recruitment

Postal Assistants/Sorting Assistant

• Vacancy calculation.–50% of Posts filled by direct recruitment–50% of Posts filled through Departmental

Promotion –Revised only when posts are abolished or

created

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• Vacancy calculation….• Vacancies are worked out for each year–While working out vacancies, recruitment

roster is referred–Direct recruitment and Promotion quota get

50 % of the vacancy each

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• Vacancy calculation….• Vacancies include the following

a. Retirement (Superannuation/voluntary/invalid)b. Promotionc. Creation of new postsd. Outward Rule – 38 transferse. Caused due to death/resignationf. Repatriation to other Divisions/removal/dismissal etc.g. 25% of total of (a to f) above

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New procedure for recruitment of PA/SA

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• The procedure, scheme and syllabus for the examination to fill up the posts of PA/SA by direct recruitment is applicable for the following posts:– PA in Post Offices– PA in SBCO– PA in CO/RO– PA in RLO– PA in MMS– PA in Foreign Post Organization– SA in Railway Mail Services

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• The cost of Application Form Kit is Rs.25 and available through selected identified Post Offices.

• The examination fee is Rs.100. For candidates belonging to SC/ST, Physically handicapped and women category are exempted from examination fee.

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• At the time of sending application form documents in support of educational qualification, age etc need not be enclosed.

• If any information is found to be false/incorrect at any stage of recruitment procedure, the candidature will stand rejected.

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• After declaration of results and before issue of appointment letter the Circles will be required to call for the documents for verification and thereafter issue offer of appointment.

• In order to ensure transparency in selection process, at each stage the following is hosted in India post website by CMC Ltd.– Marks obtained in 10+2 or 12th examination– Marks obtained in Aptitude test– The list of candidates selected for appointment

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• A waiting list will be prepared to the extent of vacancies announced– Candidates in the waiting list is considered in case

of selected candidates do not respond or refuse the offer of appointment

– The names of candidates in the waiting list will not be announced.

– The list is valid for 6 months and extendable by another 6 months or till next examination which ever is earlier

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• The examination of GDS to fill up the vacancies, which remained unfilled after conduct of Departmental Examination, will also be held on the same date and time.

• Eligibility of GDS will be decided as per the provision made in this regard for them.

• The records received from M/S CMC shall be preserved by CO.

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• Eligibility.– Age: OC 18 to 27 years( Relaxation of 5

and 3 years for SC/ST and OBC respectively)

– Education: 10 + 2 or 12th Std(excluding vocational streams) Min marks

required 60% to OC, 45 % to SC/ST and 55% to OBC.

• Other: Studied local language of the Postal Circle or Hindi as a subject at least In

Matriculation or equivalent.

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Pattern of examination

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• Examination will be conducted by M/S CMC Ltd, in various centers through out the country

• Candidates shall be subjected to an objective type Aptitude Test (Paper I) covering the topics detailed in the next slide.

• Those candidates who pass the Paper I are called for Paper II (Computer /Typing test)

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Topics for Paper I

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Part A 25 marks General KnowledgeCurrent events, Sports, History, geography, Basic economics, General polity, Indian, Constitution, Science environment etc.

Part B 25 marks Mathematics of matriculation standardNumber system, simplification, decimals, fractions, simple and compound interest, percentage, average, profit and loss, discount, mensuration, time and work, time and distance etc

Part C 25 marks EnglishGrammer (Propositions, adverbs, conjunction, direct/indirect, Singular/plural, tense, anonyms/Synonyms etc

Part D 25 marks Reasoning and Analytical Ability

Topics for Paper I….

• Duration of the Aptitude test is two hours• The candidates are required to obtain marks

as under for being considered for further selection process:

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Category Minimum in each part Parts A/B/C/D Minimum aggregate marks

OC 10 marks each 40 %

ST/ST 8 marks each 33 %

OBC 9 marks each 37 %

Paper II

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• Duration 30 minutes ( 15 minutes each for Typing and Data Entry)– One passage of 450 words in English or 375 words

in Hindi to be typed with a minimum speed of 30/25 words per minute

– Data entry of some figures and letters each carrying equal marks

• Test is qualifying nature with minimum of 40 % marks for OC, 33% for SC/ST and 37% for OBC

Selection Process

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1. All candidates belonging to various categories who have obtained following minimum marks in10 + 2 or 12th class shall be called for the Aptitude test:

OC 60 %OBC 55 %SC/ST 45 %

2. No weightage of marks secured by the candidates in 10 + 2 or 12th class will be given while preparing the merit list

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3. Candidates numbering five times the number of vacancies in each category (OC, OBC, SC, ST) for each Circle shall be declared qualified for Computer Test based on the marks secured by them in the Aptitude test.

