regular meeting of the board of trustees - ghsd75 › documents › general › march 22 2016...

Regular Meeting of The Board of Trustees

Tuesday, March 22, 2016

Start time 10:00 AM

Boardroom of the Golden Hills School Division No. 75

* Please note start time is 10:00 a.m. not 9:30 a.m.

AGENDA

1. Attendance

2. Call to Order

3. In Camera

4. Approval Of Agenda

5. Welcome Public, Vision and Mission Statements

6. Presentation of Minutes

6.1 Special Meeting of The Board of Trustees (2016/03/08)

6.2 Regular Meeting of The Board of Trustees (2016/03/03)

7. REPORTS

7.1. Chair's Report

7.2. Board Committees

7.3. Board Representatives to External Organizations

7.4. Administration Reports

8. NEW BUSINESS

8.1. Action Items

8.1.1. Capital Planning T. Sabir

8.1.2. Calendar 2016-17 and 2017-18 B. Daverne

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8.1.3. School Closures (Hussar/Standard/Rockyford/Central Bow Valley) B. Daverne

8.1.4. Policy 20 - Disposition of Property B. Daverne

8.1.5. ASBA Bylaw Amendment B. Daverne

8.2. Information Items

8.2.1. Monthly Enrolment Monitoring Report (Feb 2016) T. Sabir

8.2.2. Budget Process Update T. Sabir

8.2.3. K to 9 New Strathmore School B. Daverne

8.2.4. AP - 350 - Safe and Caring Environments, Student Conduct and Discipline B. Daverne

9. School Monitoring Reports

9.1. Rockyford/Standard/Hussar (K. Smith/G. Lendvay)

9.2. Brentwood/Central Bow Valley (L. Huntley/E. Friesen)

10. ADJOURNMENT

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Chair Initials _____ Secretary Treasurer Initials: _____

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Regular Meeting of The Board of TrusteesMeeting Type : REGULAR BOARD MEETING

Date : Thursday, March 03, 2016

Start time : 9:30 AM

Location : Boardroom of the Golden Hills School Division No. 75

Minutes

Attendance Present were:a) Chair

David Price

b) Vice-ChairLarry Tucker

c) TrusteeBarry KletkeSherri NielsenAlan LarsenJoyce Bazant

d) SuperintendentBevan Daverne

e) Associate SuperintendentWes Miskiman

f) Deputy SuperintendentDr. Kandace Jordan

g) Secretary - TreasurerTahra Sabir

h) Recording SecretaryKristy Polet

Call to Order Chair Price called the meeting to order at 9:35 a.m.

In Camera Resolution #BD20160303.1001MOVED by Trustee Nielsen that the Board of Trustees go In Camera at 9:36 a.m. todiscuss legal matters.

Trustee Tucker excused himself from the meeting at 9:37 a.m. due to conflict of interest.

Trustee Tucker returned to meeting at 10:04 a.m.

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Resolution #BD20160303.1002MOVED by Trustee Bazant that the Board of Trustees rise from In Camera at 10:30 a.m.

BREAKRecessed at 10:30 a.m.

Reconvene at 10:45 a.m.

Approval Of Agenda Resolution #BD20160303.1003MOVED by Trustee Tucker that the Board of Trustees approve the agenda as amended:

add to Action Items; 8.1.3 TEBA

Presentation ofMinutes

Resolution #BD20160303.1004MOVED by Trustee Bazant that the Board of Trustees approve minutes of January 26,2016 as presented.

Resolution #BD20160303.1005MOVED by Trustee Nielsen that the Board of Trustees approve of February 8, 2016 aspresented.

Chair's Report(REPORTS)

Chair Price reported on the following items:Discussed the volume of emails being received from local parents in respectto Education Minister David Eggens' guidelines related to Bill 10.Reported on Teacher's Employer Bargaining Association (TEBA) Meeting that washeld in Edmonton on February 24, 2016. Chair Price attended as the currentGolden Hills School Division No. 75 Representative.Informed Trustees of the content of the newly approved Regulations and Bylaws forBill 8, The Public Education Collective Bargaining Act. The Regulations and Bylawsof Bill 8 set out the powers of Teachers' Employer Bargaining Association (TEBA)and its' Board of Directors and other operational details for TEBA.

The central points around TEBA authorities are as follows:The Board of Directors are made up of eight governmentrepresentatives appointed by Education Minister David Eggen and sixrepresentative Trustees elected by 61 Trustees designated to TEBA.The Chairman for TEBA is Assistant Deputy Minister Gene Williams,appointed by Education Minister David Eggen. In the event that thereis a tie vote on a decision at ta Board of Directors meeting, the Chairhas a second, tie breaking vote.The quorum established for Board of Director's meetings are that themajority of members present must be made up from the governmentrepresentatives. Link for Alberta Government website for further knowledge on Bill 8 -TEBA Regulations and Bylaws. http://www.assembly.ab.ca/ISYS/LADDAR_files/docs/bills/bill/legislature_29/session_1/20150611_bill-008.pdf

Expressed concerns about structure and recommendations from school boards'were not represented in the final Bylaws and Regulations.Limited opportunity for local influence by school boards or local teachers.The next meeting of the 61 Trustee designates and the government representativesis not expected to be called until there is vote to consider ratification of a ProvincialAgreement.Chair Price and Superintendent Daverne will draft a letter for Education MinisterDavid Eggen and will forward it to Golden Hills School Division Trustees prior to

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http://www.assembly.ab.ca/ISYS/LADDAR_files/docs/bills/bill/legislature_29/session_1/20150611_bill-008.pdf


sending to Minister.

Board Committees(REPORTS)

No information to be presented at this time.

