regular board meeting monthly report - jcprd

REGULAR BOARD MEETING MONTHLY REPORT

Novemer 14, 2018

BOARD OF PARK AND RECREATION COMMISSIONERS

Nancy Wallerstein ................................................................................... Chair Michael Pirner ................................................................................. Vice Chair Steven Baru ....................................................................................... Secretary Leslee Rivarola ................................................................................. Treasurer George J. Schlagel ............................................................. Assistant Secretary Paul Snider ........................................................................ Assistant Treasurer Jeff Meyers ............................................................................. Board Member Steven C. Klika ........................................................................ Board Member

LEGAL COUNSEL Fred Logan & Andrew Logan ........................................ Logan Logan & Watson, L.C.

ADMINISTRATIVE TEAM Jill Geller ................................................... Executive Director of Parks & Recreation Jeff Stewart ......................................................................................Deputy Director Bill Maasen ................................................ Superintendent of Parks & Golf Courses Rhonda Pollard .......................................................... Superintendent of Recreation Terry Anderson .. Supt. of Safety, Heritage & Outdoor Education/Park Police Chief Jo Ann Courtney ............................... Administration & Human Resources Manager Noelle Testa ........................................................................... Chief Financial Officer Jay Hinrichs ........................................................................... Development Director David Grant .................................................................... Human Resources Director Ted Tartenaar ........................................ Information Technology Services Manager Richard Smalley ......................................... Marketing & Communications Manager Cliff Middleton .................................................. Planning & Development Manager

MISSION Enhance the quality of life in Johnson County by providing

high-quality parks, services and recreation programs.

VISION To be the leader in park management and recreation services:

Be responsive to our community and the people we serve.

Impact the character of our community in a positive manner.

Serve as a catalyst for program and land use innovation.

Function as a responsible steward of all our resources.

BEHAVIORAL VALUES CORE VALUES ORGANIZATIONAL VALUES Integrity Professionalism Humility Humor Respect

Public Service Public Trust

Public Leadership

Caring Workplace Stewardship

Teamwork Continuous Improvement

Learning Organization

Johnson County Park and Recreation District does not discriminate on the basis of race, color, national origin, sex, religion, age, and disability status in employment or the provision of programs and services.

NOTICE: MATERIALS INCLUDED IN THIS JCPRD BOARD MEETING REPORT REQUIRING BOARD ACTION ARE CONSIDERED “DRAFT” AND NON-BINDING UNTIL FORMAL BOARD ACTION HAS TAKEN PLACE.

REGULAR BOARD MEETING BOARD REPORT

November 14, 2018

TABLE OF CONTENTS

I. MEETING AGENDA................................................................................................................. 1-3

II. CONSENT AGENDA A. Regular Board Meeting Minutes .................................................................................... 4-10 B. Committee of the Whole Minute ................................................................................ 11-15 C. Administrative Services Committee Meeting Minutes ................................................ 16-17 D. Culture Committee Meeting Minutes.......................................................................... 18-19 E. Parks & Golf Courses Committee Meeting Minutes .................................................... 20-26 F. Recreation Committee Meeting Minutes ..................................................................... 27-29 G. Safety & Outdoor Education Committee Meeting Cancellation Notice ........................ 30-31

III. DISCUSSION ITEMS A. 2019 Capital Projects & 2020-2024 Capital Improvement Plan .................................. 32-34

IV. REPORTS A. Staff Reports ................................................................................................................ 35-40 B. Enterprise Fund Operations Indicators Year to Date Summary ........................................41 C. Park Visitations ............................................................................................................ 42-43 D. Registration Indicators .......................................................................................................44 E. Park Police Monthly Activity Summary ..............................................................................45 F. Park Police Quarterly Crime Report & Law Enforcement Activity Summary – Q3 ...... 46-52 G. General Fund Indicators Revenues & Expenditures ..........................................................53 H. Enterprise Fund Indicators Revenues & Expenditures ......................................................54 I. General Fund Budget Statement ................................................................................. 55-59 J. Enterprise Fund Budget Statement ............................................................................. 60-63 K. Income Statement .............................................................................................................64 L. Balance Sheet ............................................................................................................... 65-66

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NOTICE: JCPRD open meeting agendas are subject to change prior to and/or during the course of the meeting.


Nancy Wallerstein, Chair Michael Pirner, Vice Chair

Steven Baru, Secretary Leslee Rivarola, Treasurer

George J. Schlagel, Assistant Secretary Paul Snider, Assistant Treasurer

Jeff Meyers, Board Member Steven C. Klika, Board Member

REGULAR BOARD MEETING

JCPRD Administration Building November 14, 2018 7900 Renner Road, Shawnee Mission, KS 66219 7:00 p.m.

MEETING AGENDA

CALL TO ORDER / ROLL CALL

PLEDGE OF ALLEGIANCE

PRESENTATIONS

A. County Service Pins1. 10 Years: Steve Mantooth, SPS Park Worker II

2. 15 Years: George Mariano, SMP Sr. Park Worker

PUBLIC COMMENTS

Members of the public may request to speak at this time on JCPRD matters that do not appear on the agenda.

Members of the public also may use this time to request to speak on matters that appear on the agenda when the issues come up for discussion and/or consideration during the meeting. Public comments will be allowed at

the Board Chair’s discretion. All speakers will be required to provide their name and address for public record. The Board reserves the right to limit the amount of time and/or the number of speakers making public comments at any time during the meeting.

CONSENT AGENDA

All matters listed within the consent agenda will be enacted by one motion of the Board with no separate discussion, unless otherwise requested or approved by the Board. Most items have been reviewed and

recommended for Board approval by standing Board committees and/or are considered to be routine. Board members may pull an item from the consent agenda for further discussion. If discussion is desired from the floor

on a consent agenda item, that item may be removed from the consent agenda only if requested or approved by the Board.

Regular & Special Board Meetings

BRD-1 Consider approval of minutes of the Regular Board Meeting held October 17, 2018.

Committee of the Whole COW-1 Consider approval of minutes of the Committee of the Whole Meeting held November 5, 2018.

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Administrative Services Committee ASV-1 Consider approval of the following nominated slate of Board officers for 2019: UU

Chair: ....................................................... Mike Pirner Vice Chair: ................................................. Steve Baru

Secretary: ............................................ Leslee Rivarola Treasurer: ........................................ George J. Schlagel Assistant Secretary:.....................................Paul Snider

Assistant Treasurer: ................................... Jeff Meyers

ASV-2 Consider approval to authorize the Board Chair or the Executive Director, or her designee, to enter into

an agreement for workers compensation coverage with the Kansas Eastern Region Insurance Trust (KERIT) for 2019.

ASV-3 Consider approval of minutes of the Administrative Services Committee Meeting held November 5,

2018.

Culture Committee

CUL-1 Consider acceptance of the Theatre Advisory Council Minutes dated October 26, 2018. CUL-2 Consider approval of minutes of the Culture Committee Meeting held November 5, 2018.

Parks & Golf Courses Committee

PGC-1 Consider approval to award the bid for trout to Crystal Lake Fisheries, Inc., the low bidder meeting bid specifications and under the superintendent’s estimate, for the 2019 purchase and delivery of trout at $3.95 per pound to be stocked in Shawnee Mission Park and Kill Creek Park Lakes, with option to renew

for 2020. PGC-2 Consider approval of the Lease Agreement with M & M Golf Carts to provide golf carts and utility

vehicles at Tomahawk Hills and Heritage Park Golf Courses for 2019-2023. PGC-3 Consider approval of minutes of the Parks & Golf Courses Committee Meeting held November 5, 2018.

Recreation Committee

REC-1 Consider approval of Cornerstones of Care RPCC Rental Agreement. REC-2 Consider approval of the City of Gladstone KCCC Swimming Pool Use Agreement. REC-3 Consider approval of the agreement between KCCC, Inc. & JCPRD for joint administration of the Kansas

City Corporate Challenge annual games. REC-4 Consider approval of the KS Speedway Rental Agreement for the Kansas City Corporate Challenge Bike

Race. REC-5 Consider approval of park closings for the Recreation Division's special events in 2019. REC-6 Consider action to (1) rescind the Memorandum of Agreement (MOU) between The University of Kansas

on behalf of its Professional & Continuing Education – Osher Institute and JCPRD that was approved by the Board at its meeting on September 19, 2018, and (2) approve the revised Memorandum of

Agreement (MOU) between The University of Kansas on behalf of its Professional & Continuing Education – Osher Institute and JCPRD as presented to the Recreation Committee on November 5, 2018.

REC-7 Consider approval of minutes of the Recreation Committee Meeting held November 5, 2018.

Safety & Outdoor Education Committee SOE-1 Consider approval of Co-Sponsorship Agreement with Special Olympics Kansas, Inc. for the 2019 Polar

Bear Plunge and Polar Bear 5k Strut.

SOE-2 Consider approval of minutes of the Safety & Outdoor Education Committee Meeting held November 5, 2018.

A. Consideration of Consent Agenda

B. Consideration of Removed Consent Agenda Item(s) (if any)

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DISCUSSION & ACTION AGENDA

A. 2019 Capital Projects and 2020-2024 Capital Improvements Plan (See Committee of the Whole meeting

minutes)

REPORTS

A. Staff Reports

1. Written reports provided in Board Report.

B. Executive Director of Parks & Recreation – Jill Geller

C. Legal Counsel – Fred Logan

D. Board of County Commissioners – Steve Klika

E. Board Chair – Nancy Wallerstein

F. Board Members

OTHER BUSINESS

NOTIFICATION OF UPCOMING OPEN MEETINGS

NOTE: All meetings will be held in the JCPRD Administration Building, 7900 Renner Road, Shawnee Mission, KS 66219.

Administrative Services/Culture/Recreation Committees – December 10, 2018, 5:30 p.m.

Parks & Golf Courses/Safety & Outdoor Education Committees – December 10, 2018, 5:30 p.m.

Regular Board Meeting – December 19, 2018, 7:00 p.m.

OTHER BUSINESS

EXECUTIVE SESSION

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REGULAR BOARD MEETING

JCPRD Administration Building October 17, 2018 7900 Renner Road, Shawnee Mission, KS 66219 7:00 p.m.

MEETING MINUTES

CALL TO ORDER / ROLL CALL

The meeting was called to order by Board Chair Nancy Wallerstein, and roll call was taken as follows:

Board Members Present: Steve Baru, Jeff Meyers, Mike Pirner, Leslee Rivarola, George Schlagel, Paul Snider (entrance noted in minutes), Nancy Wallerstein Board Members Absent: Steve Klika (BOCC Member) County Manager’s Liaison: Cindy Green, Assistant County Manager, was not in attendance. Legal Counsel: Fred Logan and Andy Logan were in attendance. Guests: See Visitor Register. Staff in Attendance: Jill Geller, Executive Director Jeff Stewart, Deputy Director Terry Anderson, Superintendent of Safety & Outdoor

Education/Park Police Chief Bill Maasen, Superintendent of Parks & Golf Courses Rhonda Pollard, Superintendent of Recreation Jo Ann Courtney, Administration & HR Manager David Grant, Human Resources Director Jay Hinrichs, Development Director Cliff Middleton, Planning & Development Manager Richard Smalley, Marketing & Communications Manager Ted Tartenaar, ITS Manager Noelle Testa, Chief Financial Officer Jennifer Assmann, Sr. Administrative Assistant Mary Eads, Administration Assistant

Mallory Ozier, 50 Plus Coordinator Rich Britain, Park Police Officer Dan Haase, SW Region Park Manager Becky Burnside, Marketing & Communications

Administrative Assistant Miles Hale, Volunteer 50 Plus Pickleball Instructor Cindy Lawrence, PGC Sr. Administrative Assistant Jamie Lawrence, SW Region Assistant Park Mgr. Kelby Hellwig, Central Region Park Manager Misty Town, 50 Plus Assistant Michelle Alexander, 50 Plus Manager Kari Baesel, 50 Plus Special Events & Travel Spec. James Ward, Park Police Officer I Kris Nelson, Meadowbrook Park Sr. Park Worker

PLEDGE OF ALLEGIANCE

PRESENTATIONS

A. Quarterly Awards1. Administrative Services Division: Jennifer Assmann, ASV Sr. Administrative Assistant2. Recreation Division: Mallory Ozier, 50 Plus Coordinator3. Safety, Heritage & Outdoor Education Division: Ned Godsey, Park Police Officer I4. Seasonal Employee: Rich Britain, Park Police Officer

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5. Team: Big Bull Creek Park Maintenance Team

Michael Giarraputo, Park Worker I

Dan Haase, SW Region Park Manager

Cody Kratzberg, Sr. Park Worker

Jamie Lawrence, SW Region Assistant Park Manager Kevin Long, Park Worker I

Paul Snider entered the meeting.

6. Volunteer: Miles Hale, 50 Plus Pickleball Instructor

B. County Service Pins1. 5 Years

a. Nicole DeHaven, 50 Plus Assistantb. Martin Ramirez, LAN/WAN Analyst

2. 20 Yearsa. Becky Burnside, Marketing & Communications Administrative Assistantb. Mindi Love, Museum Director

PUBLIC COMMENTS

Shawnee Mission Park Dog Off-Leash Area

The following members of the public spoke, who are all patrons of the Shawnee Mission Park dog off-leash area, expressed concerns and disapproval regarding recent changes made to the off-leash area: John Altevogt, Elaine Holley, Howard Gilbert, and Penny Gilbert.

CONSENT AGENDA

Regular & Special Board Meetings BRD-1 Consider approval of minutes of the Regular Board Meeting held September 19, 2018.

Administrative Services Committee ASV-1 Consider approval to enter into the supplemental agreement Exhibit A.2 with CivicPlus for the purchase

of CivicClerk not to exceed $32,085. ASV-2 Consider car allowances for the Executive Director, Deputy Director, Superintendent of Culture,

Superintendent of Parks & Golf Courses, Superintendent of Recreation, Superintendent of Safety & Outdoor Education, and Planning & Development Manager in the amount of $350 per employee per month.

ASV-3 Consider approval of minutes of the Administrative Services Committee Meeting held October 8, 2018.

Culture Committee

CUL-1 Consider approval of the request from the Theatre Council to approve the addition of the show for the fall of 2019 Theatre in the Park Indoor Season.

CUL-2 It was the consensus of the committee to recommend Board consent approval of the Overland Park Historical Society, Inc. Agreement REC 1703-868.

CUL-3 Consider acceptance of The Theatre Advisory Council Minutes dated September 29, 2018.

CUL-4 Consider approval of the minutes of the Culture Committee Meeting held October 8, 2018.

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Parks & Golf Courses Committee PGC-1 Consider approval to award the bid for Golf Cart Lease for Tomahawk Hills Golf Course and Heritage Golf

Course to M&M Golf Cars, LLC, the most responsive and responsible bidder meeting bid specifications as noted on the bid tabulation sheet, at costs of $6,173 per month at Tomahawk Hills Golf Course and $6,058 per month at Heritage Park Golf Course, both for periods of 48 months.

PGC-2 Consider approval of the RFP Selection results for PRK-2018-016 On-call Civil, Surveying, Testing, Geotech Services IDIQ for a one (1) year term with the option to renew for four (4) additional one-year periods, to McAfee Henderson Solutions (MHS), CFS Engineers, George Butler Associates (GBA), Geotechnology Inc., Olsson Associates, Professional Services Industries (PSI), Renaissance Infrastructure Consulting (RIC), and Schlagel & Associates.

PGC-3 Consider approval of minutes of the Parks & Golf Courses Committee Meeting held October 8, 2018.

Recreation Committee REC-1 Consider approval to award the bid for the Okun Fieldhouse scoreboard project to Athco L.L.C., the low

bidder meeting bid specifications, in the amount of $38,195.00. REC-2 Consider approval of the Roeland Park Sports Dome 2019 Lease Agreement between the City of Roeland

Park, Kansas, and JCPRD; REC 1810-948. REC-3 Consider approval of minutes of the Recreation Committee Meeting held October 8, 2018.

Safety, Heritage & Outdoor Education Committee – No meeting held.

Mr. Snider requested removal of Consent Item BRD-1 for additional discussion.

MOTION: Mr. Schlagel moved to approve all consent agenda Items with the exception of Consent Agenda BRD-1. Mr. Pirner seconded. UNANIMOUSLY CARRIED

Consideration of BRD-1 - Consider approval of minutes of the Regular Board Meeting held September 19, 2018:

Mr. Snider noted he had made a statement at the September Board Meeting related to his intent to recuse himself from all discussions and considerations related to Johnson County Community College’s interest in an emergency egress through Stoll Park and had provided his statement in writing to the clerk following the meeting. He noted his statement was not included in the drafted minutes and requested its inclusion prior to approval.

