSINESS: None NEW BUSINESS: Four new board members were welcomed to the Community

Relations Board. Each introduced themselves. Roy G. Nyren is a retired minister of the United Church of Christ. Elizabeth Suarez has been a government employee for the past 8 years. Ashton Landgraf is a former Miami Dolphins Cheerleader and Andrea Poveda is a junior at Atlantic Community High School.

The upcoming Dr. Martin Luther King, Jr. Day celebration was discussed. The event will be held on January 16, 2012 at Hughes Park from 8:00am – 3:00pm. There will be a march from the MLK Memorial to Hughes Park led by Boca Raton Police and Boca Raton Community High School Marching Band and NJROTC. There will be celebration programs, a family picnic, entertainment and speakers throughout the day to include Reverend Henry Willis, Jr., City of Boca Raton Mayor Susan Whelchel and other local clergy. All Community Relations Board Members activities will be coordinated through Emily Lilly who

CRB – 12/19/2011 Page 2

spearheads the month-long events to commemorate and celebrate the life of Dr. Martin Luther King, Jr.

There was discussion of holding a second annual Volunteer Expo, “A City with a Heart”. Elizabeth Suarez will begin searching for a venue at one of our city parks, large enough to accommodate 100 venders for Boca Raton’s non- profit organizations to set up exhibits and recruit volunteers. Elizabeth Suarez will check the availability of May 9, 2012 from 6:30pm – 8:30pm. When the venue is secured for this date, Deborah Carmen will move forward with a written proposal to the City for approval of the event. The event will be promoted by announcements at the local High Schools, a press release, the City’s face book page and flyers. MOTION made by Elizabeth Suarez, seconded by Andrea Proveda to hold a Second Annual Volunteer Expo on May 9, 2012 from 6:30pm – 8:30pm pending the approval of the City. MOTION CARRIED 5-0.

ADJOURNMENT: MOTION made by Elizabeth Suarez, seconded by Roy Nyren to adjourn the meeting at 7:00pm. MOTION CARRIED 5 - 0. Officer Rosalind Gualtieri, Recorder

MINUTES DOWNTOWN BOCA RATON ADVISORY COMMITTEE

CITY OF BOCA RATON WEDNESDAY, SEPTEMBER 21, 2011

The meeting was called to order at 4:02 PM by Chair Gromann. Roll was called. MEMBERS PRESENT: Michele Bellisari

Peg Greenspon Glenn Gromann Lynn Novick Joe Panella Andrea O’Rourke

Harvey Wachman Bill Trinka Dawn Zook MEMBERS ABSENT: *Mary Csar

*Bruce Retzsch *Derek Vander Ploeg

* Member notified the City prior to absence STAFF PRESENT: Ruby Childers, Downtown Manager (Via Telephone)

Robert George, Special Projects Manager OTHERS PRESENT: Bonnie Kaye, Kaye Communications, Inc.

Marci Shatzman, Forum Publishing Group OLD BUSINESS: Information Booth Schedule – Promenade Event The agenda was amended to discuss Information Booth Schedule for the Promenade Event. A schedule was circulated and committee members encouraged to sign up for each of the four booths. Committee members requested that the schedule be emailed to them for a decision at a later time. Promenade Event Update – Kaye Communications Bonnie Kaye with Kaye Communications updated the Committee on the progress of the upcoming Meet Me On The Promenade Event scheduled October 21-22, 2011, giving an overview of the various programs and participants. She also advised of the format for the evening of October 21, 2011 stating that it would commence with the dress rehearsal for the Downtown Boca Bop and the official opening of the Promenade with the ribbon cutting at 6 p.m. Committee members were encouraged to be in attendance. A presentation will also be made to the Community Redevelopment Agency at its September 26, 2011 meeting. NEW BUSINESS: Boca Piquant Interview on Downtown Boca Marci Shatzman interviewed the Committee as a group regarding their role as an advisory committee for Downtown related matters as well as their vision for the Downtown. Ms. Shatzman also sought Ms. Childers input as the Downtown Manager. Ms. Childers stated that the City Council did an excellent job of selecting the variety of committee members. She further stated that items brought to the Committee are dealt with from varying perspectives, with great

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effort and consistent feeling about the Downtown as the members share the common goal of sustaining a vibrant Downtown. At the conclusion of the interview, Committee members gathered outdoors for a group photograph. ADJOURNMENT MOTION MADE by Chair Gromann, to adjourn the meeting at 5:16PM. MOTION CARRIED 9-0. Arlene Cheese, Recorder

MINUTES DOWNTOWN BOCA RATON ADVISORY COMMITTEE

CITY OF BOCA RATON WEDNESDAY, DECEMBER 21, 2011

The meeting was called to order at 4:05 PM by Chair Gromann. Roll was called. MEMBERS PRESENT: Michele Bellisari arrived at 4:27pm Mary Csar

Alana Cohen Peg Greenspon Glenn Gromann Joe Panella Andrea O’Rourke

Harvey Wachman MEMBERS ABSENT: Lynne Novick

*Bill Trinka *Derek Vander Ploeg Dawn Zook

* Member notified the City prior to absence STAFF PRESENT: Jim Bell, Planning and Zoning Manager

Ruby Childers, Downtown Manager Robert George, Special Projects Manager Doug Hess, Traffic Engineer Tony Puerta, Chief of Design

