recorder/scorer hy-tek meet manager © copyright 2008-2011 ontario swimming officials association...
TRANSCRIPT
Recorder/ScorerHy-Tek Meet Manager
© Copyright 2008-2011 Ontario Swimming Officials’ Association
April 2009
© Copyright 2008-2011 Ontario Swim Officials’ Association
Today
Role of Recorder/Scorer
Introduction to Hy-Tek Meet Manager
Hy-Tek Meet Manager Case Studies
Questionnaire – 15 minutes
Review (answers)
2
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Times
Other Info
RecorderScorer
Results
Team Scores
Record Times
The Recorder/Scorer maintains the official record of a session
DQ
DNF
NSJudge’sDecision
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To do this job well, you need to know...
How to use Hy-Tek’s Meet Manager How to re-seed heats and events How to record and post results How to record unusual swims and events How to score an event How a record time is set
How to stay organised
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You will be working near the deck with...
Chief Finish Judge
Chief Judge Electronics
OR
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You should arrive one hour before the start of the session
• Get a copy of the meet package and session program
• Make sure computer and hardware connected• Ensure paper, stapler, paperclips, elastics are
plentiful• Get a scratch list from Clerk of Course• Remove (indicate SCR) scratched swimmers from
heats without reseeding• Enter any deck alterations entries/substitutions
Show deck entries as exhibition (EX)
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You should meet with key officials and agree to the routines for the session
• Find and introduce yourself to Referee Chief Finish Judge Chief Judge Electronics Runners Clerk of Course
• Establish routines for Approving results Receiving changes
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Determines the official times
Reviews & signs the results
Enters the results into Meet Manager
Prints results at end of event
Gives results to runners for posting
Chief Finish Judge Recorder/Scorer
Receives cards
Typical process for a carded meet
Stores cards & one set of results
Referee
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Reviews & signs the results
Imports times using Meet Manager
Prints results at end of event
Gives results to runners for posting
Chief Judge Electronics Recorder/Scorer
Ends race & prints heat results
Typical process for an electronic meet
Stores one set of results
Adjusts times
Review suspect times
Referee
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The electronics operator will print a copy of the results after each race
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Chief Judge Electronics (“CJE”)-or-
Chief Finish Judge (“CFJ”)
Clerk of Course (“Clerk”)
Creating Results
Recorder/Scorer
Heat, Lane, Swimmer
Heat, Lane, Time
Place, Result, Swimmer
Referee
Heat, Lane, DQ,[Swimmer]
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Results with times• The basic result
• Swimmer receives a time and unique place for the swim
• Tied• Two or more swimmers have the same time in a round and
are awarded the same place
• Judge’s Decision (“JD”)• Two or more swimmers are tied, but the placing has been
arbitrarily adjusted (usually from a swim-off)
• Exhibition (“EX”, “X”)• Swimmer receives a time but no place for the swim
• Failed Swim• Swimmer’s result is slower than the entry qualifying time• Swim is not eligible for points
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Results without timesDisqualified (“DQ”)• Swim was disqualified; no time or place assigned
Did Not Finish (“DNF”)• Swimmer started but did not finish
No Show (“NS”) Swimmer was assigned a heat and lane, but did
not show up for the swim Meet Package may outline penalties for an NS
Scratch (“SCR”)• Swimmer withdrew from event
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Events, Rounds, Heats
Event (“24 – Men’s 50 Free”)• Contains: Rounds (“Preliminaries” (“Prelims”),
“Finals”)• Contains: Heats (“Heat 1”, “Heat 2”, …)
DQs, SCRs, NSs, DNFs prevent swimmers from advancing to future rounds; no impact on previous rounds• Failed swims may also prevent advancing
Scoring occurs in the final round
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Events, Round, HeatsIndicate Advancers For Next Round
Finals
Consols
Alternates
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Events, Rounds, HeatsSwim-off
“Nine advancers … eight lanes”
Alert the designated official as soon as possible
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Events, Rounds, HeatsSwim-off
DISTINCT event• Swimmer may scratch, be disqualified, not finish,
etc. without impacting event requiring the swim-off• Swimmer receives an “extra” official result
Occur when there is a tie amongst advancers for the last place in a heat• Ex: Tie for 8th place in an ‘A’ final (8 lane pool)• Ex: Tie for second alternate• Ex: Three people tied for 9th place in an ‘A’ final
(10 lane pool)
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ScoringWhenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information (CGR 9.8.1.1)
In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie. (CGR 9.8.1.1)
Disqualified swimmers and relay teams shall not be awarded points. (CGR 9.8.1.3)
A swimmer who fails to meet the qualifying time for an event shall not be awarded points. (CGR 9.8.1.4)
Exhibition swims shall not be awarded points (CGR 9.8.1.5)
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ScoringA tie
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ScoringExhibition Swim
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ScoringDisqualification
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ScoringNo Show
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ScoringDid Not Finish
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RecordsRecord Time Must Come From…
A valid electronic result
A manual time measured by three watches
-or-
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RecordsMay be set in any sanctioned competition, but not a class two time trial.
