request for proposal - e...

Request for Proposal for

Implementation of Integrated Enterprise Geographical Information System (GIS)

for CIDCO

City and Industrial Development Corporation of Maharashtra Ltd. CIDCO Bhavan, CBD Belapur, Navi Mumbai - 400 614

Contact number: 02267918699

Fax: 02267918166

RFP No.: 02/CIDCO/ACP(BP/S/GIS)/2014

Date: 26th August, 2014

Amount: Rs.21,000 (Including 5% VAT)

RFP for Implementation of Integrated Enterprise GIS for CIDCO RFP No.: 02/CIDCO/ACP(BP/S/GIS)/2014

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Table of Contents

ABBREVIATIONS ........................................................................................................................... 4

KEY TERMS ..................................................................................................................................... 5

1 INVITATION FOR PROPOSAL ............................................................................................... 6

1.1 Bidding Schedule ....................................................................................................................................... 7 1.2 Other Important Information Related to Bid .............................................................................. 8

2 INSTRUCTIONS TO BIDDERS ..............................................................................................10

2.1 Introduction of CIDCO .......................................................................................................................... 10 2.2 Purpose ........................................................................................................................................................ 11 2.3 Cost of RFP ................................................................................................................................................. 11 2.4 Consortium Conditions ........................................................................................................................ 11 2.5 Sub-contracting ....................................................................................................................................... 13 2.6 Completeness of Response ................................................................................................................ 13 2.7 Proposal Preparation Costs ............................................................................................................... 13 2.8 Bidder Inquiries ...................................................................................................................................... 13 2.9 Amendment of RFP Document ........................................................................................................ 14 2.10 Supplementary Information to the RFP ...................................................................................... 14 2.11 CIDCO’s right to terminate the process ....................................................................................... 14 2.12 Earnest Money Deposit (EMD) ........................................................................................................ 14 2.13 Authentication of Bid ............................................................................................................................ 15 2.14 Language of Bids ..................................................................................................................................... 15 2.15 Patent Claim .............................................................................................................................................. 15 2.16 Application/Documents Prepared by the Successful Bidder to be the Property of the CIDCO .............................................................................................................................................................. 16 2.17 Instructions for Online submission ............................................................................................... 16 2.18 Procedure for Submission of Bids.................................................................................................. 17 2.19 Bid Submission Format ....................................................................................................................... 18 2.20 Bid Submission Instructions ............................................................................................................. 18 2.21 Late Bids and Bid Validity Period................................................................................................... 20 2.22 Modification and Withdrawal of Proposals .............................................................................. 20 2.23 Non-conforming Proposals ............................................................................................................... 20 2.24 Acknowledgement of Understanding of Terms ...................................................................... 21 2.25 Bid Opening ............................................................................................................................................... 21 2.26 Evaluation Process ................................................................................................................................. 22

2.26.1 Pre-Qualification criteria .............................................................................................................. 23 2.26.2 Evaluation of Pre-qualification Proposals ........................................................................... 25 2.26.3 Evaluation of Technical Proposals ........................................................................................... 25 2.26.4 Technical Evaluation Methodology ......................................................................................... 25 2.26.5 Technical Evaluation Criteria ..................................................................................................... 26 2.26.6 Detailed Breakup of Marks for Proposed Team ................................................................ 28 2.26.7 Financial Bid Evaluation................................................................................................................ 31 2.26.8 Negotiations ......................................................................................................................................... 31

2.27 Award of Contract .................................................................................................................................. 31 2.28 Non-Disclosure Agreement (NDA) ................................................................................................ 33 2.29 Change of Consortium Member ...................................................................................................... 33

3 SCOPE OF WORK ....................................................................................................................35

3.1 Introduction .............................................................................................................................................. 35 3.2 Project Goals ............................................................................................................................................. 35 3.3 Project Geographical Scope ............................................................................................................... 35

3.3.1 Navi Mumbai Project ....................................................................................................................... 35


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3.3.2 NAINA & Khopta ................................................................................................................................ 36 3.4 Overall Scope of Work.......................................................................................................................... 36

3.4.1 Geospatial Data Update and Creation..................................................................................... 36 3.4.2 Development and Implementation of Integrated Enterprise GIS Application .. 38 3.4.3 Application Deployment................................................................................................................ 48 3.4.4 Operation & Maintenance ............................................................................................................. 48 3.4.5 Software and Hardware ................................................................................................................ 49 3.4.6 Training .................................................................................................................................................. 50 3.4.7 Documentation ................................................................................................................................... 50 4 GENERAL CONDITIONS OF CONTRACT (GCC) ................................................................52

4.1 Applicable Law......................................................................................................................................... 52 4.2 Project Timelines .................................................................................................................................... 52 4.3 Payment Terms........................................................................................................................................ 52 4.4 Payment Milestone ................................................................................................................................ 53 4.5 Taxes and Duties ..................................................................................................................................... 54 4.6 Confidential Information .................................................................................................................... 54 4.7 Change in Laws and Regulations .................................................................................................... 55 4.8 Force Majeure ........................................................................................................................................... 55 4.9 Change Orders and Contract Amendments .............................................................................. 55 4.10 Settlement of Disputes ......................................................................................................................... 56 4.11 Extensions of Time ................................................................................................................................ 57 4.12 Termination ............................................................................................................................................... 57

4.12.1 Termination by CIDCO ................................................................................................................... 57 4.12.2 Termination by Bidder ................................................................................................................... 58 4.12.3 Payment upon Termination ........................................................................................................ 59

4.13 Assignment ................................................................................................................................................ 59 4.14 Service Level Agreement .................................................................................................................... 59 4.15 Place of Work ............................................................................................................................................ 61

5 ANNEXURE - GUIDELINES FOR PRE-QUALIFICATION BID ..........................................63

5.1 Check-list for the documents to be included in the Pre-Qualification Envelope ... 63 5.2 Pre-Qualification Cover Letter ......................................................................................................... 65 5.3 Format to share Bidder’s and Bidding Firms Particulars .................................................. 67 5.4 Format for Declaration by the bidder for not being Blacklisted / Debarred .......... 68 5.5 Format for Furnishing Information about Lead Bidder and Other Member of the Consortium on their Respective Roles and Responsibilities ..................................................... 69 5.6 Format for Statement of Deviation from the RFP Requirements .................................. 70

6 ANNEXURE – GUIDELINES FOR TECHNICAL PROPOSAL .............................................71

6.1 Technical Bid Cover Letter ................................................................................................................ 71 6.2 Format to Project Citation ................................................................................................................. 73

6.2.1 Format for Web-GIS Applications ............................................................................................ 73 6.2.2 Format for GIS Data Mapping and Management .............................................................. 73

6.3 Details of Manpower Resources Proposed ............................................................................... 74 6.3.1 Format for CV’s of Proposed Manpower ............................................................................... 75

6.4 Project Implementation Methodology......................................................................................... 77 6.5 Format of sending pre-bid queries ................................................................................................ 79

7 ANNEXURE – GUIDELINES FOR FINANCIAL PROPOSAL ..............................................80

7.1 Financial Proposal Cover Letter ..................................................................................................... 80 7.2 Financial Proposal Format & Instructions ................................................................................ 81

8 ANNEXURE – PERFORMANCE BANK GUARANTEE ........................................................82

9 ANNEXURE - BANK GUARANTEE FOR EARNEST MONEY DEPOSIT ..........................86


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10 ANNEXURE- NON-DISCLOSURE AGREEMENT ................................................................88

11 ANNEXURE CONSORTIUM DECLARATION ......................................................................91

12 ANNEXURE- POWER OF ATTORNEY .................................................................................92

13 ANNEXURE TENTATIVE LIST OF GIS LAYERS ................................................................93

14 ANNEXURE - SPECIFICATIONS OF EXISTING WEB-GIS APPLICATION .....................99


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Abbreviations

Abbreviation Description

BMP Bitmap Image

CIDCO City and Industrial Development Corporation of Maharashtra Ltd

DC Data Center

DGPS Differential Global Positioning System

DR Disaster Recovery

FGDC Federal Geographic Data Committee

GIS Geographical Information System

GCC General Conditions of Contract

GUID Globally Unique Identifier

ISO International Organization for Standardization

JPEG Joint Photographic Experts Group

LDAP Lightweight Directory Access Protocol

NAINA Navi Mumbai International Airport Influence Notified Area

NIC National Informatics Centre

PDF Portable Document Format

QA Quality Assurance

QC Quality Control

SDE Spatial Database Engine

SQL Structured Query Language

SRS Software Requirement Specifications

TIFF Tagged Image File Format

UAT User Acceptance Test

URL Uniform Resource Locator


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Key Terms For the purpose of this RFP, some key terms have been defined as below:

Term Definition

Bid / Proposal

This means the documents in their entirety comprising of the pre-

qualification Proposal, Technical and Financial Proposal,

clarifications to these, technical presentation/ demo submitted by

the Bidder, in response to the RFP, and accepted by CIDCO.

Bidder(s)

Eligible, reputed, qualified IT Agencies/ Companies of these with

strong technical and financial capabilities for design, development,

implementation and maintenance of Integrated Enterprise GIS who

may be responding to this RFP.

Contract

The time period from date of signing of Contract with Successful

Bidder till 3 Years after Go-live of the Project or as further extended

by CIDCO.

Day

A period of 24 hours running from midnight to midnight. It means

"calendar day" unless otherwise stated. Where, because of a

difference in time zone, the calendar day in one country differs from

another country then the calendar day shall be deemed to be the

calendar day applicable to India.