OTHERS PRESENT: Marci Shatzman, Forum Publishing Group APPROVAL OF MINUTES: MOTION MADE by Vice Chair Panella, seconded by Ms. Greenspon, to approve the minutes of the September 7, 2011 and December 7, 2011 meetings. MOTION CARRIED 7-0. OLD BUSINESS: Pedestrian Promenade Update In updating the Committee on the Pedestrian Promenade, Mr. Puerta indicated that the project was 99% completed. He stated that there were two outstanding issues, namely the installation of pergolas and traffic calming features on Palmetto Park Road. He further stated that both items were currently being reviewed by the City Manager’s office. Discussion ensued regarding the calming methods and the time frame for installation. Cross Walk Discussion Committee members voiced their opinions regarding the absence of a cross-walk at Palmetto Park Road and NE 1st Avenue, stating that it hinders the walk-ability of the promenade. Mr. Puerta indicated that a cross-walk at that location was never in the program and has been a point for discussion for some time. He went on to say that a cross-walk in that location will result in traffic and safety issues. Mr. Hess, the City’s Traffic Engineer explained that staff is unable to recommend an uncontrolled midblock crossing at the location in question. He stated that staff has to abide by, and design, according to professional standards and certain organizations; as it relates to mid-block crossing, the criteria of the Institute of Transportation Engineers and the Federal Highway Administration were followed. Mr. Hess further stated that there are three (3) criteria that would not be met as it relates to the location in question, as follows:

Downtown Boca Raton Advisory Committee – September 21, 2011 Page 2 of 2

1. 300 ft of a controlled crosswalk (170 ft from Federal Hwy) 2. Forty (40) to fifty (50) pedestrians using the cross walk during peak

hours 3. Daily traffic level needs to be under 12,000; traffic level is currently

16,000 Discussion ensued and Mr. Wachman proposed the following motion: MOTION MADE by Mr. Wachman, seconded by Ms. Cohen to ask the City to determine the feasibility of creating a sky bridge to cross Palmetto Park Road . Discussion ensued and the motion was amended to read “recommend a feasibility study to provide a mechanism allowing people to cross Palmetto Park Road from NE 1st Avenue to the opposite side of the street”. Ms. O’Rourke suggested that staff be requested to make recommendations on what might be suitable to get people to walk in the designated areas and make the promenade more obvious. After much discussion, Mr. Wachman withdrew his motion. MOTION MADE by Vice Chair Panella, seconded by Chair Gromann, to request staff to present alternatives for improving pedestrian traffic flow across Palmetto Park Road in the area of NE 1st Ave. MOTION CARRIED 8-0 IDA Streamlining Process Sub-Committee Update Vice Chair Panella and Chair Gromann updated the Committee on the progress of the IDA Streamlining Sub-Committee. Members were directed to the handout previously distributed and Chair Gromann explained the process and the proposed changes. Discussion ensued and Mr. Wachman recommended that further discussion be postponed as it deserved the attention of the entire committee. Due to the loss of a quorum (Ms. Csar left at 4:54pm and Mr. Wachman left at 5:21 p.m.) the meeting continued in the form of a workshop. Vice Chair Panella requested that this item be placed on the agenda for the meeting scheduled January 4, 2012. Chair Gromann requested that the handouts be emailed to Committee members for discussion at that time. NEW BUSINESS: 2012 Priorities A decision was made to place this item on the agenda for the meeting scheduled January 4, 2012. STAFF UPDATE Ms. Childers advised that the Committee’s meeting scheduled January 18, 2011 will commence at 3pm instead of 4pm. She also recommended that the Committee considered changing the start time to 3pm to prevent losing a quorum; Ms. Childers will bring up for future Committee review. Committee members were also cautioned that due to the sunshine law, they should refrain from discussing agenda items prior to meetings. COMMITTEE MEMBER UPDATE Vice Chair Panella expressed his disappointment that the Committee was extended for only one (1) year even though the recommendation to the CRA indicated two (2) years. ADJOURNMENT The meeting was concluded at 5:40pm by mutual consent. Arlene Cheese, Recorder

M I N U T E S

City of Boca Raton Executive Employees’ Retirement Plan Board of Trustees Tuesday, December 6, 2011, 3:00 p.m. Room 320, City Hall, Boca Raton, FL

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1. CALL TO ORDER:

Chairman George Brown called the meeting to order at 3:07 p.m. in the 3rd Floor Conference Room at City Hall.

2. ROLL CALL: STAFF:

MEMBERS:

3. APPROVAL OF MINUTES:

Minutes of October 25, 2011, Meeting: Chairman Brown introduced the minutes for discussion and asked if anyone had any comments or corrections.

MOTION: Board Member Gauci moved to approve the minutes of the October 25, 2011, meeting as written. SECOND: Vice President DiChristopher. PASSED UNANIMOUSLY.

4. WARRANT:

2011-10 Actuarial Concepts (Invoice dated 11/23/11) - $290.00

Chairman Brown introduced the warrant for discussion and approval.

MOTION: Vice Chairman DiChristopher moved to approve the warrant for Actuarial Concepts in the amount of $290.00. SECOND: Board Member Gauci. PASSED UNANIMOUSLY.

5. REVIEW AND RECOMMENDATION TO CITY MANAGER REGARDING PROPOSED ORDINANCE 5191:

Mr. Brown said the proposed ordinance amends the Plan to address the Federal Heroes Earning Assistance and Relief Tax Act 2008 (HEART Act). He said basically it adds a section to the survivor payments with respect to qualified military service. Section one of the ordinance, which is on page 2, creates section 12-181. Ms. Davidson asked Ms. McGuire if she had the actuarial impact statement. Ms. McGuire provided the actuarial impact statement that she had recently received from Actuarial Concepts, the Board’s actuary. Ms. Davidson said the statement indicated there would be no impact. Mr. Brown asked if there were any questions. He said he believed Mr. Linn, the Board Attorney, had reviewed the ordinance. Mr. Brown said Mr. Linn was provided a copy of the ordinance and had no adverse comments. [Mr. Linn had dropped off on the phone call and was recalled and added back to the conversation.] Mr. Brown asked Mr. Linn if he had any comments regarding the proposed ordinance to amend the Plan. Mr. Linn said no, he did not. [Mr. Linn disconnected from the meeting.]

