Regional Police Study

Prepared By The

Governor’s Center for Local Government Services

October 15, 2014

for

Kennett Square Borough

Kennett TownshipLondon Grove

TownshipNew Garden

Township

Demographics of the Communities

CATEGORYKennett Square

Borough

Kennett Township

New Garden Township

London Grove

TownshipTOTALS

Population 6,113 8,700 11,984 7,500 34,297

% of Population 17.8% 25.4% 34.9% 21.9% 100%

Population Density Persons per square mile

5,557 558 740 436 685Average

Housing Units 1,868 2,457 2,700 1,633 8,658

Square Miles 1.1 15.6 16.2 17.2 50.1

% of Square Miles 2.2% 31.2% 32.3% 34.3% 100%

Total Road Miles 21.85 72.0 83.49 73.36 250.7

Full Time Officers 11 2 11 0 24

Part Time Officers 42 FTE

0 52.5 FTE

0 94.5 FTE

Total Reported Crimes

610 71KTPD Only

404 N/A 1,085

PD Vehicles 9 3 8 0 20

PD Clerical Staff 2 0 1 0 3

2

Proposed Police Staffing LevelsBased on the IACP Population Formula

Category Combined Totals

Population (2014 as provided by each municipality) 34,297

Number of Estimated Annual Incidents (@ 550 per 1,000 residents) 18,863

Time Spent (Multiply above by .75) 14,147

Buffer (Multiply above by 3) 42,442

Staffing (Divide above by 2920) 14.5

Available (Multiply above by 1.72) 25.0

PATROL OFFICERS Needed 25

Additional Detectives 3

Additional Patrol Sergeants (Traffic Sergeant to be Assigned from Patrol Officer Staffing) 4

Additional Lieutenants 2

Chief of Police 1

Total SWORN Police Personnel 35

Administrative / Clerical Personnel 4

 

Total Proposed Staffing Levels (Officers & Staff Personnel) 39

Sworn FT Police Officers (Increased by 11 FT Officers) 35

Sworn PT Police Officers (Decreased by 9 PT or 4.5 FTE) 0

Civilian Clerical Personnel (Increased by 1 FT Clerk) 4

 

Total Current Staffing Levels (Officers & Staff Personnel) 36

Sworn FT Police Officers 24

Sworn PT Police Officers (9 PT or 4.5 FT Equivalent) 9

Civilian Clerical Personnel 3

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Regional Police Department ComparisonSix Regional P.D.’s between 30,000 – 40,000 Population

Pennsylvania state-wide municipal average is 2.2 officers per 1,000 personsSE Pennsylvania municipal average is 1.7 officers per 1,000 persons (excluding Philadelphia)

Regional Department Population OfficersSquare Miles

Municipalities

Officers/1,000

Pocono Regional (Monroe) 39,077 38 187.8 3 T / 1 B 1.0

Chester County Reg. 34,297 35 50.1 3 T / 1

B 1.0

Stroud Regional (Monroe) 34,217 51 39.1 2 T / 1 B 1.5

Northern Lancaster Regional

34,000 24 72.0 3 T .7

Westtown – East Goshen Reg.

32,023 35.5 22.6 3 T 1.1

Northern Regional (Allegheny)

32,000 30 52.0 3 T / 1 B .9

AVERAGE 34,269 35.5 70.6 3.5 1.0

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Police Vehicles RecommendedProposed Ratio is 1.75 Officers per Vehicle

IACP Recommended Ratio is 1.5 to 2.0

Current Total = 20 / Proposed Total = 20

Marked VehiclesUnmarked Vehicles

Patrol SUV’s 3 Administration 3

Patrol Cars 8 Detectives 3

Traffic SUV 1Unmarked Patrol &

Traffic Enforcement

2

Totals 12 Totals 8

5

Regional Police Department Coverage Area6

2

1

3

4

5

KSB = 3 ZonesKT = 3 ZonesNGT = 3 ZonesLGT = 2 Zones

Approximate P.D. Location Possible Sub-Stations

Police Executive Research ForumWashington, D.C.