MOTION: Mr. Schlagel moved to approve BRD-1 as amended to include Mr. Snider’s statement of his intent to recuse himself from all discussions and considerations related to Johnson County Community College’s interest in an emergency egress through Stoll Park in the minutes of the Regular Board Meeting held September 19, 2018. Mr. Meyers seconded. UNANIMOUSLY CARRIED.

DISCUSSION & ACTION AGENDA

A. Johnson County Community College Request for Emergency Egress Route through Stoll ParkMr. Snider noted his recusal from the JCPRD Board’s discussion and consideration of the Johnson CountyCommunity College’s interest in an emergency egress route through Stoll Park as he also serves on theBoard of Trustees for the community college.

Mr. Snider removed himself from the Board table during discussion of this issue.

Ms. Geller provided background on the current and past interests by the Johnson County Community College related to Stoll Park.

In response to Ms. Wallerstein’s inquiry, there were no representatives of the college in attendance at the meeting to public comments.

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The following members of the public spoke in opposition to the community college’s proposed emergency egress through Stoll Park: Jerry Banks, Mary Ellen Banks, Addison Banks, Connie Owen, Susan Simmons, Carol Davis, Norma Frasier, Bill Lindquist, Amanda Vehlewald, Tom White, Richard Oborny, Jeanette Sclar, Jack Goodrich, Bill Sclar, Cheryl Weigel, and Chris Huckabee. Mary Ann Stoll Adams and Sherry Stoll Adams, Thomas S. Stoll’s widow and daughter, respectively, also spoke against the proposed egress.

MOTION: Mr. Baru moved to send a proposal to Johnson County Community College asking that they consider alternatives for emergency management that does not include use of Stoll Park. Mr. Pirner seconded. FRIENDLY AMENDMENT: Mr. Meyers suggested making a stronger statement by denying the request for an emergency egress route through Stoll Park. Mr. Baru and Mr. Pirner accepted Mr. Meyers’ friendly amendment. AMENDED MOTION: To deny the request by the Johnson County Community College for an emergency egress route through Stoll Park. UNANIMOUSLY CARRIED.

B. Naming of Cedar Niles Property

MOTION: Mr. Schlagel moved to approve Cedar Niles Park as the recommended name for the propertyinformally known as Cedar Niles Park, with final consideration of the name at the Board’s December meeting following a 30-day public notice of the name recommendation. Mr. Pirner seconded. UNANIMOUSLY CARRIED

REPORTS

A. Staff ReportsWritten reports provided in Board Report.

B. Executive Director of Parks & Recreation – Jill GellerMs. Geller announced the addition of Chris Carroll and Laura McConwell as new board members for TheParks and Recreation Foundation of Johnson County. She informed long-time Foundation Board MemberBill Hoffman will be leaving the board.

The Johnson County Arts & Heritage Center is hosting the KRPA Executive Forum today and tomorrow withover 50 people throughout the state attending. Many compliments have been received on the building.

Ms. Geller reminded JCPRD’s new Culture Division will host an open house at the Johnson County Arts &Heritage Center on October 30, from 4:30-5:30 p.m. and encouraged attendance by the Board.

Mr. Stewart, Mr. Maasen, Mr. Hinrichs, and Ms. Geller will be at the Shawnee Mission Park dog off-leasharea on the coming Saturday from 8-10 a.m. to welcome patrons back and hear their comments regardingthe facility.

C. Legal Counsel – Fred LoganNo report

D. Board of County Commissioners – Steve KlikaNot present.

E. Board Chair – Nancy WallersteinNo report.

F. Board MembersMr. Snider stated that while he expected the vote on the community college’s interest in an emergencyegress through Stoll Park to go the way it did, he did not expect the action to be taken in the currentmeeting. He stated he was sorry the college did not have opportunity to address the Board regarding theissue. He said there was a lot of misunderstanding and misinformation that could have been addressed bythe community college regarding the concerns expressed at the meeting.

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Ms. Wallerstein stated she was looking forward to attending the performance of In the Heights at The Theatre in the Park in the Johnson County Arts & Heritage Center. She noted all productions of the show have been sold out or nearly sold out.

Mr. Pirner stated he wanted to publically acknowledge patrons’ concerns about the Shawnee Mission Park dog off-leash area expressed at the current meeting and through other avenues regarding the changes at the area, which warranted review of the facility. Mr. Snider stated when the issue was presented at the Parks & Golf Courses Committee meeting, the focus was more on the length of time the facility would be closed for renovations and the proposed fencing. In response to Mr. Snider’s inquiry, Mr. Maasen informed input from facility users had not been sought in the renovation design. He stated the fence was designed to be as close as possible to the intended parameter of the existing dog park, but because there has not been a fence there previously, the area had expanded use by off-leash use. He noted patrons can still use the area outside of the fence with their dogs on leash. He noted the system of trails on the south side of the park was rebuilt last winter and, although it is no longer accessible through the dog park, it is accessible for public use. Mr. Schlagel suggested the possibility of gates in the fencing with signage that access beyond the fencing would require dogs to be on leash. Mr. Maasen responded that, while gates could be installed, it would be very difficult to monitor appropriate use.

Ms. Wallerstein suggested the matter be returned to the Parks & Golf Courses Committee for further review.

Ms. Rivarola stated she would like to understand the real boundary of the off-leash area. She said, while she appreciates the passion of the users, people should be respectful of the spaces given. Mr. Maasen presented a map depicting the boundaries of the off-leash park. In response to inquiry by Mr. Meyers, Mr. Maasen informed gaps under the fence where small dogs could potentially escape will be filled.

Mr. Baru commented the issue supports a quote, made earlier by a member of the public, that instead of using therapy, some people use parks and trails.

OTHER BUSINESS

No other business was presented.

NOTIFICATION OF UPCOMING OPEN MEETINGS NOTE: All meetings will be held in the JCPRD Administration Building, 7900 Renner Road, Shawnee Mission, KS 66219.

Administrative Services/Culture/Recreation Committees – November 5, 2018, 5:30 p.m.

Parks & Golf Courses/Safety & Outdoor Education Committees – November 5, 2018, 5:30 p.m.

Committee of the Whole – November 5, 2018, 6:00 p.m. (Operational and Finance Policies, 2019 CapitalProject list, and 2020-2024 CIP)

Regular Board Meeting – November 14, 2018, 7:00 p.m.

OTHER BUSINESS

No other business was presented.

EXECUTIVE SESSION

A. Real Estate

MOTION: Mr. Pirner moved, pursuant to K.S.A. 2017 Supp. 75-4319(b)(6), that the Board of Park andRecreation Commissioners recess into executive session for a period of 20 minutes for the following reason:

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To engage in preliminary discussions relating to the possible acquisition of real property. The subject of the discussion during the executive session will be the details relating to the real estate and the possible acquisition.

Those attending the executive session shall include members of the Board of Park and Recreation Commissioners, Executive Director Jill Geller, Deputy Director Jeff Stewart, Superintendent of Parks & Golf Courses Bill Maasen, Johnson County Park and Recreation District counsel Fred Logan and Andrew Logan, and members of the Johnson County Park and Recreation District staff designated by Ms. Geller:

The Board will reconvene in this meeting room at 9:30 p.m.

Mr. Meyers seconded. UNANIMOUSLY CARRIED.

The meeting recessed into executive session at 9:10 p.m.

The meeting reconvened into open session at 9:30 p.m.

MOTION: Mr. Pirner moved to extend the executive session regarding possible acquisition of real property for an additional period of 10 minutes and to reconvene in this meeting room at 9:40 p.m. Mr. Baru seconded. UNANIMOUSLY CARRIED.



MOTION: Mr. Pirner moved to authorize the executive director to execute the letter of intent to James D. Maurer and Penelope S. Maurer where the Maurers would convey a property located at26485 W. 127th Street, Olathe, KS, to JCPRD on the basis of a combined sale and charitabledonation. Mr. Schlagel seconded. UNANIMOUSLY CARRIED.

B. Personnel Matter of Non-Elected Personnel

MOTION: Mr. Pirner moved, pursuant to K.S.A. 2017 Supp. 75-4319(b)(1), that the Board of Park andRecreation Commissioners recess into executive session for a period of 30 minutes to discuss personnel matters of non-elected personnel. The subject of the discussion during the executive session will be the performance appraisal of the Executive Director.

Those attending the executive session shall include members of the Board of Park and Recreation Commissioners and, when so requested by the Board, Executive Director Jill Geller.

The Board will reconvene in this meeting room at 10:15 p.m. Mr. Snider seconded. Discussion: In response to Mr. Snider’s inquiry, Ms. Rivarola confirmed with the KOMA that open sessions cannot be resumed prior to the announced time for reconvening.

MOTION AMENDMENT: Mr. Pirner moved to change the amount of time for the executive session to 15 minutes and to return into open session in this meeting room at 10:00 p.m.

Mr. Snider concurred with his second. UNANIMOUSLY CARRIED.



MOTION: Mr. Pirner moved to extend the executive session regarding the personnel matter related to non-elected personnel for an additional period of 15 minutes and to reconvene in this meeting room at 10:15 p.m. Mr. Snider seconded. UNANIMOUSLY CARRIED.



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MOTION: Mr. Pirner moved to award the executive director a 5% increase to her base pay effective with the first pay period in 2019, and also to award the executive director with a lump-sum performance bonus in the amount of $5,000 to be received before the end of the year based on her performance related to goals and objectives in 2018. Mr. Schlagel seconded. UNANIMOUSLY CARRIED.

ADJOURNMENT

MOTION: Mr. Schlagel moved adjourn the meeting at 10:16 p.m. Mr. Snider seconded. UNANIMOUSLY CARRIED.

BOARD OF PARK AND RECREATION COMMISSIONERS JOHNSON COUNTY, KANSAS

NANCY WALLERSTEIN, Board Chair ATTEST:

STEVEN BARU, Board Secretary

Prepared by: Jo Ann Courtney, Administration & HR Manager

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George Schlagel, Asst Secretary Paul Snider, Asst Treasurer


COMMITTEE OF THE WHOLE

JCPRD Administration Building Boardroom November 5, 2018 7900 Renner Road, Shawnee Mission, KS 66219 6:00 pm

MEETING MINUTES

CALL TO ORDER/ROLL CALL

The meeting was called to order by Board Chair Nancy Wallerstein, and roll call was taken as follows:

Board Members Present: Steve Baru, Steve Klika, Jeff Meyers, Mike Pirner, Leslee Rivarola, George Schlagel, Paul Snider, Nancy Wallerstein Board Members Absent: None Legal Counsel Present: Fred Logan and Andy Logan, Logan Logan & Watson, L.C. Guests Present: David Vratny, County Budget & Financial Management Department Staff Members Present: Jill Geller, Executive Director Jeff Stewart, Deputy Director Terry Anderson, Superintendent of Safety, Heritage &

Outdoor Education/Park Police Chief Bill Maasen, Superintendent of Parks & Golf Courses Rhonda Pollard, Superintendent of Recreation Jo Ann Courtney, Administration & HR Manager David Grant, Human Resources Director

Jay Hinrichs, Development Director Cliff Middleton, Planning & Development Manager Richard Smalley, Marketing & Communications Mgr. Ted Tartenaar, Information Technologies Services Mgr. Noelle Testa, Chief Financial Officer Jennifer Assmann, ASV Sr. Administrative Assistant Mary Eads, Administration Assistant

DISCUSSION & ACTION

A. Operational and Finance Policies & Procedures

Staff presented their recommendations for revisions to the Operational and Finance Policies & Procedures for2019 as previously distributed to the Board with an additional modification of the purchasing policy presented atthe meeting.

COW-1 It was the consensus of the committee to recommend Board consent approval the Operational andFinance Policies & Procedures for 2019 as presented at the meeting.

B. Capital Projects & CIP – Jeff Stewart, Deputy Director

Mr. Stewart presented the staff’s recommendations for 2019 Capital Projects and 2020-2024 CapitalImprovements Plan (CIP).

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Capital Projects

2019 capital projects include new park development, improvements to existing parks, land acquisition, new trail development, capital replacements (stewardship), and technology & IT infrastructure projects, for a total of $10,445,210.

Capital improvements highlights in 2019 include Shawnee Mission Park John Barkley Plaza; Ernie Miller Park amphitheater, pond, and boardwalk; Shawnee Mission Park Trail Walnut Grove/Parkhurst connector; capital replacement program to maintain existing parks and facilities; initiating implementation of security camera systems; and Shawnee Mission Park marina building structural repairs.

Capital Improvements Plan 2020-2024

The five-year Capital Improvement Plan (CIP) includes new park development, new trail development, land acquisition, improvements to existing parks, capital replacements, and technology & it infrastructure totaling $80,466,805.

Highlights of the CIP include Camp Branch Park Phase 1; Big Bull Creek Park Phase 2; streamway trail projects at Camp Branch, Blue River, Coffee Creek, and Kill Creek; Heritage Park trail connections; Heritage Park north shore improvements, a second park police substation, Ernie Miller Park parking improvements, Shawnee Mission multi-use area and miracle field; TimberRidge Adventure Center improvements; Shawnee Mission Park marina building renovation; Shawnee Mission Park observation tower; dredging of Heritage Lake, and a capital replacement program to maintain existing parks and facilities.

2021 proposed debt-financed projects include Camp Branch Park Phase 1, Camp Branch Streamway trail, and a second park police substation, all totaling $8,475,035. 2023 proposed debt-financed projects include Big Bull Creek Park Phase 2, Heritage Park north shore, Shawnee Mission observation tower, and Camp Branch trail/Blue River bridge, for a total of $16,586,745.

Unfunded CIP needs for 2020-2024 capital projects include Ernie Miller Nature Center building expansion, The Theatre in the Park improvements, Roeland Park Sports Dome building replacement, Mid-America Sports Complex improvements, Mid-America West Sports Complex improvements, Heritage Soccer Park field improvements, Heritage Park football complex improvements, and Heritage Park softball complex improvements.

Discussion was held regarding the capital projects and CIP. Mr. Klika stated it was time to take some action on the unfunded projects and suggested utilizing contingency funds to renovate Mid-America Sports Complex and the Heritage Soccer Park, even if it meant moving these projects up on the priority list. He stated JCPRD could no longer wait for improvements to these projects due to economic impacts and rising costs. He noted the number of people who utilize the two facilities is much greater than most any one or multiple projects that are being considered. He said he was willing to accept the CIP plan as presented for now, but a feasibility study needed to be done over the next 3-6 months to give perspective and guidance on priorities. He said it may come down to taking the issue to the BOCC to seek an additional .75 mill increase to get all of these needs done. He reiterated it was time to move forward with the projects, noting input from the City of Shawnee, with the potential of funding assistance from the city, and also that user fees could help in the balance of those projects.

Mr. Meyers stated he is a strong believer that JCPRD must take care of the wonderful amenities that it has. He also noted the importance of sports fields in the community

Mr. Stewart concurred with Mr. Klika that JCPRD needs to take care of it existing amenities. Mr. Klika noted his many comments made in the past regarding his support for sports fields and their importance to its many users and all of the Johnson County community. He has already heard from many citizens that JCPRD needs to take care of its existing amenities. He did not like seeing these facilities in the category of “unfunded

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projects” as he agrees that it is time to take a look at those needs and what funding options, including a potential mill levy increase, might make these unfunded projects a reality.

Ms. Rivarola stated she appreciated the comments made and reminded of the ramifications as the result of the BOCC’s reduction of JCPRD’s mill levy as part of its 2019 budget approval. She noted all Board members had an opportunity to voice disagreement with the mill levy reduction; however, only Mr. Pirner and she spoke up against the reduction during the BOCC’s budget consideration. She said discussions like the one taking place now was why she spoke against the reduction. She reminded she did not vote in favor of the .75 mill increase; however, once it was approved by the BOCC, JCPRD had an obligation to fund projects with it. JCPRD needs to seek restoration of funds that were reduced and accelerate projects that will bring additional revenues to assist with costs for maintenance and repair. She reiterated her disappointment that others did not speak up when they had the opportunity against the mill levy reduction in the 2019 budget process and her wish that she was not always in the minority on these items.