Linda Davidson, Treasurer Laura Underhill, Plan Administrator (phone) Dustin Heintz, Investment & Retirement Services Manager (Absent with Notice) Barbara Burkins, Recording Secretary Diana Grub Frieser, City Attorney Sharon McGuire, OMB Director

George Brown, Chairman Robert DiChristopher, Vice Chairman Robert George, Secretary Michael Gauci, Board Member Leif Ahnell, City Manager

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Mr. Brown asked if there were any other questions or discussion regarding Ordinance 5191. There were no further questions or discussion.

MOTION: Vice Chairman DiChristopher moved to approve that the Board recommend approval of proposed ordinance 5191 to the City Manager. SECOND: Board Member Gauci. PASSED UNANIMOUSLY.

Mr. Brown said he would write the letter of recommendation to the City Manager for approval of ordinance 5191 to be included in the City Council presentation by Ms. McGuire. [For the Record: The letter was written and distributed on December 7, 2011.]

6. TREASURER’S REPORT:

Ms. Davidson said the Treasurer was charged with following up on a couple of items and she was advised in advance that it would be helpful to have Jim Linn on the phone. Mr. Linn was recalled and he rejoined the meeting by telephone. Ms. Davidson said one of the things she was asked to do was consult with the attorney about whether or not Keith Noelk needed to be notified that there may be a new benefit calculation. Ms. Davidson said she and Mr. Linn had a discussion which resulted in a decision that a letter did need to be sent to Mr. Noelk. Mr. Linn said, yes, he needs to be notified. Mr. DiChristopher expressed concern about liability to the Board because Mr. Noelk had made his selection based on a calculation approved by the Board and the Board had approved a retirement benefit, and now they were saying that the benefit calculation may be wrong. He thought there was a problem with that. Ms. Frieser, speaking as the City Attorney, said that when this first came up, the issue turned out to not be what the Board originally thought it was. It turned out not to be related to age of the child as the beneficiary, but was related to the selection of a non-standard form of benefit. So it was not through error that the Board processed Mr. Noelk’s application for retirement. She said had it been known at that time that it related to a non-standard form of benefit Mr. Noelk’s would have been held too, but that had not become apparent yet. Ms. Frieser said we can look at what the Board’s obligations are and what options the Board has and what room the Board has to look at this issue of whether or not Mr. Noelk was the only one during that same period of time. There may be prior retirees who chose a non-standard form of benefit. Ms. Frieser said the Board might want to consider whether or not it was appropriate to look back at other retirees to see if they had chosen a non-standard form of benefit. After discussion, Mr. Brown suggested that the Plan Administrator review records for prior retirees and prepare a report for the Board to review as to whether or not retirees other than Mr. Noelk had chosen something other than the standard form of benefit for the division of the Plan that they were in and how it might affect their benefit payments. A decision could be made after the report was reviewed by the Board about notifying past retirees of the necessity of having a new calculation of benefits performed and that their retirement benefit may be affected. This item was tabled until the next meeting of the EERP Board of Trustees [January 24, 2012] when a report would be available. Ms. Davidson said another item that she was charged with was to provide Ms. Underhill with language that would be added to the bottom of the benefit statements. She asked Ms. Underhill to read the language that would appear at the bottom of the benefit statements: Ms.

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Underhill read the full statement: “This statement is an estimate. The provisions contained in the Plan document and your average final compensation times the benefit accrual rate times service determine the exact values. Benefit amount and payment form depend on the provisions of the Plan. Pension benefits may be subject to federal or state limitations.” Mr. Brown said it should read Federal and/or State limitations, because it could be both. Ms. Underhill said she would make that change. Ms. Davidson said as Treasurer, she was merely informing the Board what it said on the bottom of the benefit statements; it did not require a motion of any kind. Ms. Davidson said as part of her duties as Treasurer, she reviews the benefit statements. As part of that review, they have been looking at the issues related to those members who have transferred from the General Employees’ Pension Plan (GE) over into the Executive Employees’ Retirement Plan (EERP) because we believe there should be a bifurcated benefit calculation that is based on the monthly average earnings at time of retirement from the EERP whether it is the benefit calculation of the years of services times the multiplier in the GE Plan and years of service because those were the assets added as projected. Then you have the benefits while in the EERP at the multiplier times the years of service times the average final compensation, corresponding to the division as provided in the Code. So you have two parts to get to a monthly retirement amount. When we were reviewing the benefit statements, for those members that transferred, we took the normal calculation that goes right above that paragraph that says multiplier times years of service times monthly benefit and for those GE members we just said it is because of the bifurcation. There was also a question at the time, because as you remember we had COLA added on to the Plan and we believe our position is that the bifurcation of the amount in the calculation is that the COLA should only be applied to the EERP. Because when you calculate that transfer from the GE, it doesn’t anticipate any COLA adjustment on that. Ms. Davidson asked Mr. Linn if she summarized that okay. Mr. Linn said Ms. Davidson summarized it in terms of her reading of that provision, yes. Mr. DiChristopher questioned the difference between the members who transferred from the GE Plan at the onset [December 1, 2003] of the EERP and those who later transfer in. Ms. Davidson said those who were in at the beginning do not have the bifurcation. Ms. Davidson said those that were in the EERP at the beginning bought full representation in the Plan and their benefits will be based on a full calculation of benefits under the EERP. Mr. DiChristopher said that when people transferred from the GE Plan to the EERP, he understood that they calculated their actuarial value based on the EERP retirement benefits. Ms. Davidson said those people do not have a bifurcation. Mr. DiChristopher asked how you could justify that and deny it to everyone else. Ms. Davidson said because the ordinance talks about transfers that occur after the original membership into the Plan and it talks about how we treat GE transfers that come in after the original implementation of the Plan. Mr. Ahnell said for example, all the people in the original implementation of the Plan had all of their years of time in the GE Plan converted to EERP years. Mr. Ahnell said but now we have people who say they are going to keep their 20 years in the GE Plan and work 5 years in the EERP. Mr. DiChristopher said then how could we charge the GE Plan for actuarial value of the EERP Plan – and we did that. So we have taken the actuarial value of the GE Plan and charged the actuarial value of the EERP Plan. Ms. Davidson said she thought Mr. Linn could answer that. Mr. Linn said he believed that, based on their conversation with the Plan actuary yesterday, what had just been stated was correct. He said that if the Board now wants to do something different than the words of the transfer provisions in the ordinance, it is probably going to require a clarification of the language in the Plan. Mr. Ahnell said going back to the accounting and the actuary and what