May be set during:• Any individual result time or relay result time, provided:
• Swim is not disqualified
• Any split of an individual race, provided:• Swim is not disqualified (before or after split)• Final time meets the meet qualifiying time
• First leg of a relay, provided:• No individual disqualification happens in the first leg
• Ex: “Early takeover, swimmer #2” – OK• Ex: “Swimmer #3: Walking in direction of race, 125m” – OK• Ex: “False start” – NO RECORD• Ex: “Swimmer #1: Extended layout, 150m” – NO RECORD
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If you revise results or scores, re-post results & mark them “Revised”
**Revised**
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At the end of the session
• If there are finals to follow, remain until preliminary results are finalized
• Turn over all results and cards to meet management
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Meet Manager 2.0
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The Run Menu
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Event Listing
Current Heat Information
Team Scores
Records
Function ButtonsHeat Navigation
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Use the Event List to navigate between events
Event Number
Round
Status:-“Scored”-“Done”-“Seeded”-“Not Seeded”
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The heat information
Swimmer Final Time
TeamLane DQ
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There are buttons for the most common functions during a session
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Session
Use to navigate between sessions or filter the Event List
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Splits
Use to enter or edit splitsAdded automatically in electronic timing systems You may be asked to
adjust them
In manual meets enter for: Relays When a request for an
official split on the first leg of a swim is authorized by the Referee
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Relay Names
Drag …and …drop to record order
Eligible swimmersYellow indicates swimmers assigned to other relay teams
Check to show eligible
swim-ups
Navigate between lanes
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Adjust
Move swimmers between heats or lanes
• Drag and drop swimmers to a different lane or heat
• Use this menu when Referee or Clerk of Course informs you about changes to heat, event or lane assignments
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Get Times
Imports results from the electronics system
Prompts if the number of results does not match number of seeded swimmers
Athletes expecting a time
Times received from console
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Generating Results
• List Lists the results for the event, without scores
• Score Lists the results for the event, with scores
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Pushing Results to the Web
F11 F12
To publish the current heat
To publish the current event
Score first for points to be
updated
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Awards
Causes award labels to be printed for currently selected event
Consult with meet host to determine if award labels need to be printed
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Typical Work Routine at the End of a Heat
Electronic Timing• Select correct heat• “Get Times”• Inspect the results• Edit the results if
necessary in consultation with CJE
• Record any DQ, NS, DNF
• Advance to next heat
Manual Meet• Select correct heat• Enter official times from
cards• Enter splits if required• Record any DQ, NS,
DNF• Advance to next heat
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Typical Work Routine at the End of an Event
• Make sure there are results for all heats• Make sure you have the right event selected• If the event is to be scored:
Score (CTRL-S)
• If the event is not scored List (CTRL-L)
• Results will be displayed for printing/posting• Print labels for ribbons by pressing Awards button
(CTRL-A)• Push results to web (if applicable)
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Meet Manager 2.0~Case Studies~
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Case Study #1“Get Times”
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Case Study #1: “Get Times”Select the desired heat
Click the “Get Times” button
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Case Study #1: “Get Times”Times are downloaded from timing console and automatically inserted
• Yellow Line: All backup faster than 3 tenths of pad time
• Green Line: One backup within 3 tenths of pad time
• Blue Line: No Backup, or all backup slower than 3 tenths of pad time
Backup Times
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Case Study #1: “Get Times”Consult with CJE/CFJ to ensure times are correct
• GOAL: No colourful lines!
