regular meeting municipal council ......b) port accounts r2016-249 decision: moved by: p. taylor...

REGULAR MEETING

MUNICIPAL COUNCIL CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

COUNCIL CHAMBERS, SPENCERVILLE, ONTARIO MONDAY, JULY 25, 2016

6:30PM

1. Call to Order 2. Approval of Agenda 3. Disclosure of Pecuniary Interest & the General Nature Thereof 4. Delegations & Presentations a) Ian Murphy & Ross Markell– CKDM LLP 5. Minutes of the Previous Council Meetings a) Regular Meeting – June 27, 2016 6. Business Arising from the Previous Council Meeting (if any) 7. Committee Minutes

a) Public Library Board – May 31, 2016 b) Administration & Finance Committee of the Whole – July 4, 2016 c) Community Development Committee – July 11, 2016 d) Recreation Advisory Committee – July 14, 2016 e) Public Works, Environmental Services & Facilities Committee of the Whole – July 18, 2016 f) Port Management Committee – July 20, 2016

8. Action and Information Items from Committees

a) 2015 Consolidated Township Financial Statements b) 2015 Unconsolidated Financial Statements c) 2015 Port of Johnstown Financial Statements d) 2015 Edwardsburgh Cardinal Public Library Board Financial Statements

e) Social Media – Edwardsburgh/Cardinal Public Library Board f) City of Ottawa Resolution RE: Municipal Role in the Siting of Wind Power

Projects g) County of Perth Resolution RE: Climate Change Action Plan 9. Correspondence

10. Approval of Disbursements a) Municipal Accounts b) Port Accounts 11. By-laws a) Complaint Handling Policy b) SPMIF Flexibility Amendment 12. CAO’s Administrative Update 13. Councillor Inquiries or Notices of Motion 14. Mayor’s Report 15. Question Period

16. Closed Session

17. Confirmation By-law 18. Adjournment

MINUTES MUNICIPAL COUNCIL

CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL SPENCERVILLE MUNICIPAL OFFICE

MONDAY, JUNE 27, 2016

PRESENT: Pat Sayeau, Mayor Peggy Taylor, Deputy Mayor Michael Barrett, Councillor Gerry Morrell , Councillor Karie Smail, Councillor

STAFF: Debra McKinstry, GAO/Clerk Melanie Stubbs, Treasurer Dave Grant, Director of Operations Rebecca Williams, Deputy Clerk

1. Call to Order

6:30PM

Mayor Sayeau called the meeting to order at 6:35pm.

2. Approval of the Agenda

R2016-229 Decision: Moved by: K. Smail seconded by: P. Taylor that Municipal Council approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof- None

Councillor Morrell noted that he has a pecuniary interest in Action Item 8h) Meadowlands Draft Plan Approval of Subdivision Extension as he has recently completed a property transaction with the developer in another part of the municipality.

4. Delegations & Presentations

5. Minutes of the Previous Council Meetings

a) Regular Meeting - May 24, 2016

R2016-230

Page 1 of 11

Regular Council June 27, 2016

Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives and approves the minutes of the Regular Meeting dated May 24, 2016.

Carried

6. Business Arising from the Previous Council Meeting (if any)- None

7. Committee Minutes

a) Public Library Board- April 26, 2016

R2016-231 Decision: Moved by: P. Taylor seconded by: K. Smail that Municipal Council receives the minutes of the Public Library Board meeting dated April 26, 2016.

Carried

b) Public Meeting: Building Schedule Fee Increase - June 6, 2016

R2016-232 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council receives the minutes of the Public Meeting for Building Schedule Fee Increases meeting dated June 6, 2016.

Carried

c) Administration & Finance Committee of the Whole- June 6, 2016

R2016-233 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives and approves the minutes of Administration & Finance Committee of the Whole meeting dated June 6, 2016.

Carried

d) Recreation Advisory Committee- June 9, 2016

Members noted a correction in wording of item 6b) Kayak Rental.

R2016-234 Decision: Moved by: P. Taylor seconded by: K. Smail that Municipal Council receives and approves the minutes of Recreation Advisory Committee meeting dated June 9, 2016 as amended.

Carried

e) Community Development Committee- June 13, 2016

R2016-235

Page 2 of 11


Decision: Moved by: K. Smail seconded by: P. Taylor that Municipal Council receives and approves the minutes of Community Development Committee meeting dated June 13, 2016.

Carried

f) Port Management Committee- June 15, 2016

R2016-236 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives and approves the minutes of Port Management Committee meeting dated June 15, 2016.

Carried

g) Public Works, Environmental Services & Facilities Committee of the Whole -June 20, 2016.

R2016-237 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council receives and approves the minutes of Public Works, Environmental Services & Facilities Committee of the Whole meeting dated June 20, 2016.

Carried

8. Action and Information Items from Committees

a) PSAB 2016 Budget Addendum

R2016-238 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council approves the 2016 Budget Addendum as recommended by Committee of the Whole -Administration & Finance.

Carried

b) Cemetery Take-Over- Mainsville Cemetery

R2016-239 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council: 1. Accepts the ownership and responsibility of the Mainsville Cemetery. 2. That Council appoints the following members to the Mainsville Cemetery

Board: Steve Deschamps, Robert Hamilton and Melanie Stubbs. 3. That the Mayor or Deputy Mayor together with the Treasurer or CAO be

appointed signing officers on the Mainsville Cemetery Board bank account.

Carried

c) Canada 150 Grant Application- Riverside Memorial Park

Page 3 of 11

R2016-240


Decision: Moved by K. Smail seconded by: P. Taylor that Municipal Council supports the Canada 150 Grant application for the Riverside Memorial Park project in Cardinal.

Carried

d) Canada 150 Grant Application- Johnstown Tennis Court Repurposing

R2016-241 Decision: Moved by: P. Taylor seconded by: K. Smail that Municipal Council supports the Canada 150 Grant application for the Johnstown Tennis Court Repurposing project.

Carried

e) Canada Post- Potential Reduction of Business Hours

R2016-242 Decision: Moved by: M. Barrett seconded by: G. Morrell :

WHEREAS Canada Post has proposed a reduction to the business hours at the Cardinal and Spencerville Post Offices; and

WHEREAS reducing the post office hours will negatively affect the quality of service provided to the residents of Edwardsburgh/Cardinal; and

WHEREAS residents of Edwardsburgh/Cardinal rely on the earlier hours of service that are currently provided and if those hours are reduced then Canada Post is directly neglecting the needs of the community; and

WHEREAS Canada Post has a mandate to provide a standard of service that meets the needs of the people of Canada and provide quality postal services to all Canadians, rural and urban, residents and businesses, in a secure and financially self-sustaining manner; and

WHEREAS Canada Post offers a public service that needs to be protected;

NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Edwardsburgh/Cardinal requests that Canada Post reconsiders the decision to potentially reduce the business hours at the Cardinal and Spencerville Post Offices as to ensure that residents in the community can easily access Canada Post services. And that a copy of this resolution be forwarded to MP Gord Brown, and the CEO and President of Canada Post Deepak Chopra.

Carried

f) Cormorant Control

R2016-243

Page 4 of 11


Decision: Moved by: K. Smail seconded by: P. Taylor that Municipal Council proceeds with the Cormorant Control Program as outlined in Mr. Courtney's report and that the funds for the program be taken from the Economic Development Strategy Programs budget as recommended by Community Development Committee.

Carried

g) Cardinal Library Painting

R2016-244 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council approves the unbudgeted painting of the Cardinal Library at the quoted price of $3,200.00 plus applicable HST as recommended by Committee of the Whole - Public Works, Environmental Services & Facilities.

Carried

h) Meadowlands Draft Plan Approval of Subdivision Extension

Councillor Morrell left the table and did not participate in the discussion or vote on the matter.

R2016-245 Decision: Moved by: P. Taylor seconded by: K. Smail that Municipal Council recommends in favour of a three year extension to August 16, 2019 on the Draft Plan Approval for the Meadowlands Subdivision Plan.

Carried

i) A TV Trail Request from UCLG

Members asked for clarification with respect to the Location 1 and Location 2 maps outlining the roads and trails that the ATV club wishes to incorporate on a more permanent basis.

R2016-246 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council: 1 . Direct staff to inform UCLG of no objections from the municipality on

granting use on the proposed sections of County Rd 44 for A TV traffic; and

2. Indicate to UCLG and Johnstown A TV Club that the connection point 469 meters north of McNeilly Road is not an unmaintained road allowance but a trail through provincially owned land.

Carried

9. Correspondence

Page 5 of 11

R2016-247


Decision: Moved by K. Smail seconded by: P. Taylor that Municipal Council receives the correspondence listings for the following dates as previously circulated:

• May 24, 2016 • June 1, 2016 • June 6, 2016 • June13,2016 • June 20, 2016

Carried

10. Approval of Disbursements

a) Municipal Accounts

Members commented that the contractor has completed the work on the sidewalks in Spencerville and noted that the work has been well received by residents.

R2016-248 Decision: Moved by G. Morrell seconded by: M. Barrett that Municipal Council approves payment of municipal invoices circulated and dated as follows:

• Report dated June 16, 2016 $1,296,392.02 • Report dated June 21, 2016 $233,071.92 • Report dated June 24, 2016 $105,251.68

TOTAL: $1,634,715.62 Carried

b) Port Accounts

R2016-249 Decision: Moved by: P. Taylor seconded by: K. Smail that Municipal Council approves payment of Port invoices circulated and numbered as follows:

• Batch 1 7 $21 ,234.40 • Batch 18 $420,711.61

TOTAL: $441,946.01 Carried

11. By-laws

a) Debenture EMS Station

R2016-250 Decision: Moved by: M. Barrett seconded by: G. Morrell that the mover be granted leave to introduce a by-law to authorize the borrowing upon amortizing debentures in the principal amount of $800,000.00 towards the cost of the EMS-

Page 6 of 11


County Ambulance Station and this shall constitute first and second reading thereof.

Carried

R2016-251 Decision: Moved by: M. Barrett seconded by: G. Morrell that a by-law authorize the borrowing upon amortizing debentures in the principal amount of $800,000.00 towards the cost of the EMS-County Ambulance Station be now read a third time and finally passed , signed, sealed and numbered 2016-43.

Carried

b) Appoint Members to the Mainsville Cemetery Board

R2016-252 Decision: Moved by: K. Smail seconded by: P. Taylor that the mover be granted leave to introduce a by-law to amend by-law 2015-01 to appoint members and representatives to certain boards and committees as amended and this shall constitute first and second reading thereof.

Carried

R2016-253 Decision: Moved by K. Smail seconded by: P. Taylor that a by-law to amend by-law 2015-01 to appoint members and representatives to certain boards and committees as amended be now read a third time and finally passed, signed, sealed and numbered 2016-44.

Carried

c) Building Schedule Fee

R2016-254 Decision: Moved by: G. Morrell seconded by: M. Barrett that the mover be granted leave to introduce a by-law to amend by-law 2012-05 as amended being a by-law respecting permits relating to construction, demolition, change of use, inspections and privately owned swimming pools and this shall constitute first and second reading thereof.

Carried

R2016-255 Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to amend by-law 2012-05 as amended being a by-law respecting permits relating to construction, demolition, change of use, inspections and privately owned swimming pools be now read a third time and finally passed , signed , sealed and numbered 2016-45.

Carried

Page 7 of 11


d) Temporary By-law Enforcement Officer (Wieler)

R2016-256 Decision: Moved by: P. Taylor seconded by: K. Smail t the mover be granted leave to introduce a by-law to appoint a temporary municipal by-law enforcement officer and this shall constitute first and second reading thereof.

Carried

R2016-257 Decision: Moved by P. Taylor seconded by: K. Smail that a by-law to appoint a temporary municipal by-law enforcement officer be now read a third time and finally passed, signed, sealed and numbered 2016-46.

Carried

e) Appoint Member(s) of the Public Library Board

R2016-258 Decision: Moved by: K. Smail seconded by: P. Taylor that the mover be granted leave to introduce a by-law to amend by-law 2014-76 as amended to appoint members of the Edwardsburgh/Cardinal Public Library Board and this shall constitute first and second reading thereof.

Carried

R2016-259 Decision: Moved by: K. Smail seconded by: P. Taylor that a by-law to amend by-law 2014-76 as amended to appoint members of the Edwardsburgh/Cardinal Public Library Board be now read a third time and finally passed, signed, sealed and numbered 2016-47.

Carried

f) Establish a Highway in Edwardsburgh Cardinal

R2016-260 Decision: Moved by: G. Morrell seconded by M. Barrett that the mover be granted leave to introduce a by-law to establish a highway in the Township of Edwardsburgh/Cardinal and this shall constitute first and second reading thereof.

Carried

R2016-261 Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to establish a highway in the Township of Edwardsburgh/Cardinal be now read a third time and finally passed, signed, sealed and numbered 2016-48.

Carried

Page 8 of 11


g) Stop Up and Close an Unopened Road Allowance- Edison Avenue

R2016-262 Decision: Moved by: P. Taylor seconded by: K. Smail that the mover by granted leave to introduce a by-law to stop up and close an unopened road allowance located in Part Edison Ave PL 55 Port of Prescott, being Part 2 on 15R11770 and this shall constitute first and second reading thereof.

Carried

R2016-263 Decision: Moved by: P. Taylor seconded by: K. Smail that a by-law to stop up and close an unopened road allowance located in Part Edison Ave PL 55 Port of Prescott, being Part 2 on 15R11770 be now read a third time and finally passed, signed , sealed and numbered 2016-49.

Carried

h) SWLC- Marketing Licence Agreement

R2016-264 Decision: Moved by: M. Barrett seconded by: G. Morrell that the mover be granted leave to introduce a by-law to authorize the mayor and clerk to execute a marketing license agreement with Service Line Warranties of Canada Inc. and this shall constitute first and second reading thereof.

Carried

R2016-265 Decision: Moved by: M. Barrett seconded by: G. Morrell that a by-law to authorize the mayor and clerk tq execute a marketing license agreement with Service Line Warranties of Canada Inc. be now read a third time and finally passed, signed, sealed and numbered 2016-50.

Carried

12. CAO's Administrative Update

Members reviewed the CAO's Administrative Update, noting that the new Recreation Coordinator will be at the lngredion Centre starting July 41

h which will allow for the Walking Track to open on Monday, Wednesday and Friday's from 8:30am to 9:30am. Members offered best wishes to the new staff for Accounts Payable, Temporary By-law Enforcement Officer and Recreation Coordinator.

Members briefly discussed the P&G Day of Caring which took place on June 22nd in Johnstown, requesting that thank you letters be drafted to Proctor and Gamble and Mr. and Mrs. Bender (SERA) for their volunteerism to help clean up the Johnstown Community Area.

Page 9 of 11


Permission was requested and granted to provide a letter of no objection to the new restaurant in Spencerville, Joe's Bar and Grill, in order for them to obtain a special permit for an event on Saturday July gth.

Members noted that the engineering firm in working on alternatives and cost estimates with respect to the drainage project on Mary Street, with a second consultation meeting to follow.

