recorder/ scorer hy-tek meet manager © copyright 2013 - 2017 ontario swimming officials’...

Recorder/ ScorerHy-Tek Meet Manager

© Copyright 2013 - 2017 Ontario Swimming Officials’ Association

August 2014

© Copyright 2013 - 2017Ontario Swimming Officials’ Association

2

Today

Role of Recorder/ Scorer

Introduction to Hy-Tek Meet Manager

Hy-Tek Meet Manager Case Studies

Questionnaire – 15 minutes

Review (answers)


3

Times

Other Info

Recorder/Scorer

Results

Team Scores

Record Times

Recorder/ Scorer

DQDNF

NSJudge’sDecision

Maintains the official record of a session


4

To do this job well, you need to know:

How to use Hy-Tek’s Meet Manager software to: Re-seed heats and events Record and post results Record unusual swims and events Score an event Know if a record time is set

How to stay organized

Recorder/ Scorer


5

You will be working near or on the deck with either the Chief Finish Judge or the Chief Judge Electronics

Chief Finish Judge

Chief Judge

Electronics

or

Recorder/ Scorer


6

You should arrive one hour before the start of the session:

Before the Meet

Get a copy of the Meet Package and session heat sheet

Make sure computer and hardware connected

Ensure paper, stapler, paperclips, elastics are plentiful

Locate scratch forms, hand out to coaches as needed Coaches will return filled in scratch forms

Scratch swimmers from heats without reseeding

Make any deck alterations/ substitutions

Last minute deck entries Need to be marked as exhibition (EX)


7

You should meet with key officials and agree to the routines for the session:

Before the Meet

Find and introduce yourself to: Referee Chief Finish Judge or Chief Judge Electronics Electronics operator Clerk of Course Chief Timekeeper Runners

Establish routines for: Receiving changes Approving results


8

Chief Finish Judge

Recorder/ Scorer

Typical process for a carded meet

Determines the official times

Reviews & signs the results

Enters the results into Meet Manager

Prints results at end of event

Gives results to runners for posting

Receives cards

File hard copy of results

Referee

During the Meet


9

Reviews & signs the results

Imports times using Meet Manager

Prints results at end of event

Gives results to runners for posting

Electronics OperatorRecorder/ Scorer

Ends race & prints heat results

Typical process for an electronic meet

File hard copy of results

Adjusts times

Review suspect times

Referee

CFJ or CJE

During the Meet


10

During the MeetThe electronics operator will print a copy of the results after each race Any observations by the electronics operator or Chief Judge

Electronics (if available) are noted In the top right hand corner the operator will note the number

of swimmers in the heat

The Chief Finish Judge or Chief Judge Electronics will verify the results making notes to the Recorder/ Scorer for any Manual Time (MT) changes


11

Chief Finish Judge (“CFJ”) -or-

Chief Judge Electronics (“CJE”)

Clerk of Course (“Clerk”)

Creating Results

Recorder/ Scorer

Adjustments - Heat, Lane, Swimmer

Printouts - Heats, Lanes, Times

Place, Result, Swimmer

RefereeDQs - Heat, Lane, for a Swimmer


Results with times: The basic result:

Swimmer receives a time and unique place for the swim Two or more swimmers have the same time in a round and are

awarded the same place Tied – prelims – swim-off has been completed

Judge’s Decision (“JD”) Placing has been arbitrarily adjusted to reflect results of swim-off

Exhibition (“EX”, “X”) Swimmer receives a time but no place for the swim

Failed Swim Swimmer’s result is slower than the entry qualifying time Swim is not eligible for points

Creating Results

12


Results without times: Disqualified (“DQ”)

Swimmer was disqualified, no place or time assigned Remember: You still need to enter their official time into the MM

software in case the DQ is overturned

Did Not Finish (“DNF”) Swimmer started but did not finish

No Show (“NS”) Swimmer was assigned a heat and lane, but did not show up for the swim Meet Package may outline penalties for an NS

Scratch (“SCR”) Swimmer withdrew from event

Creating Results

13


14

Events with more than one Round:• Event (for example: # 24 – Men’s 50 Free)

• Contains: Rounds - Preliminaries (“Prelims”), Finals • Contains: Heats (“Heat 1”, “Heat 2”, …)

• DQs, SCRs, NSs, DNFs prevent swimmers from advancing

to future rounds • No impact on previous rounds

• Failed swims may also prevent advancing

Scoring occurs in the final round

Prelims/ Finals


15

Results indicate advancers for next round

Prelims/ Finals

Finals

Consols

Alternates


16

Swim-off – “Nine advancers … eight lanes”

Alert the designated official as soon as possible

Prelims/ Finals


17

Swim-off

DISTINCT event:• Swimmer may scratch, be disqualified, not finish, etc.

without impacting event requiring the swim-off• Swimmer receives an “extra” official result

Occur when there is a tie amongst advancers for the last place in a heat

• Ex: Tie for 8th place in an ‘A’ final (8 lane pool)• Ex: Tie for second alternate• Ex: Three people tied for 9th place in an ‘A’ final (10 lane

pool)


18

ScoringCGR 9.8.1.1 Whenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information.