Click time to changeEnter new time (no punctuation)
All Correct!
Backup times may also be modified
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Case Study #2“Disqualification”
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Disqualified swims will come to you on a slip or a card
DQ card MUST be kept with Official Results• May be needed in the event of a protest
Case Study #2: “Disqualification”
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Case Study #2: “Disqualification”Verify on the infraction card:• Event, heat, and lane is correct• Athlete and team is accurate• Infraction description is valid• Official has indicated the time at which the
swimmer or coach was notified of the infraction• Referee has signed/initialed
Inform the referee of any problem prior to marking the swim as disqualified
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Case Study #2: “Disqualification”Disqualify the swim by checking the appropriate “DQ” box (Meet Manager will retain the time in case the disqualification is later overturned; the time will not be displayed on the results)
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Case Study #3“Adjustment”
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Case Study #3: “Adjustment”Meet Manager allows for manual adjustment of the seeding, usually as a result of:• Swimmer missing a swim / swimming early• Collapsed heat (two heats being swum together
because of a large number of scratches or no shows)• Deck entries
These changes are made in the “Adjust” menu (make sure to select correct event first!)
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Case Study #3: “Adjustment”“Move 32/2/1 to 32/1/1”• We need to move the swimmer who was in event
32, heat 2, lane 1 to event 32, heat 1, lane 1.
#1 - Drag swimmer
#2 – Drop swimmer
#3 - Save
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Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”• We need to scratch the swimmer who was in
event 4, heat 3, lane 8 and enter ‘V. Adamo’ from ESWIM.
#2 - Confirm
#1 – Double click name
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Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”
#4 – Drag and drop#3 – Click “Show Eligible Athletes”
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Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”
#6 – Mark as exhibition (“Exh”) by checking box
#5 – Click “Save”
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Recording a Swim-Off in Meet Manager
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Here is an overview of the steps in recording a swim-off
• Create a new event in Meet Manager• Assign swimmers to lanes• Record the results of the swim-off, noting the
placing• Return to the main event• Press JD (CTRL-J) to record the Judge’s
Decision• Reprint results for posting
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Create a new event in Meet Manager
Give it a unique number such as 999
Enter event info
Select “Swim-Off Event”
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Assign swimmers to lanes
• Navigate to swim-off event in Event List
• Press Adjust button (F8)
• Drag and drop swimmers into lanes assigned by Referee
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After the swim-off, return to the main event to record the judge’s decision
• Press JD button or CTRL-J to bring up Judge’s Decision/Tie Breaker screen
• Enter the placing by hand
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Reprint and Post the Results
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Questionnaire
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Recorder/Scorer - Questionnaire
1. The Recorder/Scorer has the authority/responsibility to:
a. Overrule the Chief Finish Judge’s report if appropriate;b. Refer all contentious decisions to the Chief Finish Judge or
Referee for resolution;c. List disqualified swimmers on the result sheet;d. Resolve, one their own, contentious decisions about scoring;e. Compile a list of results from the preliminary heats for display
as soon as possible;f. Include split times in results whenever possible for events of
1500m and 800m as well as relays;g. Compare final results with current records and prepare
record application forms;h. Publish deck-entered swims as Exhibition Swims.