R2016-266 Decision: Moved by: K. Smail seconded by: P. Taylor that Municipal Council receives the CAO's Administrative Report as presented.

Carried

13. Councillor Inquiries or Notices of Motion

Councillor Barrett commented on door to door sales and the Township policy with respect to hawkers and peddlers. Members asked staff how many hawkers and peddlers licenses have been issues this year, staff confirmed that zero licenses have been issued. It was noted that the public needs to be made aware and educated on the hawkers and peddlers policy, and it was suggested that the issue be included in the Mayor's column for the newspaper.

Councillor Smail noted that she has received a number of complaints regarding the dust on Shanly Rd (County Rd 22) between the railroad tracks and the 730 Truck Stop and asked staff to follow up.

Councillor Morrell thanked Council and staff on behalf of the Library Board for approving the resolution with respect to the Cardinal Library painting project.

14. Mayor's Report

Mayor Sayeau reported the following: • Requested that correspondence from the City of Ottawa RE: Municipal

Role in the Siting of Wind Power Projects be brought forward to Council • Requested that correspondence RE: Support Chatham Kent - Climate

Action Plan be brought forward to Council • MP Gord Brown and MPP Steve Clark will be attending the Cardinal

Canada Day Festivities at 8:30am.

R2016-267 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives the Mayor's Report as presented.

Carried

15. Question Period

Page 10 of 11


Questions/comments were raised with respect to the following: • Wind farm applications • Cormorant control program

16. Closed Session- None

17. Confirmation By-law

R2016-268 Decision: Moved by: P. Taylor seconded by: K. Smail that the mover be granted leave to introduce a by-law to adopt, confirm and ratify matters dealt with by resolution and this shall constitute first and second reading thereof.

Carried

R2016-269 Decision: Moved by: P. Taylor seconded by: K. Smail that a by-law to adopt, confirm and ratify matters dealt with by resolution be now read a third time and finally passed, signed, sealed and numbered 2016-51.

Carried

18. Adjournment

R2016-270 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council does now adjourn at 7:48 p.m.

Carried

These minutes were adopted by Council this 251h day of July, 2016.

Mayor Deputy Clerk

Page 11 of 11

Edwardsburgh Cardinal Public Library Board minutes

Held in Cardinal May 31, 2016

R. Hoover called the meeting to order at 7:08 pm.

Regrets: J Roy

Present: R. Hoover, H. Pettinger, E. Farrell, M.A. Gaylord, D. Robertson, G. Morrell

Disclosure of Interest: none

Additions to the agenda: Election of Board Chair: D. Robertson nominated R. Hoover to the position of

Board Chairperson, seconded by G. Morrell, carried.

Minutes from the previous meeting: H. Pettinger moved to accept the minutes of the previous meeting

as presented, seconded D. Robertson, carried.

Business arising from the minutes: An explanation of the status of various grant application follows:

-The grant for a summer students covers the salary deductions. Interviews are currently being carried

out, prospects look good and we should be hiring soon.

-We are short listed for the Sarah Badgley grant. The next deadline is June 15.

-The Trillium grant does not cover the cost of painting the Cardinal Library. G. Morrell discovered from

the township that township money that had been set aside for this job in 2012 was placed in reserve

funds as the painting did not happen due to scheduling problems (co-ordinating the large job of moving

of books to the painter's schedule). Presently there is no designated reserve funds for library buildings in

the 2016 budget and likely should be considered for next year.

The money in the Trillium Grant will be used for other costs such as shelves, afront service desk

and office furniture. Although it would be great to paint the Cardinal Library while the book shelves are

being replaced, this does not look like it is possible. An explanation of timelines and proposed costs

followed. We also found out that we should get an HST rebate for some of the purchases and this will

increase our spending power.

Correspondence: none

Treasurer's report: Nothing new.

CEO/ Supervisor report: - MA Gaylord reported that the Friends of the Cardinal Library have become

more active and have agreed to pay for a storage unit to be added behind the service desk ($1,000.00)

-Exterior building issues are as follows: -Minor vandalism -chalk on brick walls of building. -The cement ramp is crumbling and is in need of repair.

-The computers are crashing, rebooting on their own and keyboards are sticking. It is hoped that new

equipment and an upgrade to Windows 10 will improve matters.

E. Farrell reported -Carolynne in Spencerville has taken ill suddenly and Joseph was able to cover some of her shifts. As well, the staff in general have stepped up to help us out and this is very much

appreciated . While Carolynne is recuperating we will advertise for a temporary Library Assistant. The

board wishes her a speedy recovery.

-Board member J. Roy is moving and will be leaving the board as she will no longer live in the area. We

wish to thank her for her volunteer contributions and wish her well in her new community. We are advertising to recruit additional board members as we need a minimum of 5 people.

-The board was presented with 7 possible salary scale proposals that could be met by our present

budget. After discussion, R. Hoover moved to install salary scale #7 to take effect July 1, seconded by D.

Robertson, carried.

-E. Farrell requested that we give consent to become an inter-library lender in an effort to increase our

stats. for inter-library loans. If we get enough requests, we may get on to the courier service route. This

was agreed to by the board.

-E. Farrell followed up on the question from last meeting concerning individuals banned from township

property. After a discussion with Deb. at the township office, we were told that she is not aware of

anyone that has been banned. She assured us that should there be any persons banned from township

property, we would be advised of this fact.

-Computers- Spencerville computers are upgraded to Windows 10. Cardinal computers are having more

problems.

-The friends of Spencerville Library have made some technical purchases including an iPad and 3 e

readers. The readers will be loaded with specific series of books and be available for use shortly.

-We are giving out surveys to help us make decisions when we update our strategic plan this fall. We are hoping for around 200 responses, only 60 so far.

Community /outreach/Library activities:

Attended -May 25 9:30-1:30 EYC children's program session at Limerick Forest.

Upcoming -June 1-10:00-3:00 SOLS CEO mtg. at Prescott P.L.

-June 3 -1:00-3:30 MAPsack launch at Brockville P.L.

-June 11&12 Spencerville Friends fundraiser as part of 416 Art Kruze

-June school visits dates to be determined.

-June 25 10:30-1:30 Spencerville Library buck a bag used book sale.

Board development: none

Policy review:- The "Terms and Conditions of Employment" policy and "Vacation, Public Holidays and Leave" policy have been compiled and updated. H. Pettinger moved to amend and create policies HR-03 and HR-04 as presented, seconded by D. Robertson, carried.

New business: none

""

Closed session: At 9:21 D. Robertson moved to enter a closed session to discuss a matter pertaining to

an identifiable individual, seconded H. Pettinger, all in favour. At 9:26, R. Hoover moved to end the

closed session, seconded by D. Robertson, carried .

The chair is to follow up on the direction given by the board during the closed session.

Date of next meeting: Tuesday, June 28 at 7pm at the Spencerville library.

Adjournment: D. Robertson moved to adjourn the meeting at 9:28pm.

MINUTES COMMITTEE OF THE WHOLE- ADMINISTRATION & FINANCE

MONDAY, JULY 4, 2016

Present:

Regrets:

Staff:

6:30PM SPENCERVILLE MUNICIPAL OFFICE

Mayor Pat Sayeau, Chair Deputy Mayor Peggy Taylor Councillor Michael Barrett Councillor Gerry Morrell Councillor Karie Smail Jack Bradley, Non-voting Advisory Member

Dave Robertson, Non-voting Advisory Member

Deb McKinstry, GAO/Clerk Melanie Stubbs, Treasurer Randy Hopkins, Chief Building Official Jonathan Wieler, Temporary By-law Enforcement Officer Rebecca Williams, Deputy Clerk

1 . Call to Order


2. Approval of Agenda

Moved by: K. Smail seconded by: G. Morrell that the agenda be approved as presented.

Carried

3. Disclosure of Pecuniary Interest & General Nature Thereof- None

4. Business Arising from Previous Administration & Finance Committee Minutes (if any)

Members enquired about the status of the Canada 150 Grant submissions.

5. Delegations & Presentations- None

6. Discussion Items- None

7. Action/Information Items

a) 151 & 2nd Quarter By-law Statistics

Page 1 of 4 Administration & Finance July 4, 2016

Members welcomed the new Temporary By-law Enforcement Officer, Jonathan Wieler, to the Township.

Members reviewed the 1st & 2nd Quarter By-law Statisti~s and compared it to the 1st & 2nd Quarter Statistics from 2015. Members asked to see columns to illustrate the number of summons issued, court appearance/trials and number of files closed added to the statistical report. Members suggested that a summary with more details regarding ongoing complaints be included in the next report in order for the Committee to better understand the time involved and effectiveness of the by-law department statistics. Members asked staff about the follow up for the various locations with respect to leeway given, timeframe needed, and time that it takes the By-law Officer to gain compliance with the rules and regulations.

b) Animal Control By-law Update

Staff clarified to the Committee that the Township has noticed a few gaps in the Animal Control By-law and staff is currently researching best practices to address "other" pets in the by-law. Members agreed that the "other" pets need to be addressed and directed staff to bring a report forward with recommended changes for further review.

Members briefly discussed various incidents of animal control complaints and issues. Members noted that the by-law enforcement has been able to achieve great progress to enhance the Township in many aspects. Members also noted that the Township does not currently have a maintenance and occupancy by-law or a property standards by-law.

c) 2nd Quarter Building Report

Members reviewed the 2nd Quarter Building Report and noted the total permit fees collected to date are almost the full year's budget estimate and well over those collected for the same period in 2015.

d) Social Media - Edwardsburgh/Cardinal Public Library Board

Members reviewed the Social Media item and suggested modifications to the recommendation. Members briefly discussed the Public Library Board's need to use and access social media and how it could affect the Township.

Moved by: M. Barrett seconded by: K. Smail that Committee recommends that Council: 1. Recognize the Edwardsburgh/Cardinal Public Library Board's right to

operate its own social media presence, including a Facebook page; and


2. Recommend that the Public Library Board establishes and maintains policies and processes to manage the affairs of the Board and library.

Carried

e) 2016 Capital Projects Update

Members reviewed the 2016 Capital Projects Update report and discussed the lift expenses, Fire Department Facility Consultation, Cardinal baby pool, James Street, and the equipment for Public Works and Recreation. Members asked for confirmation with respect to bid and performance bonds and inspections processes. Staff will bring forward an updated report in the fall.

f) Complaint Handling Policy

Members reviewed the Complaint Handling Policy and discussed section 8.3 in detail regarding investigation of complaints respecting the CAO. Members suggested a change in wording to include "may designate the integrity commissioner".

Members suggested that the complaint form should not be available online and instead only made available at the office or by mail. Members noted a typographical error on page 3.

Moved by: K. Smail seconded by: M. Barrett that Committee recommends that Council adopt the proposed complaint handling policy.

Carried

8. Councillor Inquiries/Notices of Motion

Mr. Bradley gave a brief update with respect to the request to Bell to create local calling areas between the 657 and 658 exchanges. Mr. Bradley noted that he did not receive a response from Bell within the 90 day timeframe requirement as stipulated by the CRTC, but was able to contact the Bell office via a fax number requesting a response. Members discussed next steps and agreed that if Mr. Bradley does not receive a timely response then he and the Mayor may file a complaint with the CRTC.

Councillor Smail said that she has been working with Officer Beaton to address areas in the Township identified as having speeding issues and information from the investigation will be forthcoming. Councillor Smail noted that on September 19th the Municipal Drug Strategy Program will be hosting a launch event at the South Grenville District High School in the evening. Members noted that the Committee of the Whole- Public Works, Environmental Services & Facilities meeting normally held on September 19th will need to be rescheduled to accommodate the Municipal Drug Strategy Program launch.


9. Mayor's Report

Mayor Sayeau reported/inquired with respect to the following items: • Requested that an Asset Management Update be prepared for the August

2nd Administration & Finance meeting • Requested that the 2nd Quarter Budget to Actual be ready for August 2nd

Administration & Finance meeting • United Counties of Leeds and Grenville are moving towards a County

wide Integrity Commissioner, however the Township already has an Integrity Commissioner

• CAO to prepare a report with respect to a County Wide Integrity Commissioner for the August 2nd Administration & Finance meeting

• HMCS Goose Bay to arrive at the Port of Johnstown Friday July ath and the reception is being held Friday night at 5:30pm.

10. Question Period - None

11. Closed Session - None

12. Adjournment

Moved by: G. Morrell seconded by: M. Barrett that Committee does now adjourn at 8:23pm.

Carried

These minutes were approved in open Council this 25th day of July, 2016.

Chair Deputy Clerk


MINUTES COMMUNITY DEVELOPMENT COMMITTEE

MONDAY, JULY 11,2016 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Present: Councillor Smail, Chair Councillor Morrell Mayor Sayeau, Ex Officio Tory Deschamps Bev Keleman Tim Nason Scott O'Brien (6:32 pm)

Regrets: Heather Lawless

Staff: Shelbi Deacon, Community Development Coordinator Rebecca Williams, Deputy Clerk

1 . Call to Order

Councillor Smail called the meeting to order at 6:30 pm.


Moved by: T. Nason seconded by: G. Morrell that the agenda be approved as presented.

Carried


4. Business Arising from Community Development Committee Minutes (if any)

Members enquired about a status update with respect to cormorant control and if Mr. Courtney has started the process. Members noted that the Province of Ontario has introduced the Ontario 150 Grant Application which may be an opportunity to apply for grant monies to assist with the ideas and initiatives brought forward from the Community Development Committee. Members briefly discussed if stacking the Canada 150 and Ontario 150 Grants would be permitted. Committee mentioned that the Green Energy Program may be available to assist in funding the Electric Car Charging Station idea.


6. Discussion Items

Page 1 of 3 Community Development Committee July 11,2016

a) Giant Tiger Bus Tour

Committee reviewed the Giant Tiger Bus Tour Route, noting that the employees will be bringing their children along for the tour and will require washroom and snack breaks. Members mentioned that the local schools should be included and pointed out during the tour. It was the consensus of Committee that the tour should be held on the weekend of September gth to 11th so it can highlight the annual Spencerville Fair. Members briefly discussed the logistics of the bus tour parking in Spencerville during the Fair.

b) Cardinal Kiosk

Members noted that there have been recent complaints about the quality of the print and photos at the Cardinal Kiosk. It was noted that staff just recently completed updated to the kiosk with new shingles and paint. Members discussed the location of the kiosk, the information and photo that are currently included, who originally prepared the information, and how it can be improved. Members noted the importance of maintaining the Cardinal Kiosk as it displays the historical contributions in Cardinal over 100 years ago.

Members discussed the option to explore the Ontario 150 Grant Fund to update and improve the Cardinal Kiosk. It was the consensus of Committee to direct staff to explore the historical background of the Cardinal Kiosk information, costs, and other durable solutions. Members noted that an effort needs to be made to find out who originally organized the kiosk information and photos. Members suggests that the Township could reach out to the community through social media to find out information and photos for reproduction.