Police Personnel Cost Survey

PERF conducted a budget survey of 297 various sized Police Departments throughout the U.S.

On average, it found that those police department’s spent 85% of their annual budgets on personnel costs.

The range of these percentages was from 61% to 98.5%.

The Chester County Regional P.D.’s proposed 2015 personnel costs, for 35 officers and 4 civilian personnel,

are 87%, or 2% over the national survey average.

The projected “Cost per Officer” for this new regional P.D. will be $151,405.

7

2015 Proposed P.D. Budget - Personnel Costs

Salary of Police Chief $125,000

Salary of Lieutenants (2 @ $110,000 each) $220,000

Salary of Sergeants (5 @ $95,000 each) $475,000

Salary of Officers & Detectives (16 @ $90,000 average & 11 @ $68,000 average)

$2,188,000

Salary of Staff Personnel (3 @ $45,000; 1 Admin Assistant @ $65,000)

$200,000

Overtime (32 @ $4,000 each) $128,000

Longevity / Other Contractual Payments (32 @ $1,000 each) $32,000

Total SALARY Costs $3,368,000

Benefits (Includes all below items for 35 sworn & 4 clerical @ 37% per person)

$1,244,950

Medical / Dental Insurance Included

Social Security Included

Life Insurance Included

Liability Insurance Included

Workers Comp Insurance Included

Municipal Pension Contributions Included

PERSONNEL COST TOTALS (87% of the Proposed Budget)

$4,612,950

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2015 Proposed P.D. Budget; Non-Personnel Costs

Uniforms & Related Equipment (35 @ $1,000 each) 35,000

Office Supplies & Equipment 20,000

Education & Training (35 @ $250 each) 8,750

Dues, Memberships & Legal Publications (35 @ $100 each) 3,500

Computers, Related Software Migration and Updates, Data Services 20,000

Police Equipment (New Purchases, Maintenance and Repairs) 30,000

Vehicle Maintenance & Repairs (20 Cars @ $2,000 each / average) 40,000

Vehicle Gas & Oil (20 Cars @ $4,000 each / average) 80,000

Vehicle / Property Insurance 30,000

Utilities & Building Maintenance 30,000

Crime Prevention & Public Relations Programs 10,000

Traffic Unit Equipment & Maintenance 5,000

New Cars – 2 @ $34,000 (+10 Marked Listed as “Good Condition” by all PD’s - all to be used) 68,000

Vehicle Painting, Decaling, & Equipment – 12 Marked @ $1000 each / 8 UM @ $500 each 16,000

Miscellaneous Expenses (Computer Software, Data Services, Duty Ammo, etc.) 15,000

Telephones & Related Service Expenses (Includes Postage) 35,000

Headquarters Expenses ($70,000 for Rent & $30,000 for Site Prep, Set-up, Signs, etc.) 100,000

Legal Services 80,000

Accounting, Financial Services & Software (Payroll, Accounts, etc.) 60,000

NON-PERSONNEL COST TOTALS (13% of the Proposed Budget) $686,250

TOTAL PROPOSED 2015 REGIONAL POLICE DEPARTMENT BUDGET $5,299,200

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Proposed Cost Distribution

Municipality 

TotalPopulation

% Pop

DensityPer

SquareMile

%Density

Square Miles

% Square Miles

Road Miles

% Road Miles

AveragePercent

                   

KSB 6,113 17.8% 5,557 76.2% 1.1 2.2% 21.85 8.7% 26.23%

         

KT 8,700 25.4% 558 7.7% 15.6 31.2% 72.0 28.7% 23.25%

         

NGT 11,984 34.9% 740 10.1% 16.2 32.3% 83.49 33.3% 27.65%

         