EMD/ Bid

Security

This refers to the amount to be deposited by the Bidders to CIDCO to

demonstrate commitment and intention to complete the process of

selection of Bidder for Implementation of Integrated Enterprise GIS

for CIDCO.

Go-live

The date as declared by CIDCO on which the proposed solution

becomes operational after successful conclusion of all acceptance

tests to the satisfaction of CIDCO or as provided in this RFP.

Net-worth

Paid-up share capital + Reserves and surpluses (excluding

Revaluation Reserves) - Preliminary and pre-operative expenditure,

accumulated losses and miscellaneous expenditure to the extent not

written off, as per the annual report and as adjusted with any

qualifications in the auditors' report.

SLA

Service Level Agreement” (SLA) means Agreement(s) executed by

and between CIDCO and the Successful Bidder for delivering various

services

Turnover

The total amount of gross receipts, on account of sales done by the

entity in the normal course of business, as per the annual report and

as adjusted with any qualifications in the auditors' report.

Users

This means the internal and external users of the System including

citizens, business firms, CIDCO including its offices, corporations and

agencies and their employees, as the context admits or requires


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1 Invitation for Proposal

1. CIDCO hereby invites Proposals from reputed, competent and professional

Information Technology (IT) companies, who meet the minimum eligibility

criteria as specified in this bidding document for the “RFP for Implementation

of Integrated Enterprise GIS for CIDCO” as detailed in the section 2.26 of this

RFP document.

2. The complete bidding document shall be published on

https://cidco.maharashtra.etenders.in for the purpose of downloading.

The downloaded bidding document shall be considered valid for participation

in the electronic bidding process (e-Procurement/ e-Tendering) subject to the

submission of required tender/ bidding document fee in the form of Demand

Draft and EMD through Bank Guarantee and in favour of “CIDCO Ltd” payable

at Mumbai/Navi Mumbai and must be submitted physically as per date and

venue mentioned in the section 1.1 of the RFP, failing which the bid will be

summarily rejected.

3. Bidder is advised to study this RFP document carefully before submitting their

proposals in response to the RFP Notice. Submission of a proposal in response

to this notice shall be deemed to have been done after careful study and

examination of this document with full understanding of its terms, conditions

and implications.

https://cidco.maharashtra.etenders.in/


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1.1 Bidding Schedule S.

No. Item Description

1 Name of the Project Request for Proposal for “RFP for

Implementation of Integrated Enterprise GIS

for CIDCO”

2 RFP Document Download Start

/Expiry Date & Time

Start Date: 02/09/2014 at 5:00 pm

Expiry Date: 10/10/2014, 5:00 pm

Please visit the below mentioned website

https://cidco.maharashtra.etenders.in

6 Last date to send in requests for

clarifications

The Bidders are requested to send their Pre-

bid queries by email to

[email protected] not later

than 10/10/2014

7 Date, Time and place of pre- bid

meeting

12/09/2014, 3:00 pm

Conference Hall, 2nd Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai - 400 614

8 Release of response to

clarifications would be available

at

CIDCO Website / e-Tendering Website:

https://cidco.maharashtra.etenders.in

https://cidco.maharashtra.gov.in

9 Last date (deadline) for

submission of bids

10/10/2014, 5:00 pm

10 Date Time and Place of opening

of pre-qualification proposals

15/10/2014 at 3.00 pm at the

aforementioned address of Pre bid meeting

11 Date Time and Place of opening

of Financial Proposals

Will be intimated later to the technically

qualified bidders

12 Physical submission of EMD

and Demand Draft for Tender

fee as mentioned in section 1.2

of the RFP document

10/10/2014, 5:00 pm

Address:

Additional Chief Planner (BP/S/GIS) Fourth Floor, CIDCO Bhavan CBD Belapur, Navi Mumbai - 400 614 Contact number: 022 67918483 Fax: 022 67918436 Email id: [email protected]


mailto:[email protected]




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S.

No. Item Description

13 Detail of the contact person Officer: Mr. K V R K Ravi Kumar Additional Chief Planner (BP/S/GIS) Contact number: 022 67918483 Fax: 022 67918436

Email id: [email protected]

1.2 Other Important Information Related to Bid

S. No. Item Description

1.

Earnest Money Deposit (EMD) in

the form of Bank Guarantee from

a Nationalized/ Scheduled Bank

in the name of CIDCO Ltd. as per

ANNEXURE 9 of the RFP.

Rs. 1,000,000 (Ten Lakhs) only

2. Bid Validity Period 180 days from the date of submission of Bid

3.

RFP Document Fees in the form

of Demand Draft drawn from

any Nationalized/Scheduled

bank in favour of ‘CIDCO Ltd.’

payable at Mumbai/Navi

Mumbai, Maharashtra

Rs. 21,000 (Twenty One Thousand)

(including 5% VAT)

4. Performance bank guarantee

value 10% of the contract value



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Instructions to Bidders


Page 10

2 Instructions to Bidders

2.1 Introduction of CIDCO

City and Industrial Development Corporation of Maharashtra Ltd. (CIDCO) is a premier

New Town Development Authority. CIDCO was specially set up by the Government of

Maharashtra as its fully owned company to plan and develop Navi Mumbai in a systematic

manner.

CIDCO’s aim is to plan and create environment friendly, model urban settlements with full-

fledged physical and social infrastructure to meet residential, commercial and industrial

needs of population at present and in the years to come.

CIDCO began the city development process with the emphasis on development of road

network, railway corridor, agriculture produce market, steel market, office complexes,

mass housing, schools and colleges, community centers, gardens, playgrounds etc. The

benefits of this development have been shared with the Project Affected Persons. The

proposed Navi Mumbai International Airport will further enhance the accessibility.

Proposed Jawaharlal Nehru Port Trust (JNPT) and other Special Economic Zone (NMSEZ)

likely to be developed in southern Navi Mumbai are expected to tremendously boost the

economic activity in this region.

Planned and built by CIDCO, Navi Mumbai has the distinction of being the only city of India

that has featured in the National Geographical Channel’s Super cities of the World Series

(2007). Navi Mumbai, which is considered as the counter magnet to Mumbai, spreads over

344sq.km. This is being developed as a series of 14 self-contained nodes strung along an

efficient Mass Transport System.

A host of unique projects such as Integrated Seawoods railway station commercial

complex, the CIDCO Exhibition Centre at Vashi, Central Park at Kharghar, Golf course and

Country club at Kharghar and the like are expected to catapult Navi Mumbai on the World

map.

CIDCO is a self-sustaining organization, which gets its revenues mainly from sale of lands,

and built-up units for different uses such as residential, commercial, industrial, etc.

CIDCO's expertise extends across all disciplines involved in urban development:

a) Urban Planning & Architecture

b) Transportation & Communication

c) Housing & Urban Infrastructure

d) Economics & Finance

e) Marketing & Town Services


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Navi Mumbai strategically located on the proposed Mumbai Pune ‘Knowledge Corridor’ has

been receiving a lot of thrust with respect to Information Technology. CIDCO, currently, is

in the process of improving efficiency and effectiveness in day-to-day operations and

services by implementing state-of-the-art technologies and best practices. This initiative

will cover the aspects of urban planning, development and administration in alignment

with existing departmental processes and goals while ensuring a cohesive workflow

between departments and collaboration amongst various stakeholders within and outside

the organization.

2.2 Purpose

CIDCO seeks the services of a reputed IT company, for “Implementation of Integrated

Enterprise GIS for CIDCO”. This document provides information to enable the bidders to

understand the broad requirements to submit their bids. The detailed scope of work is

provided in Section 3 of this RFP document.

2.3 Cost of RFP

1. RFP document will be made available to the Bidders in the public domain. RFP

document will not be issued manually from CIDCO office. The RFP document can be

downloaded from the CIDCO e-Tendering Portal

https://cidco.maharashtra.etenders.in.

2. Bidders shall submit, along with their bids, RFP Document Fee of Rs. 21,000

(including 5% VAT) in the form of a Demand Draft drawn from any

Nationalized/Scheduled bank in favour of ‘CIDCO Ltd.’ payable at Mumbai/Navi

Mumbai, Maharashtra but as a separate instrument. For details please refer to

Bidding Schedule as given in Section 1.1 & 1.2 of the RFP.

2.4 Consortium Conditions The Bidders are allowed to form Consortium subject to the following conditions:

1. The number of Consortium members cannot exceed two, including the Lead Member.

2. The Lead Member should have the majority stake in the Project; stake being calculated from the detailed roles and responsibilities defined for the Consortium and as declared in the Proposal.

3. Lead Member should be responsible for executing the Application Development and Implementation of Integrated Enterprise GIS of the scope of work.

4. Only the Lead Member will submit the Proposal and sign the Contract with CIDCO.



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5. The sole responsibility of execution of the Contract would be that of the Lead Member only.

6. Consortium member cannot be a part of more than one Consortium participating in this Bid. Only one Bid will be allowed from a Consortium. The Consortium Member is not allowed to bid individually.

7. The Consortium members will have joint and several liabilities.

8. In case of a Consortium Bid, the Lead Member would need to submit the Consortium Declaration in the format provided in ANNEXURE 11 of the RFP. The Lead Member would also need to submit the Agreement between the Consortium members for the Contract clearly indicating their scope of work and relationship. Such Agreement should be prepared on a stamp paper of requisite value and is required to be submitted along with the Pre-qualification Proposal. In the event that the Lead Member does not submit the Agreement it will be considered as an individual bid.