Mr. Klika said he appreciated Ms. Rivarola’s comments and felt it was clear where he stood with the reduction. He stated from the county commission’s standpoint, the commission also has an obligation to follow through with its position. The BOCC has asked JCPRD to do a lot of things. Accordingly, JCPRD went to the BOCC, with himself being a part of JCPRD, stating the need to receive a mill levy increase in order to take the parks to a higher priority in response to BOCC direction. He noted his discussion with the chair that the priority was to get parks and amenities opened up and start moving aggressively. In response to the BOCC’s direction, JCPRD took the reins and ran with them very impressively, so it is important to get these other unfunded projects taken care of. The challenge is now taking care of facilities in need of repair, as this affects thousands of people who utilize the facilities. Mr. Klika stated he wanted JCPRD to be proactive rather than reactive to these types of issues, particularly those at Heritage Soccer Park and Mid-America Sports Complex. He said he wanted to accelerate study of the facilities to figure out what needs to be done, make a plan to take care of the facilities, and initiate ways to fund needed improvements. In response to inquiry by Mr. Baru, Mr. Klika stated partnerships should be included in the feasibility study.

Discussion was also held regarding alternate means of funding. Ms. Wallerstein suggested consideration of holding movement on scheduled projects, such as the Camp Branch Trail/Blue River bridge and the Shawnee Mission Park observation tower, in order to utilize those funds toward more-pressing needs.

Mr. Stewart acknowledged prioritizing projects and funding must be balanced. He added that considerations of needs still must include opening parklands that JCPRD has had possession of over a long period of time. He noted, as staff continues to research needed facilities and other projects, additional needs arise that might not have been identified in the Legacy Plan. He noted staff continues to receive a lot of inquiries and interest in plans for the Shawnee Mission Park observation tower. Staff have been working with a consultant over the past several months to identify needs in order to prioritize some of the things that need to be done as it relates to JCPRD’s outdoor sports facilities. JCPRD outdoor sports facilities record nearly a million visitors each year, which results in a lot of wear and tear. Operationally staff have been doing great jobs, but when it comes to multimillion dollar capital projects, user fees cannot support needed improvements. He informed it is staff’s intent to present the facilities reports to the Board in the near future.

Mr. Pirner suggested consideration of needs by placing them in three sections – broken stuff, old stuff, and new stuff. He stated in looking at price tags of unfunded projects, it would be interesting to know which ones are broken and need to be fixed, and which improvements could be lived with or without. He stated he agreed with Mr. Klika that facilities that are broken and/or are in need of repair should receive preference over new improvements in areas of the county with little population. He advised he was going to be more reluctant to support fancy improvements but would be open to improvements that are necessary. There are wants and needs and he wants to make sure the needs are prioritized.

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Mr. Snider noted Mid-America Sports Complex is currently in quite a bit of disrepair. He said he would be interested in an RFP to see if there might be any private developers that would be interested in developing the facility. He noted other public facilities utilized by private developers.

Mr. Klika stated partnerships should be part of the study he was suggesting. He said there was no reason to rehash what has been done, but rather to focus holistically on what needs to be done to make Mid-America Sports Complex and Heritage Soccer Park productive, long-term assets to JCPRD, recognizing the number of people who support them. He said to look at what it will cost and if they need to move ahead of other projects in priority. He noted he was very grateful for projects that have been addressed in his district at Stilwell and the initial development of Camp Branch, but he would be willing to delay additional development of Camp Branch in order to fund getting Heritage Park cleaned up. If there is a clearer picture of what the needs are, these projects may move down the line in terms of receiving funding. He supported partnerships for development opportunities as a part of the process.

Mr. Klika suggested consideration to direct staff to complete a feasibility study incorporating major improvements projects at Heritage Soccer Park and Mid-America Sports Complex into the CIP considering priority, partnerships, financing options, and so forth, in making sure existing facilities are taken care of.

In response to Mr. Klika’s suggestion, Ms. Geller noted Mr. Stewart’s previous report that staff was already completing a study of all JCPRD outdoor facilities, including needs and associated costs, for presentation in the near future. She suggested for the Board wait for the study as it would likely address some of what is being discussed. Mr. Klika stated he would prefer staff include the study with additional information the Board is requesting to help get a request packaged to take to the BOCC for additional funding. In response to inquiry by Ms. Wallerstein, Ms. Geller informed the study was being finalized and soon would be presented to the Board encompassing all JCPRD outdoor facilities, including costs as well as what all needs to be done. In response to Mr. Klika’s request, Ms. Geller informed potential partnerships will be made a part of the study.

In response to inquiry by Ms. Rivarola, Mr. Stewart affirmed the City of Shawnee did address concerns at just Mid-America Sports Complex last year, and the JCPRD Board, BOCC, and City of Shawnee participated in discussions about that facility. He noted, however, the issue was greater than just one facility, which is why a comprehensive study of JCPRD’s outdoor facilities was underway.

In response to previous discussion regarding potential funding alternatives, Mr. Baru suggested a thought might be to delay Big Bull Creek Park Phase 2 development planned for four years out, which would free up over $4 million. In response to Mr. Baru’s inquiry, Mr. Stewart responded he did not believe there would be a negative impact on the investment in Big Bull Creek Park if a delay of Phase 2 was enacted. It would continue to be maintained and operated in its current development condition. He noted Phase 2 would include trail development, trail heads, and installation of security cameras.

Mr. Stewart finalized his presentation on unfunded CIP needs. He welcomed questions or comments from the Board members prior to the Regular Board Meeting on November 14.

It was the consensus of the committee for staff to proceed with completion of its comprehensive outdoor facility study for presentation to the Board in the near future.

Mr. Klika noted County IT has been challenged over the past few years with security issue. In response to his request, Ms. Geller informed associated security measures at JCPRD will be taken into consideration in the CIP. Mr. Klika stated another security issue was funding of non-vehicle types of equipment such as guns, vests, etc. He asked if these items would be included in operational costs. Ms. Geller reminded that per the direction of the Safety Plan, JCPRD is expecting to add four new park police officers per year; however, it is unknown if funding will be available to add the officers. All necessary equipment is included in requests for new park police officers, and staff is hopeful to receive increased funding through the budget process.

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Mr. Snider inquired about plans for Ernie Miller over the next few years, including park and parking improvements, as well as improvements to be made to the nature center building. Mr. Stewart responded while some improvements planned for Ernie Miller Park and the nature center were still unfunded; several improvements are included in the five-year CIP and are on target to be addressed.

In response to Mr. Snider’s inquiry, Mr. Stewart informed staff is looking at replacing some of the larger monument park signs, including Heritage Park monument signage, next year. Staff is working on redesign for more-efficient and longer-lasting signs. Staff have been and will continue replacing smaller monument signs in the coming years.

In response to inquiry by Mr. Snider regarding security systems for facilities with cash sales, Mr. Stewart reported there have not been security or theft issues at those sites and funding for security systems were precautionary as good business practices. Mr. Snider stated he would rather see the funding go toward security cameras sooner than later in the CIP.

In response to Mr. Snider’s inquiry, Mr. Stewart informed a master plan for Camp Branch Park was currently being developed and initial plans include nature spaces, trails and small picnic shelters. The master plan will be brought to the Board for approval.

Mr. Stewart responded to inquiry by Mr. Snider there currently is no plan to remove the Shawnee Mission Park observation tower, although the area is fenced off to the public. It is awaiting decision on removal and/or replacement. Mr. Snider stated he would like the structure removed and not subject to contingency of a decision on being replaced. He suggested maybe the fire department could burn it as a training exercise.

Mr. Snider requested that Ms. Testa send information to the Board on JCPRD’s bonding capacity and access to reserves, as well as funding options available to JCPRD.

OTHER BUSINESS

No other business was discussed.

ADJOURNMENT

No further business was discussed. Ms. Wallerstein adjourned the meeting at 7:00 pm.

BOARD OF PARK AND RECREATION COMMISSIONERS COMMITTEE OF THE WHOLE

NANCY WALLERSTEIN, Board Chair

PREPARED BY Jo Ann Courtney, Administration & HR Manager

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ADMINISTRATIVE SERVICES (ASV) COMMITTEE

Steve Baru, Chair Leslee Rivarola

George Schlagel Nancy Wallerstein, Board Chair Ex Officio Member

MEETING MINUTES



The meeting was called to order by Committee Chair Baru, and roll call was taken as follows:

Committee Members Present: Steve Baru, Leslee Rivarola, George Schlagel Committee Members Absent: None Guests Present: None Staff Members Present:Jeff Stewart, Deputy Director Jo Ann Courtney, Administration & HR Manager Noelle Testa, Chief Financial Officer Jay Hinrichs, Development Director David Grant, Human Resources Director Ted Tartenaar, Information Tech. Services Manager

Richard Smalley, Marketing & Communications Mgr. Susan Mong, Superintendent of Culture Rhonda Pollard, Superintendent of Recreation Jennifer Assmann, ASV Sr. Administrative Assistant Jane Lickteig, REC Sr. Administrative Assistant Mary Eads, Administration Assistant

DISCUSSION & ACTION

A. Nominated Slate of JCPRD Board Officers for 2019 – Jo Ann Courtney, Administration & HR Manager

Ms. Courtney informed the committee that at its November meeting each year, the committee recommendsa nominated slate of Board officers for approval at its Regular Board Meeting in November. Election of officersis acted upon at the Regular Board Meeting in December. In response to Mr. Schlagel, Ms. Courtney confirmedtraditionally each board officer moves up one seat

ASV-1 It was the consensus of the committee to recommend Board consent approval of the followingnominated slate of Board officers for 2019:

Chair: ...................................................................... Mike Pirner Vice Chair: ............................................................... Steve Baru Secretary: ......................................................... Leslee Rivarola Treasurer: .................................................... George J. Schlagel Assistant Secretary: ............................................... Paul Snider Assistant Treasurer: ............................................... Jeff Meyers

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B. Workers Compensation Coverage for 2019 – Noelle Testa, Chief Financial Officer

Ms. Testa presented the 2019 Kansas Eastern Region Insurance Trust agreement. She noted the projected premium is below the budgeted amount for 2019. Ms. Testa went on to explain the 18% increase over the 2018 premium is primarily the result of a 10% higher salary projection over 2018. In response to Ms. Rivarola’s question, Ms. Testa stated the agreement would be signed in late December with coverage starting in January.

ASV-2 It was the consensus of the committee to recommend Board consent approval to authorize the Board Chair or the Executive Director, or her designee, to enter into an agreement for workers compensation coverage with the Kansas Eastern Region Insurance Trust (KERIT) for 2019.

OTHER BUSINESS


ADJOURNMENT

No further business was discussed. Mr. Baru adjourned the meeting at 5:50 pm.

BOARD OF PARK AND RECREATION COMMISSIONERS ADMINISTRATIVE SERVICES COMMITTEE

STEVE BARU, Committee Chair

PREPARED BY Jennifer Assmann, Sr. Administrative Assistant

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CULTURE (CUL) COMMITTEE



MEETING MINUTES




Committee Members Present: Steve Baru, Leslee Rivarola, George Schlagel Committee Members Absent: None Guests Present: None Staff Members Present: Jeff Stewart, Deputy Director Jo Ann Courtney, Administration & HR Manager Noelle Testa, Chief Financial Officer Jay Hinrichs, Development Director David Grant, Human Resources Director Ted Tartenaar, Information Tech. Services Manager

Richard Smalley, Marketing & Communications Mgr. Susan Mong, Superintendent of Culture Rhonda Pollard, Superintendent of Recreation Jennifer Assmann, ASV Sr. Administrative Assistant Jane Lickteig, REC Sr. Administrative Assistant Mary Eads, Administration Assistant

DISCUSSION & ACTION

A. Theatre Advisory Council Minutes – Susan Mong, Superintendent of Culture

Ms. Mong presented the Theatre Advisory Council minutes. In response to Mr. Baru’s question referencingthe Stars Gala, Ms. Mong stated tickets are currently on sale. Mr. Baru noted there was discussion regardingpossible changes to the silent auction this year. Ms. Mong explained the committee is working to create moreexperience-based items. Ms. Mong also noted there are sponsorship opportunities available with varyinglevels of support.

ASV-1 It was the consensus of the committee to recommend Board consent acceptance of the TheatreAdvisory Council Minutes dated October 26, 2018.

OTHER BUSINESS

Ms. Mong informed the committee the temporary art sculpture is being installed at Lexington Lake Park. The Board will be receiving an invitation to the artist reception, which will be held on site.

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ADJOURNMENT


BOARD OF PARK AND RECREATION COMMISSIONERS CULTURE COMMITTEE


PREPARED BY Jennifer Assmann, Sr. Administrative Assistant

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PARKS & GOLF COURSES (PGC) COMMITTEE

Paul Snider, Chair Jeff Meyers Mike Pirner

Nancy Wallerstein, Board Chair Ex Officio Member

MEETING MINUTES JCPRD Administration Building Sunflower Room November 5, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:33 pm


The meeting was called to order by Committee Chair Snider, and roll call was taken as follows:

Committee Members Present: Jeff Meyers, Mike Pirner, Paul Snider Board Members Present: Nancy Wallerstein, Steve Klika Guests Present: Penny Gilbert, Elaine Hawley Staff Members Present: Bill Maasen, Superintendent of PGC Cindy Lawrence, PGC Sr. Administrative Assistant Cliff Middleton, Planning & Development Manager Jill Geller, Executive Director Parks and Recreation

Terry Anderson, Superintendent of Safety & Outdoor Education/Park Police Chief Kaylan Collins, SOE Sr. Administrative Assistant

DISCUSSION & ACTION

A. Shawnee Mission Park Dog Off-leash Area Improvements – Bill Maasen, Superintendent of Parks and GolfCourses

Mr. Snider began by asking Mr. Maasen to give a brief overview of the off-leash area and what improvementshave been completed. Mr. Maasen pulled up a map of the off-leash area and asked if everyone had an updatedcopy of the comments, which included two emails received over the weekend. Ms. Hawley asked if thecomments from the survey were taken the day of the off-leash opening event on October 20. Mr. Maasenreplied yes. Mr. Snider asked what is left to be done to complete the project. Mr. Maasen replied that thefencing is all that needs to be completed.

Mr. Snider stated that as he read through the comments, he felt Facebook was somewhat tilted but thatoverall comments were favorable. He mentioned he drove through the area on his way to tonight’s meetingand was able to speak to some patrons. Those he spoke with seemed in favor of the improvements andappreciated what had been done. Mr. Snider asked Mr. Maasen if he had any recommendations of changesthat could be made. Mr. Maasen replied his only recommendation would be to put a gate on the east side;however, if that is done, there would need a sign that would inform dogs must to be on leash beyond thispoint.

Ms. Hawley stated she felt people and dogs love the actual wooded area that is now fenced off. Ms. Gilbertstated she thought the path was claustrophobic and has watched dogs going under the fence and also feels

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the boundary of the dog park has been significantly changed. Mr. Maasen replied the dog park boundaries have not been changed in a significant way. Mr. Pirner asked if people were going beyond the blue area on the map, which is beyond the dog off-leash boundary, thinking it was part of the dog park. Mr. Maasen replied yes. Mr. Pirner then stated he feels something needs to be done. The fence has no gate or signage defining the area, and the fence is ugly. This is a public park but areas are being restricted to the public. He stated he voted for the dog off-leash upgrades back in July based on the map, but feels people are now unable to enjoy areas they love, and this needs to be fixed. He is in favor of keeping the fence and likes the concrete path, but the east side needs to be modified, whether it is a couple of gates or possibly the fence needing to be adjusted. Ms. Gilbert mentioned there is a natural barrier with the bluffs and asked why the fence is needed.

Mr. Klika asked if there were drawbacks in doing what Mr. Pirner or the guests were suggesting, and if there was a certain percentage of the public that would be affected. Mr. Maasen replied there is no obvious negative impact on allowing the dog park to be expanded to the east. He further stated the design was an attempt at protecting the steep slope and lake shore from further damage. Ms. Hawley asked what JCPRD was trying to protect. Ms. Gilbert stated there is not going to be a rush of people walking those areas and she rarely sees anyone walking there. Ms. Geller asked guests to show the areas on the map where they miss having access with their dogs. Although the guests were unable to identify the areas on the map, Ms. Gilbert added she feels the area is too closed in. Mr. Maasen stated he has heard there is a desire to move the fence closer to the stream on the east side of the off-leash area and to extend the fence to the lake shore.