BoardRepresentatives toExternalOrganizations(REPORTS)

Trustee Kletke presented information on the Public School Boards' Association of Alberta.(PSBAA)

Discussion on Bill 10, similar Policy as Golden Hills School Division No. 75.Informed the Board as to several highlights from the February 2016 CouncilMeeting.

The PSBAA formed an Ad Hoc Committee to provide Member Boards withinitiatives in support of and a clearer understanding to advance the meaningand use of the phrase Public Education.Elected Members of the Ad Hoc Committee:

Gerry Steinke, Northern Gateway Public SchoolsRod Soholt, Northern Lights School DivisionCheryl MacIsaac, Buffalo Trail Public SchoolsCatherine Wilson-Fraser, Medicine Hat School District

Trustee Nielsen presented information from the Alberta School Boards' Association(ASBA) Zone 5 meeting held on Februry 5, 2016.

Hosting a Networking Event on July 7, 2016. The event will be basedon approximately 60 people.Edwin Parr - nothing to report on.Discussed reason as to go for a portion of the meeting In Camera .Guest speaker, Dr. Andrew Bulloch, Professor (University of Calgary) and DeputyDirector, Mathison Centre for Mental health research & Education - Hotchkiss BrainInstitute.

Dr. Bulloch provided an in depth Power Point Presentation, with questionsand answer throughout the presentation.

Bill 10 - Parental Rights was discussed.Second Language Caucus, held a teleconference, awaiting ASBA review.Next Zone 5 meeting is on March 4, 2016.

AdministrationReports(REPORTS)

Associate Superintendent Miskiman presented information on the following topics:HR Update:

Edwin Parr nomination for Golden Hills School Division No. 75 is:Kyle Leinweber at Acme School

Staffing Report:Wheatland Crossing staff will be as follows; existing contracted teacherswill be placed at the new school, office staff will apply for job positions.

Program Enhancement:Drumheller Valley Secondary School (DVSS) is pleased to offer students,Northwest Aide Health Certificate - 16 to 18 students, theory will be doneonline, one to one and half days lab work will be done at the campus site.

Deputy Superintendent Jordan presented information on the following topics:Approximately 1,300 students are taking part in "Reading Give it a Shot".Discussed Leadership Training, final one will be held on Wednesday, March 2,2016. Golden Hills School Division (GHSD) No. 75 is pleased to announce thatattendance has grown to 120 people (60 GHSD staff, remainder from Calgary andother Divisions).

Superintendent Daverne presented information on the following topics:Discussed Golden Hills School Division No. 75 Mission, Vision and ValuesStatement. Time was spent with A. Rose, brainstorming beliefs, what type of

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language to use. Informed Trustees about the ongoing Community Meetings in regards to AlbertaHuman Rights Act and Bill 10.

Golden Hills School Division No. 75 number one priority is safety and tosupport all students.Non gender specific rooms will be provided for students, staff, volunteersand or guests (for increased privacy).There are three community meetings remaining.

K-9 Recreation Facility design meeting is being held tonight at the Division Office,March 3, 2016 at 5:00 p.m.Informed Trustees of the upcoming Principal interviews happening on March 7 and8, 2016. Trustee Tucker and Trustee Bazant will be present during the interviews.Three Hills School will be hosting the Community "Speak Out" Forum on March 8,2016 at 1:00 p.m, where the students are the facilitators.

Secretary-Treasurer Sabir presented information on the following topics:Prairie Christian Academy (PCA) - five modulars have been installed on site, videoof the installation was shown and presented pictures of the millwork at PCA.New modular granted by Alberta Education for Greentree School.

BREAKRecessed at 12:20 p.m.

Reconvene at 1:02 p.m.

Prairie ChristianAcademy (R.Wood/D. Lockhart)(School MonitoringReport)

Superintendent Daverne welcomed R. Wood, Principal (Prairie ChristianAcademy/Northstar Academy), who presented the School's' education plan and resultsachieved. Superintendent Daverne and Chair Price thanked him for his presentation.

Trochu ValleySchool (L.Howard/C. Boese)(School MonitoringReport)

Superintendent Daverne welcomed L. Howard, Principal and C. Boese, AssociatePrincipal (Trochu Valley School), who presented the Schools' education plan and resultsachieved. Superintendent Daverne and Chair Price thanked them for their presentation.

CarselandElementary School(D. Seabrook)(School MonitoringReport)

Superintendent Daverne welcomed D. Seabrook, Principal (Carseland ElementarySchool), who presented the Schools' education plan and results achieved. SuperintendentDaverne and Chair Price thanked him for his presentation.

BREAKRecessed at 2:15 p.m.

Reconvene at 2:20 p.m.

Teachers EmployeeBargainingAssociation (TEBA)(Action Items)

Resolution #BD20160303.1006MOVED by Trustee Larsen that the Board of Trustees nominate Trustee Nielsen toreplace Chair Price on the Teachers Employee Bargaining Association (TEBA)Committee.

Budget Process(Action Items)

Resolution #BD20160303.1007MOVED by Trustee Kletke that the Board of Trustees adopts the Budgeting Principlesand timeline for the 2016-2017 fiscal year subject to a potential review following aprovincial budget announcement, anticipated April 10, 2016.

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1.

Delegation ofAuthority (CapitalProjects)(Action Items)

Resolution #BD20160303.1008MOVED by Trustee Tucker that the Board of Trustees authorizes the Superintendent todo any act or thing or exercise any power that the Board may do, or is required to do orexercise, except those matters which, in accordance with section 61(1) of the School Act,cannot be delegated.