9. All the signatories of the Consortium Agreement shall be authorised by a Power of Attorney signed by the respective Managing Director duly authorized by Board resolution of the Companies.

10. Each Consortium member shall execute and submit along with the Pre-qualification Proposal, a registered power of attorney in the format provided in ANNEXURE 12, of the RFP in favour of the Lead Member which shall inter-alia, authorize the Lead Member to act for and on behalf of such member of the Consortium and do all acts as may be necessary for the performance under the contract.

11. The Consortium Agreement shall provide at least the following information in respect of the Consortium members that the Bidder will engage to provide any of the services required under this RFP.

a. Brief description of nature of products/services to be provided by Consortium

member;

b. Head and Branch offices (if responsible for work under the contract) (provide mailing addresses, phone, fax and email);

c. Date, form and state of incorporation of Consortium member;

d. Company Principals (Name, title and business address); and,

e. Current or prior successful partnerships with proposed Consortium member including Client reference (Contact name, phone number, dates when services were performed).

12. The Consortium Agreement concluded by the Lead Member and Consortium

member(s) should also be addressed to the CIDCO clearly stating that the Agreement is applicable to the contract executed out of this RFP and shall be binding on them for the Contract Period. Notwithstanding the Agreement, the responsibility of completion of job under the contract will be with the Lead Member.


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13. CIDCO reserves its right to subject the Consortium members and all their personnel who are to be deployed on this Project to security clearances as it deems necessary.

14. Change in members of the Consortium of the successful Bidder anytime during the Contract will be as per section 2.29 of the RFP.

15. The Lead Member shall be solely liable to and responsible for all obligations towards the CIDCO for performance of works/services including that of its partners/associates under the contract.

2.5 Sub-contracting

Sub-contracting is not allowed

2.6 Completeness of Response

1. Bidders are advised to study all instructions, forms, terms, requirements and other

information in the RFP documents carefully. Submission of bid shall be deemed to

have been done after careful study and examination of the RFP document with full

understanding of its implications.

2. The response to this RFP should be full and complete in all respects. Failure to

furnish all information required by the RFP document or submission of a proposal

not substantially responsive to the RFP document in every respect will be at the

Bidder's risk and may result in rejection of its Proposal and forfeiture of the Bid

EMD

2.7 Proposal Preparation Costs

1. The bidder shall submit the bid at its cost and CIDCO shall not be held responsible

for any cost incurred by the bidder. Submission of a bid does not entitle the bidder

to claim any cost and rights over CIDCO and CIDCO shall be at liberty to cancel any

or all bids without giving any notice.

2. All materials submitted by the bidder shall be the absolute property of CIDCO and

no copyright /patent etc. shall be entertained by CIDCO.

2.8 Bidder Inquiries

Bidder shall e-mail their queries at above mentioned e-mail address as prescribed in

the ANNEXURE 6.5. The response to the queries will be published on

https://cidco.maharashtra.etenders.in. No telephonic/ queries will be

entertained thereafter. This response of CIDCO shall become integral part of RFP

document. CIDCO shall not make any warranty as to the accuracy and completeness

of responses.



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2.9 Amendment of RFP Document

1. All the amendments made in the document would be published on the CIDCO

Website/ e-Tendering Portal and shall be part of RFP.

2. The bidders are advised to visit the aforementioned websites / portal on regular

basis to check for necessary updates. The CIDCO also reserves the right to amend

the dates mentioned in this RFP.

2.10 Supplementary Information to the RFP

If CIDCO deems it appropriate to revise any part of this RFP or to issue additional

data to clarify an interpretation of provisions of this RFP, it may issue supplements

to this RFP. Any such corrigendum shall be deemed to be incorporated by this

reference into this RFP.

2.11 CIDCO’s right to terminate the process

CIDCO may terminate the RFP process at any time and without assigning any

reason. CIDCO reserves the right to amend/edit/add/delete any clause of this Bid

Document. This will be informed to all and will become part of the bid /RFP and

information for the same would be published on the CIDCO website / e-Tendering

portal.

2.12 Earnest Money Deposit (EMD)

1. Bidders shall submit, along with their bids, EMD of Rs. 1,000,000 (Ten Lakhs)

only, in the form of a Bank Guarantee issued by any Nationalized/ Scheduled bank

in favour of CIDCO Ltd. In case Bank Guarantee is issued out of Mumbai/Navi

Mumbai then endorsement should be done from local branch of the bank.

2. Unsuccessful bidder’s EMD will be returned to the unsuccessful bidder within 90

days from the date of opening of the financial bid. The Bid Security, for the amount

mentioned above, of the successful Bidder would be returned upon submission of

Performance Bank Guarantee for an amount equal to 10% of Total Contract Value in

the format provided in ANNEXURE 8 of the RFP

3. No interest will be paid by CIDCO on the EMD amount and EMD will be refunded to

the all Bidders (including the successful Bidder) without any accrued interest on it

4. The Bid submitted without EMD, mentioned above, will be summarily rejected

5. The EMD may be forfeited:


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a) If a Bidder withdraws his bid or increases his quoted prices during the

period of bid validity or its extended period, if any.

b) In case of a successful Bidder, if the Bidder fails to sign the Contract in

accordance with the terms and conditions

c) If during the bid process, a bidder indulges in any such deliberate act as

would jeopardise or unnecessarily delay the process of bid evaluation and

finalisation.

d) If, during the bid process, any information is found false/fraudulent/mala

fide, and then CIDCO shall reject the bid and, if necessary, initiate action.

6. The decision of the CIDCO regarding forfeiture of the EMD shall be final and binding

upon bidders.

2.13 Authentication of Bid

1. Authorized person of the bidder who signs the bid shall obtain the authority letter from

the bidder, which shall be submitted with the Bid. All pages of the bid and its annexures,

etc. shall be signed and stamped by the person or persons signing the bid. In case of

consortium, only the person from Lead Member is authorised to sign the bid documents

and no other person is permitted.

2. Registered/ irrevocable Power of Attorney executed by the Bidder in favour of the duly

authorised representative, certifying him as an authorised signatory for the purpose of

this bid.

2.14 Language of Bids

This bid should be submitted in English language only. If any supporting documents

submitted are in any language other than English, then the translation of the same in

English language is to be duly attested by the bidder and summited with the bid, and

English translation shall be validated at CIDCO’s discretion.

2.15 Patent Claim

In the event of any claim asserted by a third party of infringement of copyright, patent,

trademark or industrial design rights arising from the use of the Goods or any part thereof,

the bidder shall expeditiously extinguish such claim. If the bidder fails to comply and CIDCO

is required to pay compensation to a third party resulting from such Infringement, the

Bidder shall be responsible for such compensation, including all expenses, court costs,


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lawyer fees etc. CIDCO shall give notice to the successful bidder of any such claim and

recover it from the bidder.

2.16 Application/Documents Prepared by the Successful Bidder to be the

Property of the CIDCO All plans, specifications, designs, reports, other documents, patent and software including

the source code shall be absolute property of CIDCO. The Successful Bidder shall transfer to

the CIDCO all Intellectual Property Rights in the Software developed. The bidder shall

relinquish to the CIDCO source code of the developed software solution within Five (5)

days from the date of acceptance of the system. The source code supplied to the CIDCO

shall at all times be a complete, accurate, and up-to-date copy corresponding exactly to the

current production release of the software. The Successful Bidder shall not use anywhere,

without taking permission, in writing, from the CIDCO and the CIDCO reserves right to

grant or deny any such request.

2.17 Instructions for Online submission Proposals must be direct, concise, and complete and must be submitted online only. CIDCO

will evaluate the Bidder’s Proposal based on its clarity, relevance and the directness of its

response to the requirements of the Project as outlined in this RFP.

Bidders shall furnish the required information on their Technical and Financial Proposals

in the enclosed formats only. In case of any deviations in the format Bid will be liable for

rejection.

The following points need to be considered while submitting the bids:-

1. Bidders Tool Kit link (detailed Help documents, designed for bidders) has been

provided on e-Tendering website

(https://maharashtra.etenders.in/mah/toolkitBidder.asp) in order to guide them

through different steps involved during e-Tendering such as online procedure for

tender document purchase, bid preparation, bid submission.

2. If any assistance is required regarding e-Tendering (registration / upload / download)

please contact e-Tendering Help Desk on number: 020 25315555 / 9167969614.

3. The tender document is uploaded / released on CIDCO e-Tendering website

https://cidco.maharashtra.etenders.in. Tender document and supporting documents

may be downloaded from above mentioned link. Subsequently, bid has to be prepared

and submitted online ONLY on the e-Tendering portal.

4. The Bids (Including Technical as well as Financial) shall have to be submitted online.

https://maharashtra.etenders.in/mah/toolkitBidder.asp



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5. The date and time for online submission shall strictly apply in all cases. The Bidders

should ensure that their tender is prepared online before the expiry of the scheduled

date and time and then submitted online before the expiry of the scheduled date and

time. No delay on account of any cause will be entertained. Offers not submitted online

will not be entertained.

6. In the event of the specified date for the submission of Bids being declared a holiday,

the Bids can be submitted online up to the appointed time on the next working day for

which CIDCO will make necessary provisions.

7. CIDCO may, at its own discretion, extend the date for submission of bids. In such a case

all rights and obligations of CIDCO and the Bidders shall be applicable to the extended

time frame.

8. The offers submitted as documents, by Fax/Email or any manner other than specified in

point ‘4’ of this section, will not be considered. No correspondence will be entertained

on this matter.