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Recorder/Scorer - Questionnaire
2. In a 10 & under Girls Freestyle event, the results have been published correctly if they read:
a) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.596. Betty Carson 10 EKSC 1:22.59
b) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.59 TIE5. Betty Carson 10 EKSC 1:22.59 TIE
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Recorder/Scorer - Questionnaire3. In an 11 & 12 Boys 100m Backstroke event, the results have
been published correctly if they read:
a. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.013. Dean Greys 12 ROD 1:40.30 DQ4. Marc Tuller 11 SAMAK 1:40.335. Joel Carson 11 POM 1:42.416. Ken Kerr 11 MANTA 1:43.02
b. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 Dean Greys 12 ROD 1:40.30 DQ3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.02
c. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.026. Dean Greys 12 ROD1:40.30DQ
d. None of the above is correct.
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a. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 JD5. Deb Doran 13 LUSC 1:22.10 JD6. Jenn Jones 14 DCSC 1:23.42
b. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.104. Deb Doran 13 LUSC 1:22.105. Jenn Jones 14 DCSC 1:23.42
c. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.63 3. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 TIE4. Deb Doran 13 LUSC 1:22.10 TIE 6. Jenn Jones 14 DCSC 1:23.42
Recorder/Scorer - Questionnaire4. In an 13 & 14 Girls 100m Breaststroke event, the results have
been published correctly if they read:
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Recorder/Scorer - Questionnaire
5a. The following relay results are published correctly, if they read:
a. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.022. ETOB 1:01.65 2:03.42 3:05.19 4:07.72
b. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 MAC 1:00.54 2:02.61 4:09.35 DQ
c. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 NYAC DQ
d. 1. COBRA 1:02.27 4:04.022. MAC 1:00.54 DQ
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Recorder/Scorer - Questionnaire
5b. When setting up the scores for a meet, the Scorer should:
a. Get the method of scoring from the Rule Book ONLY;b. Get the method of scoring from the Meet Invitation
and Rule book;c. Create an original system for scoring points;d. Award points to swimmers who are disqualified;e. Award points to swimmers who fail to equal or better
the qualifying times;f. Award team points to Unattached swimmers;g. Award NO points to Exhibition swimmers;h. When two swimmers are tied, award them each one-
half the total available points;i. Include on the score sheet a column for unawarded
points;j. Use only the default Hy-Tek scores.
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Recorder/Scorer - Questionnaire
6. For an official time to be acceptable as a “Record Time” in the SNC record application:
a. The times on at least TWO of the digital manual watches must be identical;
b. The time must have been measured by three timers (if manual time only);
c. The time must have been the fastest in the event and the winner placed first;
d. The time may have been achieved in a Class One Time Trial.
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Recorder/Scorer - Questionnaire
7. Which of the following circumstances can lead to an official ‘Record Time’?:
a. A time achieved by a swimmer during the first leg of a relay;
b. A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500 Freestyle;
c. A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle;
d. A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction .
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Recorder/Scorer - Questionnaire
8. What is the significance of DE-QUALIFYING times for a meet?
a. They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet;
b. They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time;
c. They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team.
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Recorder/Scorer - Questionnaire
9. If a swimmer’s official time is slower than the qualifying time for the event, it is termed a ‘failed swim’. How are ‘failed swims’ indicated on the official results?
a. Swimmers with ‘failed swims’ are ‘red-circled’;b. Swimmers with ‘failed swims’ are omitted from the
official results;c. ‘FS’ is marked beside each swimmer’s time;d. A line is drawn on the results list that separates
‘failed swims’ from the rest for each event where this occurs.
e. A separate Failed Swim – Exceptions report is posted for coaches to provide resolution.
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Recorder/Scorer - Questionnaire
10. The results of Exhibition swims should be recorded:
a. In a separate category (event) at the end of all the results for the meet;
b. At the end of the results for each event and marked ‘X’;
c. On the time card only (i.e. should not be included in official results).
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Thank you.
Approved by the Ontario Swimming Officials’ Association Board