The Superintendent is delegated the authority to develop AdministrativeProcedures that are consistent with provincial and Golden Hills School Division No.75 policies and procedures for the following areas:

a) Planning and establishing school building upgradesb) Awarding of contracts for the design and construction of Capital and IMRProjects

Monthly EnrolmentMonitoring Report(February 2016)(Information Items)

Secretary-Treasurer Sabir presented information on the monthly Enrolment MonitoringReport (February 2016).

TransportationMonitoring Report(Information Items)

Secretary-Treasurer Sabir presented information on the Transportation Monitoring Report.

ADJOURNMENT Resolution #BD20160303.1009MOVED by Trustee Nielsen the meeting adjourn at 3:35 p.m.

___________________________________Chair ___________________________________Secretary-Treasurer

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Special Meeting of The Board of TrusteesMeeting Type : SPECIAL BOARD MEETING

Date : Tuesday, March 08, 2016

Start time : 2:00 PM

Location : Golden Hills School Division No. 75 - Superintendents Office

Minutes

Attendance Present were:a) Chair

David Price (via conference call)

b) Vice-Chair

Larry Tucker (via conference call)

c) Trustees

Joyce BazantBarry Kletke (via conference call)Alan LarsenSherri Nielsen (via conference call)

d) Superintendent

Bevan Daverne

g) Secretary - Treasurer

Tahra Sabir

Call to Order Chair Price called the meeting to order at 2:14 p.m.

In Camera Resolution #SM20160308.1001 MOVED by Trustee Bazant that the Board of Trustees go at 2:15 p.m. toIn Cameradiscuss legal matters.

Resolution #SM20160308.1002 MOVED by Trustee Larsen that the Board of Trustees rise from In Camera at 2:57 p.m.

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ADJOURNMENT Resolution #SM20160308.1003MOVED by Trustee Larsen that the meeting adjourn at 3:00 p.m.

___________________________________Chair ___________________________________Secretary-Treasurer

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CAPITAL PLANNING

“Inspiring confident, connected, caring citizens of the world”

March 22, 2016

Background: Alberta Education and Alberta Infrastructure require boards to submit annual capital planning priorities by April 1, 2016. Capital planning considers the following needs: leases, modular classrooms, modernizations, new schools and replacement (new) schools. Alberta Education evaluates all requests according to factors such as utilization rates, facility condition, and enrolment patterns in order to establish the provincial priorities which may receive funding approval. The Board approved the following modular requests at the October 27, 2015 meeting:

School Request

Strathmore High School (Strathmore)

Relocation Funds to move large Atco modular classroom (185 m2) from Trochu Campus 2 to SHS for band program Unit has proper acoustical treatment, a large band room with 3 practice rooms at ground level

Crowther Memorial Junior High School (Strathmore)

One New Modular with washroom

Greentree School (Drumheller)

One New Modular classroom to add to existing modular installed in 2014

Trinity Christian Academy (Strathmore) Relocation funds to move the surplus modular from Trochu (Used for Trochu decanting) to TCA

On January 18, 2016, the Minister of Education approved one modular classroom for Greentree School. Currently, Golden Hills has several Capital Projects underway throughout the jurisdiction:

East Wheatland - New School (April 30, 2013 announcement)

PCA – Modernization and Addition (April 30, 2013 announcement)

Strathmore – K-9 School (January 23, 2015 announcement)

There are continuing challenges with the aging schools in South Kneehill County, with Greentree School in Drumheller and with Westmount School in Strathmore. These schools will require modernizing so they will be able to facilitate 21st Century learning opportunities.

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Recommendation: That the Board of Trustees approves the request for the modernizations in order of priority:

1. Westmount School ($3,543,863 deferred revenue) 2. Greentree School ($3,995,548 deferred revenue)

That the Board approve the following lease requests:

1. Trinity Christian Academy (Strathmore) That the Board of Trustees approves the request for continued support for the following:

1. Conversion of existing Acme gym to high school gym and flex space with opportunity for potential community partnerships.

_______________________________ ______________________________

Bevan Daverne Tahra Sabir

Superintendent Secretary-Treasurer

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CALENDAR 2016-2017


March 22, 2016

Background: In accordance with Administrative Procedure 130, School Year and School Day, the Board shall approve

all school year calendars. The criteria for the development of this calendar is established through the

same Administrative Procedure.

Over the past number of years parents have suggested changes to the school year calendar. As a district

we have also experienced increased pressure to provide more collaborative time for staff in order to

facilitate work towards our Educational Plan goals. After a series of consultations with school

administration, staff and school council, a pilot calendar for the 2016-2017 school year has been

developed for the Board’s consideration and has previously been approved.

We are requesting the Board’s consideration for a small change involving a switch between two non-

instructional days to better facilitate district professional development.

Recommendation: That the Board of Trustees approves the proposed amendment to the 2016-2017 School Year Calendar as a pilot for the school year.

Bevan Daverne Superintendent of Schools

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Golden Hills School Division No. 75

2016 - 2017 SCHOOL YEAR Division Office Use Only

AUGUST 2016 SEPTEMBER 2016 OCTOBER 2016

S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 5 6 1 2 3 1 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7▀ 8