9. Printed terms and conditions of the bidders will not be considered as forming part of

their bid.

10. The amendments will be notified on CIDCO Website / e-Tendering Portal

http://cidco.maharashtra.etenders.in. These amendments should be taken into

consideration by the Bidders while preparing their bids.

2.18 Procedure for Submission of Bids

1. To view Tender Notice, Detailed Time Schedule, RFP Document for this tender and

subsequently download the RFP Document and its supporting documents, kindly visit

following e-Tendering website: http://cidco.maharashtra.etenders.in

2. The Bidders participating first time for e-Tenders on GoM e-Tendering portal will have

to complete the Online Registration Process for the e-Tendering portal.

3. All bidders interested in participating in the on-line e-Tendering process are required

to obtain Class II or Class III Digital Certificates. The Bids should be prepared &

submitted online using individual’s digital signature certificate.

4. The interested contractors / bidders will have to make online payment (using credit

card/debit card/net banking/Cash Card) of Rs. 1038/- (inclusive of all taxes) per bid

http://cidco.maharashtra.etenders.in/

http://cidco.maharashtra.etenders.in/


Page 18

per tender to online service provider of e-Tendering system at the time of entering

online Bid Submission stage of the tender schedule.

2.19 Bid Submission Format

1. The entire proposal shall be submitted strictly as per the format specified in this

Request for Proposal.

2. Bids not confirming to the eligibility criteria listed in this RFP will be summarily

rejected.

3. Submission of forged documents will also result in summary rejection of the bid.

4. Bids with deviation from any of prescribed formats are liable for rejection.

2.20 Bid Submission Instructions 1. Complete bidding process will be online (e-Tendering) in two envelope system.

Submission of bids shall be in accordance to the instructions given in the Table below:

Particulars Instructions

Envelope A:

RFP Document Fees and

EMD

Scanned copy of RFP Document Fees and EMD should be submitted online. Bidder will ensure to send the original RFP Document Fees and EMD by Courier / Hand at the address: Mr. K V R K Ravi Kumar Additional Chief Planner (BP/S/GIS) Fourth Floor, CIDCO Bhavan CBD Belapur, Navi Mumbai - 400 614 Submission to be done as per schedule specified in Section 1.1 of the RFP. Proof of Submission of RFP Document Fees and Proof of

Submission of EMD should be submitted as part of the Pre-

qualification Proposal

Envelope A:

Pre-qualification

Proposal

The Pre-qualification Proposal shall be prepared in

accordance with the requirements specified in Section

2.26.1 and ANNEXURE 5 of the RFP.

Each page of the Pre-qualification Proposal should be signed

and stamped by the Authorized Signatory of the Bidder. Pre-

qualification Proposal should be submitted through online


Page 19

Particulars Instructions

bid submission process only

Envelope A:

Technical Proposal

The Technical Proposal shall be prepared in accordance with

the requirements specified in this RFP and the formats are

prescribed in in ANNEXURE – 6 of this RFP

Each page of the Technical Proposal should be signed and

stamped by the Authorized Signatory of the Bidder.

Technical Proposal should be submitted through online bid

submission process only.

Envelope B:

Financial Proposal

The Financial Proposal shall be prepared in accordance with

the requirements specified in this RFP and in the formats

prescribed in ANNEXURE 7 of the RFP.

Each page of the Financial Proposal should be signed and

stamped by the Authorized Signatory of the Bidder.

Financial Proposal should be submitted through online bid

submission process only.

Note: The front page of the proposal document shall indicate the name and address of the

Bidder.

2. The following points shall be kept in mind for submission of bids:

a. CIDCO will not accept delivery of Proposal in any manner other than that

specified in this RFP. Proposal delivered in any other manner shall be treated

as defective, invalid and rejected

b. The Bidder is expected to price all the items and services sought in the RFP

and proposed in the Technical Proposal. The Bid should be comprehensive

and inclusive of all the services to be provided by the Bidder as per the scope

of his work and must cover the entire Contract Period.

c. CIDCO may seek clarifications from the Bidder on the Technical Proposal.

Any of the clarifications by the Bidder on the Technical Proposal should not

have any commercial implications. The Financial Proposal submitted by the

Bidder should be inclusive of all the items in the Technical Proposal and


Page 20

should incorporate all the clarifications provided by the Bidder on the

Technical Proposal during the evaluation of the technical offer.

d. Financial Proposal shall not contain any technical information.

e. If any Bidder does not qualify the Pre-qualification criteria stated in Section

2.26.1 of this RFP, the Technical and Financial Proposals of the Bidder shall

not be opened. Similarly, if the Bidder does not meet the Technical evaluation

criteria, the Financial Proposal of the Bidder shall be unopened in the e-

Tendering system.

f. It is required that the all the Bids submitted in response to this RFP should be

unconditional in all respects, failing which CIDCO reserves the right to reject

the Bid

g. Bids sent by fax/ post/ courier will be rejected.

2.21 Late Bids and Bid Validity Period

Bids received after the due date and the specified time (including the extended period if

any) for any reason whatsoever, shall not be entertained and shall not be opened in the e-

Tendering system. The validity of the bids submitted before deadline shall be till 180 days

from the date of submission of the Bid.

2.22 Modification and Withdrawal of Proposals

No Proposal shall be withdrawn in the interval between the deadline for submission of

Proposals and the expiration of the validity period specified by the Bidder on the Proposal

form. Entire EMD shall be forfeited if any of the Bidders withdraw their Bid during the

validity period.

2.23 Non-conforming Proposals A Proposal may be construed as a non-conforming Proposal and ineligible for

consideration:

a. If it does not comply with the requirements of this RFP

b. If the Proposal does not follow the format requested in this RFP or does not appear

to address the particular requirements of the CIDCO.


Page 21

2.24 Acknowledgement of Understanding of Terms By submitting a Proposal, each Bidder shall be deemed to acknowledge that he has

carefully read all sections of this RFP, including all forms, schedules, annexure,

corrigendum and addendums (if any) hereto, and has fully informed itself as to all existing

conditions and limitations.

2.25 Bid Opening

a. The Bid submitted without EMD, will be summarily rejected. Only those Bid for

which EMD is received will be eligible for opening.

b. Total transparency will be observed and ensured while opening the Proposals/Bids

c. CIDCO reserves the rights at all times to postpone or cancel a scheduled Bid

opening.

d. Bid opening will be conducted in two stage

e. In the first stage, Pre-qualification Proposals would be opened. The EMD of the

Bidders will be opened on the same day and time, on which the Pre-qualification

Proposal is opened, and bids not accompanied with the requisite EMD or whose

EMD is not in order shall be rejected. Technical Proposals of Bidders who pass the

Pre-qualification criteria will be opened.

f. In the second stage, Financial Proposal of those Bidders whose Technical Proposals

qualify, would be opened. All Bids would be opened in the presence of Bidders’

representatives who choose to attend the Bid opening sessions on the specified

date, time and address

g. The Bidders’ representatives who are present shall sign a register evidencing their

attendance. In the event of the specified date of Bid opening being declared a

holiday for CIDCO, the bids shall be opened at the same time and location on the

next working day. In addition to that, if there representative of the Bidder remains

absent, CIDCO will continue process and open the bids of the all bidders

h. During Bid opening, preliminary scrutiny of the Bid documents will be made to

determine whether they are complete, whether required Bid Security has been

furnished, whether the Documents have been properly signed, and whether the bids

are generally in order. Bids not conforming to such preliminary requirements will be

prima facie rejected. CIDCO has the right to reject the bid after due diligence is done.


Page 22

2.26 Evaluation Process

a. The Tender Evaluation Committee constituted by the CIDCO shall evaluate the bids

b. The Tender Evaluation Committee will review the Pre-qualification Proposal of the

Bidders to determine whether the requirements as mentioned in Section 2.26.1 of

the RFP are met. Incomplete or partial Proposals are liable for disqualification. All

those Bidders whose Pre-qualification Proposal meets the requirements would be

selected for opening of the Technical Proposal.

c. The Tender Evaluation Committee shall review the Technical Proposal of the pre-

qualified Bidders to determine whether the Technical Proposals are substantially

responsive. Bids that are not substantially responsive shall be disqualified and the

Tender Evaluation Committee reserves the right to seek clarification if required.

d. The Tender Evaluation Committee shall assign a Technical score to the Bidders

based on the Technical evaluation criteria detailed in the RFP. The Bidders with a

technical score above the threshold as specified in Section 2.26.5 of the RFP shall

technically qualify for the commercial evaluation stage.

e. The Financial Proposals of the technically qualified Bidders will then be opened and

reviewed to determine whether the Financial Proposals are complete and as per

requirements.

f. Evaluation and award of Contract will be done as per provisions of Maharashtra

State Government Rules.

g. Please note that the Tender Evaluation Committee may seek inputs from their

professional, external experts in the Bid evaluation process


Page 23

2.26.1 Pre-Qualification criteria

S. No. Eligibility Criteria Document to be submitted

PQ1 The Bidder (All members in case of

Consortium) should be registered company

in India under the Companies Act, 1956,

and should be in existence in India for at

least the last 5 years as on date of

submission of the bid.

