regulatory streamlining task force update discussion item december 6, 2011 board of county...
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Regulatory StreamliningRegulatory Streamlining Task Force Update Task Force Update
Discussion ItemDiscussion ItemDecember 6, 2011December 6, 2011
Board of County CommissionersBoard of County Commissioners
Background Task Force “Quick Fix” Updates
Communication Development Review Committee Other
Technology Program Quick Fix - Electronic Plans Submittal Technology Program Background Future Phase Scope and Schedule
Summary
Presentation OutlinePresentation Outline
Background Task Force “Quick Fix” Updates
Communication Development Review Committee Other
Technology Program Quick Fix - Electronic Plans Submittal Technology Program Background Future Phase Scope and Schedule
Summary
Presentation OutlinePresentation Outline
BackgroundBackground
RSTF Timeline
BackgroundBackground
Collaborative effort with staff RSTF Chairman presentation on
October 4, 2011 Staff to Come Back and Clarify:
Status of Quick Fixes – Without Code Changes
Technology Program – Direction and Schedule
Background Task Force “Quick Fix” Updates
Communication Development Review Committee Other
Technology Program Quick Fix - Electronic Plans Submittal Technology Program Background Future Phase Scope and Schedule
Summary
Presentation OutlinePresentation Outline
Return of Phone Calls and Emails Managers to communicate
expectations Utilize phone system capability Evaluate use of County’s 311 Call
Center
Applicant Contact for Quick Cure of Deficiency Implementing new internal procedures
Quick Fixes - CommunicationQuick Fixes - Communication
Establish Process Experts Establish points of contact for:
PD – Planning DP – Zoning PSP – Development
Engineering Pilot program for Project
Managers on new DRC projects
First meeting on December 2, 2011
Quick Fixes - CommunicationQuick Fixes - Communication
Streamline DRC meetings and report Revise report into sections Accelerated meeting format Scheduled pre-application meetings
DRC review of non-essential plans No longer review lighting, building elevations
landscaping unless waivers sought
Quick Fixes - DRCQuick Fixes - DRC
Evaluate DRC’s Role in Change Determinations Determination to be made jointly
by Planning and Zoning Managers
Submit PDF Plan Revisions Outside of System Formalize process to receive and
distribute PDF versions for interim review
Minimize plan re-submittals
Quick Fixes - DRCQuick Fixes - DRC
Establish Uniform Procedure to Resolve Inspector Conflicts Engage Field Supervisors to resolve conflicts
before halting work for all Departments
Site Plan Intake and Tracking Procedures Expanded document tracking and control
procedures for all Departments Accepting appointments from 7:30 a.m. to 9:30
a.m. for Building Safety Division permitting and plan review services
Quick Fixes - OtherQuick Fixes - Other
Background Task Force “Quick Fix” Updates
Communication Development Review Committee Other
Technology Program Quick Fix - Electronic Plans Submittal Technology Program Background Future Phase Scope and Schedule
Summary
Presentation OutlinePresentation Outline
Electronic Plans Submittal for DRC Enable applicants to submit
plans to the DRC office in PDF format
Process to receive files Adding e-mail notifications Currently purchasing
equipment Available January 2012
Quick Fixes – Electronic PlansQuick Fixes – Electronic Plans
Technology – Program BackgroundTechnology – Program Background
System Overview Program began in 2005, Countywide Integrate Process, People, Property (data)
Benefits of efficiency and accountability
Land Land DevelopmentDevelopmentManagementManagement
SystemSystem
Completed Functions Automation of processes for:
DRC, BZA, P&Z Plat and construction plans Roadway agreements Environmental & flood
permits Scanned and cataloged
millions of records Integrated data with GIS
Technology – Program BackgroundTechnology – Program Background
Current Phase of Work Upgrade vertical permitting system Automation of site-work permits Enhanced web access Available April 2012
Technology – Program BackgroundTechnology – Program Background
Technology – Future PhaseTechnology – Future Phase
Future Phase Scope Online application submittal Online permits Online project tracking Public access to information
Customer friendly services
Technology – Future PhaseTechnology – Future Phase
Future Phase Schedule and Budget Components by Fall 2012 Cost - $750k to $1M, $250k
budgeted for FY 12
Will need to come back to BCC for approval of next Phase
Background Task Force “Quick Fix” Updates
Communication Development Review Committee Other
Technology Program Quick Fix - Electronic Plans Submittal Technology Program Background Future Phase Scope and Schedule
Summary
Presentation OutlinePresentation Outline
SummarySummary
Most “Quick Fixes” implemented or close to being implemented
Management and DRC Chairman has authority to implement “Quick Fixes”
Technology program has had major accomplishments since 2005
Final phase of technology project needs additional funding or reprioritization