Members requested that the discussion item be brought forward to the August 8th Community Development Committee meeting to further discuss what needs to be done and if the Township should apply for the Ontario 150 Grant.

c) 2017 Budget Items

Members reviewed the 2017 Budget Items list and noted that a few other items need to be included so everything can be reviewed at the year end . Members requested a CIP Update be included on the August agenda.

Members suggested list of additions: • Electric Car Charging Station • Canada 150 Grants

• Cardinal Riverside Memorial Park • Johnstown Tennis Court Repurposing

• Cormorant Control • Ongoing Clean Up at Galop Canal Park/Weed Control • Cardinal Kiosk

Page 2 of 3 Community Development Committee July 11, 2016


a) Sawmill Creek Vacant Lot

Committee members reviewed and discussed the proposed recommendation from staff to support the acquisition of Block 24 of the Sawmill Creek Subdivision. Members asked for clarification with respect to Block 24 zoning and if the owner ever planned to put a park at the location or sell it as an extra lot of land to neighbours. Members discussed the lost tax revenue and maintenance required if the Township agreed to acquire Block 24.

Moved by: T. Nason seconded by: P. Sayeau that Committee recommends that Council support the acquisition of Block 24 of the Sawmill Creek Subdivision with all associated costs to be borne by the property owner.

Defeated

8. Inquiries/Notices of Motion

Inquiries were raised with respect to the following: • Outdoor exercise equipment for park area • Ontario 150 Grant Application limitations and if a municipality could

support/sponsor an organization • Speed limit being 80km just south of the bridge in Spencerville • Large advertisement at the intersection of County Road 21 and 44

for the Kemptville Public French School

9. Question Period


11 . Adjournment

Moved by: T. Deschamps seconded by: T. Nason that Committee does now adjourn at 7:50 pm.

Carried


Chair Deputy Clerk

Page 3 of 3 Community Development Committee July 11, 2016

Present:

Regrets:

MINUTES RECREATION ADVISORY COMMITTEE

THURSDAY, JULY 14, 2016 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Deputy Mayor Taylor, Chair Councillor Morrell Mayor Sayeau (ex officio) Clint Cameron Lucas Billet Pat Tierney Ray Heuvel (arrived 6:32pm)

Sandra Gibbons Don Deline Kristina Kinos Liz Wood

Staff: Mike Spencer, Manager of Parks, Recreation & Facilities Hope Dalton, Recreation Coordinator Shelbi Deacon, Community Development Coordinator Rebecca Williams, Deputy Clerk

1. Call to Order

Deputy Mayor Taylor called the meeting to order at 6:30pm.


Moved by: L. Billet seconded by: P. Tierney that Committee approve the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest- None

4. Business Arising from Previous Recreation Advisory Committee Minutes (if any)

Members noted that the Canada 150 Improvement of Johnstown Sport Courts Grant submission has been added to the package for review in the Discussion Item 6a) II. Johnstown. Committee welcomed the Recreation Coordinator, Hope Dalton, to the Township.


Page 1 of 4 Recreation Advisory Committee July 14, 2016

6. Discussion Items

a) Facilities Review

I. Cardinal

Members noted that the Walking Track at the lngredion Centre is open and a number of residents are using the facility. The Committee reviewed the Arena Use Strategy, as it pertains to the lngredion Centre. Members discussed the early morning adult skating, noting that some residents want to start skating very early in the morning before the arena staff has officially opened. Staff noted that the public should be made aware that the adult skating in the morning runs from 8:30 am to 9:30 am, as there have been residents arriving as early as 7:20 am. Staff mentioned that it is difficult for the arena staff to complete their required morning tasks when people arrive an hour early, as they need to finish the flooding, cleaning, and outside maintenance. It was noted that the Spencerville arena holds adult public skating on Wednesday's and Friday's as well. Members deliberated if an Bam open of the lngredion Centre may be a workable compromise.

Committee noted that drone racing is still an interesting idea and members will research and discuss with people who may be interested in using the facilities for practice.

Members discussed the Cardinal baseball diamonds and noted that there are currently only 2 minor level baseball teams using the main diamond while Johnstown has 9 teams. Members discussed the idea of converting either the tennis court or the second ball diamond into extra parking for the lngredion Centre. Members agreed that there is limited parking, especially on weekends, hockey tournaments, and when there is a special event. Members noted the possibility of extending the west side parking lot to accommodate the increase.

Members enquired about the baby pool usage, with staff noting that a tally of the overall pool statistics will be available at the end of the swimming season.

Members briefly discussed the Cardinal Legion Park area, noting that staff has been hard at work painting the Pavilion and picnic tables, as well as controlling the wild parsnip. Goose prevention methods along the Galop Canal shore were discussed.

II. Johnstown

Committee put forward the idea to start cooking and bridge classes at the Johnstown Community Centre and, with the help of the Recreation Coordinator, to organize bus tours and excursions for seniors.


Committee reviewed the Canada 150 Grant Submission for the Johnstown Sports Courts. Staff summarized the recently announced Ontario 150 Grant. Members noted that work on the sports courts and pools are a higher priority than other facilities for funding applications.

Ill. Spencerville- None

IV. Galop Canal

Members briefly discussed the cormorant control initiative.

b) New Ideas Brainstorming

Members brought forward the idea to include a canoe/kayak poker run at the 2nd Annual Port Day. Members suggested that the canoes and kayaks could be launched at the small beach near the Port of Johnstown and make their way down the river to the Cardinal Legion. Members noted that SERA may be interested in participating.

Members briefly discussed the idea to install a ladder along Galop Canal to assist swimmers getting in and out, instead of trying to climb up stones. Staff noted that there signs along the Canal warning swimmers to "swim at own risk". Members commented that installing a ladder would be a liability issue for the Township, and staff should consult with the insurance company to confirm.

e) Eyes in the Community

Members noted that they heard about the weed control measures on the local radio stations. Members commented on the flower boxes on the Spencerville bridge and the various hanging baskets and flower beds in Cardinal. Members suggested a kid's duct tape boat race for the Labour Day festivities in Cardinal.

Mayor Sayeau left the Committee meeting at 7:45pm.

7. Information Items

a) Arena Use Strategy

Members noted that Arena Use Strategy was discussed throughout the above discussion items.

b) Next Meeting Location- Cardinal, August 11th

Members confirmed that the next Recreation Advisory Committee is being held on August 11th, 2016 in Cardinal.


8. Inquiries/Notices of Motion from Committee Members

Councillor Morrell commended the Community Development Coordinator's work on the Canada 150 grant submissions.

9. Question Period - None

1 0. Closed Session - None

11. Adjournment

Moved by: R. Heuvel seconded by: C. Cameron that Committee does now adjourn at 7:47pm.

Carried


Chair Deputy Clerk


MINUTES COMMITTEE OF THE WHOLE -

PUBLIC WORKS, ENVIRONMENTAL SERVICES & FACILITIES MONDAY, JULY 18,2016

6:30PM SPENCERVILLE MUNICIPAL OFFICE

l~

Present: Councillor Michael Barrett, Chair Mayor Pat Sayeau

Staff:

Deputy Mayor Peggy Taylor Councillor Karie Smail Councillor Gerry Morrell Hugh Cameron, Non-voting Advisory Member Mark Packwood, Non-voting Advisory Member

Debra McKinstry, GAO/Clerk Dave Grant, Director of Operations Mike Spencer, Manager of Parks, Recreation & Facilities Brian Moore, Interim Fire Chief Rebecca Williams, Deputy Clerk

1. Call to Order

Councillor Barrett called the meeting to order at 6:30 p.m.


Moved by: K. Smail seconded by: G. Morrell that Committee approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof

Deputy Mayor Taylor declared an interest in item 7i) Mary Street Drain Project as she is related to Mr. and Mrs. Beach who own property adjacent to the Drain.

4. Business Arising from Previous Public Works, Environmental Services & Facilities Committee Minutes (if any)

Staff was asked if a thank you letter was sent to Mike Limburg for helping with the P&G Day of Caring. Members enquired if the dump cards have been made available at the Cardinal Public Library and when the Commercial Waste at Transfer Station will be discussed. Members requested an update next month with respect to the Arena Use Strategy and creation of new revenue streams.

Page 1 of 6 Public Works, Environmental Services & Facilities July 18, 2016

Members requested a final copy of the Municipal Class EA Schedule C Phase 1 report. Members enquired as to any response from the Town of Prescott with respect to recent correspondence regarding the water agreement.

5. Delegations & Presentations

a) Dr. Paula Stewart, Medical Officer of Health - Safety for Wild Parsnip

Dr. Stewart, Medical Officer of Health, gave a presentation to Committee outlining the what wild parsnip is, how it grows and spreads across the area, how it can affect both humans and animals, how to react and treat the affected area if someone was to come into contact with the sap, and best practices to help control wild parsnip in the Township. Dr. Stewart noted that more public education is one of the best methods to help prevent the spread and consequences of the invasive plant. Dr. Stewart suggested the Township to review the best management practices outlined in detail by the Ontario Invasive Plan Council.

Committee thanked Dr. Stewart for her presentation and helpful information.

6. Discussion Items- None


a) Pittston & Scott Rd WDS Monitoring Report Summary

Jp2g Consultants Andrew Buzza and Patrick Judge were present to discuss the executive summaries for the Pittston and Scott Rd WDS Monitoring Reports.

Mr. Buzza reviewed the executive summaries, noting that the Pittston Road site is in compliance with the MOE Guideline 8-7, with the concentrations of leachate indicator parameters at all wells showing stable or decreasing long-term trends. As a result, less monitoring is required at the Pittston Road site. Jp2g will apply to amend the ECA to allow the placement of clean fill.

Mr. Buzza reminded the Committee that the Township must formalize a plan of how it will move forward with the Scott Road Transfer Station by October 2016. Mr. Buzza noted that they continue to monitor the Scott Road site yearly, with similar results from the previous years. Mr. Buzza commented on the wells that are located along the downgradient property lines of the contaminant zone, with some of the furthest wells exceeding the ODWS/OG, however they have been deemed to be compromised by natural influences. Mr. Buzza noted that capping the Scott Road site will reduce the leachate.

Members asked Mr. Buzza if the annual and semi-annual reporting can be reduced and how the MOE responds to the submitted reports. Members


confirmed that if the Scott Road site continues as a transfer station that the monitoring requirements remain the same. Members enquired about the original cost of the land for the transfer site. Members asked for clarification regarding the Drivers Creek and if the wayward garbage is a major concern. The CAO indicated a solid waste management report will be a part of the August 15th Committee agenda.

b) 2nd Quarter Fire Report (Information Item)

Members reviewed the 2nd Quarter Fire Report, noting the remarkable work that is done by a Fire Department that is comprised of volunteers. Members requested a moment of silence to honour Fire Fighter Patrick Pidgeon, member of the Loyalist Township Fire Department, who lost his life on July 16th after responding to an apartment fire .

Members congratulated Mark Bruce on becoming the new Captain, replacing Darren Thorpe who retired at the end of June.

Members asked for clarification with respect to the automatic aid provided to North Grenville. Members enquired about the 5 burn complaints and if the complaints took place when the burn ban was in place. Members discussed the "stand downs", and if the calls were for the 401-416. Members noted that the OAFC Provincial Advisory Committee work towards providing a general fee for the fire departments has been suspended for this year at MTO's request. Members asked the Interim Fire Chief if there is a report from OAFC that could be brought forward to Ministry representatives at the AMO conference.

Members noted that Tanker #7 was repaired for $7,700.00 and confirmed the company that repaired the vehicle.

c) 2nd Quarter Facilities & Recreation Report (Information Item)

The Manager of Parks, Recreation & Facilities summarized the 2nd Quarter Report. Members requested that the 2nd Quarter Facilities & Recreation Report and the Ongoing Park Maintenance Report be brought forward to the Recreation Advisory Committee meeting in August for review.

d) Ongoing Park Maintenance- Wild Parsnip

Members reviewed the Park Maintenance report, noting the large amount of effort and work accomplished to help reduce the wild parsnip on Township property. Members discussed the possibility of spraying areas of the Township for a more aggressive approach to stop the wild parsnip and to speak with the Leeds, Grenville and Lanark Health Unit to make the wild parsnip educational information for readily available to the public. Members agreed that the caution


signage is needed at the present time to warn the public of the wild parsnip areas.

e) 2nd Quarter Operations Report (Information Item)

Members reviewed the report, noting the effectiveness of the roadside wild parsnip spraying efforts and the high quality standards recorded from the Cardinal WTP. Members reviewed the Operations Overview and asking for clarification as to what the Grade Crossing Regulations is and where Baguss/Brown drain is located. Members asked for clarification of the HPC acronym.

f) Cardinal Water & Sewer Revenue Update (Information Item)

Members reviewed the Cardinal Water & Sewer Revenue Update and asked for clarification on the consumption report. Members noted that the new rates do not have a full 12 month impact for the 2016 year. Members mentioned that Rideau St. Lawrence is converting to monthly billing in January 2017.

g) A TV By-law Amendment

Members reviewed the ATV By-law Amendment item in depth, noting many concerns with various portions of roads that are being requested by the Johnstown A TV Club. Members asked staff if there is a traffic data count that would show the amount of traffic on the specific roads on the request list. Members discussed the map provided and agreed that more detail needs to be provided by the Johnstown ATV Club, including reference to the distance on each road or portion that they would like to use. Members agreed that the Johnstown A TV Club needs to supply Committee and staff better details before a recommendation comes before Council. Members suggested that the Johnstown A TV Club come as a delegation and present their request in detail before the Committee.

Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council:

1. 2.

Approve the additional requested municipal roads; and Direct staff to prepare the necessary by-law amendment to bring forth to Council.

Defeated

h) Source Protection Municipal Implementation Fund Flexibility Amendment

The CAO briefly summarized the SPMIF Flexibility Amendment.

Moved by: P. Sayeau seconded by: K. Smail that Committee recommends that Council consider a by-law to authorize the execution of the flexibility amendment


of the agreement with the Province of Ontario for the Source Protection Municipal Implementation Funding.

Carried

i) Mary Street Drain Project

Deputy Mayor Taylor left the room and did not participation in discussions or vote on the matter.

Members reviewed two options provided by the engineering firm; one being open ditch and the other a 'piped' solution. Members discussed the required septic system set back and if it could have been met when it was built. Members noted that on page 5 of the report provided by R. V Anderson Associates Limited "while the ditch has gotten wider, and closer to the septic bed, the minimum 15m separation has never been met and as such should not be the responsibility of the Township". Members noted that there are other problems in the Johnstown subdivision that need attention, and which have been delayed in order to work on this item.

Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council:

1. 2.

Approve design Option 1 for an open ditch concept; and Direct staff to prepare documents and issue tender for work to be completed in 2016.

Carried


Councillor Smail presented Committee with the correspondence from OPP Officer Beaton summarizing the Traffic Management/Speeding concerns in several areas of Edwardsburgh Cardinal. Councillor Smail made an inquiry with respect to the Township dump cards being made available in locations in Cardinal. Staff confirmed that they are being made available at the Cardinal library.