LGT 7,500 21.9% 436 6.0% 17.2 34.3% 73.36 29.3% 22.87%

         

TOTALS 34,297 100% 7,291(685 Avg)

100% 50.1 100% 250.7 100% 100%

                   

10

Adjusted Net Costs Per Municipality11

TOWN POPULATION % SHARECURRENT PD COST

PROPOSED PD COST

DIFFERENCE

KSB 6,113 26.23% $1,635,538 $1,389,980 -$245,558

KT 8,700 23.25% $313,090 $1,232,064 +$918,874

NGT 11,984 27.65% $1,779,800 $1,465,229 -$314,571

LGT 7,500 22.87% $0 $1,211,927 +$1,211,927

 TOTALS 34,297 100% $3,728,428 $5,299,200 +$1,570,772

 

2015 PROPOSED REGIONAL P.D. BUDGET = $5,299,200

2015 PER HOUSEHOLD COSTS: KSB = $744; KT = $501; NGT = $543; LGT = $742

Adjusted Net Cost Comparison

KSB KT NGT LGT

2014 1635538 313090 1779800 0

2015 1389980 1232064 1465229 1211927

$100,000

$300,000

$500,000

$700,000

$900,000

$1,100,000

$1,300,000

$1,500,000

$1,700,000

2014 Current PD Cost vs 2015 Regional PD Cost Average 2015 Cost = $1,324,800

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Population & Budget Comparison

KSB KT NGT LGT

Population % 17.8 25.4 34.9 21.9

2014 Budget % 43.8 8.4 47.8 0

2015 Budget % 26.23 23.25 27.65 22.87

2.5

7.5

12.5

17.5

22.5

27.5

32.5

37.5

42.5

47.5

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Additional Regional P.D. Operating Revenues

DCED Regional Police Grants ($150,000 Projected) –

• Police Chief Salary Grant ( +/- $50,000 in 1st Year) $50,000

• MAP Regional Police Grant (Equipment) $100,000

• TOTAL Projected Grant Income $150,000

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Some Per Capita & Household Costs…

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2015 Per Capita Costs (Average $155)

KSB 6,113; $228

KT 8,700; $141NGT 11,984; $121

LGT 7,500; $161

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2014 – 2015 Per Capita Cost Breakdown

Municipality 2014 Regional Difference New Daily

Kennett Square $268 $228 - $40 .62/day

Kennett Twp $36 $141 + $105 .39/day

New Garden Twp $149 $121 - $28 .33/day

London Grove Twp $0 $161 + $161 .44/day

Average $113 $155 + $42 .45/day

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2015 Cost Comparison with Avon Grove & Kennett School Districts

AGSD KCSD Regional PD$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000$82,015,459

$75,896,790

$5,299,200

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Total Police Budget = $5,299,200

Number of Housing Units = 8,658

Annual Household Cost = $612.05

Monthly Household Cost = $51.00

Daily Household Cost = $1.68

2015 Household Costs19

Monthly Household Cost Comparison

Avg. Family Cell Phone

Comcast Xfinity / FIOS

Regional Police

0 20 40 60 80 100 120 140

$138.00

$90.00

$51.00

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21Regional Police Cost Comparison

Westtown-East Goshen Reg. (2014) $6,670,931Population = 32,023

Sworn Officers = 35.5 (28 FT / 15 PT)