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they have done in calculations, he believed the actuary calculated the amount of the actuarial values in salaries in doing the transfers but he did not believe that the actuary applied the COLA to the amount projected out to the EERP. Mr. Ahnell said so maybe they need to do more research. Ms. Frieser said she thought that members of the Plan that were there at the beginning got more rights to years of service than members who transferred from another Plan. Mr. DiChristopher said he knew that Mike Fichera, who had transferred from the GE into the EERP, was convinced, and Mr. DiChristopher believed that Mr. Fichera’s benefit statement would bear that out, that he was going to be entitled to 30 years of EERP pension benefits and not 20 years of GE and 10 years of EERP. Mr. Ahnell asked if Mr. DiChristopher was telling him that Mike Fichera elected to stay in the GE Plan and not go into the EERP. Mr. DiChristopher said no, he went into the EERP. Mr. Ahnell said we are talking about a different situation where someone elected to stay in the GE by deferring vested effectively out of the GE and start new in the EERP. The EERP pays out the benefit. Mr. DiChristopher said he did not think that staying in the GE was an option. Mr. DiChristopher said he thought there was a problem with how we calculated actuarial value because we calculated the EERP actuarial value not the GE actuarial value. After further discussion, the general consensus of the Board was that further research should be made by the Treasurer, Board Attorney, and Actuary to determine the applicability of the ordinance as it pertained to transfers into the EERP from other plans as to bifurcation of years of service in the GE and EERP and as to cost of living being applied only to years of service in the EERP. Ms. Davidson said on another note, she and Ms. Underhill had been discussing summarizing Plan Account Statements. Ms. Underhill asked for clarification that Ms. Davidson meant a statement excluding the retirees’ payments. Ms. Davidson said yes. Ms. Davidson said the October statement included with the agenda packet is an example of a summarized statement. So in the future, we will be receiving a summarized statement. Ms. Davidson asked Ms. Underhill if she had mailed out the benefit statements. Ms. Underhill said she was waiting to hear back from Ms. Davidson regarding the addresses. Ms. Davidson said another thing she has taken upon herself to do is that she asked Ms. Underhill to send her a list of the member’s beneficiaries to insure that all members had designated a beneficiary. That has occurred. The other thing is that when we originally enrolled members back in 2003 with the enrollment forms that was the address at the time a member enrolled. We have been advising Laura of some address changes, but if the Administrator needed to contact a member’s beneficiary, the address we have on that original enrollment form might not be accurate. So one of the things we have been trying to do is make sure the addresses agree with the current payroll records to make sure we have current addresses because the statements will be mailed to the home address. Mr. DiChristopher said he recently was asked what would happen to a member’s pension benefit if all his beneficiaries had passed away. Mr. DiChristopher said he was not sure if the ordinance addressed that. Would it just be a return of contributions or what happens to the benefit? Ms. Davidson said it depends on whether or not the member is eligible for a benefit; if not, it is a return of contributions. Either the benefit or return of contributions would be paid to the member’s estate if a current beneficiary is not designated. Mr. Ahnell asked how long the benefit would be paid to an “estate”. Ms. Frieser said she recalled speaking to the actuary and to Mr. Linn about this subject. Apparently there are tables designed to determine the length of “estate” that the benefit would be paid. Mr. Ahnell suggested that they look at the ordinance to see if the matter was addressed and if any changes needed to be made. Mr. DiChristopher said he also had a question regarding life insurance and disability insurance. Mr. Ahnell said the disability stops when a member retires and when a member goes into DROP the member

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is considered to be retired. The life insurance continues until the member is separated from employment. Mr. Brown asked Ms. Underhill if she could review the quarterly report for them. Ms. Underhill gave a short summary of the report.

7. PUBLIC COMMENTS: Ms. Frieser asked if it would be possible for Ms. Burkins to bring 10 copies of the code to each meeting in case the Board needed to refer to the language in the ordinance. She said at the end of each meeting, the copies could be returned to Ms. Burkins for use at the next meeting. She thought it would be helpful to have the actual code available.

8. OTHER BUSINESS:

(1) Attorney’s Report.

Mr. James Linn attended the meeting by telephone to discuss items on the agenda. His comments are included in the above items.