Deputy Mayor Taylor noted that there will likely be two Township residents contacted with respect to the Source Water Protection. Deputy Mayor Taylor requested $300 to cover the cost of her deductible to replace/fix her windshield which was damaged at during the drive from a consultation conference in Carleton Place. Committee briefly discussed the mileage and insurance coverage and agreed not to reimburse Deputy Mayor Taylor.

Councillor Morrell noted the letter from Mr. Henry Fischer which addressed various concerns. Members suggested that staff should follow up with a letter to Mr. Fischer.


9. Mayor's Report

Mayor Sayeau reported the following: • He has been in communication with HFI Pyrotechnics to discuss the

request to gate and close off a portion of Hands Road. This may not be a viable option but he may recommend fencing in the area.

• Ontario announced enhancements to the Ontario Community Infrastructure Fund , which will increase from $50 million per year to $300 million per year by 2018-2019. Staff was requested to bring forward the Ontario Community Infrastructure Fund information to the August Administration & Finance meeting.

• Ontario 150 grant application program, which has a September deadlinelooking for ideas

10. Question Period

A question was raised regarding possible resources available for wild parsnip control on private property.


12. Adjournment

Moved by: P. Taylor seconded by: G. Morrell that Committee does now adjourn at 8:52pm.

Carried

These minutes were approved in open Council this 251h day of July, 2016.

Chair Deputy Clerk


MINUTES PORT OF JOHNSTOWN MANAGEMENT COMMITTEE

MUNICIPAL OFFICE- SPENCERVILLE WEDNESDAY, JULY 20, 2016

6:30PM

Present: Mayor Patrick Sayeau, Chair Deputy Mayor Peggy Taylor Councillor Gerry Morrell Councillor Karie Smail

Regrets: Councillor Michael Barrett

Staff: Robert Dalley, General Manager Debra McKinstry, GAO/Clerk Rebecca Williams, Deputy Clerk

1. Call to Order



Moved by: G. Morrell seconded by: P. Taylor that Committee approve the agenda as presented.

Carried


4. Business Arising from Previous PMC Minutes

Members enquired if there was any update from with respect to the Marine Chamber of Commerce business opportunity that was reported in the Mayor's Report at the June 15th Port Management Committee meeting.

5. Delegations- None

6. Discussion Items

a) Board Management

Members discussed the by-laws for the Port of Johnstown Local Board of Management and if they should be included for 1st and 2nd reading at the July 25th Council meeting. Members noted that a couple of weeks need to be given to properly review the changes to the proposed by-laws and have another meeting to make note of any other possible changes that need to be made prior to going to Council. Members agreed that the by-laws should be open and available to the public as soon as possible and for Committee to review and include in a discussion format. It was the consensus of

Page 1 of 5 Port Management Committee July 20, 2016

Committee that the by-laws be included as a discussion item at the August 2nd Committee of the Whole- Administration & Finance meeting. Members noted that the Port of Johnstown General Manager should be involved with reviewing and discussing the by-laws. Members briefly discussed the August 1 ih Port Management Committee date and agreed that it was too close to the Council meeting preparation if changes to the by-laws were needed. Members directed that the Port Management Committee meeting is reschedule to August 1oth at 6:30 pm at the Spencerville Municipal Office.

Members discussed the recruitment process and what factors need to be taken into consideration in order to recruit the proper expertise. Members agreed that the external board member's positions should be extended beyond the township, publicized in newspapers and social media, and by invitation. Members noted that applicants will be required to submit resumes to be considered for the position.

It was the consensus of Committee that a subcommittee be established to include Deputy Mayor Taylor, the CAO/Cierk, and the Port of Johnstown General Manager to organize a needs analysis, prepare advertising, and prepare a selection matrix for the external board members. It was directed that the subcommittee report back to the Port Management Committee in September with details.

b) Cottages (quick update)

The Port General Manager briefly summarized the cottage demolition process, noting that hazardous testing must be complete before demolition begins and that the tribunal and mediation is schedule for early November to address concerns from the cottage tenants.


a) General Manager's Report

The General Manager's Report was reviewed. Members commented on the General Manager requesting quarterly meetings with the Logistec representative for Eastern Ontario to discuss various agenda items. Members noted that the government funding is outstanding. The Port General Manager confirmed that the funding is expected within the next few weeks.

Committee welcomed Kevin Shannon as the General Foreman of the Port of Johnstown.

The General Manager highlighted the monitoring requirements for various environmental projects and the HMCS Goose Bay event total cost summary. The General Manager requested approval of the cost summary with a breakdown of the Port and Township costs. The Committee approved the cost summary of the HMCS Goose Bay event. Members noted that the


interest rate was missing on the Port of Johnstown Schedule of Investments for June 30, 2016.

b) Operation Manager's Report

The Operation Manager's Report was reviewed touching specifically on a possible lease agreement for corn/grain bins with lngredion to store NonGMO corn. Members briefly discussed the potential agreement with lngredion, noting that lngredion can only allow for a certain guaranteed percentage of contamination in their products. Members commented on the labour hours in the Year to Date Report increased due to the new electrician position. The General Manager noted that the Port is currently looking to add additional safety measures for employees that are using the high scaffold, and the possible equipment available for purchase to assist in high angle rescue training.

c) Year to Date Stats

The Year to Date Stats was reviewed . Members noted that 8000 tons of grain was sent to Newfoundland, which affects the total inventory. The General Manager noted that the Habour Terminal Report shows a higher total due to all of the salt already being in for the year.

d) Capital Projects Update

The Port General Manager reviewed the status of the 2016 capital projects, noting that everything was on track.

e) South Nation Conservation Authority Report

The Port General Manager supplied Committee with a memorandum from the SNC highlighting the fish species that were caught during the fisheries sampling on May 18, 2016. Bird monitoring was conducted post construction in June 2016 to determine if the bird known as "Least Bittern" has returned to the vicinity. The report notes that the Least Bittern were not observes or heard during the June survey, however the habitat is sufficient to attract them.

Moved by: P. Taylor seconded by: K. Smail that Committee receive and approve items ?a) ?b) ?c) ?d) and ?e).

Carried

f) Health and Safety Report

The Port General Manager reviewed the health and safety report. Members briefly discussed on emergency preparedness and fenced areas with the open birthing gates.


Moved by: K. Smail seconded by: G. Morrell that Committee receive and approve the Health and Safety Report.

Carried


Deputy Mayor Taylor brought forward the idea to include a poker run at the Port Day event next year and that she would like to chair the Port Day Committee. Mayor Sayeau noted that a formal request for a Naval Vessel in 2017 needs to be sent as soon as possible, including a window of time for the vessel to be at port. Mayor Sayeau and the General Manager agreed that June 2nd to June 19th 2017 would be a good timeframe.

9. Chair's Report

Mayor Sayeau presented the following items: • Regional Economic Development initiative meeting took place July 19th in

Brockville to discuss a model to increase manufacturing industries in the area

10. Question Period- None

11. Closed Session

Moved by: P. Taylor and seconded by: K. Smail that Port of Johnstown Management Committee proceeds into closed session at 8:00 pm in order to discuss a matter pertaining to: • Security of the property of the municipality or local boards: Specifically

Jones Rail Industry; • A proposed or pending acquisition or disposition of land for municipal or

local board purposes: Specifically Minutes of June 15, 2016 Closed Session

Carried

Committee recessed for 1 0 minutes to clear the chamber.

Moved by: G. Morrell and seconded by: P. Taylor that the closed meeting does now adjourn and the open meeting of Port Management Committee does now resume at 8:49pm.

Carried

Moved by: K. Smail and seconded by: G. Morrell that Port Management Committee approves the minutes of the Closed Session of June 15, 2016

Carried

Mayor Sayeau noted he and the CAO will be meeting with Jones Rail Industry on July 21, 2016.


12. Adjournment

Moved by: G. Morrell seconded by: K. Smail that the meeting adjourn at 8:51 pm.

Carried

These minutes were approved by Council this 25th day of July, 2016.

Chair Deputy Clerk


TOWNSHIP OF EDWARDSBURGH CARDINAL ~ July 25, 2016

Resolution Number:

Moved By: ________ _

Seconded By: ________ _ COPY THAT Municipal Council receives and approves the Township of Edwardsburgh Cardinal Financial Statements.

D Carried D Defeated D Unanimous

Mayor: __________________ _

RECORDED VOTE REQUESTED BY:

NAME YEA

Councillor M. Barrett

Councillor G. Morrell

Councillor K. Smail

Deputy Mayor P. Taylor

Mayor Sayeau

TOTAL

NAY

TOWNSHIP OF EDWARDSBURGH CARDINAL ~b July 25, 2016

Resolution Number:

Moved By: ________ _

Seconded By: ________ _ COPY THAT Municipal Council receives and approves the Non-Consolidated Financial Statements.

o Carried o Defeated o Unanimous

Mayor: ________________ _


NAME YEA



Councillor K. Smail


Mayor Sayeau

TOTAL

j NAY

TOWNSHIP OF EDWARDSBURGH CARDINAL ~c.. July 25, 2016

Resolution Number:

Moved By: ________ _

Seconded By: ________ _ COPY THAT Municipal Council receives and approves the Port of Johnstown Financial Statements.


Mayor: __________________ _


NAME YEA



Councillor K. Smail


Mayor Sayeau

TOTAL

NAY

/

TOWNSHIP OF EDWARDSBURGH CARDINAL ~d July 25, 2016

Resolution Number:

Moved By: _ _______ _

Seconded By: _ _ _ _ ____ _ COPY THAT Municipal Council receives and approves the Edwardsburgh Cardinal Library Board Financial Statements.


Mayor: __________________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

TOWNSHIP OF EDWARDSBURGH CARDINAL ~ e

Resolution Number:

Moved By:--------

Seconded By:---------

THAT Municipal Council:

July 25, 2016

COPY 1. Recognize the Edwardsburgh/Cardinal Public Library Board's right to

operate its own social media presence, including a Facebook page; and 2. Recommend that the Public Library Board establishes and maintains

policies and processes to manage the affairs of the Board and library. As recommend by Committee of the Whole - Administration & Finance.


Mayor: __________________ _


NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

May 30, 2016

The Honourable Bob Chiarelli Minister of Energy 4th Floor, Hearst Block 900 Bay Street Toronto, Ontario M7A 2E1

RE: Municipal Role in the Siting of Wind Power Projects

Dear Minister Chiarelli :

As Chair of the Agriculture and Rural Affairs Committee and on behalf of the City of Ottawa Council , I am writing to forward a recent resolution (attached} that was passed unanimously by Council on May 11 , 2016 regarding the renewable energy development process, specifically with regard to wind power projects. As you know, the City of Ottawa has a unique geography that includes a large portion of rural lands, which is a draw for wind power developers.

Given that municipal governments are responsible for local planning matters, and since wind power projects have significant implications in the planning process, the City of Ottawa believes that renewable energy projects should go through the existing planning framework that takes Ottawa's Official Plan, community sustainability, and input of the community into consideration. However, the current municipal role is designed to be consultative, and lacks any decision-making authority.

Therefore, we would like to request that the Province of Ontario make the necessary legislative and/or regulatory changes to grant municipalities a substantive and meaningful role in siting wind power projects and that the "Municipal Support Resolution" becomes a mandatory requirement in the IESO (Independent Electricity System Operator} process.

I trust that we can work together to ensure that municipalities are given a role on these projects in keeping with the spirit of the Planning Act.

Sincerely,

Scott Moffatt Councillor Rideau-Goulbourn

cc: Chair of the Board and President of IESO Association of Municipalities of Ontario Rural Ontario Municipal Association Municipal ities of Ontario

Siwpilzg our {itture together Ensemble, formons notre avenir City Counci l

City of Otbwa 11 0 Laurier Avenue West, Ottawa, ON Kl P 1J1

Consell municipal Ville d'Ottawa 11 0, avenue Laurier Dues~ Ottawa, ON KIP 1J1

OTIAWA CITY COUNCIL DISPOSITION 31 WEDNESDAY, 11 MAY 2016

REVISED BULK CONSENT AGENDA

AGRICULTURE AND RURAL AFFAIRS COMMITIEE REPORT 16

I A. SITING OF WIND POWER PROJECTS

COMMITTEE RECOMMENDATIONS

That Council:

21

1. Ask the Province of Ontario to make the necessary legislative and/or regulatory changes to provide municipalities with a substantive and meaningful role in siting wind power projects and that the "Municipal Support Resolution" becomes a mandatory requirement in the IESO

(Independent Electricity System Operator) process.

2. Forward this resolution to the Chair of the Board and President of IESO (Independent Electricity System

Operator), the Minister of Energy, AMO (Association of Municipalities of Ontario), ROMA (Rural Ontario Municipal

Association) and all municipalities, within the Province.

CARRIED

Moved by:

Seconded by:

Resolution Perth County Council - Regular Meeting

July 7, 2016

Councillor Shrn.~ Councillor b[ l he! m

WHEREAS, the Ontario Provincial Government recently released a five-year Climate Change Action Plan for 2016-2920 which includes a strategy for reducing greenhouse gases and moving to a low-carbon economy;

AND WHEREAS, the Ministry of Energy has identified the need for a balanced mix of clean energy sources, including natural gas, to meet the demand for electricity;

AND WHEREAS the Premier has acknowledged by her remarks at the 2015 OGRA/ROMA conference that "limited access to natural gas is acting as a barrier to growth in too many rural municipalities';

AND WHEREAS, the identified actions in the province's Climate Change Action Plan include a "cap" to limit emissions from natural gas distribution;

AND WHEREAS, Southwestern Ontario is one of Ontario and Canadcfs mo~t ~

productive agricultural regions; ' · · .. . l 1- ' I' ? i • .t l:

AND WHEREAS, the production of affordable food from rural Ontario benefits ~II Ontarians; · ·, 1

' •

AND WHEREAS, access to reliable, affordable energy, including natural gas, is vital for the Ontario agri-food sector and rural communities;

AND WHEREAS, the availability of natural gas is recognized in Ontario as a key component to economic development growth and retention;

AND WHEREAS, municipal governments adopt policies to support the protection, preservation, enhancement and improvement of the natural environment;

NOW, THEREFORE, BE IT RESOLVED THAT the County of Perth requests:

1. THAT the Ontario government commit to consultations with rural Ontario municipalities, residents, and businesses regarding the design and implementation of the government's Climate Change Action Plan; and

Resolution Perth County Council - Regular Meeting

July 7, 2016

2. THATtne Premier remalp committed to a provinc,al government:that puts a rural lt?lns on Its decision-making, and ensure the expansion of natural gas to rural municipalities within the Climate Change Action Plan; and

3. THAT the Ontario government outline in detail how it will financially assist rural Ontario municipalitie~·- residents, and businesses in order to transition to meet provincial targets for reducing greenhouse gases;

4. AND THAT this resolution be provided to the Honourable Kathleen Wynne, Premier of Ontario. the Honourab~e Glen Murray, Minister of Environment and Climate Change, the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, the Honourable Glenn Thibeault, Minister of Energy, Mr. Randy Pettapiece,. MPP Perth-Wellington, the Association of Municipalities of Ontario, the Rural Ontario Municipalities Association, 1he Western Ontario Warden's Caucus and all Ontario municipalities.