CGR 9.8.1.2 In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie.

CGR 9.8.1.3 Disqualified swimmers and relay teams shall not be awarded points. Points shall be assigned to unattached swimmers but shall not be credited to any club.

CGR 9.8.1.4 A swimmer who fails to meet the qualifying time for an event shall not be awarded points.

CGR 9.8.1.5 Deck entries shall not be awarded points, medals, or awards. Deck or Late entries are to be classified as “Exhibition” swims.

CGR 9.8.1.6 Swimmers who scratch shall not be awarded points. However, a swimmer may scratch from a swim-off and remain eligible to be awarded points according to his final placing.


19

Scoring - A tie


20

Scoring - Exhibition Swim


21

Scoring - Disqualification


22

Scoring - No Show


23

Scoring - Did Not Finish


24

Records

A valid electronic result

A manual time measured by three watches

or

A Record Time must come from…


25

RecordsMay be set in any sanctioned competition, but not a Class II Time Trial.

May be set during:• Any individual result time or relay result time

• Provided the swim is not disqualified

• Any split of an individual race, provided:• Swim is not disqualified (before or after split)• Final time meets the meet qualifying time

• First leg of a relay, provided:• No individual disqualification happens in the first leg

• Ex: “Early takeover, swimmer #2” – OK• Ex: “Swimmer #3: Walking in direction of race, 125m” – OK• Ex: “False start” – NO RECORD• Ex: “Swimmer #1: failure to initiate turn at 150m” – NO RECORD


26

If you revise results or scores, re-post results & mark them “Revised” (leave the original results posted under the revised)

Revised

Revised Results


27

At the end of the sessionRemain until all results from your session are finalized Session Referee will want a DQ summary to confirm with his

paperwork

Collect the heat sheets with sweeps/ DQs/ stopwatch times from the Referee, Starter, Chief Timekeeper

Collect the lane timer sheets from the Chief Timekeeper

Add a cover sheet to front of all paperwork detailing the session

Turn over all paperwork to Meet Management


28

Meet Manager 3.0, 4.0, and 5.0


29

The Run MenuTo view back-up columns:Run -> Preferences -> Run Menu -> Show backup times columns


30

Event Listing

Current Heat Information

Team Scores

Records/ Splits

Function Buttons

Heat Navigation


31

Use the Event List tonavigate between events

Event Number

Round

Status:-“Scored”-“Done”-“Seeded”-“Not Seeded”


32

Heat Information

Swimmer

Final Time

Team

Lane

DQ

Exhibition

Adjustment


33

There are buttons for the most common functions during a session


34

Session

Navigate between sessions or filter the Event List


35

Splits

Added automatically in electronic timing systems You may be asked to adjust them

First leg of relays Not mixed relays

Results for an official split on the first leg of any other swim must be authorized by the Referee then a separate event created

Use to enter or edit splits:


36

Relay Names

Double click or drag …THEN drop to record order

Eligible swimmersYellow indicates swimmers assigned to other relay teams

Check to show eligible swim-ups

Navigate between lanes


37

Adjust

Use this menu when Referee or Clerk of Course informs you about changes to heat, event, or lane assignments

Move swimmers between heats or lanes

Drag and drop swimmers to a different lane/ heat or choose Team and show eligible athletes for input


38

Get Times

Imports results from the electronics system

Prompts if the number of results does not match number of seeded swimmers

Athletes expecting a time

Times received from console

Watch out for times with no swimmer name!!!


39

Generating Results

List Lists the results for the event, without scores

Score Lists the results for the event, with scores

Your Meet Package will detail whether or not you score.


40

Pushing Results to the Web

F11 F12

To publish the current heat

To publish the current event

Score first for points to be

updated


41

Pushing Results to Meet Mobile

Setup for automatic uploading of unofficial results…followed by officials results once you list/ score

Manually CTRL M to load up results after each event


42

Awards

Causes award labels to be printed for currently selected event

Consult the Meet Package for confirming the awards to be handed out

Consult with Meet Manager to determine if they wish you to print the award labels for your session


43

Typical Work Routine at the End of a Heat

Electronic Timing

Select correct heat

“Get Times”