Certificate of Incorporation/

Registration

PQ2 The Bidder (Lead Member in case of

Consortium) should have successfully

completed at least 3 Web-GIS projects in

Govt./Semi-Govt./ Public/ Private Sector

organizations in past 5 years with the

project cost not less than Rs. 1 Crore. The

projects should have been completed as on

date of submission of RFP response

Copy of Work Order & Customer

satisfaction certificate should be

attached

PQ3 The Bidder (or Consortium Member

providing GIS Data Creation, Update and

Migration component of the Scope of Work)

should have successfully completed at least

3 GIS data creation, update and migration

projects (with the scope of work similar to

that of this RFP) in Govt./Semi-Govt./

Public / Private Sector organizations in past

5 years in India with the project cost not

less than Rs. 50 Lakhs. The project should

be completed as on date of submission of

RFP response

Copy of Work Order & Customer

satisfaction certificate should be

attached

PQ4 The Bidder should have minimum annual

turnover of Rs. 25 Crore for each of the last

3 financial years (FY 2012-13, 2011-12,

2010-11)

In case of Consortium, the Consortium

Member should also have minimum annual

turnover of at least Rs. 5 Cr for each of the

last 3 financial years (FY 2012-13, 2011-12,

Copy of the audited Profit & Loss

Statement of the company duly

certified by statutory auditor


Page 24

S. No. Eligibility Criteria Document to be submitted

2010-11)

PQ5 The Bidder (All Members in case of

Consortium) should have positive net

worth for each of the last 3 financial years

(FY 2012-13, 2011-12, 2010-11)

Copy of the audited balance sheet of

the company and Certificate from

the Statutory Auditor clearly stating

the net worth.

PQ6 The Bidder (All Members in case of

Consortium) should not be banned from

participating in any of the Tenders by

Government of Maharashtra/ Any State

Government/ Government of India as on

date of submission of the Bid. Also, the

bidder shall not be under a Declaration of

ineligibility for corrupt or fraudulent

practices with any of the Government or

Public sector units.

A self-certified letter signed by the

Authorized Signatory of the Bidder.

PQ7 The Bidder should have minimum 50 Full

Time GIS Technical Staff with necessary

skillset (i.e. GIS Application Development,

GIS Database Administration, GIS Mapping

and GIS Survey) as per the requirement of

the GIS services on bidder’s own payroll.

In case of Consortium, the Lead Member

should have minimum 20 Full Time GIS

Technical Staff with necessary skillset (i.e.

GIS Application Development and GIS

Database Administration) and Consortium

Member should have minimum 30 Full

Time GIS Technical Staff with necessary

skillset (i.e. GIS Mapping and GIS Survey) as

per the requirement of the GIS services on

bidder’s own payroll.

Certificate from the current

authorized signatory of the company

PQ8 The Bidder (Lead Member in case of

Consortium) should have ISO 9001:2008 or

higher certification

Valid Copy of the ISO Certificate


Page 25

2.26.2 Evaluation of Pre-qualification Proposals

1. Bidders, whose EMD and RFP Document Fees are found in order, shall be considered for

Pre-Qualification criteria evaluation.

2. Bidder shall be evaluated as per prequalification criteria mentioned at 2.26.1. The

bidders who fulfil all the prequalification criteria will qualify for further Technical

Evaluation.

2.26.3 Evaluation of Technical Proposals The evaluation of the Technical Proposals will be carried out in the following manner:

a. The Bidders are required to submit all required documentation in support of the

evaluation criteria specified (e.g. Detailed Project citations and completion

certificates, client contact information for verification, and all others) as required for

technical evaluation.

b. Proposal Presentations: The Tender Evaluation Committee shall invite each

qualified Bidder to make a presentation to the CIDCO as per their discretion.

c. At any time during the Bid evaluation process, the Committee may seek oral /

written clarifications from the Bidders. The Committee may seek inputs from their

professional and technical experts in the evaluation process.

d. CIDCO reserves the right to do a reference check of the past experience stated by the

Bidder. Any feedback received during the reference check shall be taken into

account during the Technical evaluation process.

2.26.4 Technical Evaluation Methodology a. Each Technical Proposal shall be assigned a technical score out of a maximum of 100

points. (Refer Section 2.26.5).

b. In order to qualify for the opening of Financial proposal, the Bidder must get a

minimum overall technical score of 75 (Seventy Five).

c. The Financial Proposals of Bidders who do not qualify technically shall be kept

unopened in the e-Tendering system.

d. CIDCO shall indicate to all the Bidders about the results of the technical evaluation

through a written communication.


Page 26

e. CIDCO reserve the right to accept or reject any or all bids without giving any reasons

thereof.

f. CIDCO will inform to the technically shortlisted Bidders about the date and venue of

the opening of the Financial Proposals through a written communication.

2.26.5 Technical Evaluation Criteria

Sr. No. Evaluation Criteria Points

TQ.1 Relevant Experience 25

TQ1.1

The Bidder should have executed 3 or more Web-GIS projects that involve solution designing / development / implementation / maintenance for Govt. / Semi-Govt. / Public / Private Sector organizations in last 5 years with the project cost not less than Rs. 1 Crore.

7

a. Greater than 5 7

b. >=3 – 5 5

TQ1.2

The Bidder has executed 1 or more GIS-ERP integration projects that involve solution designing /development /implementation/ maintenance for Govt. / Semi-Govt. / Public / Private Sector organizations in last 5 years with the project cost not less than Rs. 1 Crore.

7

a. Greater than 3 7

b. >=1 – 3 5

TQ1.3

The Bidder has executed 1 or more GIS Project in Urban Planning/Development (i.e City asset management) area for Govt./ Semi-Govt. / Public / Private sector organizations in India in last 5 years

5

a. Greater than 3

5

b. >=1 – 3

3

TQ1.4 The Bidder should have executed 3 or more projects that involves GIS data creation, update and migration services for Govt./Semi-Govt./ Public / Private sector company in India in last 5 years

6

a. Greater than 5

6


Page 27


b. >=3 – 5

4

TQ2 Company Profile 20

TQ2.1

The Bidder (All members in case of Consortium) should be registered company in India under the Companies Act, 1956, and should be in existence in India for at least the last 5 years as on date of submission of the bid.

7

a. More than 10 years 7

b. >=5 – 10 years 5

TQ2.2 The Bidder should have turn-over of minimum Rs. 25 Cr for each of the last 3 financial years

7

a. More than 100 Cr 7

b. >50 Cr – 100 Cr 5

c. >=25 Cr - 50 Cr 4

TQ 2.3 The Bidders has a Capability Maturity Model Integration (CMMi) certification for Development Services

6

a. Above CMMi Level 3

6

b. CMMi Level 1 – 3

4

TQ3.0 Proposed Manpower (Detailed breakup of marks is provided in section 2.26.6 in the RFP)

35

TQ3.1 Project Manager (GIS) 7

TQ3.2 GIS Solution Architect 7

TQ3.3 GIS Database Administrator 5

TQ3.4 Sr. GIS Application Developer 6

TQ3.5 Sr. GIS Engineer / Analyst (GIS Mapping) 5

TQ3.6 Sr. GIS Survey Expert 5

TQ4.0 Technical Presentation 20

TQ4.1 Understanding of Scope of Work 3

TQ4.2 Approach, Methodology, Deployment Architecture & Project Plan 4


Page 28


TQ.4.3 Quality Assurance/Quality Control (QA/QC) Plan 3

TQ4.4 Operation and Maintenance Plan 4

TQ4.5 Adherence to SLA, Monitoring & Review Framework 3

TQ4.6 A Relevant Case Study on Integrated Enterprise GIS 3

Total 100

2.26.6 Detailed Breakup of Marks for Proposed Team

S No Proposed Profile Evaluation Criteria Points TQ3.1 Project Manager

(GIS) (7 Marks) Certification 2 GIS/Remote Sensing Certifications 1 Project Management Certifications 2 Qualification 2 Post Graduate Qualifications in GIS/IT/Civil/Planning ( M.Tech./ M.E./ M.Sc./ MCA)

2

Graduate Qualifications in GIS/IT/Civil (BSc / B.Tech / BCA / B.E)

1

Relevant GIS Experience 3 10 + years 3 7 - 10 years 2

TQ3.2 GIS Solution Architect (7 Marks)

Certification 2 GIS/Remote Sensing Certifications 1 Relevant product/ architecture certifications 2 Qualification 2 Post Graduate Qualifications in GIS/IT/Civil (M.Tech. /M.E./ M.Sc./ MCA)

2


1

Relevant GIS Experience 3 10+ years 3 7 - 10 years 2

TQ3.3 GIS Database Administrator (5 Marks)

Certification 1 GIS/Remote Sensing Certifications 0.5 Relevant OEM database certifications 1 Qualification 2 Post Graduate Qualifications in GIS/IT/Civil (M.Tech./ M.E./ M.Sc./ MCA)

2


Page 29

S No Proposed Profile Evaluation Criteria Points Graduate Qualifications in GIS/IT/Civil (BSc / B.Tech / BCA / B.E)

1


TQ3.4 Sr. GIS Application Developer (6 Marks)

Certification 2 GIS/Remote Sensing Certifications 2 Relevant OEM certifications 1 Qualification 2 Post Graduate Qualifications in GIS/IT/Civil (M.Tech./M.E./ M.Sc./ MCA)

2


1


TQ3.5 Sr. GIS Engineer / Analyst (GIS Mapping) (5 Marks)

Certification 1 GIS/Remote Sensing Certifications 0.5 Relevant OEM certifications 1 Qualification 2 Post Graduate Qualifications in GIS /IT /Geography /Geology (M.Tech./M.E./ M.Sc./ MCA)

2

Graduate Qualifications in GIS /IT /Geography /Geology (BSc / B.Tech / BCA / B.E)

1


TQ3.6 Sr. GIS Survey Expert (5 Marks)

Certification 1 GIS/Remote Sensing Certifications 0.5 Relevant Surveying Certifications 1 Qualification 2 Post Graduate Qualifications in GIS /IT /Geography /Civil/Surveying (M.Tech./M.E./ M.Sc./ MCA)

2

Graduate Qualifications in GIS /IT /Geography /Civil/Surveying (BSc/ B.Tech / BCA / B.E)

1

Relevant GIS Surveying Experience 2 10+ years 2 7 - 10 years 1

Instructions:

1. The Bidder is required to provide the CVs for each of the positions specified. Only 1 CV

must be provided for each profile mentioned. In case more than 1 CV is provided, the

first one provided for the profile will be used for the purpose of evaluation.