TOWNSHIP OF EDWARDSBURGH CARDINAL

Resolution Number:

Moved By:--------

Seconded By:---------

July 25, 2016

THAT Municipal Council receives the correspondence listings for the following dates as previously circulated:

• June 27, 2016

• July 4, 2016

• July11,2016

• July18,2016


Mayor:---------RECORDED VOTE REQUESTED BY:

NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

FROM

South Stormont

Hydro One

Canada Post

St. Lawrence O'Tool Church

AMO

Chamber of Marine Commerce

LGLDHU

Town of Pelham

SNC Press Release

Habitat for Humanity

LG Economic Development

Town of Pelham

AMO

FMC

AMO

ROMA

City of Kenora

City of Kenora

AMO

Municipality of Wawa

Township of Larder Lake

RESUME OF CORRESPONDENCE June 27, 2016

DATE SUBJECT

June 17 Resolution RE: Closure of Service Ontario

June 20 5 Year Plan- Electricity Distribution System

" Reduction of Post Office Business Hours

" Thank You Letter

" Policy Update: Local Government Summit

" Retirement Plans: President

" Board of Health Summary

" Resolution RE: Ban on Door to Door Sales

" Healthy Hike in Berwick June 26

" Information Summary

June 21 Economic Development eNews

June 22 Resolution RE: Hydro One Strategic Energy Initiatives

June 23 Policy Update: Waste Diversion Ontario

" President's Corner

" Watch File

June 24 2017 Conference Announcement

" Resolution RE: Ban on Door to Door Sales

" Resolution RE: Rural Economic Development Program

" Policy Update: Review of Canada Post

" Power Dam Compensation Group

June 27 Resolution RE: Support Chatham Kent-Climate Action Plan

FROM

OGRA

I PC of Ontario

UCLG

Registrar General

MMA

AMO

RESUME OF CORRESPONDENCE July 4, 2016

DATE SUBJECT

June 27 Board Highlights

June 28 2015 Annual Report: Focus Ontario

June 28 Counties Council to take local concerns to AMO

June 28 Possible Canada Post Labour Disruption

June 29 Municipal Elections Modernization Act, 2016

June 30 Watch File

FROM

AMO

MEPCO

Canada Post

Thinking Beyond the Box

Leeds Grenville

"

OARC

MFOA

MTCS

AMO

"

Perth County

Leeds and Thousand Islands

SNC

Spencerville Mill

Henry Fischer

L&G Immigration Partnership

RESUME OF CORRESPONDENCE July 11,2016

DATE SUBJECT

June 27 Policy Update

June 29 CPP Enhancement

July 4 Receipt of Letter

" Industry funding for Municipal Blue Box Recycling

July 5 Touch a Truck

" Economic Development eNews

July 6 2015 Annual Report

" eNews

" Ontario 150

" Asset Management Regulation Consultations

July 7 Watchfile

" Resolution RE Rural Consultation on Climate

Change plan

" Resolution RE CRCA Services

July 8 Drought Conditions

" Music at the Mill

July 11 Drainage Complaint

" . Immigrant Entrepreneur Award

FROM

TransCanada

MPAC

CPHC

AMO

Leeds Grenville Social Services

MMAH

AMO

Town.ship of Southgate

Enbridge

Quinte West

RESUME OF CORRESPONDENCE July 18, 2016

DATE

July 12

"

"

"

July 13

"

July 14

"

"

"

SUBJECT

Energy East Project

Landfill Assessment Review

Black Tie Bingo

Infrastructure Funding Agreements

Housing Programs

OMB Review

Watchfile

Resolution RE RED Program

Pipeline lntegreity Excavation Notice

Resolution RE Taxation- Impact on Campgrounds

Report Date 6/28/2016 12:48 PM

Payment# Date Vendor Name

Township of Edwardsburgh/Cardinal List of Accounts for Approval

As of 6/28/2016 Batch: 2016-00061

Reference

+ \CXX> -oPti.vr \O:) L. I roo-~ Page 1

Payment Amount

Bank Code: AP- REVENUE FUND

Proposed Payments:

Ch Beach Home Hardware cardinal pool 496.96 Ch Bell Brockville e/s cell case 53.06 Ch Bell Mobility Inc Cell phone 561 .36 Ch Canadian National Railway Co. blair rd and frederick st 621 .00 Ch Dacon Management Services GT inspections May 2016 3,688.50 Ch Denchem Ltd . pw mag chloride 25,653.83 Ch Douglas, Brenda township office cleaning 540.00 Ch Drummond's Gas fd fuel 632 .95 Ch ET Performance pw oil change T1 477.91 Ch Falcon Security Co. Alarm ann renewal 406.80 Ch Forward Thinking rec coordinator position 197.75 Ch G. C. Hudson Supply Ltd. breaker/chisel rental 53.11 Ch Grand & Toy kcups ,cups ,boxes 140.14 Ch Greyline Instruments Inc WNTP SENSOR BOARD 203.40 Ch H. P. Automotive pw T1 repairs -tire 51 .98 f Ch Hach Sales & Service Canada Lt wtp chemicals 361.60 Ch Henderson Printing Inc. 2016 visitor guide 275.00 Ch Howard Campbell & Sons Ltd. port. toilet-Galop Canal 1,475.40 Ch Ideal Pipe PW Culverts 3,146.96 Ch lmagewear a Division of Mark's Valerie Flay 385.27 Ch J&J Heating and Cooling repair air conditioner 661 .05

Ch Joe Computer internet/network 787.61

Ch Jp2g Consultants Inc pittson road wds 2016 13,527.41 Ch Limerick Environ . Services Ltd wid landfill site 4,729.84

Ch Locke's Rentals & Welding 2803 glen smail cross culvert 259.90

Ch Metroland Pymt Processing Cent help wanted ad x3 355.27

Ch Morris , Joyce Refund Walker House 25.00

Ch MuniSoft bank reconciliation extnesion 722.30 Ch Murray, Mike short paid lnv # 22 20.00 Ch Norton's Crane Rentals bucket truck-ball park lights 497.20 Ch O'Reilly's Independent Grocer fd live fire training 120.55 Ch Prescott Building Centre wwtp locotes 52.61 Ch R & D Dairies Ltd Rec Canteen 165.50 Ch Riverside Pontiac Buick Ltd . 04 sierra 2,173.74 Ch Rogers Admin Long distance 19.07· Ch Sani-Sol garbage bags 888.82 Ch Steve's Quality Coffee Service Rec Canteen 57.50 Ch Strongco Limited Partnership pw maint contract June 604.08 Ch T.A.S. Communications answering service 135.88 .

Ch TNT Dynamite Signs signs-building/bylaw 117.97 Ch Telus Mobility cell phne-mayor 2,535.76 Ch Tenaquip Ltd . wtp marking flags 66.44 Ch Thames Communications fd-pager repairs 180.62 Ch Tyroute Communications Inc blackberry/otterbox 124.29 Ch Tyroute Communications Inc. 802-8912 rebecca 56.50 Ch Watts' Small Engines lagoon engine oil 12.37


Payment# Date Vendor Name

Certified Correct This June 28, 2016


As of 6/28/2016 Batch: 2016-00061

Reference

Total for AP:

Page 2

Payment Amount

68 ,320.2"6

.. :~

Report Date 7/14/2016 10:37 AM

Township of Edwardsburgh/Cardinal List of Proposed Payments

As of 7/14/2016 Payments due on or before 7/30/2016

Vendor# Name Invoice# Reference Due Date

Bank Code: AP -REVENUE FUND

Computer Cheques:

CUPE Canadian Union Of Public June 2016 June Union Dues 7/15/2016

OMERS Ontario Municipal Employees June 2016 June contributions 7/30/2016

WSIB Workplace Safety & Insurance 2nd Qtr Library 2nd qtr library WSIB 7/30/2016 June 2016 June 2016 WSIB 7/30/2016

Invoice Amount

680.00

26,043.38

60.87 8,026.82

Total To Be Paid: Paid Items:

Manual Cheques and Other:

Treasurer Initial

Cheques:

EFT's:

SUMMARY

Number

3

0

Total Proposed Payments: 3

Grand Total for AP:

Amount

34,811.07

0.00

34,811.07

Page 1

Payment Total

680.00

26,043.38

8,087.69

34,811 .07 0.00 0.00

34,811 .07

I I


Payment# Date Vendor Name Invoice#

Township of Edwardsburgh/Cardinal

List of Accounts for Approval As of 7/20/2016

Batch : 2016-00074

Reference

Bank Code: AP - REVENUE FUND

Proposed Payments:

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

Ch

1923699 Ontario Inc. 16-024 pw resurfacing

A.M.B. Lift Inc. WC02538 WC02539

Abell Pest Control Inc. 6680755 June contract

Acapulco Pools Limited J007804 cadinal baby pool J007887 holdback rel. -baby pool

Advantage Data Collection 1190 PW 2016 SIGN ASSESSMENT

Allard, Emily July 2016 camp supplies

Association of Municipalities CT001771 medial relations training cour

Ault & Ault 1369-371 1369-326 1369-323 1369-363 1369-369

admin legal sewer legal port legal fees bylaw legal GT site plan

Beach Home Hardware 568505-1 568746-1 569147-1 569772-1 569745-1 571528-1

Bell Mobility Inc

rat/mouse bait chain saw pants ,key cut pw-bug spray,sunblock wall thermometer stain

505933783 7/16 bell mobility

Black Dog Tire & Lubricants 7909515 pw-flat repair 7909847 pw tractor repairs

Brenntag Canada Inc. 40651040 wtp chemicals

Brian Purcell 53302 fd- dry cleaning

Brockville Tractor-Trailer 49552 fd-air cleaner 49610 fd MTO insp R5 49644 mto insp T7

Broniszeski, Rachel

Page 1

Invoice Amount Payment Amount

5,673.73

610.08

182.56

66.50

46,009.34 10,476.34

4,011.50

91 .35

509.91

1,541 .12 90.40

128.82 3,135.80

240.13

24.84 21.46

167.16 44.02

7.33 20.33

656.77

146.28 178.76

1,687.79

20.00

210.09 1,410.83 1,915.77

5,673.73

792 .64,

66.50

56,485.68

4,011 .50

91 .35

509.91

5,136.27

··'

285.14

656.77

325.04

1,687.79

20.00

3,536.69

Township of Edwardsburgh/Cardinal Report Date List of Accounts for Approval 7/20/2016 3:31 PM As of 7/20/2016 Page 2

Batch : 2016-00074

Payment# Date Vendor Name Invoice# Reference Invoice Amount Payment Amount

47 spenc. libr clean May 15-Jun12 75.00 75.00

Ch Burchell Fencing 9463 fence repair supplies 107.07 107.07

Ch Burchell's Home Hardware 20535 fd batteries 12.41 20615 supplies 110.43 20611 es wwtp 174.30 20656 supplies 116.06 20658 396.62 20686 pool suppies-Johnstown 160.67 20696 cardinal pool supplies 378.03 20697 canteen maint. 13.85 20740 pw supplies 153.88 20749 cardinal pool maint 202 .71 20799 parks supplies 195.95

20804 Johnstown pool maint suppl 573.35

20818 Cardinal pool maint suppl 76.15

20833 Johnstown pool maint 3.18

20838 harware-hooks 5.64

20579 parks-maint 321 .15 2,894.38

Ch CST Canada Co. 28056 pw-clear diesel fuel 1,208.98 28057 pw-coloured diesel fuel 386.72

28055 pw-coloured diesel fuel 1,750.94

28239 pw clear diesel 948.41 4,295.05

Ch Caduceon Enterprises Inc. 16-9137 ESTWP 920.81 16-9138 ES IND PARK 64.14 16-9139 ES/IND PARK 37.79 16-9140 ES/IND PARK 64.14 16-9144 ES!WWTP 2,046.42 16-9145 ES/LAGOON 68.76 3,202.06

Ch Canadian National Railway Co. 91230743 pw crossing maint 621.00 621 .00

Ch Cassidy's Engraving & Trophies 581010 fd plaque repairs 138.99 138.99

Ch Coca-Cola Refreshments Canada 23302008 canteen-drinks 859.95 859.95

Ch Compugen Finance lnc.(Lease) 6033429 copier 08/01 -10/31/16 546.49 546.49

Ch Compugen Inc. (Copies) 9145412 admin copies 149.07 149.07

Ch Concept Logique lndustriel F2016-041 lagoon radio repairs 1,517.25 1,517.25

Ch Countryman Electric Ltd. 17816 stn#1 generator 476.11 476.11


Batch: 2016-00074


Ch Coville Electric 4420 Town hall 310.75 4421 spencerville arena 352.29 4427 wire up overhead door 306.21 969.25

Ch Cucman, Vicki June 23 2016 ww1p-training exp 15.18 June 25 2016 e/s ww1p training 12.54 27.72

Ch Dacon Management Services 1610 card apts/spenc hotel 223.20 1609 GT 6,771.45 6,994.65

Ch David Mcintosh July 14 2016 overpymnt permit 2016-0086 65.00 65.00

Ch Dawn Tutecky-McDougall June 1-10/16 by-law milage, Dawn 135.32 June 11-23 /16 by-law milage, Dawn 185.97 321 .29

Ch De Lage Landen Financial 6009986 fd copier lease 171 .94 171 .94

Ch Deacon, Shelbi June 2016 admin mileage 70.72 70.7-2

•''1:

Ch Denchem Ltd. 14087 pw-chloride 5,899.73 14122 PWHARDTOP 2,850.76 14117 PW MAG CHLORIDE 19,258.00 14134 pw-mag chloride 4,234.47 32,242.96

Ch Digital Postage On Call July 7 2016 2,260.00 2,260.00

Ch Douglas, Brenda 7-2016 admin cleaning twp office 540.00 540.00

Ch Drummond's Gas 2032886 rec-fuel 53.01 2031003 rec fuel 90.03 2031010 rec fuel 73.00 2030977 rec fuel 82.15 2030948 rec fuel 5.24 2031083 rec fuel 71 .50 2030298 rec fuel 96.01 2030319 REC FUEL 91 .50 2030180 rec fuel 48.14 2030200 tanker#2 90.50 2030201 tanker #3 52.61

, · 1

2030199 pumper#1 41 .00 2030198 1344EE 58.66 2030363 PWT1 FUEL 92 .00 2030359 PWT11 FUEL 50.00 2030355 rec fuel-tractor 13.13 2030447 526SKV 88 .59 2030486 parade truck 30.00

-~---,


Batch: 2016-00074


2030501 rec fuel 71 .50 2030543 PWT1 FUEL 73.00 2030587 fuei8251VC 41 .14 2030469 PWT1 FUEL 77.00 2031232 rec fuel 88.00 2031241 rec fuel 104.92 1,582.63

Ch Dusty Brown June 2016 work boots 101 .69 101 .69

Ch ET Performance 17473 pw pm T7 119.78

17474 pw pm maint T8 66.67

17495 pw mto insp t5 2,745.24

17512 pw MTO PM PT2 1,620.68 4,552.37

Ch Edwardsburgh/Cardinal Public 2nd Qtr 2016 2nd qtr municipal board grant 23,125.00 23,125.00

Ch Elmer's Construction 30177 pw-pittston holding tank 310.75 310.75

Ch Evoqua Water Technologies Ltd 902667002 wtp sensor 497.45 497.45

Ch FIXALL Repair & Welding 9474713 pw replace hyr line 400.59

9474709 repair to boards 534.49

947718 pw mower 409.06 1,344.14

Ch Falcon Security Co. 1000038663 service call-fire detect 190.41 190.41

Ch Fekete, Marlyne Feb 12 2016 Walker House 25.00 25.00

Ch Fire Marshall's Public Fire , I

IN144975 fd FPW kit 202.27 202.27

Ch G. Tackaberry & Sons K-0321735 gravel tender 2016 105,886.10

K-0321659 pw stone- 2,631 .77 108,517.87

Ch G.T. Automotive 33840 lagoon gear shift assy 678.19 33904 wwtp repairs-check leak 25.48 33922 lagoon oil change 69.28 772.95

Ch Grand & Toy J849350 copy paper 85.88 J859502 certificate frame 31 .39 J878782 ad min 125.57 J893734 ADMIN-CLIPS,TAPE.PAPER 201 .00 J927829 admin office supplies 176.04 J927830 Admin office supplies 29.49 649.37

Ch Grand & Toy J8733230 window env, paper 270.82 J833231 "entered" stamp 6.79 277.61

I.