Inspect the results

Edit the results as per CFJ/ CJE

Record any DQ, NS, DNF

Advance to next heat

Manual Meet

Select correct heat

Enter official times from paperwork

Enter splits if required

Record any DQ, NS, DNF

Advance to next heat


44

Typical Work Routine at the End of an Event

Make sure there are results for all heats

Make sure you have the right event selected

If the event is to be scored: Score (CTRL-S)

If the event is not scored List (CTRL-L)

Results will be displayed for printing/ posting

Print labels for ribbons by pressing Awards button (CTRL-A) (if applicable)

Upload results to web/ meet mobile (if applicable)


45

Case Study #1“Get Times”

Recorder/ Scorer


46

Case Study #1: “Get Times”

Select the desired heat

Click the “Get Times” button


47


Backup Times

Times are downloaded from timing console and automatically inserted: Yellow Line: All backup faster than 3 tenths of pad

time Green Line: One backup within 3 tenths of pad

time Blue Line: No Backup, or all backup slower

than 3 tenths of pad time


48

Case Study #1: “Get Times”Consult with CFJ/ CJE to confirm any adjustments

Click on time to change it, enter new time (no punctuation), then either enter or tab out of cell to complete the adjustment

Once you have made all the adjustments, click into another heat, then back again for MM to remove all the colours

Do a final check and make sure all are correct as per CFJ/ CJE instructions

GOAL: No colourful lines!


49


MM5 – goal all green except heat sitting on will be blue• Colours – Green for ok or go; if sitting on the heat with a green

colour, the heat will be blue; Red for issue or stop; if sitting on the heat with a red colour, the heat will be yellow

• AdjStat – a ? appears in this column, once you adjust the entries as per CFJ/ CJE, click on ? – if the entry no longer has coloured lines the ? will disappear; if the entry still has one time with colour the ? will change to K for keep or ok – your colour upon correction -> green


50

Case Study #2“Disqualification”

Recorder/ Scorer


51

Disqualified swims will come to you on a slip or a card

Case Study #2: “Disqualification”

DQ card MUST be kept with official results May be needed in the event of a protest


52


Verify on the infraction card: Event, heat, and lane is correct Athlete and team is accurate Infraction description is valid Official has indicated the time at which the swimmer or

coach was notified of the infraction Referee has signed/ initialled

Inform the Referee of any problem prior to marking the swim as disqualified


53


Disqualify the swim by checking the appropriate “DQ” box (MM software will retain the time in case the disqualification is later overturned, the time will not be displayed on the results)


54


DQ codes do not have to be entered for individual swims

DQ codes are required for a relay as the first leg of a relay is an official time if the 2nd, 3rd, or 4th swimmer is DQ’ed

DQ CODE


55

Case Study #3“Adjustment”

Recorder/ Scorer


56

Case Study #3: “Adjustment”

Meet Manager allows for manual adjustment of the seeding, usually as a result of: Swimmer missing a swim/ swimming early Collapsed heat (two heats being swum together

because of a large number of scratches or no shows) Deck entries

These changes are made in the “Adjust” menu (make sure to select correct event first!)


57


#1 - Drag swimmer

#2 – Drop swimmer

#3 - Save

“Move 32/2/1 to 32/1/1” We need to move the swimmer who was in event 32,

heat 2, lane 1 to event 32, heat 1, lane 1.


58


#2 - Confirm

““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot” We need to scratch the swimmer who was in event 4, heat 3,

lane 8 Pendry, Adam and enter ‘Adamo, Vito’ from ESWIM.

#1 – Double click name


59

Case Study #3: “Adjustment”““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot”

#4 – Drag and drop

#3 – Click “Team” select ESWIM and Show “Eligible Athletes”


60


““Scratch 4/3/8 – Pendry, Adam, deck enter ‘Adamo, Vito (ESWIM)’ in that spot”

#6 – Mark as exhibition (“Exh”) by checking box

#5 – Click “Save”


61

Recording a Swim-Off in Meet Manager

Recorder/ Scorer


62

Steps in Recording a Swim-off

Create a new event in Meet Manager Ex: Original Event 25… create Event 325

Assign swimmers to lanes

Record the results of the swim-off, noting the placing

Print out the results for posting

Return to the original event with the swim-off

Press JD (CTRL-J) to record the results for Judge’s Decision

Reprint results for posting, mark them REVISED


63

Create a new event in Meet Manager

Give it a unique number using the 300 series if not used so far

Enter event info

No entry fee

Select “Swim-Off

Event”


64

Assign swimmers to lanes

Navigate to swim-off event in Event List

Press Adjust button (F8)

Drag and drop swimmers into lanes assigned by Referee


65

From swim-off results, record the Judge’s Decision

On original event, press JD button/ CTRL-J to bring up Judge’s Decision screen

Enter the placing by hand


66

Reprint and post the results


67

Recorder/ Scorer Questionnaire

Questions before we begin?