Page 30

2. In case no CVs are proposed for any of the specified positions, the technical score would

be adjusted proportionately. Though resource persons suggested for additional posts

would be considered during evaluation, not proposing additional posts would not

detract from the relative score of a Bidder

3. CVs of all resource persons proposed MUST be furnished in the format given at

ANNEXURE 6.3.1 (Max 4 pages per CV). Non-adherence to the format or missing

information in the specified format would amount to rejection of the CV for evaluation,

at the discretion of the Technical Committee.

4. Only the relevant Projects of each resource person may be detailed in the CV.

5. Each profile shall be signed by the resource (of whom the profile is submitted) and the

authorized Signatory of the Bidder. If the signature of the resource cannot be obtained,

the Authorized Signatory, in each profile shall mention and certify that he has obtained

the consent of the respective employee on the accuracy and completeness of

qualifications, experience and other details specified in the profile.

6. The Tender Evaluation Committee may, at its discretion, request the Bidder to provide

additional details with respect to any or all of the personnel proposed, if required in the

evaluation process.

7. CIDCO reserves the right to interview the personnel proposed that will be deployed as

part of the Project. If found unsuitable, CIDCO may reject the employment of the

personnel.

8. The Selected Bidder shall confirm the availability of the team members as proposed in

the technical proposal. CIDCO will not consider changes or substitutions during

negotiations as the ranking of the Bidder is based on the evaluation of the proposed

profiles, and any change therein may upset the ranking. Changes or substitutions,

will, however be permitted if the proposed man power is not available for reasons of

any incapacity due to health. .

9. Changes or Substitutions for any other reason shall attract reduction in the total project

cost to the extent of 0.5% for each substitution. All such proposed changes or

substitutions shall, however, be invariably by equal or better qualified and

experienced Personnel compared to the originally proposed man power.


Page 31

10. The CIDCO will not consider substitutions during contract implementation except

under exceptional circumstances up-to a maximum of 25 percent of proposed

manpower (considering equal weightage for each Proposed Manpower) and that too

by only equally or better qualified and experienced personnel.

11. In case, replacement is required, the Selected Bidder shall notify CIDCO in writing at

least 15 (Fifteen) days in advance , for prior approval, stating: the reason for replacing

the person(s), originally assigned to the project the names and singed curriculum vitae

(CV)of the proposed replacement. CIDCO may also request replacement with valid

reason.

12. Changes or Substitutions of the Project Manager shall not be considered and may lead

to disqualification of the Bidder or termination of the contract.

2.26.7 Financial Bid Evaluation

1. The Financial Bid of only the technically qualified Bidders will be opened for evaluation.

2. Of all the Financial Bids opened, the Bidder whose Financial bid is lowest (hereby

referred to as L1 Bidder) will be considered eligible for negotiations and award of

contract after the negotiations.

3. If there is a discrepancy between words and figures, the amount in words shall prevail.

For any other calculation/ summation error etc. the bid may be rejected.

2.26.8 Negotiations

1. CIDCO reserves the right to carry out negotiations with the L1 Bidder on the Technical

and Financial Proposal. CIDCO may further discuss the details of the approach and

methodology to be adopted by the Bidder on the Project over and above the minimum

requirements of the RFP keeping in mind the interest of the Project.

2. The Technical Proposal, any clarifications provided, presentations, etc. made by the ‘L1

Bidder’ during the Bid evaluation phase will form part of the Contract signed with the

Bidder

2.27 Award of Contract

1. CIDCO’s Right to Accept any Bid and to Reject any or All Bids

CIDCO reserves the right to accept or reject any Bid, and to annul the bidding process

and reject any or all Bids at any time prior to award of Contract, without thereby


Page 32

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders of the grounds for CIDCO’s action.

2. Letter of Acceptance

Prior to the expiration of the period of bid validity, CIDCO will notify the successful

bidder in writing or by fax or email, to be confirmed in writing by letter, that its bid has

been accepted. The Letter of Acceptance will constitute the formation of the contract.

Upon the successful Bidder’s furnishing of Performance Security, CIDCO will promptly

notify each unsuccessful Bidder.

3. Signing of Contract

CIDCO shall notify the successful bidder that its bid has been accepted. The successful

bidder shall enter into contract agreement with CIDCO within the time frame

mentioned in the Letter of acceptance to be issued to the successful bidder by CIDCO.

4. Performance Bank Guarantee

a. The successful bidder shall at his own expense deposit with CIDCO within fifteen

(15) Working days of the date of letter of acceptance or prior to signing of the

contract whichever is earlier, an unconditional and irrevocable Performance Bank

Guarantee (PBG) from a Nationalized or Scheduled Bank, payable on demand, for

the due performance and fulfilment of the contract by the bidder.

b. The performance guarantee shall be denominated in the currency of the contract

and shall be in the form of bank guarantee.

c. This performance bank guarantee will be for an amount equivalent to 10% of

contract value. All charges whatsoever such as premium; commission etc. with

respect to the Performance Bank Guarantee shall be borne by the bidder.

d. The performance Bank Guarantee shall be valid until the end of six months after the

completion of the contract with successful bidder. Subject to the terms and

condition in the Performance Bank Guarantee, six months after the contract

completion, the performance Bank Guarantee will lapse automatically.

e. The Performance Bank Guarantee may be discharged/ returned by CIDCO upon

being satisfied that there has been due performance of the obligations of the Bidder

under the contract. However, no interest shall be payable on the Performance Bank

Guarantee. The Format for Performance Bank Guarantee is provided in ANNEXURE

8.


Page 33

f. In the event of the Bidder being unable to service the contract for whatever reason

CIDCO would invoke the PBG. Notwithstanding and without prejudice to any rights

whatsoever of CIDCO under the contract in the matter, the proceeds of the PBG shall

be payable to CIDCO as compensation for any loss resulting from the bidder’s failure

to complete its obligations under the Contract. CIDCO shall notify the Bidder in

writing of the exercise of its right to receive such compensation within 14 days,

indicating the contractual obligation(s) for which the Bidder is in default.

g. CIDCO shall also be entitled to make recoveries from the bidder’s bills, performance

bank guarantee, or from any other amount due to him, the equivalent value of any

payment made to him due to inadvertence, error, collusion, misconstruction or

misstatement.

5. Failure to agree with the Terms & Conditions of the RFP / Contract

Failure of the successful Bidder to agree with the Terms & Conditions of the RFP /

Contract shall constitute sufficient grounds for the annulment of the award, in which

event CIDCO may invite the next best bidder for negotiations or may call for fresh RFP.

2.28 Non-Disclosure Agreement (NDA)

Successful bidder has to sign the Non- Disclosure Agreement (ANNEXURE 10) with

CIDCO.

2.29 Change of Consortium Member

1. Consortium member other than the Lead Member may be changed only under extreme circumstances such as non-performance of the Consortium member, insolvency or bankruptcy of the Consortium member etc. and that too only with the prior written approval of the CIDCO.

2. Provided that in the event of any such approved change of Consortium members, the new member (company) replacing outgoing Consortium member shall have same or higher financial, technical and legal qualifications as the outgoing member, and to the satisfaction of the CIDCO. In the event the CIDCO does not grant approval for the change of the Consortium member other than the Lead Member or suitably qualified replacement member (companies) are not available/ found, the exit of the Consortium member (other than the Lead Member) shall constitute a breach of the contract.


Page 34

Scope of Work


Page 35

3 Scope of Work

3.1 Introduction The growth of Geographic Information Systems (GIS) technology has provided government with a powerful tool to turn data into useful information. Most information that government processes contains a geographic component. Viewing this information in a spatial context can bring new meaning to it and leverage it for many new uses. CIDCO has been using GIS technology in the Planning Department for a number of years. It has been limited to this one department without the benefit of participation by other departments and agencies which could benefit from it. In order to expand the current system into an Integrated Enterprise GIS, CIDCO has

requested the proposal from the qualified Bidders to provide professional services

described in this section of the RFP.

Requirements mentioned in this RFP are indicative only and written purely for the purpose

of making the Bidders able to estimate its efforts and costs required to achieve project

objectives successfully.

3.2 Project Goals The CIDCO needs an accurate database of its land and infrastructure. A well developed and

managed Integrated Enterprise GIS shall allow this information to be easily understood and

shared with key staff and departments, thereby increasing efficiency of planning,

operations, and all aspects of public works.

CIDCO also desires to provide timely and relevant information to the public. It is envisioned

that online hosted Web-GIS maps shall show community members static administrative

information such as zoning and infrastructure mapping. Additionally, important

information about public services may also be disseminated to the community.