4. The merit list shall be prepared on the basis of the marks obtained by the candidates in the Aptitude Test subject to the condition that they have qualified the Computer Test.

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Allocation of successful candidates

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• A common merit list for the whole circle is prepared.

• Therefore the Circles while notifying the vacancies will indicate the Division wise vacancies and the candidates to indicate their preference for allocation to one or more than one Division in OMR application form.

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• As per the merit list and availability of vacancy candidates will be allocated to Divisions.

• Those candidates who are not able to get the allocation as per their choice is allocated to the Divisions where the vacancies exist.

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• Therefore the candidates will have to give an undertaking that in the event of not getting the post as per their choice are willing to accept appointment in any Division.

• Those who have not given any preference, it will be presumed that they have equal preference for all the Divisions.

• Appointment order issued by the Divisions• Deputed for Training

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PA – Deptl Promotion

• Examination is conducted for 50% of vacancies• Before notifying vacancies, roster for PA-Deptl

Promotion will be referred• Circle office issue notification for conducting

examination• Application called for from eligible officials

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PA – Deptl Promotion…

• Eligibility– Age - No limit– No. of attempts - OC -8, SC/ST -10

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• Circle nodal officer has to cause supply of application form kit to the candidates through Divisional Office according their requirements

• Forms to departmental employees made available free of cost (only one)

• Circle Nodal Officer collects application forms from Divisions and forward it to out sourced agency after verification

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• Copy of list of application forwarded to out sourced agency is sent to Directorate

• Out sourced agency to conduct exam and supply merit list

• Selection list will be announced• Deputed for training• Unfilled vacancies will be notified to be filled

from GDS

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PA Recruitment from GDS

• Same procedure of Direct recruitment will be followed here also except the following:– Age OC 30y, SC/ST 35y, OBC 33y– Edn Qulfn 50% in 10+2 or 12th Standard– Service Min. 5 years as GDS

• If the posts are not filled through GDS also, vacancies will be transferred for direct recruitment for the same year

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•Direct recruitment through SSC (33 1/3rd %)

•Promotion from PA/SA cadre through Departmental Competitive Exam ( 66 2/3rd %)

Recruitment to Inspector Posts

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• Directorate intimate the vacancy to SSC• SSC conducts examination and intimates the Merit list to Directorate• Directorate issues circle-wise allotment• Circle office issues allotment order region-wise• Regions will issue appointment order & depute them for training.

Direct Recruitment of IP through SSC

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Exercise 10.3.1

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Departmental Examination

• Limited departmental competitive examination for:• PS Group ‘B’• Inspector Posts• Senior Postmaster Examination• Postmaster Grade I Examination• Limited Deptl Competitive Examination for • PA/SA(LGO) – All the above examinations are conducted

through the Outsourced agency M/s CMC Ltd

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Departmental Examination…• Examinations conducted by Circles in decentralized

manner in respect of following:• Limited Departmental Competitive Examination(LGO) for

promotion to MMS Assistants, Foreign Post Assistants, RLO Assistants, Stores Depot Assistants and PA CO/RO as per old syllabus & as per previous practice

• Promotion of LDCs to Junior Accountants in PAOs• Postman examination• PO & RMS Accountant’s Examination• Confirmation Examination of PAs/SAs and other clerical

cadres• Multi Tasking Staff Examination

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• Vacancies assessed considering the cases of Retirement, Promotion, Resignation, Death etc.,

• Roster maintained for Promotion to be referred

• Calling for CR’s and Special Report

Process for conducting DPC

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• Constituting DPC:• Chairman• Member Depends on the cadre to

which promotion is being made• Member

» ( one member should be SC/ST)

• Issue region-wise allotment• Issue order of promotion

Process for conducting DPC

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• DPC will be conducted for the following cadre• IP to ASP• PM Grade II & III• LSG,HSG II & HSG I• SBCO Staff• All Circle office staff• All MACP – Departmental screening committee

Process for conducting DPC…

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Rotational transfers of officials

• Postal Assistants, Postmasters, Inspectors, Assistant Superintendent of POs and Superintendent of POs are liable for rotational transfer once in four years

• Postmen and MTS will not, except for very special reasons be transferred from one place to another.