Mr. Pirner inquired about a Facebook post related to a boulder in front of a path connecting the two concrete paths to the beach. Ms. Hawley stated there is a slab of what looks like an asphalt debris pile. Mr. Maasen responded the large rock was placed in that location to disguise the trail to allow the area to heal naturally. Mr. Pirner inquired if a sign could be posted to let people know about erosion and the need to let the area heal. Mr. Maasen responded signage would be an option.

Mr. Snider asked if it is feasible to meet people at the off-leash area to discuss issues to assist in determining concerns. Mr. Maasen replied he was willing to meet on site with patrons at a time that was convenient for all.

Mr. Pirner commented he wants a compromise because leaving it without modification is a mistake, yet JCPRD needs to be proactive in preserving this asset. Mr. Klika commented he recognizes what is being done to protect and redevelop, and he does not have a problem with a secondary fence and signage explaining what is taking place. Mr. Meyers commented he thought the purpose was to fence the off-leash area boundary and does not mind having a fence. Ms. Geller commented the intent was to keep the off-leash area as close to the original size as possible, but because of steep slopes and safety, the fence was proposed as shown on the map. Mr. Klika commented he wants to protect the area for years to come. Mr. Maasen will work to set a date and put a notice on Facebook to invite the public to meet him on-site.

Mr. Meyers mentioned that if the area is going to be fenced, it is important to ensure the fence does not allow dogs to get out and hinder owners from reaching their animals. Mr. Meyers also noted comments about the drinking fountain on the survey and Facebook and asked if the fountains were removed. Mr. Maasen confirmed the unit was removed only for the winter and will be replaced in the spring. Mr. Klika commented he appreciates the discussions and hearing from the citizens, as well as staff’s hard work.

B. Results of Trout Bid Opening – Bill Maasen, Superintendent of Parks and Golf Courses

Mr. Maasen presented the bid submitted by the one bidder. Staff recommends accepting the bid by Crystal Lake Fisheries. There was optimism that using IonWave would attract more bidders, but only one bid was received. Mr. Snider inquired if staff reached out to other vendors. Mr. Maasen confirmed others were contacted and no other bids were received.

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PGC-1 It was the consensus of the committee to recommend Board consent approval to award the bid to Crystal Lake Fisheries, Inc., the low bidder meeting bid specifications and under the superintendent’s estimate, for the 2019 purchase and delivery of trout at $3.95 per pound to be stocked in Shawnee Mission Park and Kill Creek Park Lakes, with option to renew for 2020.

C. Golf Cart Lease Agreement – Bill Maasen, Superintendent of Parks and Golf Courses

Mr. Maasen requested consideration of the lease agreement between JCPRD and M & M Golf Carts to providegolf carts to Heritage and Tomahawk Hills Golf Courses for 2019-2023. He commented legal counsel has reviewedand approved the form related to the bids received and approved in October. Mr. Snider asked if there wereany changes. Mr. Maasen informed the only change was to agree to make an annual payment versus monthlypayment, thereby saving approximately $4,000 annually.

PGC-2 It was the consensus of the committee to recommend Board consent approval of the LeaseAgreement with M & M Golf Carts to provide golf carts and utility vehicles at Tomahawk Hills and Heritage Park Golf Courses for 2019-2023.

OTHER BUSINESS


ADJOURNMENT

Mr. Snider adjourned the meeting at 6:04 pm.

BOARD OF PARK AND RECREATION COMMISSIONERS PARKS & GOLF COURSES COMMITTEE

PAUL SNIDER, Committee Chair

PREPARED BY Cindy Lawrence, Sr. Administrative Assistant

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Shawnee Mission Park Dog Off-leash Area Survey And Facebook Comments

October 20, 2018 Information below based on 31 surveys received.

1. How often do you visit the Shawnee Mission Park dog off-leash area?• Daily: 3• Up to twice a week: 9• 3 to 4 times a week: 3

• Monthly: 3• Twice a month: 2• Weekends only: 2

2. What do you think of the recent improvements (ADA walkway, fence enclosure, sanded beach)?• Like sand, but see lots of kids in the water- too dirty. Lowest east trail too slanted.• Love the improvements. Glad you’re keeping dogs out of the creek. Like the trail along the fence.• Liked to go on the other trails but appreciate we can still go in the woods along the fence. Love the

improvements.• Love the park. Dog would cut paws on beach before-now I love the sand. Every improvement is great.• We love it. Maybe add a wash station.• Sand beach is a bummer for cleanliness of dog. If you keep this, maybe a dog wash. Otherwise switch to

rock or concrete.• Love the improvements. Liked it before, love it now. Went to Stoll while SMP was closed. It was nice, but

no lake.• Great- very user friendly now.• Love it, great job!• Awesome!• Love the walkway and dogs loved the sanded beach.• Love the two entry fence, love walkway. Not a big fan of sand (twisted ankles and dirty).• Love the walkway• Don’t like that can’t get to the other trails, but do like the fence. Dog likes the sandy beach.• The pavement is great! It’s a great overall. We love it.• Sanded beach and sidewalk looks great.• Like it. Need to keep an eye on drainage going down to lake. Watch for erosion.• ADA walkway: excellent, Fence: wish it was farther off the trail to give us more room, Sanded beach: Love

it!• Nice• Great!• Like new walkway and LOVE the sandy beach.• Love it. Love the double gates.• Very nice improvements. Makes walking easy and much cleaner on the shoes. The sand is a nice addition.• Side walk is great but the gate on the fence is cheap and won’t last six weeks (like previous latch).• Like the beach, sand is great.• Liked it, not sure about the fence though• I love the beach. Thanks for the benches

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• Love the improvements. Like the walkway, although muddy around it right now, it will grow in. Used totake the nature trails. Understand erosion concerns, so the fence is ok.

• Excellent-love the concrete and clean up areas more frequent is great.• I love the park. Thanks for the improvements. Like access to the beach.• Good! But I don’t care for the sand down by the water. Need more “pick up after your pet” signs.

3. Additional comments regarding the off-leash area.• Would love hose or mud scraper for shoes.• Gate to outer trails.• Keep up the great work.• Excited its open, thanks!• Love it!• N/A, it’s great!• Thanks for providing this park.• Like the off-leash park.• Wish the trails through the woods had woodchips to improve our ability to walk them after the rain.• Do not like sand on the beach.• We really enjoy the park and use it often.• Need water for dogs. Looks like it will be eventually.• Close off the lower fence. Side walk is good.• Benches in shade. Need trash bins.• Love it. Thanks.• Very busy, don’t fence other side. It closes off trails and dogs like being in wild.• We love this place!!

Additional Notes Taken

• Understand fence. I live in Parkhurst and would have dogs that had run from the off-leash park in mysubdivision.

• Love the improvements. Love the sandy beach. Dog played and played in the sand.• First time here. Need wayfinding signs in the park. Drove in park for 25 minutes trying to find it.• Love the sand.• The sand is great.• Love the concrete walkway.• The park is even better than it was.• Love the sandy beach, instead of slippery rocks. Dog with ACL problems, so appreciate the sand.

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Facebook Comments received since opening the dog off-leash area on October 13, 2018

300+ likes/loves; only one person put a sad face

• J. Altevogt- Strange, we walked the lower paths on the south side, at least the portions you haven't destroyedand not one person liked it and yet all I see here are thumbs up from what appear to be in part JOCO Countyemployees. Apparently, all the people I ran into got "filtered" out.

• S. Smith- Why did you fence off the entire east side?!? It ruins the whole outdoor effect. The fence is in themiddle of the trail!

• R. Edwards-Who are the milk drinkers that fenced off the timber trails? Fail..• T. O’Bannon- I haven't been back out there yet, but from the video's it looks like the fence above the beach at

the previously existing trail has been removed. Why? My dog runs that hill doing his zoomies on the beach sideof that fence, now he can just run up the hill and be gone.

• B. Vuillemin- The years ago that you put 2" rock down had eroded into the lake up to 20' out into the water andhas made it too shallow for running dogs to hit swim depth water. It needed to be dredged up and out. And nowyou have added sand that will erode and do the very same way as the previous heavy rock. This is not good atall. Furthermore, what happened to the dog drink fountain?

• K. Langford- Did they remove the pavers that go into the water?o KC Metro Dog Parks reply to K. Langford - actually they just got buried under the sand. They are still

there at the beach. Did your dog get injured because of them? OR know a dog that got injured?o K. Langford reply to KC Metro Dog Parks - yes my dog was very badly injured. All four paws pads were

cut and bleeding. She could barely get around for a few weeks. She had to have them cleaned andbandaged multiple times a day. It was the first time we were ever there. I messaged them called themand called the city the same day. A few weeks later they started the remodel.

• L. Pullen- I agree. My dogs loved those trails. I was really upset when I saw that. 😡😡 Why fence it off? So parkland can sit there unused?

• Newkirk- L. Pullen I agree. This is really upsetting and although I am sure they have a reason I feel like wedeserve to hear the answer. Those trails were my happy place. 😥😥

• Hurt- I agree with you about the added fence. Also... I'm very unhappy about the newly created "stumps" allover the trail as you get closer to the front of the park. I am extremely mindful about them and actively watchfor them. I've tripped over them many times, and today found myself on the ground (falling forward and caughtmyself so I didn't plant my face into ground). Luckily, there was a gentleman coming toward me and helped meup.

• KC Metro Dog Parks- Still think they should have waited later in the year to do these modifications to ShawneeMission Dog Park. I hope in the future Shawnee Mission Dog Park if need to be closed they will do in the wintertime. Really sucked that the best dog park for dogs to swim was closed in the summer of all months. Howeverit’s awesome to see that Shawnee Mission Dog Park is getting some upgrades. Might be going out this Sunday totake some pictures and videos and to check out if the fencing has been made better as well.

• C. McDonald- The improvements look great! Would have liked to see more seats in the shade for the summermonths?

• E. Glass- I wish there was a section for my eight pound girls!!• S. Borisky- Is that fenced on either side? Dog waste only goes in the white dog waste disposal or can it go in

trash cans as well? Are there any shaded areas for sitting?

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Comments received via email from P. Gilbert on 11/2/18, 11/3/18 and 11/4/18: 11/2/18 - I would appreciate it if you forward my thoughts to whoever is on the committee that is meeting Monday.

I went to the park today after an absence of 8 days. My dog had a minor injury to his back and the vet at Med Vet encouraged me to keep his away from a lot of activity. I took him to other places that have their own kind of beauty. Today, I took him to the Shawnee Mission Dog Park. He was delighted and excited as soon as I turned onto 435 and I was anxious but prepared to have inured myself to anything that had happened. On coming to the gate, I saw a bobcat emerge from the woods pushing dirt and creating a path. My heart sank despite the fact that I have purposely not gone to assess in any way what is happening on that side of the park. I have walked there and it had a wilder aspect to it that I know was appreciated by many but I am only prepared to fight one fight here.

I was struck today, as I had been before, about the concrete. No one begrudges anyone access but to make accessible by ruining its character and the park's usage is so sad. I don't see a lot of the old regulars. I have to assume that those who came daily are as emotionally affected as I am and are staying away. It's cooler so maybe I'm wrong. One thing that is certain is that people now stay on the sidewalk which bodes well for the grass but has already damaged the fuller usage of the space and the camaraderie that it engendered. It's straight to the lake and back again.

I saw that more benches had been installed and that they offered more opportunities for separation and shade. I'm not sure the people who go straight to the lake and back will be using them much. I thought that I would be more okay when I walked on the woods path but while I am not as shocked as the first day, I still can't accept it. This whole project was obviously designed by an engineer rather than anyone concerned with usage or preserving beauty. And I am constantly aware that it is an unnecessary blight and could have been done in a way that wouldn't have affected the trail at all. Unlike so many things, however, this one is totally reversible without a lot of effort or cost and I would be the first to defend anyone who chose to reverse this part of the "improvements" for doing the right thing to repair an unintentional mistake. While I recognize that running the fence where it would effectively contain dogs and be invisible and have no impact on visitors or wildlife would almost certainly be more difficult, I think that all of us should try to pass on what we received as intact as we can and with harming it. You have to be really, really sure the changes you make are genuinely required and are genuinely improvements.

11/3/18 I would appreciate it if you would forward this to your entire committee.

I went to the dog park today and although I said yesterday that I was studiously avoiding the other side of the park, in part it was because of my logical assumption that you would have placed a fence at the furthermost limits of the dog park, I was confronted with the unavoidable evidence of what you have done. Have you no shame or were these new boundaries the limits of the dog park and we had been trespassing on the rest of the park all this time and living in a fool's paradise. It truly is unbelievable. So my questions are:

1. Were these fences placed because for some reason they were the outer limits of the dog park and for someinexplicable reason that space had to be returned to the greater park or was this an arbitrary decision to reduce the size ofthe park by what appears to be about 25%? Or was this just another thoughtless, destructive action by people who didn'tbother to know what was at stake?

2. If this is a reduction of the dog park as constituted in the 1970's, who was authorized to make the decision to redrawthe boundaries and the areas to which citizens who paid for it have access. Who, by name, had the authority and madethis decision for those of us who loved this place?

It is simply amazing but no less heartbreaking to find that we didn't know the danger that was lurking.

11/4/18 - Yesterday when I went to the dog park, it was unavoidable to not see what you have done on the other side of the park despite my best and intentional efforts not to find out.

It is both amazing and unbelievable that you have no only transformed this place for the worse but you have also substantially reduced its size if the maps stocked in the administration building are correct. I would like to know who made this decision and when the negative impact was discussed by you or your committees. Somehow it just seems wrong that an amenity we support as taxpayers can be reduced for no apparent reason and with no request for our input. I think the very least we can expect is that you perform as good stewards to maintain what we have and not allow it to be harmed.

26

of 3






RECREATION (REC) COMMITTEE



MEETING MINUTES

JCPRD Administration Building Boardroom November 5, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:30 p.m.



Committee Members Present: Steve Baru, Leslee Rivarola, George Schlagel Committee Members Absent: None Guests Present: None Staff Members Present: Jeff Stewart, Deputy Director Rhonda Pollard, Superintendent of Recreation Jane Lickteig, Sr. Administrative Assistant Jo Ann Courtney, Administration & HR Manager David Grant, Human Resources Director Jay Hinrichs, Development Director

Cliff Middleton, Planning & Development Manager Susan Mong, Superintendent of Culture Richard Smalley, Marketing & Communications Mgr. Ted Tartenaar, Information Tech. Services Mgr. Noelle Testa, Chief Financial Officer Jennifer Assmann, Sr. Administrative Assistant

DISCUSSION & ACTION

A. Cornerstones of Care RPCC Rental Agreement – Rhonda Pollard, Superintendent of Recreation

Ms. Pollard presented the Cornerstones of Care RPCC Rental Agreement for consideration. Cornerstones ofCare, Inc. desires to occupy and use a portion of the Roeland Park Community Center. This is the seventh yearfor this agreement. The dates and signature page were updated along with other tracked changes. This isexcellent usage of the Roeland Park Community Center during non-prime-time use and provides neededrevenue for the facility.

REC-1 It was the consensus of the committee to recommend Board consent approval of Cornerstones ofCare RPCC Rental Agreement.

B. City of Gladstone KCCC Swimming Pool Use Agreement – Rhonda Pollard, Superintendent of Recreation

Ms. Pollard presented the City of Gladstone KCCC Swimming Pool Use Agreement for consideration. JCPRDdesires to conduct the Kansas City Corporate Challenge swim meet at the Gladstone Pool. This facility is oneof few in the city that can provide the pool space, the spectator area, and the parking required for this swimmeet involving more than 4,000 individuals. This agreement outlines the responsibilities of each partyrequired to conduct this event. This agreement is a renewal of the previous year’s agreements. Updates in

27

REC Minutes 11-05-2018 continued

Page 2 of 3

the agreement were to the dates as well as an increase in the rental fee from last year from $3,542.00 to $3,896.20.

REC-2 It was the consensus of the committee to recommend Board consent approval of the City of Gladstone KCCC Swimming Pool Use Agreement.

C. Agreement between KCCC, Inc. & JCPRD for Joint Administration of KCCC Annual Games – Rhonda Pollard,Superintendent of Recreation

Ms. Pollard presented the Agreement between KCCC, Inc. & JCPRD for joint administration of the KCCC annualgames for consideration. This agreement outlines the respective roles and responsibilities of KCCC and JCPRDas they relate to the KCCC games and events. The dates and signature page were updated with no otherchanges. 2019 marks the 40th year that JCPRD has conducted this event.