Per Officer Cost = $187,914Per Capita Cost = $208

Chester County Reg. (2015) $5,299,200Population = 34,297Sworn Officers = 35

Per Officer Cost = $151,405Per Capita Cost = $155

Proposed P.D. Organizational Chart - 22

Regional Police Commission

Chief of Police

PatrolLieutenant

Sergeant Squad 1

Officer

Officer

Officer

Officer

Officer

SergeantSquad 2

Officer

Officer

Officer

Officer

Officer

SergeantSquad 3

Officer

Officer

Officer

Officer

Officer

SergeantSquad 4

Officer

Officer

Officer

Officer

Officer

AdminLieutenant

SergeantTraffic

Traffic

Traffic

Traffic

Traffic

Detective

Detective

Detective

Secretary

Secretary

Secretary

Admin Assistant

35 Sworn Officers& 4 Civilian Staff

New Traffic/Auxiliary Services UnitProjected Uses for Assigned Officers

Traffic Patrols and Enforcement Details

Additional “Street Coverage” at peak hours

Supplemental Patrol Zone coverage if needed

Traffic Checkpoints: Trucks, DUI’s, Seatbelts, etc.

Bicycle, M.C. or ATV Patrols (Including Parks, Trails & Open Space)

Special Coverage for Community Events

Commercial Vehicle Training and Enforcement

Serious or Fatal Accident Investigations

Specialized Accident Reconstruction Training

Plainclothes availability if needed

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Sample Modular Building # 1

24

Sample Modular Building # 2

25

Colonial Regional Police Department & District CourtBethlehem, PA

24 FT Officers & 2 Staff Personnel

26

Colonial P.D. Building with District Court is approximately 13,000 Square Feet;Total Lot Size is 2.2 acres

27

Approximate Chester County Regional P.D.

Site Size Needed -

10,000 Square Feet& 40-50 Parking Spaces

Pocono Mountain Regional Police Department, Tobyhanna, PA (Approx. 14,000 SF)38 FT Officers & 6 Staff Personnel

& 94 Parking Spaces

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Report Summary This proposal would establish a regional, full-service police

department of 35 sworn full-time officers and 4 civilian staff personnel to serve the four combined municipalities with a resident population of 34,297.

Establishes four (4) new operational units within the police department:

• Administration (7)• Patrol (24)• Detectives (3)• Traffic / Auxiliary Services (5)

Proposed budget provides funding for all 35 full-time officers and 4 civilian staff personnel beginning in 2015.

• Eliminates the use of all part-time officers - from the current number of 9 down to 0, or the equivalent of

4.5 full-time officers. • Provides patrol coverage with 6 uniformed officers on

duty in 5 main patrol zones at all times.

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Report Summary (Con’t.)Maintains the total number of police cars at 20.

• Includes use of the 18 best currently owned vehicles.• Includes funding for re-painting & re-equipping all

remaining marked and unmarked vehicles.• Includes funding for the purchase of two (2) new

marked cars.Increases the number of fully trained, full-time

Detectives to 3.Establishes a full-time Traffic Unit consisting of one

Sergeant and four officers to handle all traffic enforcement details, DUI and commercial vehicle checkpoints, and fatal / serious accident investigations.

Includes all rental and set-up costs for the proposed 10,000 square foot police facility - to be located in the geographic center of the regional police coverage area.

Qualifies the new regional P.D. to receive various Pennsylvania

Regional Police Assistance grants.Qualifies the new regional P.D. to receive approval and

grants to become a “Live Scan” site under the Pennsylvania CPIN automated fingerprinting network.

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31Highlights of the Proposed

Chester County Regional Police Department 35 Sworn Officers 11 Newly Hired Officers Chief & 2 Lieutenants 5 Sergeants 3 Detectives 5 Traffic/Auxiliary Services

Officers 4 Civilian Employees New 10,000 sf Police

Headquarters East and West Sub Stations 20 Police Vehicles (12 Marked) 2 New Police Vehicles Various State Grants New Pennsylvania Live Scan Site

The Governor’s Center for Local Government Services, and the project consultant, Chief Joseph L. Kirschner (Ret.), would like to thank

the government and police officials from the

participating municipalities for their excellent

cooperation and assistance in the timely completion of

this project.

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The Governor’s Center for Local Government Services

Mr. Peter Zug, Executive Director

Chief Ronald L. Stern (Ret.), Law Enforcement Director

Chief Joseph L. Kirschner (Ret.), Police Consultant

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