14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22

28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29

30 31

NOVEMBER 2016 DECEMBER 2016 JANUARY 2017


1 2 3 4 5 1 2 3 1 2 3 4 5 6 7

6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14

13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21

20 21 22 23 24 25▀ 26 18 19 20 21 22 23▀ 24 22 23 24 25 26 27 28

27 28 29 30 25 26 27 28 29 30 31 29 30 31

FEBRUARY 2017 MARCH 2017 APRIL 2017


1 2 3 4 1 2 3 4 1

5 6 7 8 9 10▀ 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8

12 13 14 15 16 17 18 12 13 14 15 16 17▀ 18 9 10 11 12 13 14 15

19 20 21 ▀ 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22

26 27 28 26 27 28 29 30 31 23/30 24 25 26 27 28 29

MAY 2017 JUNE 2017 JULY 2017


1 2 3 4 5 6 1 2▀ 3 1

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8

14 15 16 17 18 19▀ 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22

28 29 30 31 25 26 27 28 29 30 23/30 24/31 25 26 27 28 29

Student Instructional Days Instructional 177 Day in lieu of Parent/Teacher Interview 2 Aug 0 Feb. 14 Non-Instructional 14 Organizational Professional 3 Sept 20 March 20 School Instructional Time: Teachers’ Convention 2 Oct. 18 April 14 Elementary – Minimum - 960 hours

(Provincial Requirement – 950 hours) Professional Development 3

Nov. 19 May 20 Collaborative P.D 4

Dec. 16 June 20 Junior High – Minimum – 1010 hours (Provincial Requirement – 950 hours)

School Closure ▀ 8 Jan. 16 Senior High – Minimum – 1010 hours

(Provincial Requirement – 1000 hours) Diploma Exam Days (draft)

Total 89 Total 88 First Day of Semester **Recommended Parent/Teacher Interview Day – Alternate day may be designated 2016-2017 Calendar -DRAFT Office Use Only – Presented at the March 31 2015 Board of Trustees meeting

Note: Diploma Examination Dates are shown as draft until the Nov 2015 schedule is set. of 33

CALENDAR 2017-2018


March 22, 2016

Background: In accordance with Administrative Procedure 130, School Year and School Day, the Board shall approve

all school year calendars. The criteria for the development of this calendar is established through the

same Administrative Procedure.

This calendar represents the third year of a pilot calendar involving the integration of four collaborative

teacher work days throughout the school year.

As in the past, this calendar has been developed with the input of school councils, school staff and

school and district administration.

The criteria for the proposed pilot calendar is as follows:

This is a continued pilot calendar for the 2017-2018 school year

No reduction in annual instructional hours for students

Students do not start school before September 1

Same Christmas vacation

Family day week is now a week off for students

Easter holiday is still scheduled but may be under consideration to look at a spring break in future years based on additional feedback

Continue a maximum of 177 Instructional Days and have 4 collaborative days (all still work days for staff)

We will continue to add about 8-10 minutes on to the instructional day.

Recommendation: That the Board of Trustees approves the proposed 2017-2018 School Year Calendar as a pilot for the school year.


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Golden Hills School Division No. 75 2017 – 2018 SCHOOL YEAR - DRAFT DIVISION OFFICE USE ONLY

AUGUST 2017 SEPTEMBER 2017 OCTOBER 2017


1 2 3 4 5 1▀ 2 1 2 3 4 5 6 ▀ 7

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14

13 14 15 16 17 18 19 10 11 12 13 14 15 ▀ 16 15 16 17 18 19 20 21

20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28

27 28 29 30 31 24 25 26 27 28 29 30 29 30 31

NOVEMBER 2017 DECEMBER 2017 JANUARY 2018


1 2 3 4 1 2 1 2 3 4 5 6

5 6 7 8 9 10 11 3 4 5 6 7 8 ▀ 9 7 8 9 10 11 12 13

12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20

19 20 21 22 23 24 ▀ 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27

26 27 28 29 30 24/31

25 26 27 28 29 30 28 29 30 31

FEBRUARY 2018 MARCH 2018 APRIL 2018


1 2 3 1 2 3 1 2 3 4 5 6 7

4 5 6 7 8 9 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14

11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21

18 19 20 ▀ 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 ▀ 28

25 26 27 28 25/31

26 27 28 29 30 31 29 30

MAY 2018 JUNE 2018 JULY 2018


1 2 3 4 5 1 ▀ 2 1 2 3 4 5 6 7

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14

13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21

20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28

27 28 29 30 31 24/30

25 26 27 28 29 30 29 30 31

Student Instructional Days Instructional 177

Non-Instructional 10 Day in lieu of Parent/Teacher Interview Organizational Professional Teachers’ Convention Professional Development Non-Instructional Days School Closure Collaborative day Diploma Exam Days First Day of Semester

2

3 2 3

10

▀ 8

4

Aug. 0 Feb. 14 Sept. 17 March 19 Oct. 19 April 15 School Instructional Time: Nov. 20 May 21 Elementary – Minimum - 960 hours

(Provincial Requirement – 950 hours) Junior High – Minimum – 1010 hours (Provincial Requirement – 950 hours) Senior High – Minimum – 1010 hours (Provincial Requirement – 1000 hours)

Dec. 15 June 19 Jan. 17 Total 88 Total 88

The Regular Board of Trustees meetings are normally held on the second Tuesday of each month except for July and August.

Students start classes Semester break

**Recommended Parent/Teacher Interview Day – Alternate day may be designated

Draft exam dates –S/B updated by Ab Ed in Nov 2016

Updateded Mar 15, 2016

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SCHOOL CLOSURE

HUSSAR, ROCKYFORD, CENTRAL BOW VALLEY AND STANDARD

“Inspiring confident, caring citizens of the world”

March 22, 2016

Background:

Golden Hills School Division has undertaken a significant and involved process of consultation with the

school and broader communities for Central Bow Valley, Hussar, Rockyford and Standard. Over the

course of the 2011/2012 school year dozens of meetings were held with the parents, the school

communities, students and staff. During that process, a number of community and parent surveys were

undertaken. A working group of parents from all four communities was formed with the express

purpose of identifying and evaluating potential solutions and sharing possibilities in consultation with

the broader communities. Coming out of this broad and lengthy process of consultation and

engagement, the working group’s recommendation to the Golden Hills Board of Trustees was to close

the four community schools in the area and consolidate all students in the area to a single, new K-12

school. This recommendation was supported by a large majority of parents from each of the four

communities and was subsequently supported by motion of our Board during that school year. The

Government of Alberta and Alberta Education also supported parents in those four communities with

the announcement to build this consolidated school.