3.3 Project Geographical Scope The scope of this project covers the area of Navi Mumbai (approx. 344 Sq. KM), NAINA

(approx. 600 Sq. KM) and Khopta (approx. 90 Sq. KM).

3.3.1 Navi Mumbai Project The development of Navi Mumbai was initiated over 40 years ago. As CIDCO is the New

Town Development Authority (NTDA) for this project, all the lands in the 95 villages were

notified for acquisition. Majority of these lands are acquired today. The acquired areas

were developed by CIDCO as self-sufficient nodes strung along major transportation

networks. Each of the nodes is in turn divided into sectors and plot nos. The plots are put to

different land uses and development types; developed either by CIDCO or through private


Page 36

developers. The approved building plans of these constructions as per the prevailing DCR

are available in CIDCO/ NMMC records.

3.3.2 NAINA & Khopta 'Navi Mumbai Airport Influence Notified Area' (NAINA) comprising about 270 villages

spread over an area of approx. 600 Sq. Km and Khopta comprising about 32 villages spread

over an area of approx. 90 Sq. Km. Both the towns are neighboring Mumbai and Navi

Mumbai; and are within Mumbai Metropolitan Region (MMR).

3.4 Overall Scope of Work

3.4.1 Geospatial Data Update and Creation The Selected Bidder shall perform following GIS Data Update and Creation activities

specific to Navi Mumbai project area.

a. The GIS database layers are last updated in year 2004. All attribute fields need to be

verified, collated and confirmed against available record/drawing information and

documents. It is expected that the Successful Bidder shall help to confirm the

accuracy of existing data, and update it by incorporating other available records

existing in various formats, establish a framework for adding future information,

and identify and create details which are missing or need to be developed. List of

existing and tentative proposed GIS layers is given at ANNEXURE 13.

b. The Successful Bidder shall link with supporting document against required

attributes (i.e. Land Acquisition Notice, Award Certificate, Possession Receipt, 7x12

Extract, 12.5% Scheme Certificate, Estate records etc.).

c. The Successful Bidder shall be responsible for collecting required data from the

respective departments and authorities. CIDCO shall provide administrative support

as and when required.

d. The Successful Bidder shall create new GIS database layers as per the proposed

system requirements using satellite imagery. Satellite imagery of higher resolution

shall be provided by CIDCO.

e. The Successful Bidder shall be responsible for updating the Development Plan, all

nodal/township plans, sector plans and other utility maps of Navi Mumbai as

available with CIDCO and superimposing on the provided latest Satellite Imagery.


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f. The Successful Bidder shall undertake field survey in only Kharghar node (includes

approx. 15 Sq. Km. area) and collect spatial and non-spatial attribute data for

various City Infrastructure, Public / Private Assets and Public Amenities as detailed

given at ANNEXURE 13. The Successful Bidder shall be responsible to appropriately

place the features using suitable survey techniques and provide all the captured

data. Preferred map projection to be followed is Geographic & WGS84 Datum and

geo-location data shall be collected using DGPS/GPS Devices. It is expected that the

Bidder shall take necessary corrective action to restrict the ground level error

within (+/-) 0.5 Meter.

Note: CIDCO has already initiated the process for the filed survey and GIS database

creation for NIANA & Khopta project area. However, the Selected Bidder will

require studying the GIS database model and normalizing it as per the proposed

system requirements.

g. The Successful Bidder needs to perform the Ground Truthing of available GIS data.

CIDCO has already conducted DGPS survey in past and collected Ground Control

Points (GCP’s) which will be shared with the Selected Bidders for Ground Truthing.

However, Bidder shall be responsible for collecting Coordinates, if it requires more

to achieve the data precision as given in the RFP

h. The Successful Bidder shall perform all related tasks to make sure that legacy data is

successfully migrated to standardized data models. The successful bidder must

perform the analysis of the data that needs to be converted / migrated, prepare and

submit a plan for the conversion/migration, and also deliver utilities and programs

to achieve the conversion/migration.

These tasks shall include;

i. Data scrubbing: Flag & notify CIDCO of any errors detected in legacy data,

assist with corrective actions as required, add any necessary information in

the attribute fields not found in legacy data

ii. Data conversion: Convert data to the standard format to be used in the new

data model

iii. Data migration: Migrate data to the new data model

iv. Data operability: Ensure migrated data is bug free and fully operable


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v. Meta data: Assist the CIDCO with formulating a comprehensive and

consistent metadata standard which complies with industry standards and

follows the FGDC (Federal Geographic Data Committee) guidelines. Most

features do not have existing metadata. Identify and flag gaps and

inconsistencies within metadata and assist the CIDCO with completing the

data.

i. Quality Assurance/Quality Control (QA/QC) - Where new datasets are created or

geometry is manipulated / digitized in legacy datasets; all data development

processes shall conform to industry standard map accuracy standard guidelines for

the type of feature being created.

The Selected Bidder shall perform following activities for Navi Mumbai and NAINA &

Khopta projects area;

a. The Successful Bidder shall study the existing GIS data model and normalize it as

per the proposed system requirements.

b. The Successful Bidder shall be responsible to design a detailed structured

questionnaire to capture required attributes / data. Based on the approval received

from CIDCO, the Successful Bidder shall initiate the data creation/ update process.

c. The Successful Bidder shall suggest on ways to improve CIDCO operations to

populating the GIS data base easier and more accurate.

d. The new GIS data model should be designed considering the requirements of entire

organization to support integration with ERP system which shall be implemented

parallel with this project.

e. The Successful Bidder needs to ensure the seamless integration with the ERP and

others system at database level, so that any changes made in the ERP or other

systems automatically get updated in the GIS database in real-time and vice-versa.

3.4.2 Development and Implementation of Integrated Enterprise GIS Application

CIDCO has already developed a Web based GIS application which is currently running on

CIDCO intranet (Technical specifications of existing GIS system is attached as ANNEXURE

14). The Successful Bidder is expected to examine and upgrade the same GIS system at

Enterprise GIS level as per the proposed system requirements.


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3.4.2.1 General Requirements

a. The Integrated Enterprise GIS application shall be accessed by CIDCO staff within

the CIDCO (approx. 400 Intranet users of which 50 will be concurrent users) and

Citizens (Internet User).

b. Layer and data security – Each CIDCO user shall have a personal username and

password to control access to data and layers.

c. The Successful Bidder shall ensure the GIS integration with ERP system at

application level. The level of integration with the selected ERP module shall be

assessed by vendor during the system study.

d. Recommend and implement a system for Global Unique Identifiers (GUID) for all

land and utility assets

e. The proposed solution must be scalable to provide either multiple websites or multiple instances

f. Should be compatible for accessibility from any device, any Operating System and

any browser

3.4.2.2 Functional Requirements of Web-GIS Application (For CIDCO Staff)

3.4.2.2.1 Navigation Tool Bar

a. Pan View, Refresh Map

b. Zoom to full extents

c. Zoom In (User-defined area)

d. Zoom Out (User-defined area)

e. Zoom to Previous extents (Back) - must keep at least 10 previous extents

f. Zoom to Next extents (Forward) - must keep at least 10 next extents

g. Zoom to Selected Features

h. Activity indicator - display notification while map/data is being processed

i. Move up/down/left/right;

j. Scale input box - allow user to enter representative fraction scale for dynamic

services - For cached services, scale box should contain dropdown menu of available

cache scales (levels of detail)


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k. Show/hide mouse coordinates

3.4.2.2.2 Descriptive Map Information Tool

a. When the mouse cursor hovers over each map feature, information should be shown based on the feature's attributes. Functionality should be available for all feature classes; should be able to display a combination of attributes and should not limit the number of features that can be included with the map tool.

b. It should allow user to turned on and off as needed

3.4.2.2.3 Searching Tools

a. Should allow users to search features by both pre-configured and dynamic based on unique values as follows;

Search by Taluka, Search by Village, Search by Survey Number, Search by Hissa Number, Search by Sector, Search by Parcel ID etc.

b. Should allow user to run the custom queries on-the-fly and save those queries for

shared future use

c. Should allow user to run spatial query on multiple layers with spatial operators

d. Should also allow for a buffer to be applied to the search criteria allowing for features within a certain distance of the query feature to be selected.

e. Should have a tool allowing users to search and zoom to a location based on GPS coordinates

f. Should have facility to run combination of attribute & spatial query

g. Should have facility to auto-complete text boxes based on either feature attributes or linked records

3.4.2.2.4 Distance and Area Measurements

a. Should have distance measurements tool to allow user to measure the length of irregular shaped lines

b. Should have area measurements tool to allow user to measure irregular shaped polygons


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c. Measurements should be shown using the metric and the imperial system. The ability to snap to the edge or nodes of the feature being measured is desirable.

3.4.2.2.5 Thematic Mapping

a. Should allow user to generate various thematic maps based on the attribute information available in databases

3.4.2.2.6 Visualization of Temporal Data

a. Should have facility to visualize time aware layers b. Should allow user to add temporal data layer on-the-fly

3.4.2.2.7 Printing

a. Should have ability to print maps to a printer/plotter with the selection of paper size (A2, A1, A0, Letter, Tabloid etc.) and page orientation (landscape or portrait)

b. Should have print preview option

c. Should be able to handle and process any redlining / markups of the map.

d. Should have ability to export the map to a standard image format (BMP, TIF, JPEG and PDF file)

e. Should have a variety of templates must be available which allow the user to add a custom map title and to decide which map elements (north arrow, scale bar, overview map, legend, etc.) will be visible.

f. Print date and time should be automatically added to output at application runtime

g. Legend should be automatically adjusted based layers displayed in print area

3.4.2.2.8 Redlining Capabilities

a. The system should allow users to draw simple shapes (point, line, rectangle, polygon and circle) and add text to make annotations and markups to the map that must be printable. It shall allow the user to provide supplemental information on the map.

b. Should allow user to set the redlining display style based on the following specification: Line: color, style, transparency and width. Rectangle, circle, and polygon: fill color, fill opacity, outline style, outline color and outline width.