Township of EdwardsburghiCardinal Report Date List of Accounts for Approval

' 712012016 3:31 PM As of 712012016 Page ' 5 Batch : 2016-00074


Ch Grenville Tool & Die Ltd. 15146 pw brush hog 118.65 15148 PW ROADSIDE TRACTOR 329.96 448.61

Ch H.O. Wright & Sons Ltd. 41927 WWTP SEWAGE PUMP 3,244.85 3,244.85

Ch Hannah Johnston June 2016 work boots, pool supplies 91 .10 91.10

Ch Henderson Printing Inc. 53062 ec development 282.50 282.50

Ch Hetek Solutions Inc. INV0019998 ES-WTP 1,762.80 1,762.80

Ch Hewitt (Brockville) Ltd. 87565 WTP-REPAIR DRIVESHAFT 214.70 214.70

Ch Hopkins, Randy 2016 June Building mileage 671 .93 671 .94"

Ch Howard Campbell & Sons Ltd. MR128 wid portable toilet 105.00 105.00

Ch Ideal Pipe 2152301 pw pittston shop drain 155.87 155.87

Ch J&J Heating and Cooling June 2 2016 service call ale 163.85 June 8 2016 furnace & ale maint 497.20 June 13 2016 clean ale unit 124.30 785.35

Ch J.L. Richards & Associates Ltd 72414 services Apr 1-May 31 6,125.31 72528 pw-james st prof svcs 13,649.20 72632 water EA 7,151 .63 72662 water EA 5,600.28 72664 GT road costs 738 .60 72663 GT engineering 2,482.76 72866 GT road costs 29,305.07 72858 GT site plan 4,811.27 72867 Air Liquide site plan 2,298.85 72,162.97

Ch JMB Equipment 200 hydroseeding-cardinalx3 847.50 847.50

Ch Joe Computer 4;

5803 hourly service-remote 55.94 5760 laptop-Hope Dalton 1,284.53 ' . ·' 24693 internet monthly bill 518.67 5787 1tb external hard drive 129.95 1,989.09

Ch Jonathan Wieler June 2016 Jonathan June mileage 115.78 115.78

Ch K. & S. Perrin Enterprises Inc 4 pw sweeping 2016 14,424.45 14,424.45

Ch KNT Services 2142 2057 dundas grass cutting 226.00


Batch: 2016-00074


2133 north package 370.64 2134 east package 140.12 · .. , 2137 johnstown package 176.28

I.

2136 travel ctr grass cutting 293.80 2138 fire station 271 .20 2135 south centre package 477.99 2139 Library grass cutting 90.40 2,046.43

Ch King Edward Auto Parts 6029-11 0984 pw 2way radio 173.14 173.14

Ch Koren Manneck 6/24/16 hangers 1,401 .20 6/24/16 -1 vinca ,lantana 123.83 6/24/16 -2 twp signpost window boxes 79.57 6/24/16 -3 twp signs 93.89 6/24/16 -4 twp pool 15.32 6/24/16 -5 twp hall-creeping phlox 76.10 6/24/16 -6 twp sign window boxes 260.30 6/24/16 -7 twp fire hall 40.42 2,090.63

Ch Levac Supply Ltd. 1196895 rec-coverall ,gloves,visor 266.12 266.12

Ch Limerick Environ. Services Ltd 2016-1086 wd 2,485.55 2,485.55

Ch Linde Canada Limited 15687 54468870 propane rental 54.81 54471827 propane rental 98.65 153.46

Ch Liz Matthews June 27 2016 Walker House 25.00 25.00

Ch M&L Supply Fire & Safety 142254 fd supplies 33.84 142678 fd supplies 547.19 581 .03

Ch Mac's Convenience Store Inc. 125853 rec fuel 16.29 122236 rec fuel 81 .05 125847 rec fuel 73.35 125838 lagoon fuel 49.01 125788 rec fuel 52.10 125818 rec fuel 59.50 125826 rec fuel 71 .32 125833 rec fuel 9.14 125828 rec fuel 25.06 125851 rec fuel 15.04 125858 FD FUEL P4 70.01 125859 lagoon fuel 12.38 125860 pw fuel T1 91 .50 125861 lagoon fuel 55.21 125863 LAGOON FUEL 21 .00 ... 125864 lagoon fuel 67.00


Batch: 2016-00074


125865 FD FUEL T9 115.52 125868 lagoon fuel 25.01 125869 fd fue PT7 26.01 125870 rec fuel 20.49 122159 LAGOON FUEL 67.56 122160 lagoon fuel 58.66 122162 lagoon fuel 67.65 J

122163 lagoon fuel 32.03 122164 fd fuel T9 59.31 122126 lagoon fuel 35.00 125874 rec fuel 10.68 125872 rec fuel 75.02 125875 rec fuel 15.43 125876 pw fuel T1 83.50 125877 pw fuel t3 28.79 125878 lagoon fuel 68 .21 125880 lagoon fuel 19.00 125883 lagoon fuel 70.51 125884 lagoon fuel 51 .50

125887 pw fuel T1 85.50 125885 PWFUEL 10.00 125888 lagoon fuel 25.00 125891 wmpps fuel 60.01 125892 fd fuel P4 84.50

125894 fd fuel T7 60.14

125893 fd fuel R5 50.50 125896 wmpps fuel 32.01 125989 WMPPS FUEL 72 .13

125899 fd fuel T9 78 .51

125900 wmpps fuel 25.00 125904 wtp fuel 76.70 125905 wtp fuel 78.00 125907 wtp fuel 62 .00 125909 es/lagoon fuel 17.01 125911 es/wwtp fuel 55.00 125913 es/wwtp fuel 24.00 125918 es/lagoon fuel 32.00 125920 es/lagoon 60.28 2,687.13

Ch Marcos Valaveris July 15 2016 partial tax pd on reg prop. 2,500.00 2,500.00

Ch Minister Of Finance - OMFRA JUL2016 75 0801 tile drain loan 2,513.56 2,513.56

Ch Minister of Finance 17280616181 policing costs 95,678 .00 95,678 .00

Ch Moore, Brian June 4 2016 fire training lunch 146.75 146.75

Ch Morrisburg Plumbing & Heating 5346 wwtp-blockage 834 Joseph 372.90


Batch : 2016-00074


5489 es-356 new street, Cardinal 484.77 857.67

Ch MuniSoft 2016/17-01776 ADMIN IT WARRANTY 68.93 68.93

Ch Murray, Mike 23 may cleaning Cardinal 80.00 24 library cleaning 80.00 160.00

Ch Norton's Crane Rentals 1199 brush hog galop canal 2,135.70 1200 mowing 915.30 3,051 .00

Ch Nuisance Wildlife Control 1376 lagoon muskrats 1,898.40 1375 fd stn#2 pest control 762.75 2,661. 15

Ch OEMC 531858162 Shelbi-OEMC 2016 593.25 593.25

Ch Parkdale Animal Hospital 48051 cat euthanasia 242.95 242.95;1

Ch Peggy Laporte June 22 2016 Walker House 25.00 25.00

Ch Prescott Building Centre 2046652 lumber 80.78 2046750 lumber 32.21 112.99

Ch Prescott Machine & Welding Inc P25147 cardinal docks-steel brackets 391.43 391.43

Ch Progressive Waste Solutions 652-0000058781 W/D CONTRACT COLLECTION 29,242.72 29,242.72

Ch Purolator Courier ltd. 431410691 drainage courier 20.28 431455410 laggon supplies 4.35 431476802 council letters 8.70 431543654 wwtp courier 10.07 431610421 admin courier 4.35 431686219 es wtp 4.35 52.10

Ch Quattrocchi & Co ltd 441900 CANTEEN-FOOD 881 .22 444647 canteen ,condiments,food 455.73 1,336.95

Ch R & D Dairies Ltd 9998153394 ice cream 285.50 999. B 153664 ice cream 139.00 999. B 154042 canteen-ice cream 189.50 614.00

Ch R.V. Anderson Associated ltd 58665 pw Mary st outfall 1,118.70 1,1 18.70

Ch Realtax Inc. 57032 admin 005 30700 491.55 57033 admin 005 49201 491 .55 57034 admin 035 01409 491 .55 57035 admin 015 16000 491.55

Township of Edwardsburgh/Cardinal

Report Date List of Accounts for Approval 7/20/2016 3:31 PM As of 7/20/2016 Page 9

Batch : 2016-00074


57036 ad min 0158 1 0400 491.55

57037 admin 015 15600 491 .55

57038 admin 015 15601 491 .55

57039 admin 015 15602 491 .55

57040 admin 050 1 0204 491 .55 4,423.95

Ch Rexall 236182 wwtp distilled water 7.98

844 wwtp supplies 18.62 26.60

Ch Rideau St Lawrence Dist. 05312016 P Pereira pymt 331 .84 331 .84

Ch Robert Dockendorff 1090-0020 paid to us in error 765.97 765.97

Ch Rogers 40719929 rogers 17.88 17.88

Ch Sands 689341 cold packs 26.85 26.85

Ch Sani-Sol 245420-1 clean supplies-johnstown 279.68

248560 cardinal arena cleaing supp 500.78

248562 parks supplies 195.38 975.84 1'

Ch Smail, Walter eyeglasses 2016 eyeglasses-walter smail 350.00

423882 W. Smail-medical for dr lie 145.00 495.00

Ch Southeastern Telecommunication 28353 ext 102 & 110 email not if 165.55 165.55

Ch Spencerville Home Hardware 55691 lagoon supplies 22.59

55757 lagoon crack seal 17.50

55767 rec-screws 5.64

55765 lagoon caulking 6.20

55774 credit ladder 50.84-

55771 for flower planting 136.61

55778 scissors 10.16

55783 fd light repairs 24.85

55821 pw battery 10.16

55830 lagoon supplies-caulking 6 .31

55831 batteries 10.16

55834 brush ,etch ,chisel 52 .51

55845 drain cleaner 13.55

55850 u-bolt-fd supplies 0.68

55849 u bolts, lock nut-fd supplies 9.73 . ; ~ . 55897 lagoon supplies 22 .59

55903 pw-supplies 57 .36

55900 fd flags 33.38

55914 rec-nails 9.65

55923 fd supplies 453.13

55924 aerator 5.64


Batch: 2016-00074


55981 jigsaw blades 6.43

55984 contector,coupling 3.81

55983 arena supplies 33.54

55985 lantern , batteries 42.32

55977 trimmer line 31.49

56057 13.55

56064 connector 2 .25

56074 pw-screws 11 .29

56070 75.70

56082 oil, manure .fertilzer 32.17

56083 45qt cooler 58.73

56139 adhesive,water can 29.36

56136 toilet repair 12.41

56140 wasp/hornet killer 20.32

56146 screws.anchors 41 .83

56147 return supplies 21.89-

56159 rec-key cut 13.51 1,264.38 ;

Ch St Lawrence Printing Co Ltd. 77800 pw advertising 417.64

78190 business showcase & expo 830.10

78288 council agendas 372 .90

28071 registration forms 114.83

78336 vacation guide 203.40

78422 surplus land sale ad 328 .15 2,267.02

Ch Steve Polite Sand & Gravel 10131 stonedust 194.25

10171 PW TOPSOIL STOCK 366.12

10185 ball mix T ckt26582 203.40 763.77

Ch Strongco Limited Partnership 90243076 PW-TEETH HIGH HOE 661.68

90247636 pw volvo hi hoe 604.08 1,265.76

Ch Stubbs, Melanie June 2016 Melaine June mileage 150.66 150.66

Ch Superior Propane 727702 FD Heat 952.21 952.21

Ch T.A.S. Communications 336173 answering service 177.47 177.47

Ch TNT Dynamite Signs 331834 rental signs 644.10

331880 POOL SIGNS-CARDINAL 510.76

331893 chg msg on sign Johns/Card 56.50

331926 park signs 178.76 1,390.12

Ch Telus Mobility 16215291094 telus mobility 2,113.13 2,113.13

Ch The Public Sector Digest Inc. 7459 it contract services 6 ,186.92 6,186.92

Ch Thompson Tim-BR Mart

Township of Edwardsburgh/Cardinal Report Date List of Accounts for Approval 7/20/2016 3:31 PM Asof 7/20/2016 Page 11

Batch : 2016-00074


G46017 pw lumber (GT) 28 .02 H47628 rec-flower pot 11 .16 G48065 wood/screws 371 .07 H47884 spencerville bridge boxes 86.78 G48325 spencerville bridge boxes 371 .63 H47982 return of lumber 141 .84-G48470 plywood 54.79 H48102 lumber 61 .70 H48690 maint supplies 48.60 G48987 shingles 26.50 918.41

Ch Tyroute Communications Inc 158896 iphone-Hope Dalton 350.29 350.29

Ch Universal Supply Group 3735 964-23664 pressure washer 54.30 964-236669 pressure washer parts 12.28

964-236979 pw air filter-water truck 81 .34 964-237971 pw streering flu id 33.99

. I

964-2308064 pw-tractor grease 34.92

964-238367 oil and filters 59.05

964-238414 PW SUPPLIES 236.40

964-238581 spark plug 89.22

964238663 pw grease 69.83 671 .33

Ch Ventnor Repair Service 141121 fd t8 repairs 3,338.12 3,338.12

Ch Village Pantry 301515 mil ,cream water,sugar 286.60 286.60

Ch Watts' Small Engines 18208 pw-trimmer line 17.45 18224 helmet/gloves/suspenders 296.28 18282 35.99 349.72