After much additional work and planning with parents and other municipal partners, construction of the

new school is well underway and we expect to open in September of 2016.

Recommendation: Pursuant to Alberta Regulation 238/1997, and the Board Policy 15, that the Board of Trustees considers

closure of Central Bow Valley, Hussar, Rockyford and Standard.

_________________________ _________________________



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POLICY 20 – DISPOSITION OF PROPERTY


March 22, 2016

Background:

In accordance with the School Act and accompanying Regulations, the Board of Trustees is responsible

for the use of school facilities. The Board of Trustees may make recommendations or set priorities of

replacement, modernization or new capital investment for submission to the Ministry of Education.

Further, the Board of Trustees may make decisions regarding closure of schools or programs and

disposition of property

Golden Hills School Division No. 75 will be disposing of property in the near future. The Policy

Committee reviewed and updated information to the existing Policy 20 – Disposition of Property.

Recommendation:

That the Board of Trustees approves Policy 20 – Disposition of Property, which has been reviewed and changes made by the Policy Committee.

_________________________ _________________________



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GOLDEN HILLS SCHOOL DIVISION NO. 75

REPLACING POLICY DATED: NEW POLICY BOARD APPROVAL: MOTION NO. Page 1 of 2

June 26, 2012 BD20120626.1015

Reviewed March 2014

Policy 20

DISPOSITION OF PROPERTY

When land and buildings or other property become surplus to needs, the Board of Trustees shall arrange for the effective disposal of these items. In accordance with the School Act and accompanying Regulations, the Board of Trustees is responsible for the use of school facilities. The Board of Trustees may make recommendations or set priorities of replacement, modernization or new capital investment for submission to the Ministry of Education. Further, the Board of Trustees may make decisions regarding closure of schools or programs and disposition of property. Procedures:

1. The Board of Trustees shall dispose of land and buildings in the best interest of the community and of the students in the District, pursuant to existing government legislation and regulation.

2. Disposal of surplus land and buildings requires the approval of the Board of Trustees.

Board policy respecting use of school buildings (AR 181/2010 – section 2)

3. The following criteria shall be used to determine whether the Board of Trustees has use for a

school building that has been closed pursuant to the Closure of Schools Regulation: a. Demographic factors and enrolment trends within the area intended to be served by the

school reserve, municipal and school reserve or municipal reserve. b. Consultation with other publicly funded school boards with respect to their needs for the

school building. c. Any other criteria the Board of Trustees considers necessary.

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June 26, 2012 BD20120626.1015

Reviewed March 2014

Board policy respecting surplus reserve land (AR 181/2010 – section 4) 4. The following criteria shall be used to determine whether interest in a school reserve, municipal

and school reserve or municipal reserve is surplus to the Board of Trustee’s needs: a. Enrolment trends within the area intended to be served by the school reserve, municipal

and school reserve or municipal reserve. b. Student accommodation and transportation issues. c. Whether a school on the school reserve, municipal and school reserve or municipal reserve

is included in the Board of Trustees’ capital plan. d. Consultation with other publicly funded school boards with respect to their needs for the

school reserve, municipal and school reserve or municipal reserve. e. Any other criteria the Board of Trustees considers necessary.

Declaration of surplus reserve land (AR 181/2010 – section 6)

5. If the Board of Trustees is of the opinion that a school reserve, municipal and school reserve or municipal reserve in which the Board of Trustees has an interest is surplus to its needs, the Board of Trustees shall provide the Minister with a declaration to that effect.

Municipal Government Act

6. Where interest in a school reserve, municipal and school reserve or municipal reserve is

determined to be surplus, the Board of Trustees will transfer its interest in the land to the municipality where the reserve land is located, for consideration mutually agreed upon between the Board of Trustees and the municipality, as prescribed in the section 672 of the Municipal Government Act.

Lease of Real Property (AR 181/2010 – Section 8)

7. Notwithstanding section 200(2) of the School Act, the board may, without approval of the Minister;

a. Lease any real property that is neither a school building nor a portion of a school building,

b. Lease a school building or portion of it for less than 12 months, and c. Lease a school building or portion of it for 12 months or more if the lease

contains a termination provision allowing the board to terminate the lease on 12 months’ notice.

Method of Sale (AR 181/2010 – section 9)

8. If the board intends to sell real property that has a value of more than $50,000, the board must conduct the sale in accordance with the Disposition of Property Regulation, School Act.

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June 26, 2012 BD20120626.1015

Reviewed March 2014

9. If the Board of Trustees intends to sell personal property that has a value of more than $10,000, it shall: a. Obtain two or more current independent appraisals of the market value of the property, b. Conduct the sale by tender or public auction, and c. Advertise the sale at least twice in a newspaper circulating in the District prior to the sale.

10. If the Board of Trustees intends to sell personal property that has a value of less than $10,000, it shall: a. Follow the procedures outline in Regulation 12 above or, b. Follow such other procedures as may be approved by the Superintendent of Schools or

designate. Sale of Real Property (AR 181/2010 – Section 10)

11. If the board sells real property, the board must repay all outstanding debt relating to that real

property and any proceeds remaining must be distributed as prescribed in the Disposition of Property Regulation, School Act.