(2) Administrator’s Report:

(a) Review and approval of “Terminated/Deferred Vested” information for applicant

packet (Road Map). Mr. Brown said to Ms. Underhill that he knew she had revised the packet. He

thought it looked pretty good. No one else had comments. Ms. Davidson asked if this went to Mr. Linn for review. Ms. Underhill said she had not sent it to him. Ms. Burkins said she sent it to him as part of the entire agenda packet but not as a separate item for his review. Mr. Brown asked Ms. Underhill to refer it to Mr. Linn for review of the revisions to the forms before making it final. He said Ms. Underhill could point out what the changes are and ask Mr. Linn to take a look. Mr. Brown didn’t think there were too many. Ms. Underhill said she would do so. Mr. Brown said after we get Mr. Linn’s comments back, we can put it on an agenda for final approval. Mr. Brown said he thought the Road Map (Flow Chart) looked good. He didn’t see any changes that needed to be made.

(b) Request for Board approval to accept passport as proof of date of birth for Enrique

Vidaurreta (doesn’t have a birth certificate) – Exiting DROP – Retiring 12/31/11: Mr. Brown said the next item on the agenda was to approve Enrique Vidaurreta using

his passport as proof of age because he came from Cuba and did not have a birth certificate.

MOTION: Vice Chairman DiChristopher moved to have the Board accept Enrique Vidaurreta’s passport in lieu of a birth certificate for retirement purposes. SECOND: Board Member Gauci. PASSED UNANIMOUSLY. Ms. Davidson said Mr. Vidaurreta re-enrolled as an employee in the City’s health insurance during the recent open enrollment for his benefits to continue as an active

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employee. They had to notify him that since he would be exiting the DROP on December 31 and would be a retiree on January 1, he could no longer be enrolled as an active employee in the City’s health insurance. So he had filled out a new form and transmitted it to Ms. Underhill to enroll in the City’s health insurance. Ms. Underhill said she had received his elections and she sent it to Ms. Biener in the City’s Risk Management Division and Ms. Biener has signed off on the elections. Ms. Davidson said she brought this up as another item that needs to be considered when a member is retiring. In this case, it just so happened to coincide with the City’s open enrollment period.

(3) Trustees’ Reports:

There were no trustee reports.

11. ADJOURNMENT:

Mr. Brown asked if there were any additional items or comments. If not, could we have a motion to adjourn?

MOTION: Secretary George moved to adjourn the meeting.

SECOND: Board Member Gauci. PASSED UNANIMOUSLY.

The meeting concluded at 4:00 p.m. Respectively submitted, Barbara H. Burkins Recording Board Secretary

MINUTES FINANCIAL ADVISORY BOARD

BOCA RATON CITY HALL – FIRST FLOOR CONFERENCE ROOM 201 WEST PALMETTO PARK ROAD

BOCA RATON, FLORIDA 33432 MONDAY, DECEMBER 5, 2011

________________________________________________________________ The meeting was called to order at 5:02 p.m. by Chairman Abrams. Roll was called. MEMBERS PRESENT: Jay H. Abrams, Chair Andrew J. Vissicchio Jr., Vice Chair David Birkman Craig Ehrnst Ken Bailes Michele Ferrara Thomas P. Dunne (arrived 5:06 PM) MEMBERS ABSENT: STAFF PRESENT: Linda Davidson, Director Financial Services Carol Himes, Treasurer Mike Woika, Assistant City Manager OTHERS PRESENT: APPROVAL OF MINUTES:

MOTION was made by David Birkman, and seconded by Craig Ehrnst to approve the minutes of October 17, 2011. MOTION CARRIED 6-0.

OLD BUSINESS: None NEW BUSINESS: Investment Report for Quarter Ending September 30, 2011 – C. Himes Carol Himes said that the total portfolio (at par) on September 30, 2011 was $255,952,080. Ms. Himes pointed out the unrealized loss of $119,251. She directed everyone’s attention to page four and said that the Weighted Average Total Return should have reflected a negative percentage of (2.57%). The Weighted Average Yield To Maturity is correct at 2.49%. She said that there was a lot of turnover in the Portfolio because products are callable and it depends on the call protection for how long she can get the highest yield to maturity. The Board questioned and Ms. Himes answered about coupons, calls and steps. Ms. Himes said that in the quarter, seventeen were called away. In answer to investing in fixed income, Ms. Davidson and Ms. Himes said that the revised Investment Policy for the City of Boca Raton sets parameters for that. As there was a correction to the investment report, the Board made a motion. MOTION was made by Andy Vissicchio, and seconded by Ken Bailes to approve the investment report with the correction for the quarter ending 9/30/11. MOTION CARRIED 7-0.

Financial Advisory Board 12/05/2011 Page 2

Without objection, agenda item three was heard before agenda item two. 3. Parking Program Update – C. Himes Ms. Himes explained about the ambassador program. The program was used originally to inform users of the metered parking program at Mizner Park and the pavilion to familiarize snowbirds and visitors to the City with the paid parking program. Also, there was discussion about temporary signs that would be erected to advertise that there was a charge for parking at Mizner Park. The revenues for both fees for the meters and citation fees for expired meters are coming in higher than budget, even though not all the meters are installed. Palmetto Park Road is a county road, so no meters are being installed there at this time as it requires an agreement with Palm Beach County. The City is in the process of negotiating a public lease agreement with the FDOT to install meters on Spanish River Blvd. In Mizner Park the four parking garages as an alternative to the parking meters with free parking and also valet parking. Ms. Himes would provide the actual revenues and associated expenses and the net parking income. She said that other areas in the City were being evaluated for meters. She was thanked by the Board for her presentation and then left the meeting. 2. Economic Development Incentive Program – M. Woika Mr. Woika presented a PowerPoint presentation. He explained that only the City Manager and he comprised the staff of the economic development program. He explained that economic development was the efforts that improve the economic well-being and quality of life for a community by creating and/or retaining jobs and supporting or growing incomes and the tax base. He compared existing market status for office, industrial and retail by three south Florida counties and cities. The City has international, national, state and regional competition. He explained elements of the City’s economic base. He explained the City’s monetary and non-monetary incentive program. He went through the process starting with the introduction to the company and ending with the implementation. He went through a list of companies who are in the City through the economic development incentive program and added a name that was not on the list yet. After answering the Board’s questions, it was suggested by the Board to put more people on the payroll for economic development, develop partnerships (especially major international developers), and trade associations. It was also suggested to create a new Board geared toward economic development to consist of retired company executives who could give of their expertise, connections and talents. The Board thanked Mr. Woika for his informative presentation. OTHER BUSINESS: None. CHAIRMAN’S REPORTS: None. ADJOURNMENT: MOTION was made by Tom Dunne, and seconded by Andy Vissicchio to adjourn the meeting at 6:30 p.m. MOTION CARRIED 7-0. Arlene Moskowitz, Recorder