REC-3 It was the consensus of the committee to recommend Board consent approval of the agreementbetween KCCC, Inc. & JCPRD for joint administration of the Kansas City Corporate Challenge annual games.

D. KS Speedway Rental Agreement (KCCC bike race) – Rhonda Pollard, Superintendent of Recreation

Ms. Pollard presented the KS Speedway Rental Agreement for consideration. JCPRD desires to conduct theKansas City Corporate Challenge Bike Race (KCCC Bike Race) at the Kansas Speedway. This facility providesthe ample parking required and a bike race route that is restricted from vehicular traffic. Due to the highparticipation in this event, there are few locations in the Kansas City metro area that can provide the requiredparking. This marks the 17th year that the KCCC Bike Race has been held at the Kansas Speedway. The datesand signature page were updated with no other changes.

REC-4 It was the consensus of the committee to recommend Board consent approval of the KS SpeedwayRental Agreement for the Kansas City Corporate Challenge Bike Race.

E. Park Closings for Recreation Special Events – Rhonda Pollard, Superintendent of Recreation

Ms. Pollard presented park closings for the Recreation Division’s special events in 2019 for consideration. Staffrequests full and partial park closings at Antioch Park, Heritage Park, Kill Creek Park, and Shawnee MissionPark for the events. Full park closings allow JCPRD to continue to maintain the highest level of safety andquality for these events.

REC-5 It was the consensus of the committee to recommend Board consent approval of park closings forthe Recreation Division’s special events in 2019.

F. Osher Institute Cooperative Memorandum of Understanding – Rhonda Pollard, Superintendent ofRecreation

Ms. Pollard presented the Osher Institute Cooperative Memorandum of Understanding (MOU) forconsideration. She first shared that staff are asking to (1) rescind the Memorandum of Agreement (MOU)between The University of Kansas on behalf of its Professional & Continuing Education – Osher Lifelong LearningInstitute at KU that was approved by the Board on September 19, 2018, and (2) approve the revised MOU aspresented at the Board meeting on November 14, 2018. The president of the Osher Institute realized thedocument as presented on September 19, 2018, was not the final version of the MOU. His office suggested furtherclarification of the revenue sharing sections in the MOU.

REC-6 Consider action to (1) rescind the Memorandum of Agreement (MOU) between The University ofKansas on behalf of its Professional & Continuing Education – Osher Institute and JCPRD that was approved by the Board at its meeting on September 19, 2018, and (2) approve the revised Memorandum of Agreement (MOU) between The University of Kansas on behalf of its Professional

28

REC Minutes 11-05-2018 continued

Page 3 of 3

& Continuing Education – Osher Institute and JCPRD as presented to the Recreation Committee on November 5, 2018.

OTHER BUSINESS


ADJOURNMENT


BOARD OF PARK AND RECREATION COMMISSIONERS RECREATION COMMITTEE


PREPARED BY Jane Lickteig, Sr. Administrative Assistant

29

of 2






SAFETY & OUTDOOR EDUCATION COMMITTEE

Paul Snider, Chair Jeff Meyers Mike Pirner

Nancy Wallerstein, Board Chair Ex Officio Member

MEETING MINUTES JCPRD Administration Building Sunflower Room November 5, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:59 pm


The meeting was called to order by Committee Chair Snider, and roll call was taken as follows:

Committee Members Present: Jeff Meyers, Mike Pirner, Paul Snider, Nancy Wallerstein Committee Members Absent: None Other Board Members Present: Steve Klika, BOCC Board Member Guests Present: None Staff Members Present:Terry Anderson, Superintendent of Safety &

Outdoor Education/Park Police Chief Kaylan Collins, SOE Sr. Administrative Assistant Jill Geller, Executive Director

Bill Maasen, Superintendent of Parks & Golf Courses Cindy Lawrence, PGC Sr. Administrative Assistant Cliff Middleton, Planning & Development Manager

DISCUSSION & ACTION

A. Co-Sponsorship Agreement with Special Olympics Kansas, Inc. for 2019 Polar Bear Plunge and Polar Bear 5K Strut – Terry Anderson, Superintendent of Safety & Outdoor Education Division/Park Police Chief

Mr. Anderson requested consideration of the approval of the Co-Sponsorship Agreement with Special Olympics Kansas, Inc. for 2019 Polar Bear Plunge and Polar Bear 5K Strut.

SOE-1 It was the consensus of the committee to recommend Board consent approval of Co-Sponsorship Agreement with Special Olympics Kansas, Inc. for the 2019 Polar Bear Plunge and Polar Bear 5k Strut.

OTHER BUSINESS

A. 3rd Quarter Law Enforcement Summary (2018) - Terry Anderson, Superintendent of Safety & Outdoor Education Division/Park Police Chief

Mr. Anderson presented the 2018, 3rd Quarter Law Enforcement Summary for the committee’s review. No action was necessary.

30

SOE Minutes 11-05-2018 continued

Page 2 of 2

ADJOURNMENT

Mr. Snider adjourned the meeting at 6:04 p.m.

BOARD OF PARK AND RECREATION COMMISSIONERS SAFETY & OUTDOOR EDUCATION COMMITTEE

PAUL SNIDER, Committee Chair

PREPARED BY Kaylan Collins, SOE Sr. Administrative Assistant

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195

,00

0

Equ

ipm

ent

and

veh

icle

s to

mai

nta

in n

ew p

arks

an

d t

rails

5A

llP

ark

Po

lice

Veh

icle

s (p

er s

afet

y p

lan

)G

FaC

IP1

20,0

00

1

26,0

00

1

32,3

00

1

38,9

15

1

45,8

60

663

,07

5

Par

k P

olic

e p

atro

l veh

icle

s fo

r n

ew p

arks

6M

BP

Me

ado

wb

roo

k P

ark

Ph

ase

2 (

TIF

Fun

din

g)TI

FC

IP7

50,0

00

7

50,0

00

A

dd

itio

nal

par

kin

g, p

icn

ic s

hel

ter,

pla

ygro

un

d, t

enn

is c

ou

rts

7 8P

ark

Imp

rove

men

ts1

,84

0,7

20

6,8

40

,89

0

3

,08

2,5

55

14

,03

3,6

00

2

,11

0,0

35

2

7,9

07

,80

0

9A

llM

aste

r P

lan

- K

CP

, SM

P/H

utt

on

/Qu

arry

GFa

Pla

n1

18,3

85

1

23,7

15

2

42,1

00

U

pd

ates

15

to 2

0 y

ear

old

mas

ter

pla

ns

par

k m

aste

r p

lan

s

10

All

Pre

limin

ary

Stu

die

s (s

cop

ing

& b

ud

geti

ng

for

cap

ital

pro

ject

s)G

FaP

lan

167

,75

0

175

,30

0

183

,19

0

191

,43

0

200

,04

5

9

17,7

15

Sc

op

ing

and

pro

gram

ing

stu

die

s fo

r ca

pit

al p

roje

cts

11

TBD

Par

k P

olic

e Su

bst

atio

nC

OP

CIP

2,2

50,

85

5

2

,25

0,8

55

Seco

nd

par

k p

olic

e su

bst

atio

n (

revi

sed

est

imat

e)

12

HP

He

rita

ge P

ark

No

rth

Sh

ore

an

d S

hel

ter

Imp

rove

men

tsC

OP

CIP

8,0

34,

10

0

8

,03

4,1

00

Larg

e p

avili

on

, pic

nic

sh

elte

r, r

estr

oo

m, b

oar

dw

alk,

par

kin

g

13

HP

He

rita

ge P

ark

Off

Lea

sh A

rea

Imp

rove

men

tsG

FC

IP3

98,7

75

3

98,7

75

P

aved

tra

il an

d a

dd

itio

nal

po

nd

imp

rove

men

ts

14

HP

Dre

dge

He

rita

ge L

ake

GFa

CIP

4,1

73,

81

5

4

,17

3,8

15

Dre

dge

lake

to

imp

rove

wat

er d

epth

fo

r h

abit

at, r

ecre

atio

n, a

nd

irri

gati

on

15

AP

An

tio

ch P

ark

Ro

se G

ard

en Im

pro

vem

ents

GF

CIP

240

,92

0

240

,92

0

Imp

rove

men

ts t

o r

ose

bed

s, a

nd

wal

kway

s

16

SMP

SMP

Mu

lti-

Use

Pla

y Fi

eld

s, P

icn

ic S

hel

ters

, Mir

acle

Fie

ld, C

ou

rts

GFa

CIP

3,2

10,

06

0

3

,21

0,0

60

Mu

lti-

pu

rpo

se f

ield

, mir

acle

fie

ld, p

ickl

e b

all,

ten

nis

, pic

nic

sh

elte

rs

17

TSM

Sto

ll P

ark

- So

uth

Are

a R

estr

oo

m B

ldg.

GFa

CIP

299

,08

5

299

,08

5

Res

tro

om

bld

g. t

o s

erv

e sh

elte

r 1

an

d m

ult

i-p

urp

ose

fie

lds

at S

toll

Par

k

18

TSM

Sto

ll M

ult

i-u

se F

ield

s Im

pro

vem

ents

GFa

CIP

523

,93

0

523

,93

0

Imp

rove

d d

rain

age

and

irri

gati

on

sys

tem

19

All

Acc

essi

ble

Do

ck F

acili

tie

s: S

MP

, HP

, KC

PG

FC

IP4

67,3

20

4

67,3

20

R

eno

vate

do

cks

to im

pro

ve a

cces

sib

ility

20

EMP

Ern

ie M

iller

Par

k -

Veh

icle

Cir

cula

tio

n &

Par

kin

g Im

pro

vem

ents

GFa

CIP

780

,25

5

780

,25

5

Imp

rove

s p

arki

ng

and

acc

ess

to N

atu

re C

en

ter

(rev

ised

est

imat

e)

21

KC

PTi

mb

erR

idge

Ad

ven

ture

Ce

nte

r -

Lake

an

d D

ock

Imp

rove

men

tsG

FaC

IP4

93,9

40

4

93,9

40

Im

pro

ves

acce

ss f

or

lake

fro

nt

acti

viti

es

22

KC

PTi

mb

erR

idge

Ad

ven

ture

Cn

tr -

Ch

alle

nge

Co

urs

e Im

pro

vem

ents

GFa

CIP

1,6

66,

20

5

1,6

66,

20

5

C

hal

len

ge C

ou

rse

ren

ova

tio

n a

nd

new

fea

ture

s

23

KC

PK

CP

Mai

nte

nan

ce A

rea

add

itio

nal

Eq

uip

men

t St

ora

geG

FaC

IP2

43,7

85

243

,78

5

New

pro

ject

: eq

uip

men

t st

ora

ge b

arn

24

SMP

Shaw

nee

Mis

sio

n P

ark

Ob

serv

atio

n T

ow

erC

OP

CIP

2,4

74,

29

5

2

,47

4,2

95

Rep

lace

clo

sed

to

wer

25

SMP

SMP

Mar

ina

Bu

ildin

g R

eno

vati

on

GFa

CIP

1,4

90,

64

5

1

,49

0,6

45

New

pro

ject

: acc

essi

bili

ty, r

estr

oo

ms,

sal

es

cou

nte

r, s

tora

ge, v

enti

lati

on

26

27

Lan

d A

cqu

isit

ion

77

3,4

00

7

92

,30

0

39

6,5

30

6

63

,04

0

81

4,8

70

3,4

40

,14

0

28

All

Lan

d A

cqu

isit

ion

fo

r P

arks

& T

rails

G

FaLa

nd

553

,40

0

792

,30

0

396

,53

0

663

,04

0

814

,87

0

3

,22

0,1

40

Lan

d a

cqu

isit

ion

fo

r st

ream

way

tra

ils a

nd

par

ks

29

CN

PLa

nd

Acq

uis

itio

n f

or

Ola

the

Ease

men

tG

FaLa

nd

220

,00

0

220

,00

0

Per

agr

eem

ent

wit

h O

lath

e o

n C

ed

ar N

iles

Trai

l Eas

em

ent

30

31

New

Tra

il D

evel

op

men

t2

00

,00

0

1,5

40

,70

5

6

89

,17

5

4,5

27

,77

0

3

,59

0,5

05

1

0,5

48

,15

5

32

SPS

Cam

p B

ran

ch S

trea

mw

ay T

rail

in C

amp

Bra

nch

Par

kC

OP

CIP

1,3

40,

70

5

1

,34

0,7

05

Stre

amw

ay T

rail

dev

elo

pm

ent

- Sh

ared

use

pav

ed t

rail

33

SPS

Cam

p B

ran

ch T

rail/

Blu

e R

iver

Bri

dge

CO

PC

IP1

,12

9,7

60

1,1

29,

76

0

St

ream

way

Tra

il d

evel

op

men

t -

Shar

ed u

se p

aved

tra

il

34

SPS

Blu

e R

iver

Tra

il -

Mis

sio

n R

d t

o 1

63

Ter

GFa

CIP

1,1

89,

68

0

1

,18

9,6

80

Shar

ed u

se p

aved

tra

il an

d b

rid

ge a

t th

e B

lue

Riv

er

35

SPS

Trai

l Dev

elo

pm

ent

Fun

din

g P

rogr

amG

FaC

IP2

00,0

00

2

00,0

00

1

00,0

00

1

00,0

00

2

47,7

00

847

,70

0

Pro

gram

to

par

tner

w/

citi

es

on

new

tra

il co

nst

ruct

ion

36

SPS

Co

ffee

Cre

ek

Stre

amw

ay T

rail

Hw

y 6

9 to

Sw

itze

r R

oad

GFa

CIP

2,1

08,

33

0

2

,10

8,3

30

Stre

amw

ay T

rail

dev

elo

pm

ent

- Sh

ared

use

pav

ed t

rail

37

SPS

Kill

Cre

ek

Stre

amw

ay T

rail

- N

ort

h o

f K

ill C

ree

k P

ark

GFa

CIP

2,1

53,

13

0

2,1

53,

13

0

St

ream

way

Tra

il d

evel

op

men

t -

Shar

ed u

se p

aved

tra

il

38

HP

He

rita

ge P

ark

Trai

l to

So

uth

east

En

tran

ce a

t P

flu

mm

GFa

CIP

589

,17

5

589

,17

5

Par

k tr

ail -

pro

vid

es im

pro

ved

ped

estr

ian

/bik

e ac

cess

to

th

e p

ark

39

HP

HP

Tra

il to

Lac

kman

Ro

adG

FaC

IP1

,18

9,6

75

1

,18

9,6

75

Par

k tr

ail -

pro

vid

es im

pro

ved

ped

estr

ian

/bik

e ac

cess

to

th

e p

ark

40

41

Ca

pit

al R

eno

vati

on

s a

nd

Rep

lace

men

ts6

,14

5,2

40

4,4

35

,14

5

4

,93

1,8

80

4,9

86

,48

0

5

,34

4,7

00

2

5,8

43

,44

5

42

All

Ro

ads/

Par

kin

g Im

pro

vem

ents

& R

epla

cem

ents

GF

CR

P9

43,7

80

9

18,4

00

9

24,0

00

9

60,4

00

9

62,0

00

4,7

08,

58

0

R

oad

/par

kin

g o

verl

ay, s

eal

ing,

pat

chin

g, a

nd

dra

inag

e st

ruct

ure

s

43

All

Trai

ls/W

alkw

ays

Imp

rove

men

ts &

Rep

lace

men

tsG

FC

RP

532

,32

0

538

,10

0

565

,45

0

609

,95

0

610

,00

0

2

,85

5,8

20

Trai

l pav

emen

t o

verl

ay, s

eal

ing,

pat

chin

g, a

nd

dra

inag

e st

ruct

ure

s

44

All

AD

A Im

pro

vem

ents

GF

CR

P3

42,5

00

4

00,0

00

4

00,0

00

3

20,0

00

4

00,0

00

1,8

62,

50

0

A

DA

imp

rove

men

ts a

t va

rio

us

loca

tio

n

45

All

Pic

nic

Sh

elte

r R

epla

cem

ents

GFa

CR

P4

33,6

50

4

00,6

85

2

80,4

00

5

44,3

45

5

34,8

25

2,1

93,

90

5

R

epla

ce p

icn

ic s

hel

ter

stru

ctu

res

46

All

Pla

ygro

un

d R

epla

cem

ents

GFa

CR

P3

70,8

80

1

93,8

00

2

02,5

10

2

11,6

25

2

21,1

40

1,1

99,

95

5

R

epla

ce p

layg

rou

nd

eq

uip

men

t an

d s

urf

acin

g

47

All

Veh

icle

& E

qu

ipm

ent

Rep

lace

men

tG

FC

RP

368

,40

0

343

,50

0

435

,00

0

435

,00

0

575

,30

0

2

,15

7,2

00

Rep

lace

men

t o

f ve

hic

les

and

mai

nte

nan

ce e

qu

ipm

ent

48

All

Par

k P

olic

e V

ehic

le R

epla

cem

ent

(per

saf

ety

pla

n)

GF

CR

P7

0,0

00

7

3,5

00

7

7,1

75

220

,67

5

New

cat

ego

ry: P

ark

Po

lice

veh

icle

rep

lace

men

ts

49

All

Site

Imp

rove

men

ts &

Rep

lace

men

tsG

FC

RP

486

,15

0

488

,10

0

499

,80

0

497

,75

0

520

,13

0

2

,49

1,9

30

Rep

lace

fen

cin

g, d

rain

age

stru

ctu

res,

uti

litie

s, e

tc.