Legal Reference: School Act R.S.A. 2000

Disposition of Property s.200, Alberta Regulation Disposition of Property Regulation 181/2010 Alberta Regulation Closure of Schools Regulation 238/1997 Policy 15, Program Reduction and/or School Closure Municipal Government Act 672

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Alberta School Boards Association (ASBA)

Bylaw Amendments


March 22, 2016

Background:

ASBA Bylaws were reviewed in 2013 by the Bylaws Review Committee. Currently Boards may submit

any proposed amendments to the bylaws by March 23, 2016. The proposed amendments to the bylaws

will be included in the Budget & Bylaws Bulletin which will be sent to the Boards on or before April 6,

2016.

Below is a timeline of ASBA Budget Bylaws Process:

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Current Bylaw

Golden Hills Suggested Amendments: Proposed Amendment - the complete replacement of 8.2.7 with two parts, .1 and .2 as follows: 8.2.7.1 Shall operate and strictly adhere to, and advocate in accordance with, existing ASBA Policy positions established by the membership at a General Meeting; 8.2.7.2 When the Board of Directors feels there is an immediate need for a new policy or a policy revision prior to the next scheduled General Meeting, the Board of Directors shall call a Special General Meeting for the Members to consider any policy revisions and/or additions.

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Current Policy There also is a similar clause in Governance Policy 2

Proposed Amendment – replacement reads as follows: 3.1.2. Operate and strictly adhere to, and advocate in accordance with, existing ASBA Policy positions established by the membership at a General Meeting.

Current Bylaw

Proposed Amendment 5.4.1 The Zone, at its annual meeting (as referred to in Bylaw A3.1), and thereafter at any time during the term, as determined by the Zone, shall elect one of its members to serve as Director. This election shall be confirmed in writing to the Executive Director of the Association. Members will so elected shall take office at the next General Meeting or the next Board of Directors Meeting of the Association, whichever is the earlier.

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Current Bylaw 1

Definitions and Interpretation

Proposed Amendment

1.1.14 “Special General Meeting” means a meeting of the Association called by the Board of Directors,

or by the President, pursuant to the provisions of these Bylaws. Unless the context otherwise requires,

provisions in these Bylaws that apply to a General Meeting also apply to a Special General Meeting.

Current Bylaw 11

Proposed Amendment

11.1 Special General Meetings of the Association to deal with high priority or emergent issues that require urgent direction/action and which have significant implications for Boards shall be held: 11.1.1 following an affirmative vote of seven voting members of the Board of Directors at a duly constituted meeting of the Board of Directors; or 11.1.2 at the call of the President, either on their own determination of such a need, or as the

result of the President being notified of by a group of Members representing not less than 20 percent of

the current number of non-Metro Full Member Boards and not less than 20 percent of the current

number of Metro Boards. This Special General Meeting to be called in accordance with the time frame

indicated by the requesting Boards while remaining in compliance with Bylaw 11.2 below.

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Recommendation:

That the Board of Trustees approves the submission of the proposed amendments to ASBA to meet

their March 23, 2016 deadline.

_____________________ Bevan Daverne

Superintendent

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ENROLMENT BACKGROUNDER


March 22, 2016

Background: The Board of Trustees regularly monitors enrolment and notes trends over time. Funding is primarily enrolment-driven and monitoring and projecting enrolment trends informs the board’s budgeting processes. As per the attached monitoring report, information is provided on September 30, 2015 enrolment of provincially funded students, Siksika funded students and International funded students. Alberta Education calculates funding for Kindergarten to Grade 9 based on the full-time equivalent student count as of September 30, 2015. High school funding is based on the Credit Enrolment Units earned per student. Recommendation: That the Board of Trustees receives the Enrolment Monitoring Report for information and for the record.

_______________________________ ______________________________



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Golden Hills School Division No. 75 Enrolment

Summary of Totals - Year to Year ComparisonJanuary 31, 2016 & February 29, 2016

February 29, 2016 January 31, 2016

Funded Total Enrolment

29-Feb-16

Enrolment

31-Jan-16

Enrolment Difference % Change Configuration SCHOOL Provincially Funded Provincially Funded

Provincially Funded Students 6,060.00 6,075.50 -15.50 -0.26% K-6, 10-12 Acme School 198.00 197.00 1.00 0.5%

Siksika Students 154.00 154.00 0.00 0.0% K-6 Brentwood Elementary School 354.00 352.50 1.50 0.4%

International Students 133.60 133.60 0.00 0.0% K-9 Carbon School 93.00 94.00 -1.00 -1.1%

Total 6,347.60 6,363.10 -15.50 -0.2% K-6 Carseland School 60.00 60.00 0.00 0.0%

K-8 Central Bow Valley School 26.50 26.00 0.50 1.9%Last Year Monthly Enrolment & Comparison to September 2014 7-9 Crowther Memorial Jr. High School 562.00 563.00 -1.00 -0.2%

K-9 Dr. Elliott Community School 168.50 168.50 0.00 0.0%

7-12 Drumheller Valley Secondary School 402.00 401.00 1.00 0.2%

K-6 Greentree School 417.50 421.00 -3.50 -0.8%

K-6 Hussar School 37.50 37.50 0.00 0.0%

K-12 Prairie Christian Academy School 248.00 251.00 -3.00 -1.2%

K-6 Rockyford School 30.50 33.50 -3.00 -9.0%

K-12 Standard School 240.00 235.00 5.00 2.1%

10-12 Strathmore High School 602.00 610.00 -8.00 -1.3%

K-12 Three Hills School 465.00 463.50 1.50 0.3%

K-9 Trinity Christian Academy 148.00 148.00 0.00 0.0%

K-12 Trochu Valley School 301.50 306.50 -5.00 -1.6%

K-6 Westmount School 449.50 449.00 0.50 0.1%

K-6 Wheatland Elementary School 370.50 368.50 2.00 0.5%

Totals 5,174.00 5,185.50 -11.50 -0.2%

Configuration SCHOOL Provincially Funded Provincially Funded Difference % Change

7-9 Anchors II Outreach 10.00 10.00 0.00 0.0%

7-12 Drumheller Outreach 18.00 18.00 0.00 0.0%

Grade Figure Analysis Comparison of Sept 2015 and Sept 2014 1-12 Golden Hills Learning Academy 109.00 109.00 0.00 0.0%