Rotational transfers of officials

• Postal Assistants and Postmasters are transferred by Divisional Superintendents.

• Rotational transfer orders of Inspector of Post Offices, Assistant Superintendents, Superintendents of Post Offices are issued by RO/CO.

Rotational transfers of officials• General principles for rotational transfer– Placing the officials in the choice stations may be

considered in the overall context of administrative requirements and austerity measures

– Inter – station transfers should be restricted to minimum in view of the austerity measures

– Extension of tenure by one year except in the case of single handed SPMs will be considered by CO

– Employees retiring within one year will be considered for retention.

– In respect of Group A officers proposal of extension will be referred to Directorate by CO

Exercise 10.3.2

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Reservations & Concessions

• Introduction: The words you should familiar with.

Word Denotes

Post As per establish register the sanctioned strength of a cadre

Vacancy Difference between the sanctioned strength and working strength

Post based roster A register maintained for watching the appointment of prescribed number of persons of a particular community.

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• Effective from 02.07.1997• Reservation to the extent of percentage prescribed• Number of points shall be equal to number of posts• At the end of roster ‘squeezing’ is done• Separate roster for each mode of recruitment• Points in roster are expanded or contracted

Post-based roster -principles

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• Reservation in a year not to exceed 50% except for SC/ST/OBC backlog• Backlog will lapse if combined representation by DR/DP achieved• Roster to run on the principle of replacement (in an ideal situation)• Excess/short adjusted in subsequent appointments


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• Persons belonging to reserved category recruited on merit adjusted against UR points• De-reservation allowed only in promotion• Exchange between SC/ST not allowed• Officials transferred under R 37 or 38 to be adjusted against roster points• No roster for ad-hoc appointment• Roster is not confidential


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Percentage in reservation

Direct Recruitment – All India basis• By open competition SC - 15%

ST – 7.5%OBC – 27%

• Otherwise than open competition

SC – 16.66%ST – 7.5%OBC – 25.84%

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Regional Recruitment

SC ST OBCAndra

Pradesh16 7 27

Karnataka 16 7 27Kerala 10 1 27

Tamilnadu 19 1 27Pondichery 16 NIL 27

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Reservation in Promotion

SC 15%ST 7.5%

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• Reservation to Ex-servicemen− Group ‘C’ category – 10%− MTS category -20%− Reservation in Direct recruitment only− Reservation to vacancy & not to the post− Ex-servicemen selected under reservation Should

be adjusted against respective communities in the roster

− Unfilled vacancies are carried over

Percentage in reservation..

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• Meritorious Sports persons Appointment can be made for Gr’C’ & MTS Age relaxation 5 years & 10 years(SC/ST) 5% of the vacancies in a year Persons selected under reservation should be

adjusted against respective communities in the roster

Unfilled vacancies are not carried over


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• Compassionate Appointment− 5% of vacancies in a year− Persons selected under reservation should be

adjusted against respective communities in the roster− Appointment to Gr’C’ & MTS− Relative merit points & procedure for selection− Selected persons to give undertaking that he will take

care of the family− Check list to be referred


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• Persons with Disabilities− Reservation to the extent of 1% of each of blindness, hearing

impairment and locomotors disability− Persons selected under reservation Should be adjusted

against respective communities in the roster− Their services can be utilized for the jobs suitable to their

disability− Inter se exchange of vacancies permitted− Separate 100 point register to be maintained

− I Block – point 1 – 33− II Block – point 34 -67− III Block – point 68 -100


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Exercise 10.3.3

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recruitment

Documents

application form kit

postal assistants sorting assistant

officials postal assistants

roster unfilled vacancies

aptitude test

rotational transfers

12th class

based roster