MINUTES MARINE ADVISORY BOARD

MUNICIPAL SERVICES BOCA RATON

JANUARY 4, 2012 The meeting was called to order at 7:00 PM by Chair Folden. Roll was called. MEMBERS PRESENT: Gene Folden Jack Fox Blaine C. Dickenson Tom Thayer Joe Chaison Garry W. O’Donnell Don Stone MEMBERS ABSENT: None STAFF PRESENT: John Reilly OTHERS PRESENT: None APPROVAL OF MINUTES: MOTION made by Mr. Thayer, seconded by Mr. Stone to approve the minutes of November 2, 2011. Mr. Thayer mentioned that on page 2, second line the word “would” be changed to “may”. The Board concurred and the MOTION CARRIED 7-0. AMENDMENTS TO AGENDA: None STAFF COMMENTS: None TREASURER REPORT: No Report PUBLIC COMMENTS: None OLD BUSINESS: Mr. Reilly advised the Board that there was no update regarding the PBC ICW Working Group. Mr. Reilly advised the Board that Mr. Brown is still working on Ordinance 4571 and the amendments requested to the Marine Structures Ordinance. Mr. Chaison had no new information regarding Lake Wyman Restoration Project. Mr. Folden advised the Board that Palm Beach County had come up with more funds for the project and mentioned that Mr. Ahnell stated that the Beaches and Park District may be willing to share in the cost of this project. Mr. Reilly advised the Board that he had asked for permission for the Board to use the City Web Site to post their agenda and minutes but has not received any response. Mr. Stone advised the Board that Palm Beach County has received the grant for the mooring buoys and they should be installed this summer. The grant is for $25,000 and there is a $2,500

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match required locally. In addition Mr. Stone mentioned that the first year maintenance will be covered by the City which is $6,000. The donation will go to the Florida Wildlife Federation. Mr. Fox stated that if the donations were earmarked for the Boca Raton project that he would be willing to donate a $1,000 and that he would like to see fund raisers each year to raise money for the maintenance. He stated maybe a fishing tournament would be a good idea. Mr. Stone advised the Board that he would speak with Dr. Phipps and the FWF regarding the funding and tax exempt status and report to Mr. Reilly on his findings. Copies of the Dredge report were provided to the Board. Mr. Folden stated that the dive boat reported some shoaling just east of the mouth of the inlet. Mr. Stone mentioned that he was going out of the Hillsboro Canal under the new pedestrian bridge and something in the water damaged his new stainless steel prop. Mr. Reilly advised the Board that there was no movement on the FCW data collection. Mr. Folden asked Mr. Reilly if the money for Lagoon Keepers had been mailed to them. Mr. Reilly had not heard but would ask and report back to the Board at the next meeting. Mr. Thayer advised the Board that the planners are working on the design for Ocean Strand. Mr. Folden stated that he had spoken to Mr. Langford and he advised that it would be March before they see a plan and probably the spring before they have a public meeting on it. Mr. Folden stated that he had nothing new to report on the Wildflower property. Mr. Thayer stated that he had read the white paper done by Mr. Shane and thought that his ideas regarding proceeding with this property should be followed by the City. MOTION was made by Mr. Thayer, seconded by Mr. Fox, that the MAB endorse the white paper and request that the City develop a master plan first and follow the steps outlined for the development of the Wildflower property. MOTION CARRIED 7-0. Mr. Folden asked the Board to approve the 2012 calendar. MOTION was made by Mr. Thayer, seconded by Mr. Chaison to approve the 2012 Marine Advisory Board meeting schedule. MOTION CARRIED 7-0. NEW BUSINESS: None BOARD MEMBER COMMENTS: Mr. Thayer advised the Board of the upcoming Martin Luther King Celebration on January 16 at Hughes Park. He also invited everyone to attend the George Snow Scholarship fund raiser; the Caribbean Cowboy Ball. Mr. Thayer also advised the Board of the great success of the Holiday Boat Parade. He mentioned that there were 46 boats and all were beautifully decorated, CHAIRMAN’S REPORT: Mr. Folden advised the Board that on May 15, 2012, Florida Sea Grant, the Florida Fish and Wildlife Conservation Commission, the Florida Department of Environmental Protection, and the University of Florida will host From Stem-to-Stern II: the second conference on Boating and Waterway Management in Florida.