1-12 NorthStar Academy 380.50 380.50 0.00 0.0%

Provincially Funded 30-Sep-15 30-Sep-14 Difference % Change 7-12 Strathmore StoreFront 32.00 32.00 0.00 0.0%

Kindergarten 215.50 234.00 -18.50 -7.9% 10-12 Trochu Valley Outreach 0.00 0.00 0.00 0.0%

Grades 1-3 1,414.00 1,426.00 -12.00 -0.8% Totals 549.50 549.50 0.00 0.0%

Grades 4-6 1,445.00 1,414.00 31.00 2.2% Configuration COLONY SCHOOLS Provincially Funded Provincially Funded Difference % Change

Grades 7-9 1,458.00 1,347.00 111.00 8.2% K-9 Colonies 336.50 340.50 -4.00 -1.2%

Grades 10-12 1,533.50 1,493.00 40.50 2.7%

Total 6,066.00 5,914.00 152.00 2.6%

Schools - Year to Year Comparison

Difference % Change

6,050.00

6,100.00

6,150.00

6,200.00

6,250.00

6,300.00

6,350.00

6,400.00

2014/15 MonthlyEnrolment

2015/16 MonthlyEnrolment

Growth in students

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BUDGET PROCESS UPDATE


March 22, 2016

Background:

To date there has been no budget announcement. In the past the budget is usually announced in late

February or early March. Our understanding, based on media reports, is that the budget will be

announced April 14, 2016. Our assumption is that the budget deadline will remain May 31, 2016.

As a result, we will continue to follow our normal budgeting processes and have advised all our

principals and managers to do the same.

As per our normal process, budget is driven by enrolment. There are various ways enrolment is

projected as follows:

1. Straight-line enrolment – moving students to the next grade. 2. Baragar information - Custom Planning Software. 3. Local knowledge of the landscape.

Golden Hills has been experiencing deficits in both Plant Operations & Maintenance and Transportation

and as a result reserves are used to offset the deficits. We continue to try and reduce expenditures

while increasing efficiencies so we do not jeopardize service.

Golden Hills will continue to pursue program initiatives and system improvements to ensure that

students receive the best education in Golden Hills Schools. The challenges will continue and

administration will work through the details and ensure decisions align with the vision and mission for

Golden Hills and Inspiring Education.

Recommendation: That the Board of Trustees receives the Budget for information and for the record.

_________________________ _________________________



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INFORMATION UPDATE K TO 9 WITH RECREATION FACILITY PLANNING


March 22, 2016

Background: Alberta Education announced funding for a 500 student, kindergarten to grade 9 school in the town of Strathmore. Planning and discussions with the Town of Strathmore and the County of Wheatland have been underway for some time in works towards a school and combined recreation facility. The following items have been updated for Board information:

1. Construction Delivery Model 2. Joint use agreement 3. Composite designs 4. Other School planning

Recommendation: That the Board of Trustees receives the updated documents in regards to the kindergarten to grade 9 school in the Town of Strathmore as information.


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AP 350 – Safe and Caring Environments, Student Conduct and Discipline


March 22, 2016

Background:

Administrative Procedure 350 was developed by Golden Hills School Division No. 75 Policy Committee in

response to the Alberta Government recommended guidelines as per Bill 10.

The procedure will provide Administrators with a guideline to diversify their supportive and encouraging

role for all students.

Recommendation:

That the Board of Trustees receives Administrative Procedure 350 – Safe and Caring Environments,

Student Conduct and Discipline as information and for the record.

___________________________ _______________________________

Bevan Daverne Wes Miskiman

Superintendent Associate Superintendent

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Administrative Procedure 350 SAFE AND CARING ENVIRONMENTS, STUDENT CONDUCT AND DISCIPLINE Background

A welcoming, caring, respectful and safe learning environment is of primary importance in all our schools, and exists with the full support and assistance of all members of the school community. We seek to develop a just, peaceful and democratic society in our schools, in accordance with the Charter of Rights and Freedoms, Alberta Human Rights Act (AHRA) and the Alberta School Act. The Division commits to ensure that all are treated with respect and dignity. The Division expects employees, students, volunteers, parents, and community members who visit Division facilities to conduct themselves in a manner which promotes and protects the best interests of students, staff and colleagues.

Procedures

1. Students, as a partner in education, have the responsibility to:

1.1 Attend school regularly and punctually 1.2 Be ready to learn, actively engage in and diligently pursue their education 1.3 Respect the rights of others in the school 1.4 Positively contribute to a welcoming, caring, respectful and safe learning environment that

respects diversity of all school and community members regardless of their race, culture, ethnicity, religion, gender, sexual orientation, age and/or ability

1.5 Refrain from, report and discourage bullying behaviour directed toward others in the school, whether or not it occurs within the school building, during the school day or by electronic means

1.6 Comply with the rules of the school and the policies of the Board 1.7 Co-operate and be accountable to the teachers, school staff and those authorized by the Board

to provide education programs and other services in regards to conduct

2. Staff members, as a partner in education, have the responsibility to: 2.1 Establish, maintain and contribute to a welcoming, caring, respectful and safe learning

environment that respects diversity of all school and community members regardless of their race, culture, ethnicity, religion, gender, sexual orientation, age and/or ability