Ch Weagant Farm Supplies ltd. 1887577 pw-blades/bolts 240.35 240.35

Ch Westburne Ontario 7671147 wwtp fuses 97.49 7712131 wwtp supplies 75.29 172.78

Ch Weston Bakeries Ltd. 92056739446 buns 56.36 56.36 ,

Ch Williams, Rebecca May/June 2016 admin mileage 116.64 116.64

Ch Xstream Services ltd. 3700 PW COPY CHARGES 51 .87 51 .87

Ch Zamboni Company ltd. 88783 maint parts 365.85 365.85

Total for AP : 559,831 .85


Payment# Date Vendor Name Invoice#

Certified Correct This July 20, 2016


As of 7/20/2016 Batch: 2016-00074

Reference

Page 12

Invoice Amount Payment Amount

PORT OF JOHNSTOWN

Listing of Montly Direct withdraw( Payments for the Port of Johnstown - July 25, 2016

For approval by Council

All the below withdrawls are for the month of July 2016 transactions

Month Amount Wlthdrawl Date Payroll Taxes July 1- 15 $17,965.49 July 22 Payroll Taxes July 16- 31 $17,391.71 August 8 EHT July 1- 31 $2A81.82 July 28 HST for June $2,887.60 July 24

\Ob

Great West Life July $15,142.55 July 5 Employee Benefits

Waste Management July $274.43 July 21 Waste removal

VISA July $1,661.54 July 11 Various expenses

Total $57,805.14

PLEASE SIGN AND RETURN TO RHONDA THANKS

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THE CORPORATION OF THE

TOWNSHIP OF EDWARDSBURGH/CARDINAL

BY-LAW NO. 2016-

"A BY-LAW TO ADOPT A COMPLAINT HANDLING POLICY"

WHEREAS the Council of the Corporation of the Township of Edwardsburgh/Cardinal is committed to the thorough, prompt and courteous receipt, processing, investigation and resolution of formal complaints related to the Township within a reasonable amount of time in accordance with the appropriate steps and procedures;

NOW THEREFORE the Council of the Corporation of the Township of Edwardsburgh/Cardinal enacts as follows:

1. THAT the Complaint Handling Policy attached hereto as Schedule "A" shall form apart of this by-law.

2. That this By-law shall come into force and take effect upon passing.

Read a first and second time in open Council this _th day of ____ , 2016.

Read a third and final time, passed, signed and sealed in open Council this _th day of , 2016.

Mayor Deputy Clerk

Schedule "A"

By-law 2016-

Complaint Handling Policy

1. Purpose:

This policy is intended to enable the Township of Edwardsburgh/ Cardinal to promptly and effectively address program and service delivery concerns raised by members of the public. The policy will assist the Township in providing excellent service to the public, and contribute to the continuous improvement of operations. The Township strives to increase customer satisfaction by:

• Providing a timely and accurate response to complaints; and,

• Using complaints as an opportunity to improve program and service delivery issues.

2. Definitions:

"Council"- means the Council of the Corporation of the Township of Edwardsburgh/Cardinal

"Township"- means the Corporation of the Township of Edwardsburgh/Cardinal

"GAO/Clerk"- means the GAO/Clerk of the Township of Edwardsburgh/Cardinal or his/her designate

"Complainant" - means the person who is dissatisfied and is filing the complaint with the Township

"Complaint"- means an issue or concern raised with a municipal program, service, or operation that is not resolved at the time of the incident and for which the complainant submits their concerns to the Township in accordance with this policy.

"Request for Service"- means a request made to the Township for a specific service that is provided by the Township, where specific time windows exist for response and action. Examples include: requesting that the Township fill/repair a pothole, repair a street surface, reporting a by-law or parking infraction, or reporting damage to a municipal facility or park.

Page 1 of 8

"Compliment" - means an expression of appreciation for satisfactory or abovesatisfactory service

"Feedback" - means input from client that is neither positive, nor negative, but provides input or ideas

"Frontline" - means complaints addressed by the appropriate Department Head

"Investigator"- means the designated Department Head, CAO or Integrity Commissioner that is reviewing the complaint

3. Scope:

This policy applies to all complaints received by the Township of Edwardsburgh/Cardinal.

4. Policy Statement:

The Township of Edwardsburgh/Cardinal is committed to a consistent and uniform process to respond to complaints received from members of the public regarding programs, facilities, Township services, staff or operational procedures. This policy outlines the process to be followed and service standards for the handling of public complaints.

5. Application:

This policy applies to Township employees, except for the Public Library Board , Port of Johnstown and the Township's elected officials.

This policy does not apply to:

• Requests for service

• Feedback • Compliments

• Inquiries • Anonymous complaints

• Issues addressed by provincial or federal legislation, or an existing municipal by-law, policy or procedure

• A decision of Council or a decision of a Committee of Council

6. Requirements:

Page 2 of 8

The Township of Edwardsburgh Cardinal will deal with all complaints promptly, courteously, impartially and professionally. All complaints will be treated with respect and will not receive adverse treatment or any form of reprisal.

All complaints will be dealt with in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation. The identity of the complainant will be made known only to those who need to know in order to consider the complaint. All participants in the complaints process shall keep the details of the complaint confidential except as may be required by law.

7. Frontline Resolution:

It is the responsibility of the complainant to attempt to resolve concerns by dealing with the Department Head directly involved with the issue where appropriate.

It is the responsibility of all Township employees to attempt to resolve issues or concerns before they become complaints, and identify opportunities to improve municipal services.

8. Filing a Complaint/Service Standard:

8.1 Filing the Complaint

Where the frontline resolution cannot be achieved, complaints should be submitted to the Clerk's Department on the form attached as Schedule "A". All information must be completed.

8.2 Receipt and Acknowledgement

The CAO/Cierk shall log the complaint and forward a copy to the Department Head. Within five business days of receipt of the complaint, the GAO/Clerk shall acknowledge to the complainant in writing that the complaint has been received.

If the complaint is not within the Township's jurisdiction, the GAO/Clerk or designate will notify the complainant andforward the complaint onto the appropriate agency to investigate.

8.3 Investigation

A Department Head may not delegate the authority to investigate a complaint.

Page 3 of 8

If a complaint is made against the Department Head, the CAO/Cierk shall conduct the investigation.

If a complaint is made against the CAO/Cierk, the Mayor shall consult with Council and may designate the integrity commissioner, or other qualified individual at arm's length from the municipality, to investigate.

The designated investigator shall review the issues identified by the complainant and in doing so may:

• Review relevant municipal and provincial legislation;

• Review the municipality's relevant policies and procedures;

• Review any existing file documents;

• Interview employees or members of the public involved in the issue;

• Identify actions that may be taken to address the complaint or improve municipal operations.

8.4 Decision

Within 20 business days of the receipt of a complaint, the Investigator shall provide a response in writing to the complainant.

The response shall include:

• Whether the complaint was substantiated, • If the complaint is not substantiated, provide reason(s) for the

decision, • Any actions the Township has taken or will take as a result of the

complaint, and • If the Investigator is unable to provide a response within the 20

business days, they shall notify the complainant of the delay and provide an estimate of when a response will be provided.

8.5 Record

The Department Head shall file a copy of the complaint and resolution with the CAO/Cierk. The CAO/Cierk shall maintain a file of the complaint in accordance with the Township's record retention by-law.

8.6 Reporting

Page 4 ofS

Semiannually the CAO/Cierk shall provide a report to the Administration and Finance Committee of the Whole outlining the complaints received and outcomes of the investigations.

9. Non-Compliance:

Non-compliance with this complaint handling policy may result in the complaint being filed with the Ontario Ombudsman for investigation.

Page 5 of 8

Schedule "A"

Complaint Form

Your Name: Contact Information Below:

_\

I Home Phone: I Cell Phone: I I Mailing Address:

Email:

Please outline your complaint/issue, including relevant dates, times, location and background information that might include municipal employees you have contacted to

resolve the complaint, witnesses to the incident, photographs, etc.

Page 6 ofS

How do you suggest the situation be improved or complaint resolved?

Office Use Only:

Complaint#

Received By: Date:

Forwarded To: Date:

D Acknowledgement Letter D Additional Correspondence

Date Sent: Date Sent:

Staff Name: Staff Name:

Action Taken:

Page 7 of 8

D Final Decision Letter

Date Sent: _________ _

Staff Name: ----------

Copies Filed With CAO/Cierk

D Initial Complaint

D Acknowledgment Letter

D Additional Correspondence

D Final Decision Letter

Thank you for taking the time to express your concern(s). We will provide a response within twenty (20) business days of receiving your complaint.

Page 8 of 8

THE CORPORATION OF THE


BY-LAW NO. 2016-

"A BY-LAW TO AMEND BY-LAW 2013-75 TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE AN AGREEMENT WITH HER

MAJESTY THE QUEEN IN THE RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTRY OF THE ENVIRONMENT

SOURCE PROTECTION MUNICIPAL IMPLEMENTATION FUND"

WHEREAS Municipal Council passed a by-law to authorize the Mayor and Clerk to execute an agreement with Her Majesty the Queen in the Right of Ontario as Represented by the Ministry of the Environment Source Protection Municipal Implementation Fund at their Regular Meeting of December 9, 2013;

WHEREAS Municipal Council passed by-law 2015-63 to amend by-law 2013-75 to enter into Amendment No. 1 at their Regular Meeting of September 29, 2015 to include additional eligible activities, extend the term of the Agreement, add an additional report and include new timelines;

AND WHEREAS it is desirable to amend the agreement a second time, as the Province has offered a flexibility amendment to the program agreement;

NOW THEREFORE: The Council of the Corporation of the Township of Edwardsburgh/Cardinal enacts as follows:

1. That the attached "AMENDMENT NO. 2" shall be added to form part of the agreement authorized by by-law 2013-75.

2. That this by-law shall take effect upon passing.

Read a first and second time in open Council this _th day of ___ , 2016.

Read a third and final time, passed, signed and sealed in open Council this _th

day of , 2016.

Mayor Clerk

AMENDMENT NO. 2 to a Grant Funding Agreement under the

2013-14 Source Protection Municipal Implementation Fund (SPMIF _1314_139)

THIS AMENDMENT NO. 2 made in duplicate, as of the 61h day of July 2016,

BETWEEN:

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of the Environment and Climate Change

(the "Province")

-and-

The Corporation of the Township of Edwardsburgh/Cardinal

(the "Municipality")

WHEREAS the parties entered into a grant funding agreement under the Source Protection Municipal Implementation Fund dated as of December 13, 2013 for the Municipality to build municipal capacity to implement source protection plans and support sustainable, local actions to protect drinking water (the "Agreement");

AND WHEREAS the parties entered into Amendment No. 1 as of September 15, 2015 to include additional eligible activities, extend the term of the Agreement, add an additional report and include new timelines;

AND WHEREAS pursuant to Section 20.2 of the Agreement, the parties may amend the agreement in writing;

NOW THEREFORE in consideration of the contractual relationship between the Municipality and the Province referred to above and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both parties, the Municipality and the Province hereby acknowledge, agree and undertake as follows:

1. Unless otherwise specified in this Amendment No. 2, capitalized words and phrases have their prescribed meaning as set out in the Agreement.

SPMIF_1314_139 Amendment No.2: Township of Edwardsburgh/Cardinal

2. The Agreement is amended as follows:

2.1 The following definitions are added to Section 1.1, Definitions, in alphabetical order:

"Lower Tier Municipalities" as defined by the Municipal Act, 2001 means a municipality that forms part of an upper-tier municipality for municipal purposes. Within regions, they are responsible for providing certain local services that are not provided by the regional municipality. Within counties, they are responsible for providing a wider range of local services since counties as upper-tier municipalities provide less local services than regions.

"Ministry" means the Ontario Ministry of the Environment and Climate Change presided over by the Province. When "Ministry" is referred to in this Agreement, the reference is to the "Ministry" as the regulator.

"RMI" means a risk management inspector appointed under Part IV of the Clean Water Act, 2006.

"RMO" means a risk management official appointed under Part IV of the Clean Water Act, 2006.

"SPMIF" means the Province's Source Protection Municipal Implementation Fund.

"Upper Tier Municipality" as defined by the Municipal Act, 2001 means a municipality of which two or more lower-tier municipalities form part for municipal purposes

2.2 Section A.2.2 (Project Objectives) is deleted and replaced with the following: The objectives of the Project are for the Municipality to use the Funds to implement, or prepare to implement, one or more of the significant drinking water threat policies set out below in an approved source protection plan, or proposed source protection plan, that has been submitted to the Ministry for approval, provided that:

i. The implementation of the policy is the responsibility of the Municipality; or

ii . The implementation of the policy provides source protection implementation benefits to the Municipality, the Municipality's stakeholders. the Municipality's watershed, and/or the Municipality's Lower Tier Municipalities.

Significant drinking water threat policies are limited to:

(a) Policies for the purpose of Part IV of the Clean Water Act, 2006 to address significant drinking water threats;

SPMIF_1314_139 Amendment No. 2: Township of Edwardsburgh/Cardinal 2

(b) Policies that govern Planning Act decisions to address significant drinking water threats;

(c) Policies that establish education and outreach programs to address significant drinking water threats; or

(d) Policies that specify other types of actions the Municipality is required to take to address significant drinking water threats.

2.3 Schedule "B" (Eligible Costs and Activities) is deleted in its entirety and replaced with the following:

SCHEDULE "B"

ELIGIBLE COSTS AND ACTIVITIES

8.1 Eligible Activities

The Municipality may only spend the Funds on the following eligible activities that are undertaken by the Municipality, or that are undertaken on the Municipality's behalf, between December 13, 2013 and March 5, 2017 that are directly related to the following:

Risk management

a) Establishing and enforcing risk management plans under Part IV of the Clean Water Act, 2006;

b) Communication with landowners affected by policies pertaining to Part IV of the Clean Water Act, 2006;

c) Refining the number of threats within the Municipality pertaining to Part IV of the Clean Water Act, 2006;

Land use policies

d) Implementing the Municipality's municipal land-use planning policies related to activities that are identified as significant drinking water threats;

Education and outreach

e) Implementing education and outreach policies to address significant drinking water threats, including:

a. Installation of municipal road signs indicating areas of a wellhead protection area or an intake rotection zone where si nificant threat olicies ap I ;

SPMIF_1314_ 139 Amendment No. 2: Township of Edwardsburgh/Cardinal 3

Other activities

f) Working with the local source protection authority and local source protection committee to understand the Municipality's requirements under the source protection plan;

g) Developing and/or modifying the Municipality's business processes in order to implement significant drinking water threat policies;

h) Establishing processes for information sharing among municipalities and source protection authorities;

i) Developing a reporting framework for the Municipality that aligns with the collection of data under Section 65 of Ontario Regulation 287/07, made under the Clean Water Act, 2006;

j) Other activities the Municipality undertakes to fulfill its requirements to implement significant drinking water threat pol icies, including:

a. Establishing a mandatory septic re-inspection program for vulnerable areas delineated in approved assessment reports; and,

b. Installation of road signs indicating areas of a wellhead protection area or an intake protection zone where significant threat policies apply.

k) Activities identified in subsections 8.1 (a) through (j) for another municipality with a current agreement under the SPMIF, provided that such activities:

a. Will provide source protection implementation benefits to the Municipality, the Municipality's community (Upper Tier Municipality and/or Lower Tier Municipalities), and/or the Municipality's watershed; and

b. Are not ineligible under the other municipality's own SPMIF agreement.