50

All

Bu

ildin

gs Im

pro

vem

ents

& R

epla

cem

ents

GF

CR

P4

10,5

00

4

15,2

00

4

30,5

20

4

40,7

40

4

49,5

00

2,1

46,

46

0

R

epla

ce r

oo

fs, w

ind

ow

s, H

VA

C, l

igh

tin

g, f

loo

rin

g, e

tc.

51

All

Res

tro

om

Bu

ildin

g Im

pro

vem

ents

& R

epla

cem

ents

GF

CR

P-

262

,36

0

274

,20

0

286

,50

0

360

,65

0

1

,18

3,7

10

New

cat

ego

ry: R

epla

ces

agin

g p

ark

rest

roo

m b

uild

ings

52

All

Rec

reat

ion

Fac

ility

Imp

rove

men

ts &

Rep

lace

men

tsG

FC

RP

245

,00

0

250

,00

0

250

,00

0

272

,15

0

284

,42

0

1

,30

1,5

70

Rec

. fac

ility

irri

gati

on

, fen

cin

g, li

ghti

ng,

ble

ach

ers,

eq

uip

men

t, e

tc.

53

All

Go

lf C

ou

rse

Imp

rove

men

ts &

Rep

lace

men

tsG

FC

RP

215

,00

0

225

,00

0

240

,00

0

238

,15

0

248

,86

0

1

,16

7,0

10

Go

lf c

ou

rse

irri

gati

on

, car

t p

ath

s, t

ee b

oxe

s, e

tc.

33

Pro

po

sed

5-y

ear

Cap

ital

Pla

n

Co

mm

itte

e o

f th

e W

ho

le P

rese

nta

tio

n 1

1/0

5/2

01

8

JCP

RD

20

20

-20

24

Cap

ital

Imp

rove

men

ts P

lan

Pag

e 2

of

2

Lin

eLo

cP

roje

ctFu

nd

Ca

t.2

02

02

02

12

02

22

02

32

02

45

Yr T

ota

lC

om

men

ts

54

MA

WSC

Oku

n C

ou

rt F

loo

rin

g R

epla

cem

ent

GFa

CR

P1

,02

7,4

75

1,0

27,

47

5

R

epla

ce c

ou

rt f

loo

rin

g an

d r

epai

r co

ncr

ete

sub

flo

or

55

SPS

Rep

lace

Mill

Cre

ek

Ped

estr

ian

Bri

dge

(P

arkw

oo

ds)

GFa

CR

P2

79,5

85

2

79,5

85

P

edes

tria

n b

rid

ge r

epla

cem

ent

56

All

Sign

Rep

lace

men

tsG

FC

RP

140

,00

0

96,

370

100

,70

0

3

37,0

70

U

pd

ates

info

rmat

ion

kio

sks,

way

fin

din

g, a

nd

mo

nu

men

t si

gns

57

SPS

Stre

am B

ank

Rep

air

and

Sta

bili

zati

on

GF

CR

P3

50,0

00

3

60,0

00

7

10,0

00

St

abili

ze v

uln

erab

le s

trea

m b

anks

58

59

Tech

no

log

y1

63

,20

0

19

7,2

15

1

70

,49

5

22

0,9

60

3

55

,25

5

1

,10

7,1

25

60

All

IT In

fras

tru

ctu

re

GF

CR

P6

3,2

00

9

2,2

15

6

0,2

45

1

05,2

00

1

00,0

00

420

,86

0

Up

grad

es &

cap

ital

rep

lace

men

t o

f IT

infr

astr

uct

ure

61

All

Secu

rity

/Cam

era

syst

ems

(per

saf

ety

pla

n)

GFa

CIP

100

,00

0

105

,00

0

110

,25

0

115

,76

0

255

,25

5

6

86,2

65

Se

curi

ty c

amer

as a

t p

arks

an

d f

acili

tie

s

62

63

TOT

AL

CA

PIT

AL

IMP

RO

VEM

ENT

S &

CA

PIT

AL

REP

LAC

EMEN

TS

9,2

42

,56

0

1

8,8

15

,73

0

1

0,5

27

,93

5

2

9,5

19

,35

5

1

2,3

61

,22

5

8

0,4

66

,80

5

64

65

66

Deb

t Se

rvic

e6

,75

0,5

89

6,5

75

,05

4

7

,96

2,5

14

6,0

03

,02

6

6

,73

6,0

54

3

4,0

27

,23

6

67

Deb

t Se

rvic

e 2

010

D -

New

Ce

ntu

ry F

ield

ho

use

GF

298

,64

4

297

,55

0

296

,30

0

298

,10

0

299

,50

0

1

,49

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34

-1 of 6-

STAFF REPORTS

REGULAR BOARD MEETING November 14, 2018

Executive Director – Jill Geller

Attended the International Interior Design Association (IIDA) Mid-America Design Awards Event to support the nomination of the Johnson County Arts & Heritage Center in the Renovation & Restoration category.

Attended the United Way of Greater Kansas City Centennial Celebration.

Participated in a two-day retreat with the County Executive Leadership Team.

Participated in Governor’s Council on Fitness Awards Committee meetings.

Attended the Parks and Recreation Foundation of Johnson County Board Meeting, as well as the prior orientation meeting with two new Board members – Chris Carroll and Laura McConwell.

Along with staff, participated in meetings with our consultant Clark Enersen on the Outdoor Sports Facility Study.

With the Admin Team, met with Johnson County Library leadership to discuss partnership opportunities.

Continued discussions with the Kansas City Zoo on possible partnership opportunities.

Fostered cooperation with Johnson County Government by participating in various meetings and initiatives, including attendance/participation in the following:

o Executive Leadership Team o Johnson County Governance Council o Personnel Review Committee o Presenter for County Presentation Skills Training

Participated in numerous JCPRD meetings/events including: o Administrative Services Division Employee Appreciation Breakfast o Admin Team Retreat, held in the clubhouse of The Kessler Apartments at Meadowbrook o Johnson County Museum Volunteer Appreciation Event o Meetings with staff in preparation for JCPRD’s 2019 Reaccreditation o M&S Team Meeting o Recreation Division Meeting o Culture Division Launch / Open House o CIP Committee o Park Palooza Planning Committee o Weekly Admin Team meetings

Monthly and/or bi-weekly meetings with direct reports

Deputy Director – Jeff Stewart

Participated in the Park and Recreation Foundation new board member orientation.

Continued efforts to plan and promote the 2018 Johnson County United Way Campaign.

Participated in the Outdoor Sports Facility Study Work Session.

Participated in CAPRA Reaccreditation work sessions with various JCPRD Departments.

Attended the United Way of Greater Kansas City Centennial Celebration.

Attended the Johnson County Museum’s annual appreciation dinner.

Participated in various planning and development meetings to include: o SMSD Aquatic Center o Shawnee Mission Park Inclusive Playground o Camp Branch Masterplan Steering Committee o Bi-weekly planning and development staff meetings

Attended various JCPRD meetings and events including: o ASV Staff Appreciation Breakfast o M&S Team Meeting

35

STAFF REPORTS continued

-2 of 6-

o Administration Team Retreat o Recreation Staff Meeting o Annual Open Enrollment o The Parks and Recreation Foundation of Johnson County Quarterly Meeting o The Culture Division Open House

Participated in the following meetings with Johnson County Government: o JCPRD and Library Leadership Teams Meeting o ACM Panel o Health Care Fund Committee o Retirement Planning Committee

Held monthly/bi-monthly meetings with direct reports.

Culture Division – Susan Mong, Superintendent

Attended the following JCPRD meetings: Theatre Advisory Council, Museum Advisory Council, Museum

Foundation Board, Parks & Recreation Foundation Board, ADA Transition Plan Core Team, JCPRD

Steering Committee, JCPRD Admin Retreat, Meadowbrook Rental Planning Meeting

Represented JCPRD at the following events:

o NE Chamber Networking Event

o Museum Program, Foam on the Range, part of the Turbulent 20s Exhibit.

o UMKC Women Leaders in the Arts panel and discussion

o Museum Volunteer Recognition Event

o RACKO(Remaining a Close Knit Organization) Event and United Way Fundraising event

o ASV Division Appreciation Breakfast

Hosted the Launch Celebration/Open House for the Culture Division where we welcomed over 50 guests

across JCPRD, board members, staff from the CMO office, and Chairman Eilert.

Attended the KRPA Executive Forum Conference, featuring Ian Hill

Finalized community program, partnerships in Desoto related to the Temporary Sculpture Project

Attended meeting to “Notify Me” as a tool to notify staff and patrons during emergency events.

Met with Frank Byrne, Executive Director of the KC Symphony to explore future collaborations.

Hosted and toured leaders from UMB Bank at JCAHC to explore grant/sponsorship opportunities

Attended Joint meeting w/ Library Admin Team & JCPRD Admin Team to explore expanded partnerships.

Theatre in the Park Gala event tickets and sponsorships are live with focus on promotion and sales.

Initiated recruitment for Senior Administrative Assistant for the Culture Division

Parks & Golf Courses Division – Bill Maasen, Superintendent

Rob Wilkin, HPGC Manager of Golf Operations was named to the Midwest PGA Hall of Fame and won his 9th Midwest PGA Professional Championship.

Completed bid for trout for 2019 and possibly 2020.

Provided the bi-annual park and facility tour for new employees that included 11 new staff.

Staff completed the harvest of catfish from the SMP rearing ponds and distributed fish to a variety of bodies of water including Meadowbrook.

Attended the Admin Team retreat held at The Kessler within Meadowbrook Park.

Attended open enrollment for 2019 benefits.

Attended the RACKO potluck luncheon hosted at Tomahawk Hills Golf Course-Elmridge Room.

Attended the Culture Division launch at the JCAHC.

Participated in a quarterly NACPRO Board Meeting via teleconference.

Initiated CAPRA efforts for 2019 re-accreditation.

Initiated the recruitment process for the Horticulturist position.

36


-3 of 6-

Recreation Division – Rhonda Pollard, Superintendent

Staff will be going out to bid for food services to be used in all concession operations.

Presented for the Johnson County Citizen’s Academy.

Coordinated/hosted/attended the MO/KS Executive Forum, a KRPA educational opportunity, held at JCAHC.

Attended the annual Shawnee Mission School District breakfast and the MADA architectural awards event featuring JCAHC.

Okun Fieldhouse served as an early voting location.

The Greater Kansas City Home School Association held their regional volleyball tournament at New Century Fieldhouse.

Heartland Soccer Association league play ended at the Heritage Soccer complex after 30 years of partnership.

50 Plus hosted their Live Well, Age Well event at the Overland Park Marriott, bringing in vendors and educators offering senior services throughout the county – with almost 500 seniors in attendance.

The 9th Annual Cars in the Park Car Show was held on the Theatre in the Park grounds, with 120 cars/truck/motorcycle entries. This is a fund raiser for our Special Olympics program, bringing in about 450 patrons.

Safety & Outdoor Education Division – Terry Anderson, Superintendent / Park Police Chief

Attended the International Association of Chiefs of Police Conference

Attended the October JCCC Stoll Park Listening Session

I have been conducting “New” Chief, meetings with S.O.E. Staff

I attended the JCRION NICHE Executive Council Meeting to review the progress of implementing the NICHE Records Management System

Met with JOCO Med-Act, J.C. S.O., and Corrections to discuss a Public Safety EAP program presentation.

Administration Department – Jo Ann Courtney, Manager

Continued coordination of CAPRA Reaccreditation Process. o Scheduled meeting with individual staff for completion by Thanksgiving. o Presented updates to the Admin Team.

Attended the Remaining A Close-Knit Organization (RACKO) Fall Potluck and participated in the pie-in-the-face contest on both sides of the pie to raise funds for United Way.

Finalized of staff recommendations for Operational and Finance Policies & Procedures.

Along with ITS Manager, began CivicClerk implementation.

Continued assistance and coordination of ADA Transition Plan matters and materials.

Development of rewards for performance calculation workbook and coordination with County HR.

Coordination of two Kansas Open Records Requests.

Conducted training of new Sr. Administrative Assistants on Board and Board Committee meetings and documents.

Development Department – Jay Hinrichs, Director

Attended new Foundation Board Member orientation and quarterly Foundation Board Meeting

Presentation regarding on line giving at The Theatre In The Park Advisory Council

Participated in Olathe Health System Community Needs Assessment

Participated in JCPRD Finance Lunch and Learn, M&S team meeting, ParkPalooza 2019 committee meeting and the administrative team retreat

Work continues on The Parks and Recreation Foundation of Johnson County website online giving platform in preparation for Giving Tuesday – November 27

37


-4 of 6-

Attended Northeast Johnson County, Lenexa and Shawnee Chamber of Commerce networking and ribbon cutting events

Attended JCPRD Shawnee Mission Park Off Leash Dog Park reopening event, Milldale Farms Fall Festival, Cars In The Park, Johnson County Museum Donor Appreciate event, 50 Plus Live Well Age Well and the Culture Division launch.

Presented KidScape City Market proposal

Attended Greater Kansas City United Way Annual Meeting and Open Options Awards Luncheon

4th Quarter Sponsorship Specialist check in and merit pay review

One-on-one prospecting meetings

Continuing coordinated sponsorship opportunities portfolio

Attended STI class – Family Medical Leave Act

Finance Department – Noelle Testa, Chief Financial Officer

Attended the Kansas Eastern Regional Insurance Trust (KERIT) Board of Directors meeting.

Along with two finance staff members, attended the Kansas Government Finance Officers Association

(KSGFOA) conference in Olathe.

Attended a networking dinner hosted by investment banking firm, George K. Baum & Co.

Along with three finance staff members, conducted candidate interviews for the open Finance Analyst

position.

Attended STI Classification and Compensation training hosted by Johnson County.

Attended a quarterly meeting with UMB Bank and County TFM representatives.

Completed preparation of 2019 Accreditation policy documentation and related support.

Continue to address reconciliation issues with PerfectMind. Currently participating in a weekly

conference call to discuss issues. Met with external auditors to discuss year-end approach amidst cash

to accrual limitations with PerfectMind.

Along with two finance staff members, participated in a webinar discussing Government Finance

Officers Association (GFOA) Best Practices.

Attended the Fall ASV Employee Appreciation Breakfast.

Attended the launch party of the Culture Division.

Participated in the Admin Team retreat at The Kessler with Meadowbrook Park.

Attended the M&S Team Fall Meeting and presented on the mileage reimbursement policy.

Updated the Finance Policy and Procedures Manual for 2019.

Receipted and processed October Ad Valorem taxes.

Human Resources Department – David Grant, Director

The HR Department distributed customized emails to 38 employees who will be receiving Below Minimum Adjustments when the new Pay Grade Schedule approved by the BOCC goes into effect on 1/1/19.

The HR Department worked with the Administration & HR Manager to finalize the merit increase calculator spreadsheet in order to meet the County’s submission deadlines.

The HR Director drafted talking points for supervisors and managers to use when presenting employees with their 2019 merit increase information, along with new options for how employees may elect to receive those increases.

The HR Director presented to the M & S Teams on Seasonal Employee Benefits as well as the upcoming merit process under the County’s revised Rewards philosophy.

The HR Clerical Assistant continued her work on the electronic “red packet” forms project in advance of our next hiring season.

38


-5 of 6-

The Benefits Coordinator conducted make up sessions as well as training related to open enrollment for 2019 Employee Benefits.