2.2 Subscribe to the policies of Golden Hills School Division 75 Public Schools and the tenets of the Alberta Teachers’ Association Code of Professional Conduct

2.3 Treat parents, students and fellow staff with respect at all times 2.4 Support parents and other school staff in the development and implementation of plans to

address the needs of students 2.5 Communicate information about student behaviour to parents and administration as

appropriate 2.6 Support establishment of student leadership or support groups intended to promote

welcoming, caring, respectful and safe learning environments that respect diversity and foster a sense of belonging when students express an interest in such groups

2.7 Provide an environment that promotes self-esteem and self-regulation

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3. Principals, as a partner in education, have the responsibility in accordance with the School Act S.20 to: 3.1 Establish, maintain and contribute to a welcoming, caring, respectful and safe learning

environment that respects diversity of all school and community members regardless of their race, culture, ethnicity, religion, gender, sexual orientation, age and/or ability

3.2 Maintain order and discipline in the school and on the school grounds and during activities sponsored or approved by the school/board

3.3 Treat parents, students and fellow staff with respect at all times 3.4 Support staff and parents in the development and implementation of plans to address the

learning needs of students 3.5 Assign supervision as required to ensure a safe, orderly environment. 3.6 Maintain order and discipline in the school and on the school grounds and during activities

sponsored or approved by the Board

4. Parents/Guardians, as a partner in education, have the responsibility to: 4.1 Positively contribute to a welcoming, caring, respectful and safe learning environment that

respects diversity of all school and community members regardless of their race, culture, ethnicity, religion, gender, sexual orientation, age and/or ability

4.2 Treat all adults and students with respect at all times 4.3 Advocate for their children and work co-operatively with the school in the best interests of

their children 4.4 Participate and co-operate with school staff in the development and implementation of

plans to address the learning needs of students 4.5 Ensure their children come to school prepared to learn

5. Students and staff are entitled to an environment free of discrimination as described in the AHRA. The

AHRA prohibits discrimination on the basis of an individual’s race, colour, ancestry, place of origin, religious beliefs, gender (including pregnancy, sexual harassment, and gender identity), physical disability, mental disability, marital status, family status, source of income, or sexual orientation. Diversity and privacy will be respected by the school. A non-gender specific washroom or change room will be provided for students, staff, volunteers or guests to the school who desire increased privacy, regardless of the reason (medical, religious, cultural, gender identity or gender expression).

6. Students are entitled to establish voluntary student organizations and student led-activities that promote equality and non-discrimination. The students are also entitled to select a respectful and inclusive name for their organization. Examples of such organizations might include Me to We, Gay-Straight Alliance, Diversity Clubs, Gender Sexuality Alliance, Anti-bullying Clubs or Student Support Clubs. If the school is unable to find a staff member to act as a support for such an organization, they must inform the superintendent.

7. Schools shall publish the expectations for student conduct and discipline procedures. These expectations and procedures must also include information about the protocol and procedures used when incidents involving violence or threats of violence occur.

8. Discipline problems include, but are not limited to, disrespectful, abusive, and/or violent behaviour

toward school personnel or other students, damage to property, lack of proper attendance, improper conduct on school buses, any behaviour which is disruptive to the learning process, involvement with drugs or alcohol during school hours and at all school sponsored functions, or possession of a weapon or instrument that can be termed dangerous to students or staff, on school property, and/or at a school sponsored event.

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9. In the interest of supporting a safe and caring learning community, schools will respond to situations that threaten or violate the physical and emotional safety of those in its care. Students are entitled to procedural fairness, due process, and respectful, dignified treatment. Improving student conduct relies on effective communication and co-operation between home and school. The school will respond with intervention that is logical, restorative (where appropriate and possible) and take into account a student’s stage of development and range of special needs when determining responses. A risk/threat assessment may be undertaken to collect additional information to make decisions on next steps. The following are examples of responses that may be considered in addressing inappropriate behaviour:

9.1 Discussion with those involved 9.2 Conference that may involve students, staff, parents and/or divisional personnel 9.3 A plan that may include counselling, mentoring, mediation, or outside agency involvement

(Child and Family Services, Mental Health, RCMP, etc.) 9.4 Time out: a “cooling off” period 9.5 Student orientation 9.6 Withdrawal of privileges (school areas, transportation services, and/or school-related

activities) 9.7 Development and implementation of a behavioural or performance contract 9.8 Suspension from class or from school (GHSD AP 351) 9.9 Expulsion: involvement of school administration, Superintendent and Board is required

(GHSD AP 351)

10. A teacher or a principal may suspend a student, if in the opinion of the teacher or principal, (a) the student has failed to comply with School Act S. 12, or (b) the student’s conduct is injurious to the physical or mental well-being of others in the school. A teacher may suspend for one class period. A principal may suspend a student from school, from one or more class periods, courses or education programs, or from riding a school bus. A principal may suspend a student for up to five school days.

11. The principal may discipline a student for conduct or behaviour that occurs at or outside the school,

during or outside of school hours and days, on line or in person, if that behaviour impacts the safe and orderly environment of the school.

12. Corporal punishment is not permitted.

References: Charter of Rights and Freedoms The Province of Alberta Human Rights Act The Province of Alberta Education Act The Province of Alberta School Act S. 12 Students The Province of Alberta School Act S. 13 Compulsory Education The Province of Alberta School Act S. 20 Principals The Province of Alberta School Act S. 24 Suspension The Province of Alberta School Act S. 25 Expulsion Golden Hills School Division No. 75 Administrative Procedure 351: Suspension and Expulsion

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