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Next Agenda: ICW Working Group Meeting – Gene Folden Progress on Ord. 4571 and Inclusion of Definitions in Marine Structures Ord. – Gene Folden Lake Wyman Restoration Project– Joe Chaison Web Site Update – John Reilly Reef Mooring Buoys – Don Stone Dredge Report – John Reilly FWC Data Collection – Gene Folden Lagoon Keepers Update – Gene Folden Ocean Strand Property – Tom Thayer Wild Flower Property – Gene Folden City Council Presentation – Gene Folden ADJOURNMENT: MOTION was made by Mr. Fox, seconded by Mr. Stone, to adjourn the meeting at 7:45PM. MOTION CARRIED 7-0. John Reilly, Recorder

MINUTES BOCA RATON ADVISORY BOARD FOR

PEOPLE WITH DISABILITIES BOCA RATON COMMUNITY CENTER ANNEX

THURSDAY, DECEMBER 1, 2011 @7:00 PM

The meeting was called to order at 7:05 PM. Roll was called. MEMBERS PRESENT: Jay Van Vechten, Chair Maryellen Burton-Jones Yvonne Duncan Wendy Friswell Sandra Gottfried Lisa Hamilton-Johnson (arrived at 7:15 pm) Brian Howard Martin Siml Danny Murphy Mariana G. O’Brien Gary E. Susser, Vice-Chair Tyler Wells MEMBERS ABSENT: Rose Lee Archer* *Board Member notified Board Coordinator in advance of meeting STAFF PRESENT: Joy Puerta, Transportation Analyst, Board Liaison Mary Ann Galie, Code Compliance Specialist, Recorder Buddy Parks, Deputy Recreation Services’ Director Tom Sloan, Library Manager OTHERS PRESENT: Judi W. Ake, Accessible Home Finders

Chris Berens, Piano Teacher Judy Daniels, Swim Instructor Stu Feldman Leigh Garczyrski, Progressive Self-Defense Systems Brittany Glazier, Lynn University Diane Hennessy, Drowning Prevention of PBC Lynn Jackson, FAU Jessica Neal, BCHD/DPTF Broward County Health Dept. Judi Oke, Resident John Riddle, Progressive Fighting Systems Lowell Van Vechten, Resident

WELCOME: The Chair warmly welcomed the visitors and requested each one to make a brief introduction. PUBLIC COMMENTS: Mr. John Riddle and Ms. Leigh Garczyrski, experts in Martial Arts Training for people with disabilities, described how they give back to the community by providing a free-of-charge “Adapt for Life Program” class one hour every week to teach self-defense. They promote an Israeli-based self-defense system to defend; escape against punches, kicks, chokes and knives (which includes ground defense regarding how to survive and escape). This program is being promoted to help parents understand that children with disabilities can live independently. Mr. Buddy Parks, representing the City of Boca Raton’s Recreation Program, introduced himself and the newly-hired Boca library manager, Mr. Tom Sloan, and reiterated that they are at the service of the community to improve city conditions for persons with disabilities.

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APPROVAL OF MINUTES:

MOTION was made by Mr. Siml, seconded by Ms. Burton-Jones, to approve the October 6, 2011 minutes. MOTION CARRIED 11-0.

APPROVAL OF AGENDA:

MOTION was made by Mr. Siml, seconded by Ms. Hamilton-Johnson, to approve the Agenda. MOTION CARRIED 11-0.

NEW BUSINESS: 1. CHECK PRESENTATION CEREMONY FOR FAU, LYNN UNIVERSITY AND BR LIBRARY A check in the amount of $1,000 was presented to Ms. Lynn Jackson, Florida Atlantic University Office of Students with Disabilities, for students with disabilities. Ms. Jackson said that FAU provides academic accommodations for course work as well as support services for 650 students with disabilities. In October during Diversity Awareness Month, the FAU campus participated in several diversability functions. Students who receive this scholarship money are very grateful. A group photo followed. A check in the amount of $1,000 was presented to Ms. Brittany Glazier, Lynn University Career Counselor, for students with disabilities. Ms. Glazier explained Lynn University’s tutoring program and employment application assistance. A group photo followed. A check for the balance of the funds along with a recommended listing of books and supplies were presented to Mr. Tom Sloan for the purchase of library supplies for persons with disabilities. Ms. Puerta will scan the list and send it to Mr. Sloan and the PWD Board members. Mr. Sloan described an in-progress library reading program that enables children to work with therapy dogs which builds up their confidence. Mr. Parks explained that the City works very closely with “Top Soccer” and the “Boca Hoops” office. A wheelchair program at Patch Reef Park has been successful and para-olympic qualifiers are encouraged to participate. Tennis lessons are offered for wheelchair-bound persons and a “Special Olympics Basketball” program at Patch Reef Park is available to many 2. MONTHLY GUEST SPEAKER PROGRAM: “ADAPTIVE AQUATICS”: Ms. Burton-Jones is assistant coach of the YMCA Special Olympics in which 30 adults participate. Ms. Burton-Jones described the West Palm Beach Special Olympics’ Sailing Program that gives the participants a sense of accomplishment. All of the Special Olympics’ activities assist children with cognitive skill problems. Ms. Judy Daniels is a water safety instructor who promotes water safety and fun. ADA guidelines for pool lifts were mentioned and the Aquaknox Scuba Diving Program for persons with disabilities were described as highly successful. Miami’s Shake-A-Leg program features adaptive fishing, surfing and kayak skills. “Surfing for Autism” and Para Olympics for more physically impaired participants were explained. Ms. Daniels is available as a resource for anyone who wants to start a swimming program. Ms. Daniels is interested in recruiting interested people in the FL Amputee Support Group. Ms. Jessica Neal, Health Educator in FL Department of Health’s (Broward County) Drowning Prevention Program is an Adaptive Aquatics’ instructor for participants ranging from two years to twenty-two years of age. Broward ARC and the American Red Cross of Broward County have excellent aquatic programs to provide opportunities for parents of children with disabilities who want to learn to swim. Ms. Diane Hennessey from the Drowning Prevention Coalition of Palm Beach County is sponsored by the Board of County Commissioners and provides school assembly programs county-wide. Ms. Hennessey’s office aims to eliminate preventable drowning by student and adult presentations in county-wide schools; by teaching parents how to get out of a car trapped in a canal; by working with Head Start and by fielding approximately 250 per day. The Army Corp of Engineers provides materials for distributions. The “Sinking Vehicle Program” was described and informative literature was distributed.