The HR Department conducted Open Enrollment on November 13, 2018 for 2019.

The HR Director continued his work with Johnson County Government HR on the position Normalization project.

The HR Director worked with the Administration Department on the Accreditation project.

Information Technology Services Department – Ted Tartenaar, Manager

As the Chair for the Technology Architecture Committee, scheduled and conducted meetings to work on the development of countywide technology hardware standards.

The ITS Manager and Administration & Human Resources Manager worked with our website vendor, CivicPlus, to kick-off the implementation of CivicClerk, the board agenda and meeting management software.

As a Committee Member of the Purchasing and Development Team, worked on the centralized purchasing project.

The ITS Manager, System Administrator, and Recreation Superintendent met with the SMSD aquatic center project team for an onsite review of the technology communication requirements.

Completed training on the County’s mass notification system.

Attended several meeting, including the Programs & Risk Committee meeting, Admin Team meetings, and Managers and Supervisors Team meeting.

The ITS Manager and Administration & Human Resources Manager worked with County DTI to develop a secure web portal to facilitate online access to the CAPRA self-assessment report and compliance documents.

Marketing & Communications Department – Richard Smalley, Manager

Worked with CMO PIO to finalize magazine/catalog printing contract.

Attended A Team QII tour at Okun.

Met with catalog subcommittee to discuss revisions for future editions.

Held a Marketing Committee meeting.

Held a website discussion to address refresh assignments.

Attended meeting with ADA consultants.

Attended RACKO luncheon and United Way fund raising event.

Photographed New Horizons Band prior to their concert.

Began work on CAPRA including meeting with various departments on marketing plans.

Met with JOCO Emergency Management do discuss use of Notify JOCO

Attended Rec staff meeting.

Attended Veterans Day ceremony planning meeting.

Attended Emergency Check List meeting.

Staff continued work on Jan-Apr 2019 My JCPRD Activities catalog.

Attended Admin Team retreat.

Planning & Development Department – Cliff Middleton, Manager

Will issue bid documents for structural repair and roof replacement for the Shawnee Mission Marina Building. We will also issue bid documents to directly purchase the glue-lam beams. The building’s wooden roof beams have been weakened by rot. The building is currently closed and requires structural repair and replacement of the beams and roof before it can reopen. This project is in the recommended 2019 Capital Projects List. We are working hard to expedite this project so that we can open the marina by Memorial Day weekend of next year. The long lead-time for the glue-lam beam material necessitates bidding this project in December of this year.

39


-6 of 6-

Met with consultant team on the SMP Marina structural repairs. Reviewed the preliminary plans and specifications. Met with Shawnee Codes on the project.

Attended construction progress meetings for Meadowbrook Park and Shawnee Mission Park Inclusive Playground.

Attended the second meeting of the Camp Branch Park Master Plan Steering Committee.

Met with the consultant team on the Outdoor Athletic Fields Study to review cost estimates and draft report.

Attended the County’s CIP Committee planning meeting. Reviewed this year’s process and schedule.

Prepared materials for the JCPRD CAPRA reaccreditation process.

Prepared cost estimates and plans for FEMA alternative project requests.

Prepared CIP recommendations and presentation for the Committee of the Whole meeting.

40

RECREATION DIVISION Participants Participations Spectators Participants Participations SpectatorsHeritage Park Golf Course 32,986 32,986 0 33,474 33,474 0Tomahawk Hills Golf Course 27,488 27,488 0 23,566 23,566 0Beaches & Marinas 40,188 40,188 0 24,499 24,798 0The Theatre in the Park 40,456 43,675 0 34,414 40,213 0Mid-America Sports Complex 37,057 110,642 123,714 34,770 108,126 125,353Mid-America West Sports Comp. 26,543 73,770 106,275 26,346 75,252 126,639Okun Fieldhouse 33,865 95,225 141,009 35,388 93,540 143,039Mildale Farm Events 12,295 12,295 0 10,455 10,455 0Roeland Park Aquatic Center 5,088 15,132 700 12,025 32,078 1,158Mill Creek Activity Center 2,563 6,631 0 2,549 5,699 0Gymnastics 4,353 12,178 25,254 3,885 12,853 24,731Heritage Park Football Complex 6,408 27,346 54,692 5,520 21,126 42,252Heritage Park Soccer Complex 50,670 60,630 121,260 63,974 83,384 166,768Special Populations 726 1,875 755 819 2,579 0Blazers Swim Team 2,997 40,878 11,404 3,065 53,513 6,695Special Olympics 1,167 2,675 2,136 931 3,681 0Wellness Programs 1,255 1,502 0 3,420 6,788 0Heritage Park Softball Complex 9,344 25,780 30,936 8,756 25,285 31,778New Century Fieldhouse 44,565 99,829 119,516 46,542 106,934 122,000Aquatics 82 648 0 99 924 0SMSD Aquatic Center 0 0 0 0 0 0Contractual Programs 490 1,492 624 541 2,067 0Youth Sports 546 1,464 3,052 388 1,320 2,540Stoll Park Soccer 9,692 36,380 71,808 9,306 33,350 66,535Roeland Park Sports Dome 9,643 29,027 20,540 10,148 30,046 22,115Wellness Special Events 1,373 1,292 900 1,561 1,383 800Fine Arts 3,654 4,810 0 5,646 7,589 969JOCO Arts & Heritage Center 62,016 76,292 691 23,819 28,288 505Children's Services 21,277 415,150 253 21,298 391,608 32750 Plus Special Events 571 881 156 156 360 24050 Plus Programs 10,899 38,137 789 11,258 46,238 1,69650 Plus Travel 1,004 1,004 1,086 935 992 0Kansas City Corporate Challenge 50,554 50,817 8,035 56,365 56,392 0Roeland Park Community Center 1,966 18,586 0 2,371 16,357 0TAKE Self Defense 1,538 1,538 0 2,216 2,216 0Meadowbrook Activities 0 0 0 0 0 0Outdoor Education 16,618 18,918 0 18,191 20,004 0Ernie Miller Nature Center 31,321 35,408 0 30,327 35,616 0TimberRidge Adventure Center 11,023 11,471 0 9,616 10,065 0Johnson County Museum 58,496 58,496 0 33,912 33,963 0Lanesfield School 2,484 2,484 0 2,444 2,444 0Program Volunteers 15,182 45,507 0 14,731 36,139 0TOTAL 690,443 1,580,527 845,585 629,726 1,520,705 886,140

Registration Indicators on separate page.

PROGRAM INDICATORS YEAR-TO-DATE SUMMARY

October 31, 2018 YTD October 31, 2017 YTD

41

Visitations for October 2018

Facility and/or Park People Cars

Total for the month of: October 201897,776 32,592Antioch Park

3,162 1,054Camp Branch

18,981 6,327Ernie Miller Park

166,682 55,561Heritage Park

4,812 1,604Heritage Park Golf Course

18,499 5,322Kill Creek Park

6,486 2,162Lexington Lake Park

9,360 4,680Mildale Farm

8,142 2,714Stilwell Community

83,979 27,993Stoll Park

24,323 8,134Streamway Parks System

4,699 1,566Sunflower Nature Park

6,251 3,126Tomahawk Recreation Complex

Month to Date 453,151 152,834

Wednesday, November 7, 2018 Page 1 of 1

42

Visitations for October 2018

Facility and/or Park People Cars

Total through the month of: October 2018772,737 257,579Antioch Park



1,524,299 508,100Heritage Park





1,368,594 471,110Shawnee Mission Park


929,382 309,794Stoll Park




Total to Date 5,712,945 1,956,994











985,947 328,649Stoll Park




Total to Date 7,063,985 2,410,041










758,667 252,889Stoll Park




Total to Date 7,106,212 2,474,165

Wednesday, November 7, 2018 Page 1 of 1

43

YEAR JANUARY FEB MAR APR MAY JUNE JULY AUG SEPT OCT YTD TOTALS

PHONE CALLS:2018 153 186 192 239 315 354 351 243 140 174 2,3472017 326 440 452 417 399 326 267 269 211 198 3,3052018 1,373 1,547 1,735 2,082 3,034 1,829 1,808 3,107 1,455 1,130 19,1002017 1,076 1,730 2,394 2,273 3,126 2,180 2,458 3,003 1,493 1,711 21,444

TRANSACTIONS:2018 6,072 4,024 4,000 3,954 4,000 5,410 4,852 6,648 7,851 7,856 54,6672017 3,738 3,734 3,750 3,708 3,091 5,140 2,799 3,451 4,068 4,097 37,576

Shelter Rentals - TOTAL 2018 1 0 48 119 398 372 239 221 296 145 1,8392017 2 11 32 170 377 389 255 220 294 170 1,920

Antioch Park 2018 0 0 14 32 77 85 51 51 68 41 419 Heritage Park 2018 0 0 10 23 94 96 56 57 75 23 434 Kill Creek Park 2018 0 0 1 4 31 26 8 8 17 3 98 Shawnee Mission Park 2018 1 0 19 57 179 149 119 102 132 74 832 Streamway Trails Park 2018 0 0 4 3 17 16 5 3 4 4 56

2018 65 40 51 49 101 142 35 250 56 49 8382017 84 75 115 56 113 149 114 186 81 49 1,022

ONLINE ACTIVITY2018 $257,060 $297,204 $158,052 $208,908 $321,588 $109,345 $16,968 $155,758 $101,970 $42,229 $1,669,0822017 $168,762 $152,012 $149,403 $151,224 $170,899 $100,577 $56,176 $30,053 $13,058 $9,685 $1,001,849

MISC. CLASS DATA:2018 433 163 121 68 62 230 144 100 108 116 1,5452017 353 197 317 163 362 499 464 315 280 320 3,2702018 71 27 48 35 24 47 35 30 51 53 4212017 48 37 50 31 32 76 67 23 37 32 4332018 16% 17% 40% 51% 39% 20% 24% 30% 47% 46% 27%2017 14% 19% 25% 21% 9% 15% 20% 25% 13% 25% 13%

Class Cancellations

% of Cancellations

Recurring Payment Transactions(Children's Services)

Online Revenue

2018 REGISTRATION INDICATORS

Switchboard

Registration & Reservation Department

Registration Changes

New Classes Offered

44

P a g e 1 | 1

Johnson County Park Police Monthly Activity Summary

October 2018 This report highlights selected law enforcement and related public safety activities for the month. It is not a complete record of all reported crimes and incidents. Statistical information on crime in the parks is released quarterly. For additional information, contact the Sr. Administrative Assistant for the Safety & Outdoor Education Division at 913-438-7275.

On October 3rd at 8:34 a.m. a 64 year old female reported that her car had been burglarized while it was parked at Heritage Park Shelter 5. Entry to her vehicle was made by “punching” the driver’s door lock. Credit cards were removed from her purse which had been left in the vehicle. 18-0684, Officer Lamble On October 3rd at 9:31 p.m. two 18 year old females reported that while hammocking in Shawnee Mission Park near Shelter 5 a white male exposed himself to them. Officers were dispatched to the area and were unable to locate the male suspect. 18-0687, Officer Gutierrez-Rivas On October 7th at 3:55 p.m. a female found a stray canine running around the area of shelters 7 and 8 in Heritage Park. No owner for the canine could be found so the officer was called. The canine was taken to Great Plains SPCA in Merriam. 18-0691, Officer Rowlett On October 11th at 10:18 a.m. a 23 year old female was sleeping in her car at the Rose Garden at Antioch Park when she was woke by a black male opening her car door. The male was startled by her presence and jumped into the passenger seat of a Black Ford truck and left the park. 18-0696, Officer Burkholder On October 13th at 9:38 a.m. it was discovered that an unknown person went “Yard Farming” in the fields west of Ogg Road in Shawnee Mission Park. Minor

damage was documented. 18-0702, Officer Burkholder On October 14th at 8:40 a.m. it was discovered that an unknown person went “four wheeling” in the new Big Bull Creek Group Camp area. The unknown person drove around the gates and drove in circles on the property causing damage to the turf and soil surface. 18-0701, Officer Lamble On October 14th at 1:12 a.m. officers were dispatched to assist Lenexa Fire and PD with a house fire. Upon arrival Officers assisted in evacuating a nearby house. 18-0707, Officer Ward and Officer Godsey On October 24th at 6:14 p.m. a 38 year old mother was chasing her son around the playground at Antioch Park when she tripped and twisted her ankle. Johnson County Med-Act arrived to treat the woman and her husband took her home. 18-0729, Officer Gutierrez-Rivas On October 24th at 8:36 p.m. an officer was dispatched to a battery at Mid America Sports Complex. A 32 year old male reported that he was hit in the face by an opposing team member after a softball game during “handshakes” on the field. Apparently words had been exchanged earlier in the game. 18-0730, Officer Gutierrez-Rivas END OF REPORT.

45

For release on November 5, 2018 at 5:00 p.m. Page 1 of 7

JOHNSON COUNTY PARK POLICE Quarterly Crime Report and Law Enforcement Activity Summary

Third Quarter 2018

This report contains statistical information on reported crime and law enforcement activity, and comparisons through the same period last year. Crime rates are based on the Average Daily Population for the parks. Average Daily Population is determined by dividing total visitation by the number of days in the reporting period. All figures are preliminary. Table 1 shows the number of reported Index Crimes and the Index Crime Rate for the current period and the same period last year. Crime Index offenses include all Part One crimes and arson. Violent crimes include all crimes of violence against persons, whether felony or misdemeanor. Table 1. Reported Index and Violent Crimes, Crime Rates, All Parks

YTD 2018 YTD 2017 % CHANGE

Reported Index Crimes 41 29 41.38

Index Crime Rate/Thousand 1.97 1.12 76.10

Reported Violent Crimes 1 4 -75.00

Violent Crime Rate/Thousand .05 .15 -67.93 Table 2 includes the number of crimes reported in each park area during the quarter, comparative numbers from the same period last year, and the percent change. Table 2. Reported Crimes by Month, By Reporting Area

July August September YTD 2018 YTD 2017 % CHANGE Antioch 3 4 16 6 167 Mill Creek Activity Center 1 1 0 Big Bull Creek Site 1 3 1 0 Lexington Lake 0 3 -100 Ernie Miller 1 5 -80 Heritage 4 1 2 22 21 5 Mid Am West /Okun 0 1 -100 Kill Creek 2 1 100 Mid Am Sports Complex 1 2 4 -50 RP Dome 0 0 0 Shawnee Mission 12 5 7 84 68 24 Stoll Memorial 17 25 -32 Streamway 17 5 240 Sunflower 0 2 -100 Tomahawk 2 0 0 New Century Fieldhouse 1 1 0 0 Cedar Niles 0 0 0 Camp Branch 1 1 3 -67 Stilwell Community 1 1 0

Meadowbrook 1 1 0 0 Mildale Farm 0 0 0 JCAHC 0 0 0

Total 21 9 13 171 147 16

46

Quarterly Crime Report and Law Enforcement Activity Summary Third Quarter 2018


Table 3 contains a month-by-month count of specific crimes reported in the parks and comparative aggregate numbers for the same period last year. Table 3. Reported Crime by Month

July August September YTD 2018 YTD 2017 %

CHANGE PART I CRIMES Homicide 0 0 0 Rape 0 0 0 Robbery 0 0 0 Aggravated Assault 0 2 -100 Burglary 4 5 41 25 64 Felony Theft 0 0 0 Motor Vehicle Theft 0 1 -100

Total Part One Crimes 4 0 5 41 18 128 PART II CRIMES Other Assault 1 1 2 -50 Arson 0 1 -100 Controlled Substances 3 2 4 19 16 19 Liquor Laws 1 1 1 9 14 -36 Lewd & Lascivious Conduct 1 0 100 Criminal Sodomy 0 0 0 Disorderly Conduct 1 4 1 300 Obstruction 0 0 0 Wildlife & Fish 8 2 2 35 25 40 Criminal Use of a Weapon 1 0 100 Criminal Damage to Property 3 1 1 52 42 24 Criminal Trespass 1 0 100 Misdemeanor Theft 1 2 9 -78 Giving False Alarm 0 0 0 Telephone Harassment 0 0 0 False Impersonation 0 1 -100 Criminal Use of Explosives 0 0 0 Littering 1 1 5 -80 Cruelty to Animals 1 0 100 Pornography/Obscenity 0 0 0 Sexual Exploitation of a Child 0 1 -100 Unlawful Voluntary Sexual Relations 0 0 0 Endangerment of a Child 1 1 0 100 Criminal Deprivation of Property 0 0 0 Falsely Reporting a Crime 0 0 0 Court Order Violation 0 0 0 Runaway Juvenile 1 0 100 Other 1 2 -50