8.2 Ineligible Activities

The following activities are not eligible for funding under the Agreement and the Municipality may not spend the Funds on the following:

a) Refining the number of threats within the Municipality not pertaining to Part IV of the Clean Water Act, 2006;

b) Threat refinement work already funded by the Province through source protection authorities;

c) Activities that are already funded through another program, funding body, partners, or other means;


d) Activities that are funded by the SPMIF through an agreement between the Province and another municipality;

e) Fulfilment of the Municipality's responsibilities as a property owner undertaking activities identified as significant drinking water threats;

f) Fulfilment of the Municipality's responsibilities under other legislation (e.g. , Building Code), except as noted in Section B.1(j)(a), including;

a. Establishment of a septic re-inspection program for areas delineated through other legislation (i.e. Lake Simcoe Protection Act, 2008);

b. Establishment of a discretionary septic re-inspection program for areas where an activity is not considered a significant drinking water threat under the source protection framework; and,

g) Activities not related to fulfilling the Municipality's requirements to implement significant drinking water threat policies specified in an approved source protection plan, or proposed source protection plan that has been submitted to the Ministry for approval.

8.3 Eligible Costs

The eligible costs listed below must be directly related to the source protection implementation activities outlined in Section 8.1:

a) Municipal staff salaries and benefits for time spent working on the Project (such as hiring or re-assigning Municipal staff to serve as RMOs and RMis as specified under the Clean Water Act, 2006; or administrative support required to establish and/or maintain the Risk Management Office);

b) Fees incurred for contracted professional services from professionals, technical personnel, consultants, and contractors for work on the Project (such as hiring a consultant to support the RMO in determining appropriate measures the Municipality should include in a risk management plan);

c) Printing and distribution costs related to education and outreach programs and activities necessary to implement a source protection plan;

d) Purchase and/or production costs of municipal road signs indicating areas of a wellhead protection area or an intake protection zone where significant threat policies apply;

e) Transportation (including mileage), meals and accommodation for an appointed RMO/RMI to attend Ministry legislated RMO/RMI training; and, mileage for an appointed RMO/RMI to undertake negotiating risk management plans;

a. The amount from the Funds used for transportation, meals and


accommodation must be calculated according to the rates in the Ontario Government's Travel, Meal and Hospitality Expenses Directive (https://www.ontario.ca/documentltravel-meal-and-hospitality-expensesdirective) that is current as of the date that the expense is incurred;

b. Transportation will be by the most practical and economical method; tickets (e.g. train, airplane) purchased must be for economy/coach class and when renting a vehicle, the Funds may only be used for a compact model or its equivalent unless approval for a different model is obtained from the Province prior to rental;

c. Accommodation will be in a standard room; the Funds may not be used for hotel suites, executive floors or concierge levels.

d. Meals refer to the provision of food or beverages, subject to the limitations below:

i. The Municipality may only use the Funds for food and beverage if it is collecting and retaining itemized receipts that verify the expenditure. The Funds may not be used for:

1 . non-meal food and beverages; 2. alcohol; or 3. meals when the travel period is less than 5 hours, calculated

from the time the appointed RMO/RMIIeaves their normal place of business (or reasonable alternative origin) to the time the RMO/RMI or returns to the normal place of business (or reasonable alternative destination);

f) Equipment purchased for an appointed RMO/RMI to undertake negotiating risk management plans;

a. Costs for equipment are limited to a maximum of 10% of the Municipality's Maximum Funds;

b. Eligible equipment would include items listed in the Ministry of the Environment and Climate Change legislated RMO/RMI training (i.e. industrial personal property entry equipment and biosecurity protocol equipment)

g) Training (registration fees for courses) for an appointed RMO/RMI, directly related to negotiating risk management plans (such as training on the Nutrient Management Act);

a. Costs for training are limited to a maximum of 10% of the Municipality's Maximum Funds; and,

h) Any other expense approved by the Province, for which the Province has provided Notice to the Municipality.

For clarity, should the Municipality collaborate with one or more other municipalities to get a "bulk rate" for a similar expense, the bulk rate does not have to be allocated equally between all municipalities. However, the Municipality's share of the bulk rate cannot be an more than it would have aid for its own ex ense in the absence of a


bulk rate and the Municipality may be required by the Province to verify this cost.

8.4 Ineligible Costs

The following costs are not eligible for funding under the Agreement and the Municipality may not spend the Funds on the following:

a) Travel, meals, accommodation and hospitality; a. Penalties incurred for non-cancellation of guaranteed hotel reservations;

and b. Except as noted in Section B.3(e);

b) Overhead (such as rent, utilities, human resources services, office supplies);

c) Capital (such as vehicles, office furniture, computers, software licenses, etc.) and equipment;

a. Except for municipal road signs indicating areas of a wellhead protection area or an intake protection zone where significant threat policies apply as noted in Section B.3(d); and

b. Except for equipment as noted in Section B.3(f);

d) Training (including staff and contracted professional services associated with training);

a. Except as noted in Section B.3(g);

e) Land expropriation or purchase;

f) Incentives or compensation for property owners; and

g) Costs for establishing risk management plans if costs have been or will be recovered from property owners.

- END OF ELIGIBLE COSTS AND ACTIVITIES -


2.4 The chart in Schedule "D" (Reports) is deleted in its entirety and replaced with the following:

Name of Report Due Date

Collaboration Statement (if applicable) December 12, 2014

Progress Report 1 December 12, 2014

Progress Report 2 December 11, 2015

Progress Report 3 August26,2016

Final Report March 5, 2017

Other Reports as specified from time to time On a date or dates specified by the Province.

3. This Amendment No. 2 shall be in force from December 13, 2013 and shall have the same expiry or termination date as the Agreement.

4. All other terms and conditions of the Agreement and Amendment No. 1 shall remain in full force and effect unchanged and unmodified.

5. This Amendment No. 2 shall enure to the benefit of and be binding upon the Municipality and the Province and each of their administrators, permitted successors and permitted assigns, respectively.


6. This Amendment No. 2 may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. To evidence its execution of an original counterpart, a party may send a copy of its original signature on the execution page hereof to the other party by facsimile or other means of recorded electronic transmission (including in PDF) and such transmission with an acknowledgement of receipt shall constitute delivery of an executed copy of this Amendment.

IN WITNESS WHEREOF the parties have executed this Amendment No. 2 as of the date first written above.

HER MAJESTY THE QUEEN in Right of Ontario as represented by the Minister of the Environment and Climate Change

Name: Title:

Heather Malcolmson Director Source Protection Programs Branch

Pursuant to delegated authority.

The Corporation of the Township of Edwardsburgh/Cardinal

Name: Title:

Name: Title:

Patrick Sayeau Mayor

Debra McKinstry CAO/Cierk

We have authority to bind the Municipality.


of 3 July 25, 2016

CAO’s ADMINISTRATIVE UPDATE TO COUNCIL

ADMINISTRATION / ECONOMIC DEVELOPMENT HR Performance appraisals are complete for non-union staff. Meadowlands Subdivision

Rezoning is underway to permit some intensification by building semi-detached dwellings in the subdivision. The public has been notified and the public meeting is scheduled for 6:00 pm on August 8, ahead of CDC. If there are no problems or issues to resolve following that, the bylaw will come before Council on August 22.

Industrial park The first phase of the Class C EA to secure water supply for the Industrial Park is complete and the report has been provided to Council. It is expected that a public information session will be scheduled shortly.

The sale of the lands at County Road 2 and Edison is proceeding as per policy. Closing date for tenders is July 26 at 4:00 pm.

The municipal solicitor has been requested to provide a report with respect to ownership of the tracks and property for the rail spur from the CN main line to the Port of Johnstown.

Giant Tiger Work is proceeding at a rapid pace and the structural steel is well underway. We are not aware of any problems or concerns and our contracted building inspector is on site at least once per week.

New Businesses

The ribbon cutting for the SpencerCity Bar and Grill was July 21. The new restaurant has been extremely busy.

The re-opening of the Green Gables Winery (1600 Porter Road) takes place on Saturday July 23 at 11 am.

Land Bank disposal

No further information has been received.

Port Cottage Leases

The Landlord Tenant Tribunal hearing will occur sometime in early November.

Port Governance

Second draft documents have been prepared and distributed to all members of the Admin & Finance Committee of the Whole. Further discussion will take place at the meeting on August 2nd. As well, the documents will be discussed at Port Management Committee on August 10.

Prescott WWTP

No further information has been received from Prescott with respect to the reconciliation of the 2015 accounts. The next meeting of the Joint Board of Management is scheduled for September 29.

Bylaw Jonathon is working hard to gain compliance for all bylaws. Some amendments to the Animal Control Bylaw appear to be in order and this will be discussed at the August 2 A&F Committee meeting.

Grant Applications

No word on the Canada 150 grants (Memorial Park in Cardinal and Tennis Courts in Johnstown); staff are reviewing the provincial Canada 150 fund for applicability. Information on OCIF allocated funding has been received and distributed to Council members; we are eligible to apply for OCIF

of 3 July 25, 2016

application-based funding and staff is working to develop the application information for Council’s consideration on the two priority projects – County Road 2 water/sewer and gravel road resurfacing. Information with respect to a new model for funding applications with the Federal government was received at a meeting at the United Counties’ office on July 21. Information and a resolution will be forthcoming.

Upcoming meeting schedule

Tuesday, August 2 (6:30 pm) – Special Council to award tender for GT Blvd/Newport Drive. Tuesday, August 2 – CofW Admin & Finance (immediately following Special Council) Monday, August 8 (6:00 pm) – Public Meeting for Meadowlands Subdivision Monday, August 8 – CDC (immediately following public meeting) Wednesday, August 10 – PMC Thursday, August 11 – RAC Monday, August 15 – CofW PW/ES/F Monday, August 22 – Council

Absences July 25 – August 5 – annual vacation. Dave Grant will be Acting CAO in my absence.

TREASURY

2015 Audit Auditors are presenting the 2015 Financial Statements this evening. Asset Management

This living document is being worked on continually by the Treasurer and by the other members of the Senior Management Team. Further discussion is planned for A&F Committee on August 2

2015 FIR The Treasurer is working on the FIR and will be able to finalize once the Financial Statements are approved.

FACILITIES/RECREATION

HR Hope Dalton has begun her duties and we anticipate additional

programming for residents being available this year. Pools The pools are active and busy, no problems to report. Registration for day camp and day trips has been brisk. Ingredion Centre

The walking track is open Monday, Wednesday and Friday mornings for an hour. It will be closed from August 1 to 5 while staff is making ice for the upcoming season; regular hours will resume following the installation of the ice surface.

Parks The clearing of noxious weeds at Galop Canal Park and at the Cardinal Legion Park has been consuming a great deal of staff time, but results are being seen and appreciated by residents.

of 3 July 25, 2016

OPERATIONS – PUBLIC WORKS Drainage – Mary Street

Tender development and issuance will follow Council’s confirmation of the selection of the open ditch engineered solution.

Drainage – Glen Smail Road

Staff will review the current state of the road drainage in the area and prepare a report for Committee of the Whole in the near future.

Solid Waste Staff is working on a report on solid waste management for discussion at Committee of the Whole on August 15.

Roads and Sidewalks

Line painting begins next week.

OPERATIONS – ENVIRONMENTAL SERVICES

Waste/Water Systems

The systems are functioning well with no problems to report.

Projects Class EA work for the potable water supply in Johnstown continues. The James Street project is underway, with extremely tight timelines

planned to ensure Benson school is accessible in September. Contract supervision is being performed by JL Richards & Associates with constant oversight.

OPERATIONS – MUNICIPAL DRAINS

JR-DR Drain The appeal to the Tribunal has been referred to the Drainage Referee.

The crux of the matter is the work that was done in 2014, which the Township performed as “maintenance” and the appellant sees as “new construction”.

FIRE DEPARTMENT

HR A review of the position of Fire Chief has begun and a report will be

forthcoming. Capital Works An RFP for a consultant to perform the building assessment for

Station 2 has been issued and the closing date is August 9.

EMERGENCY MANAGEMENT Emergency Plan

The Emergency Control Group met on July 13 and did a thorough review of the Plan for the purposes of updating contact information and other details. As well, the Group received training on Note Taking and on Continuity of Operations. This review and training is part of the required annual emergency management program. The United Counties anticipates hosting a joint county-wide tabletop emergency exercise and tentatively has scheduled it for September 20.

TOWNSHIP OF EDWARDSBURGH CARDINAL 1 y Resolution Number:

Moved By:--------

Seconded By:--------

July 25, 2016

COPY THAT Municipal Council receives the Mayor's Report as presented.


Mayor:---------RECORDED VOTE REQUESTED BY:

NAME YEA



Councillor K. Smail


Mayor Sayeau

TOTAL

NAY I

\) THE CORPORATION OF THE


BY-LAW NO. 2016-

"A BY-LAW TO ADOPT, CONFIRM AND RATIFY MATTERS DEALT WITH BY RESOLUTION"

WHEREAS Section 5(3) of the Municipal Act 2001, SO 2001, Chapter 25, as amended, provides that the powers of a municipality shall be exercised by by-law;

AND WHEREAS in many cases, action which is taken or authorized to be taken by the municipality does not lend itself to the passage of an individual by-law;

NOW THEREFORE the Council of the Corporation of the Township of Edwardsburgh/ Cardinal enacts as follows:

1. That the actions of the Township of Edwardsburgh/Cardinal, at its meeting held on July 25, 2016 in respect of recommendations contained in the reports of committees considered at the meeting and in respect of each motion, resolution and other action taken by the Township of Edwardsburgh/ Cardinal at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this by-law.

2. That the Mayor and the appropriate officials of the Township of Edwardsburgh/ Cardinal are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of the Township of Edwardsburgh/Cardinal referred to in the preceding section.

3. That except as otherwise provided, the Mayor and Clerk are authorized and directed to execute all documents necessary on behalf of the Township of Edwardsburgh/Cardinal.

Read a first and second time in open Council this 25th day of July, 2016

Read a third and final time, passed, signed and sealed in open Council this 25th day of July, 2016.

Mayor Deputy Clerk

TOWNSHIP OF EDWARDSBURGH CARDINAL

Resolution Number:

Moved By:--------

Seconded By:---- ----

July 25, 2016 \r COPY

THAT Municipal Council does now adjourn at ______ p.m.


Mayor: __________ _

RECORDED VOTE REQUESTED BY: I NAME YEA NAY



Councillor K. Smail


Mayor Sayeau

TOTAL

regular meeting municipal council ......b) port accounts r2016-249 decision: moved by: p. taylor...

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