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3. BOATING AND BEACH BASH Mr. Van Vechten announced that this year’s Boating and Beach Bash will no longer be a city event or a PWD Board event. Mr. Zak Rice did aerial shots of the Royal Palm Yacht & Country Club and determined that the RPY&CC would not accommodate approximately 2,000 to 3,000 guests. The Spanish River Park will be the venue for this event and the Chair will meet with Mr. Leif Ahnell, the City Manager, on December 14th concerning details pertaining to what the City can provide towards this year’s event. Mr. Van Vechten encouraged the Board to consider locating a title sponsor for this year’s event. 4. SALUTE TO AREA BUSINESSES EMPLOYING PERSONS WITH DISABILITIES No authorization from the City Council has been received concerning the proposed salute to area businesses that employ and support persons with disabilities. Ms. Puerta will follow up with the City Manager’s office. The Chair sent a video news clip that will be distributed via e-mail by the Liaison showing that the Boca Raton High School has started a special needs’ cheerleading team. Follow-up on this matter will await the City Council’s authorization 5. ORDINANCE 5185 Ms. Puerta reviewed and clarified in detail the meaning of “excused absence” and “inadequate attendance” (pertaining to new members who were appointed to the Board after July 25, 2011). Discussion ensued. MISCELLANEOUS NEW BUSINESS: None UNFINISHED BUSINESS: The Chair requested the date for the next PWD Board Member interview. Mary Ann Galie followed and confirmed with Kathy Maxwell that the next PWB Board Member interview is scheduled at the City Council meetings on January 9th and 10th. To date no one has applied for the position vacated by Ms. Mariana O’Brien. The Chair asked the Board to consider possible candidates. CORRESPONDENCE: None COMMITTEE REPORTS: None PUBLIC COMMENTS: None CHAIRMAN’S REPORTS: Mr. Van Vechten once more affirmed how very excited he is about tonight’s panel and the monthly guest speaker program that has been launched by the PWD Board. The Chair wished everyone a happy and healthy holiday and new year. BOARD MEMBERS’ COMMENTS: Ms. Friswell invited everyone to the “Holiday Music Show” on December 15, 2011 at 7:00 PM at the Twin Palms Center. Ms. Hamilton-Johnson distributed lovely hand-made key chains with the PWD logo. Ms. Burton-Jones announced that her consignment store is now open for business and has employed two persons with disabilities who are succeeding very well. ADJOURNMENT:

MOTION was made by Mr. Siml, seconded by Ms. Burton-Jones, to adjourn the meeting at 8:45 PM. MOTION CARRIED 12-0.

Next month’s PWD Board meeting will be held at the Boca Raton Community Center Annex at 7:00 PM on January 5, 2012. Joy Puerta, Liaison and Mary Ann Galie, Recorder

MINUTES

ZONING BOARD OF ADJUSTMENT THURSDAY, JULY 14, 2011

COUNCIL CHAMBER, BOCA RATON The meeting was called to order at 7:10 PM by Chair Jeffrey Barker. Roll was called. MEMBERS PRESENT: Jeffrey Barker John Cappeller Alfred Gladstone Jeffrey McDonough Spencer Siegel MEMBERS ABSENT Joe Panella Hendrik DeMello STAFF PRESENT: Carrie Seltzer, Senior Zoning Officer Cormac Conahan, Attorney MINUTES: MOTION was made by Mr. Gladstone and seconded by Mr. Siegel to approve the minutes of the June 8, 2011 meeting. MOTION CARRIED 5-0. SWEARING IN FOR QUASI-JUDICIAL HEARING: Mr. Barker explained the procedures. Testimony by staff, applicants, petitioners and the public is sworn testimony. Official City files are hereby offered for the purposes of inclusion into the record of these proceedings and are available for inspection at the Development Services Department. Kathi Honor, Notary Public, administered the oath to all persons who intended to testify at this public hearing. POSTPONED BUSINESS: BA-11-03 A Resolution for relief from Code Section 28-1356 to allow a 6 foot high 11-87500003 wall and an 8 foot high gate, located at 870 Lake Drive. Petitioner: Richard and Susan Siskind, property owners

Ms. Seltzer presented the case with a PowerPoint presentation on behalf of Development Services. Ms. Seltzer pointed out the changes submitted by the petitioner. Note that staff analysis and recommendation had not changed, and that it should be denied. At the conclusion, discussion ensued. Mr. Leonard Albanese presented on behalf of the petitioner. The gate is now “see-through” (provided photo), with curved walls and additional landscaping. The Board commented that the revised plans were much better with good photos. This plan keeps with the neighborhood and mitigating facts allow for approval. The Board opened the meeting to the public. Since no one in attendance wished to speak, the public hearing was closed. A discussion by the Board ensued. MOTION was made by Mr. Cappeller to approve the amended request of BA-11-03 and seconded by Mr. Gladstone. MOTION CARRIED 5-0

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ADJOURNMENT: Meeting adjourned by mutual consent at 7:24 PM Kathi Honor, Recorder

receive and file board minutes – february 14, 2012

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