We will use the questionnaire for the correct answers

Remember…there may be one or more correct answers for each question

15 minutes


68

Recorder/ Scorer - Questionnaire

1. The Recorder/ Scorer has the authority/ responsibility to:

a. Overrule the Chief Finish Judge’s report if appropriateb. Refer all contentious decisions to the Chief Finish Judge or

Referee for resolutionc. List disqualified swimmers on the result sheetd. Resolve, on their own, contentious decisions about scoringe. Compile a list of results from the preliminary heats for display

as soon as possiblef. Include split times in results whenever possible for events of

1500m and 800m as well as relaysg. Compare final results with current records and prepare

record application formsh. Publish deck-entered swims as Exhibition Swims


69

Recorder/ Scorer - Questionnaire2. In a 10 & Under Girls Freestyle event, the results have been

published correctly if they read:

a) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.596. Betty Carson 10 EKSC 1:22.59

b) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.59 TIE5. Betty Carson 10 EKSC 1:22.59 TIE


70

Recorder/ Scorer - Questionnaire3. In an 11 & 12 Boys 100m Backstroke event, the results have been


a. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.013. Dean Greys 12 ROD 1:40.30 DQ4. Marc Tuller 11 SAMAK 1:40.335. Joel Carson 11 POM 1:42.416. Ken Kerr 11 MANTA 1:43.02

b. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 Dean Greys 12 ROD 1:40.30 DQ3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.02

c. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.026. Dean Greys 12 ROD 1:40.30DQ

d. None of the above is correct.


71

a. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 JD5. Deb Doran 13 LUSC 1:22.10 JD6. Jenn Jones 14 DCSC 1:23.42

b. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.104. Deb Doran 13 LUSC 1:22.105. Jenn Jones 14 DCSC 1:23.42

c. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.63 3. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 TIE4. Deb Doran 13 LUSC 1:22.10 TIE

6. Jenn Jones 14 DCSC 1:23.42

Recorder/ Scorer - Questionnaire4. In an 13 & 14 Girls 100m Breaststroke event, the results have been



72

Recorder/ Scorer - Questionnaire5a.The following relay results are published correctly, if they read:

a. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.022. ETOB 1:01.65 2:03.42 3:05.19 4:07.72

b. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 MAC 1:00.54 2:02.61 4:09.35 DQ

c. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 NYAC DQ

d. 1. COBRA 1:02.27 4:04.02 MAC 1:00.54 DQ


73

Recorder/ Scorer - Questionnaire5b. When setting up the scores for a meet, the

Recorder/ Scorer should:a. Get the method of scoring from the rule book ONLYb. Get the method of scoring from the Meet Invitation

and rule bookc. Create an original system for scoring pointsd. Award points to swimmers who are disqualifiede. Award points to swimmers who fail to equal or better

the qualifying timesf. Award team points to Unattached swimmersg. Award NO points to Exhibition swimmersh. When two swimmers are tied, award them each one-

half the total available pointsi. Include on the score sheet a column for unawarded

pointsj. Use only the default Hy-Tek scores


74

Recorder/ Scorer - Questionnaire6. For an official time to be acceptable as a “Record Time” in the

SNC record application:

a. The times on at least TWO of the digital manual watches must be identical

b. The time must have been measured by three Timekeepers (if manual time only)

c. The time must have been the fastest in the event and the winner placed first

d. The time may have been achieved in a Class One Time Trial


75

Recorder/ Scorer - Questionnaire7. Which of the following circumstances can lead to an official

“Record Time”?

a. A time achieved by a swimmer during the first leg of a relay

b. A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500m Freestyle

c. A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle

d. A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction


76


8. What is the significance of DE-QUALIFYING times for a meet?

a. They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet

b. They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time

c. They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team


77

Recorder/ Scorer - Questionnaire9. If a swimmer’s official time is slower than the qualifying

time for the event, it is termed a “failed swim”. How are “failed swims” indicated on the official results?

a. Swimmers with “failed swims” are ‘red-circled’b. Swimmers with “failed swims” are omitted from the

official resultsc. “FS” is marked beside each swimmer’s timed. At the bottom of the results, a dashed line is at the

beginning for swimmers with “failed swims”


78


10. The results of Exhibition swims should be recorded:

a. In a separate category (event) at the end of all the results for the meet

b. At the end of the results for each event and marked ‘X’

c. On the time card only (ex. should not be included in official results)


79

Thank you

Approved by the Ontario Swimming Officials’ Association Board

recorder/ scorer hy-tek meet manager © copyright 2013 - 2017 ontario swimming officials’...

Documents

meet slide

meet manager prints

manager copyright

carded meet

meet package

post results

referee chief finish

results imports times