Total Part Two Crimes 17 9 8 130 119 9 TOTAL REPORTED CRIMES 21 9 13 171 147 16

47



Table 4 presents the total number of crimes reported for each park area during the quarter, the total crime rate for each park, comparison with the same period last year and the percent change. Table 4. Total Reported Crime, Crime Rates by Reporting Area YTD 2018 YTD 2017 POPULATION* 3rd QTR RATE/1000 RATE/1000 % CHANGE Antioch 2472 7 6.47 2.14 202.41 Millcreek Activity Center 18 0 55.89 52.21 7.04 Big Bull Creek Site 0 1 0.003 N/A N/A Lexington Lake 230 0 .0 17.53 -100.00 Ernie Miller 505 0 1.98 8.13 -75.62 Heritage 4973 7 4.42 3.72 18.92 Mid Am West/Okun 1418 0 0 0.67 -100.00 Kill Creek 720 0 2.78 1.23 125.91 Mid Am Sports Complex 766 1 2.61 5.28 -50.54 RP Dome 217 0 0 0.00 0.00 Shawnee Mission 5013 24 16.76 8.71 92.38 Stoll Memorial 3097 0 5.49 7.81 -29.71 Streamway 1046 0 16.26 5.97 172.28 Sunflower 144 0 0 12.31 -100.00 New Century Fieldhouse 737 1 1.36 0.00 0.00 Tomahawk 235 0 8.52 0.00 0.00 Cedar Niles 0 0 0 N/A N/A Camp Branch 84 1 11.86 27.66 -57.10 Stilwell Community 140 0 7.14 9.72 -26.54 Meadowbrook 0 1 0.001 N/A N/A

Mildale Farm 367 0 0 0.00 0.00

JCAHC 188 0 0 0.00 0.00 TOTAL 22369 43 7.64 5.66 35.06

* Average Daily Population based on Reported Visitation Table 5 shows the dollar value of losses from all property damage and theft reports in all parks. Vandalism and thefts of District property, included in the totals, are also shown separately at the bottom of the table. Table 5. Losses from Criminal Damage and Theft of Property

July August September YTD 2018 YTD 2017 % CHANGE Criminal Damage to Property $1,450 $75 $7,050 $20,612 $11,861 74 Stolen Property $2,356 $500 $1,442 $33,777 $38,712 -13 Recovered Property $2,250 $25,194 -91 Included in Above Totals:

District Property Vandalized $0 $75 $4,195 $6,373 $3,187 100 District Property Stolen $0 $0 $0 $0 $26,958 -100

48



Table 6 shows District vandalism losses for each park area, comparison figures and percent change from last year. Table 6. District Vandalism Losses by Month, By Park

July August September YTD 2018 YTD 2017 % CHANGE Antioch $0 $1,211 -100 Mill Creek Activity Center $0 $0 0 Big Bull Creek Site $10 $0 0.1 Lexington Lake $0 $0 0 Ernie Miller $300 $120 150 Heritage $4,050 $4150 $750 435 Mid Am West /Okun $0 $0 0 Kill Creek $200 $200 0 Mid Am Sports Complex $0 $0 0 RP Dome $0 $0 0 Shawnee Mission $75 $145 $540 $186 190 Stoll Memorial $50 $0 0 Streamway $700 $270 159 Sunflower $0 $400 -100 New Century $0 $0 0 Tomahawk $363 $0 3.63 Cedar Niles $0 $0 0 Camp Branch $0 $50 -100 Stilwell Community $60 $0 0 Meadowbrook $0 $0 0 Mildale Farm $0 $0 0 JCAHC $0 $0 0

Total $0 $75 $4195 $6373 $3,187 100

49



Table 7 shows District property lost to theft for each park area, comparison figures and percent change from last year. Table 7. District Theft Losses by Month, By Park

July August September YTD 2018 YTD 2017 % CHANGE Antioch $0 $300 -100 Mill Creek Activity Center $0 $0 0 Big Bull Creek Site $0 $0 0 Lexington Lake $0 $0 0 Ernie Miller $0 $0 0 Heritage $0 $0 0 Mid Am West /Okun $0 $0 0 Kill Creek $0 $0 0 Mid Am Sports Complex $0 $160 -100 RP Dome $0 $0 0 Shawnee Mission $0 $162 -100 Stoll Memorial $0 $0 0 Streamway $0 $26,334 -100 Sunflower $0 $0 0 New Century $0 $0 0 Tomahawk $0 $0 0 Cedar Niles $0 $0 0 Camp Branch $0 $0 0 Stilwell Community $0 $0 0 Meadowbrook $0 $0 0 Mildale Farm $0 $0 0 JCAHC $0 $0 0

Total $0 $0 $0 $0 $26,956 -100 In Table 8, the numbers of selected law enforcement actions are compared with the same period last year. Table 8. Selected Law Enforcement Activity

July August September YTD 2018 YTD 2017 % CHANGE

Reports Filed 93 70 60 643 614 5 Adult Arrests 3 3 3 33 20 65 Juvenile Arrests 0 0 2 8 20 -60 Warnings 37 30 32 308 267 15 Park Code Tickets 29 23 8 199 172 16 Minor Possession Alcohol 1 0 1 6 14 -57 Fish/Wildlife Tickets 8 2 1 35 25 40 Traffic Tickets 82 53 28 476 353 35 Traffic Accidents 0 0 1 8 3 167 Fatalities 0 0 0 5 2 150 Calls for Service 1,554 1,351 1,338 10,018 12,631 -21

50



Tables 9 and 10 list custodial arrests only. Charges against adult and juvenile offenders for non-custodial fish, wildlife and boating violations are reflected elsewhere in this report. Table 9. Adult Arrests

Date of Arrest

Time of Arrest

Place of Arrest Sex Age Offense

07/02/2018 19:13 Antioch M 37 Possession of controlled substance 07/09/2018 20:30 SMP F 20 Minor in possession of alcohol 07/22/2018 23:20 SMP M 26 Possession of controlled substance 08/11/2018 00:15 County M 21 DUI 08/20/2018 21:01 SMP F 25 Possession of controlled substance 08/30/2018 22:45 SMP M 18 Possession of controlled substance 09/02/2018 13:00 Heritage M 21 Possession of controlled substance 09/02/2018 13:00 Heritage F 20 Minor in possession of alcohol 09/27/2018 19:05 SMP M 20 Possession of controlled substance

Table 10. Juvenile Arrests

Date of Arrest

Time of Arrest

Place of Arrest Sex Age Offense

07/23/2018 21:12 Camp Branch M 17 Possession of controlled substance

09/01/2018 21:34 Antioch M 15 Criminal possession of weapon

09/01/2018 21:34 Antioch M 16 Possession of controlled substance

51



Table 11.Officer Led Outdoor Education Programs

July August September YTD 2018 Programs

YTD 2018 Participants

Archeology Programs 9 442 Preschool Programs 6 11 39 649 Snake Programs 2 36 Kansas Symbols Programs 30 738 Birds of Prey Programs 1 4 54 Birding Trip 0 0 Nature Center Talks/Tellebration 1 37 Animal Scene Investigation 0 0 Whimsical Woods 0 0 Scout Badge Special Event 0 0 Animal Clues 0 0 Wildlife Who’s Who 2 3 114 Shiney Scales Slippery Tails 6 14 275 Sunday Nature Programs 0 0 Kids and Critters 19 5 35 639 Wildlife Webs 1 4 97 Spring Break Camp 1 23 Astronomy Program 1 1 63 Tipi Program 14 23 908 Mysteries, Wonders, Myths of Nature 12 932 Ecology Encounters 18 1571 Survival Hike 0 0 Map & Compass 0 0 Ampitheatre Programs 3 7 315 Animal Tales 4 9 126 Heritage History Lab 5 25 30 1831 Haunted Kansas 0 0 Nature Walk 0 0 Hayrides 7 7 125 Pilgrim 0 0 Santa Programs 0 0 Feathered Friends 7 218 Challenge Courses 0 0 Kayak Lessons 3 3 34 Timber Ridge Open House 1 716 Biking Camp 0 0 Winter Solstice 0 0 Archery 1 3 47 Total YTD 2018 39 6 68 263 7154 Total 2017 33 5 49 282 9995

52

2018 2017Change

General Fund Revenue Expenses Variance Revenue Expenses Variance 2018 vs 2017Administration 3,412,092 1,650,721 1,761,371 2,833,378 1,560,939 1,272,439 488,932Finance 528,956 496,407 32,549 511,489 404,269 107,220 (74,671)Human Resources 230,218 183,389 46,829 222,967 186,732 36,235 10,594Information Technology 353,785 237,668 116,117 345,524 240,186 105,338 10,779Planning Operations 487,806 341,555 146,251 389,686 333,158 56,528 89,723Lakes and Fisheries 91,752 78,061 13,691 105,264 71,638 33,626 (19,935)Mill Creek Streamway Park 367,540 284,679 82,861 341,249 262,731 78,518 4,343Natural Resource Mgmt 257,309 194,807 62,502 165,295 113,489 51,806 10,696Thomas S. Stoll Park 44,514 43,458 1,056 25,925 30,257 (4,332) 5,388Mildale Farm 278,505 308,590 (30,085) 259,956 247,188 12,768 (42,853)Big Bull Creek Park 213,604 159,350 54,254 - 168 (168) 54,422Ernie Miller Park 237,419 189,680 47,739 205,825 163,192 42,633 5,106Antioch Park 377,881 310,528 67,353 356,073 268,234 87,839 (20,486)Heritage Park 556,742 474,542 82,200 567,993 470,161 97,832 (15,632)Coffee Creek Streamway Park 51,370 33,741 17,629 - - - 17,629Kill Creek Park 384,748 284,817 99,931 478,033 286,262 191,771 (91,840)Kill Creek Streamway Park 63,832 45,065 18,767 - - - 18,767Sunflower Nature Park 45,779 36,164 9,615 - - - 9,615Shawnee Mission Park 914,765 731,178 183,587 892,771 677,314 215,457 (31,870)SMP Office Complex 61,650 37,940 23,710 156,503 102,934 53,569 (29,859)Meadowbrook Park 421,025 269,643 151,382 303,072 165,367 137,705 13,677Lexington Lake Park 99,349 73,807 25,542 88,937 81,571 7,366 18,176Camp Branch Park 27,234 18,231 9,003 - - - 9,003Stillwell Community Park 99,556 57,008 42,548 - - - 42,548Theatre in the Park 655,160 834,540 (179,380) 520,858 768,741 (247,883) 68,503Special Populations 92,231 71,425 20,806 84,186 70,598 13,588 7,21850 Plus 407,159 331,630 75,529 384,128 312,295 71,833 3,696Safety - Admin & Risk Mgmt 278,076 220,917 57,159 296,006 244,998 51,008 6,151Safety - Patrol 1,416,161 1,053,724 362,437 1,317,505 952,013 365,492 (3,055)Safety - Investigations 35,969 15,415 20,554 30,831 10,932 19,899 655Safety - Community Svcs 232,312 186,916 45,396 215,572 183,565 32,007 13,389Capital Outlay 8,900,984 9,553,902 (652,918) 7,976,083 8,559,971 (583,888) (69,030)Legacy Plan 7,199,489 5,121,416 2,078,073 6,711,878 4,252,729 2,459,149 (381,076)TOTAL 28,824,972 23,930,914 4,894,058 25,786,987 21,021,632 4,765,355 128,703

General Fund - YTD Revenue vs ExpensesAs of October 31, 2018

53

2018 2017Change

Enterprise Fund Revenue Expenses Variance Revenue Expenses Variance 2018 vs 2017Information Technology 220,841 198,982 21,859 241,487 242,768 (1,281) 23,140Marketing & Communications 436,967 312,181 124,786 393,896 325,202 68,694 56,092White Fox Manor Stable - 8,333 (8,333) - 9,167 (9,167) 834Heritage Park Golf Course 969,432 880,904 88,528 1,021,771 843,513 178,258 (89,730)Tomahawk Hills Golf Course 758,455 773,629 (15,174) 739,312 711,536 27,776 (42,950)Kill Creek Park Marina 2,066 645 1,421 1,587 953 634 787Kill Creek Park Beach 7,246 17,712 (10,466) 15,235 22,259 (7,024) (3,442)Shawnee Mission Park Marina 166,436 89,699 76,737 141,565 62,268 79,297 (2,560)Shawnee Mission Park Beach 65,061 36,474 28,587 - 2,467 (2,467) 31,054Recreation Improvements 448,833 136,765 312,068 226,184 140,767 85,417 226,651Mid-America Sports Complex 842,213 835,690 6,523 810,338 823,109 (12,771) 19,294Mid-America West 441,804 503,076 (61,272) 499,426 502,788 (3,362) (57,910)Okun Fieldhouse 485,370 474,025 11,345 566,985 463,466 103,519 (92,174)Event & Banquet Facilities 268,250 110,484 157,766 222,700 110,112 112,588 45,178Roeland Park Aquatic Center 140,752 462,217 (321,465) 212,975 499,279 (286,304) (35,161)Mill Creek Activity Center 206,936 276,722 (69,786) 210,740 247,591 (36,851) (32,935)Heritage Park Football Cmpx 60,781 51,392 9,389 46,693 48,359 (1,666) 11,055Heritage Soccer Park 103,704 147,840 (44,136) 206,417 202,602 3,815 (47,951)Special Populations 19,435 21,023 (1,588) 25,209 24,329 880 (2,468)Registration 260,209 273,855 (13,646) 202,981 250,796 (47,815) 34,169Grants 26,812 15,784 11,028 24,747 17,486 7,261 3,767Blazers Swim Program 282,018 323,896 (41,878) 290,818 296,005 (5,187) (36,691)Special Olympics 34,293 23,181 11,112 50,149 41,679 8,470 2,642Wellness Programs 31,874 41,808 (9,934) 334,841 343,271 (8,430) (1,504)Heritage Park Softball 137,710 166,869 (29,159) 150,902 153,084 (2,182) (26,977)Scholarships (4,054) - (4,054) (3,673) - (3,673) (381)New Century Fieldhouse 531,350 521,262 10,088 572,930 515,254 57,676 (47,588)Aquatics 8,344 5,242 3,102 5,092 11,151 (6,059) 9,161SMSD Aquatic Center - - 0 - - 0 0Contractual Programs 32,468 33,267 (799) 46,413 44,204 2,209 (3,008)Youth Sports 141,602 124,236 17,366 146,755 129,866 16,889 477Roeland Park Sports Dome 109,994 111,408 (1,414) 111,754 114,573 (2,819) 1,405Special Events 84,845 82,318 2,527 82,150 82,002 148 2,379Fine Arts 36,538 34,670 1,868 32,944 44,516 (11,572) 13,440Arts & Heritage Center 305,667 378,737 (73,070) 195,405 225,280 (29,875) (43,195)Children Services 6,070,877 4,877,477 1,193,400 5,594,501 4,543,328 1,051,173 142,227RPCC Programs 20,149 14,415 5,734 22,409 13,063 9,346 (3,612)50 Plus Special Events 20,346 7,531 12,815 18,230 1,972 16,258 (3,443)50 Plus Administration 30,763 43,817 (13,054) 24,674 49,639 (24,965) 11,91150 Plus Olathe 9,333 7,213 2,120 11,667 7,310 4,357 (2,237)50 Plus Overland Park 52,418 30,543 21,875 47,832 19,977 27,855 (5,980)50 Plus Roeland Park 22,889 17,776 5,113 28,057 20,407 7,650 (2,537)50 Plus Travel 458,110 508,982 (50,872) 409,135 363,703 45,432 (96,304)KC Corporate Challenge 708,356 524,788 183,568 660,242 499,195 161,047 22,521Roeland Park Comm. Center 141,756 109,455 32,301 147,173 115,995 31,178 1,123Meadowbrook Activities 653 365 288 - - 0 288Outdoor Education 294,304 246456 47,848 275,385 241,925 33,460 14,388TimberRidge Adventure Cen. 126,087 101,339 24,748 112,597 110,577 2,020 22,728Johnson County Museum 807,612 598,691 208,921 754,019 642,758 111,261 97,660TOTAL 16,427,905 14,563,174 1,864,731 15,932,649 14,181,551 1,751,098 113,633

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