3.4.2.2.9 Add Map Layers

a. Should allow user to add GIS map layers


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b. Added new map layer should be overlaid on the existing map

3.4.2.2.10 Hyperlinks

a. Should have ability to hyperlink to document, images, avi files and PDF files with the feature’s attribute

3.4.2.2.11 Emailing

a. Should allow user to Email map as an attachment

3.4.2.2.12 Reporting

a. Should provide predefined report templates

b. Should allow user to create custom reports using SQL query interface and save those reports for shared future use

c. Should allow user to generate reports on selected features

d. Should be able track the history of reports a user has performed.

e. Should be able to export reports into PDF and MS Excel

f. Should allow use to select different date ranges to view report information

g. Should allow user to print reports

3.4.2.2.13 Web-Editing

a. Support role based multi-user editing access and editing work flows.

b. Should allow authenticated user to validate spatial feature create/delete/edit/upload through Web-GIS application

c. Should allow administrator to Accept/Reject the changes made and a log should be created for the same.

d. Should have easy-to-use map editing tools

e. Should allow user to divide the polygon or polyline

f. Should allow user to amalgamate the two or multiple polygons or polylines


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g. Should allow administrator to configure the edit/view security at the level of feature attribute

3.4.2.2.14 Select Feature

a. Should be able to select features by clicking on or by drawing a polygon around the feature

b. Should allow user to generate URL for current view extents, visible layers, and active selection

c. Should allow user to email the generated URL d. Should allow user to export data into KML/KMZ and Shapefile

3.4.2.2.15 Bookmarks

a. User should be able to save a map view and be able to return to that exact view at a later date.

b. Should have ability to email the current view extents, visible layers, and active selection in the form of image

3.4.2.2.16 Application Error Reporting

c. Should allow user to report errors, with a screen capture, back to the CIDCO GIS Coordinator

3.4.2.2.17 Dashboard

a. Should be able to provide management with easy-to-understand, easy-to-use reports that use appropriate info graphics (Charts) to present the performance of the CIDCO departments

b. Should have a GIS-enabled real-time dashboard to display dynamic charts & graphs that the management wants to view

c. Should have easy to use, interactive facility for management to generate ad-hoc reports.

3.4.2.2.18 Mobility/In-Field Usage

a. Should allow remote access on Mobile & Tablet devices

b. Should have ability to configure security to assure that only authorized persons are

allowed to sign in

c. Should have redlining capability


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d. Should allow user to edit map feature and attribute details and save those changes

in their user profile

e. Should allow user to post the edited map feature and attribute changes to Map

Server of a versioned GIS database

f. Should allow authenticated user to validate spatial (along with relevant attribute

information) feature create/delete/edit/upload through Mobile device

g. Should support One-Web functionality

3.4.2.2.19 Security and User Management

a. Should allow Active Directory, LDAP, or other security source

b. Should allow administrator to configure security to map service, layer and attribute

levels

c. Should allow group-based security policies

d. Should not require opening of any special protocols for connecting the user client to

the web/application server used by the package. All communication should be on

HTTP or HTTPs.

e. The Successful Bidder should suggest firewalls that natively support all protocols

required between the various servers (database, application and web) in the

package. No special configuration should be required to configure the firewall.

f. Application users should not have direct access to the database.

g. Any changes to data should be recorded in a separate table and should be stamped

with the identity of the user/program and the date / time of the creation/change.

h. Should be possible to audit users at the form level, user level, application module

level and at the organizational role level.

i. Should provide reports on user activity based on the role and the application that

was used.

j. The system should support configurable password policies including;


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Password expiry

Password complexity

Password history and reuse policy

Forced password change on first log on

Capability of self-service reset of passwords in case of forgotten passwords

or locked accounts.

Should support security system with a full-fledged Role Based Access Control

(RBAC) model

3.4.2.2.20 Video / CCTV Surveillance Interface

a. User should be able to see the location of CCTV cameras installed and mapped on to

the GIS map.

b. System should have provision to integrate with video feeds available from CCTV

camera.

3.4.2.2.21 Online Help

a. Should have online help files and user manual with GIS usage examples for the end user

3.4.2.3 Functional Requirements of Web-GIS Application (For Citizen Users)

a. Should allow find – Zoning Details, Civic Offices Address etc

b. Calculate lengths/areas of selected polyline / polygon objects

c. Pan View, Refresh Map

d. Zoom to full extents

e. Zoom In (User-defined area)

f. Zoom Out (User-defined area)

g. Zoom to Previous extents (Back)

h. Zoom to Next extents (Forward)

i. Should have ability to print maps – printer/PDF.

j. Should allow turn off/on layers

k. Should allow user to report errors, with a screen capture, back to the CIDCO GIS Coordinator

l. Should support One-Web functionality


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3.4.2.4 Functional Requirements of Web-GIS Integration

a. CIDCO envisaged to use the GIS based information for monitoring any update in the

CIDCO assets. All the Lands/Assets/ City Infrastructure details shall be linked to the

GIS for monitoring every change in the status. The intention of Integrated GIS is to

update the spatial and non-spatial data on the real time basis, so that the all

stakeholders can get access the relevant details from the proposed system itself. For

this purpose, the bidder shall have to study the system requirement specification

(SRS) and other available information which was carried out in past at CIDCO.

Bidder shall gather further required information from various departments as per

the proposed system requirements.

b. Department-wise detailed high level functionality requirements and systems

required to be integrated with GIS based on the current processes are as given in the

table below. However, bidder may require to go through the To-Be process

documentation for further details. The proposed system should be able to fetch the

data from the integrated systems as and when required by the users. The Successful

Bidder shall also conduct the study to understand the current forms, formats of data

storage/retrieval processes and develop a facility to generate custom reports as per

the industry best practices. The proposed Enterprise GIS application should be

integrated with following including but not limited to systems/applications. This is

indicative list and not a complete list of functionalities required.

S No Department High Level functional requirement which

needs to be considered GIS Integration required with

1. Engineering Designing of Utilities development

projects like Water, Sewer, Gas, Electrical, Telecom etc.

Designing of Public Amenities projects like Garden, Play Grounds etc.

Verification of Layout and Development plans

Maintaining Utilities and Public Amenities development projects records

Monitoring the progress of Utilities and Public Amenities development projects

ERP

2. Town Service (Estate)

Maintaining the lease records of Plots/Parcels and Built-up premises

ERP, Estate Application


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S No Department High Level functional requirement which needs to be considered

GIS Integration required with

Maintaining the records of service charges levied on the property

Monitoring the land development details as per the lease agreement

Maintaining the property registration records

3. Land & Survey

Maintaining Land Acquisition records

Allotting plots/parcels under 12.5% scheme

Verifying Layout and Development Plans

Lottery System, ERP

4. Marketing Disposing plots/parcels and Built-up

premises for residential, commercial and other uses

Transferring sold plots/parcels and Built-up premises agreement information to Estate department

ERP

5. Planning Preparation of Development Plans

and Layout Plans and sharing with Land and Engineering departments for verification

Releasing Commercial & Residential Plots/Parcels and Built-up premises to Marketing Department for sale

Releasing social Plots/Parcels and Built-up premises to other departments for community uses

Issuing Commencement and Occupancy Certificates

DCR Automation Application, ERP

6. Social Service/ Health/ Rehabilitation

Disposing plots/parcels and Built-up premises for community uses

ERP

7. Accounts Maintaining the Payments records

ERP

8. Legal Department

Managing & Monitoring of Legal issues of CIDCO

Legal Tracking System

3.4.2.5 Non- Functional Requirement

3.4.2.5.1. Security Audit


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a. The solution to be Security Audited by the Cert-In empanelled Security Auditors

or Government of Maharashtra empanelled Security Auditors. Cost for Security

Audit of application should be part of the proposal as cost of the same will be

borne by bidder

b. Any vulnerability found during the security audit, bidder has to close the same

accordingly and ensure complete security audit done successfully

3.4.2.5.2. Language a. Should be multilingual and at least deploy in English & Marathi languages.

3.4.3 Application Deployment

a. Should support n-tier architecture consisting of a database, an application server

(and/or web server) and a browser.

b. Should not be required to be installed any software on the browser client. All

functionality should be supported using a standard browser.

a. All server processes should be capable of being deployed in an active-passive

cluster using either software based capabilities or load balancers.

b. Should support automatic failover

c. All functionalities in the package like data entry screens, various custom reports,

batch processing, integration etc. should use a common integrated application

platform suite to provide ease of management and to avoid compatibility issues.

3.4.4 Operation & Maintenance

a. Once the systems have been commissioned, the Bidder shall provide 36 months

support for GIS data management, application management and future

enhancements. The Bidder shall propose the teams for this along with their roles,

job descriptions and profiles of key individuals.

b. The in-house team of Successful Bidder should preferably consist of 1 GIS Developer

and 2 GIS Engineer/Analyst and should also consist of a Team Leader. The team

must be operating from onsite i.e. CIDCO’s HQ Office. The team shall perform but

not limited to the following activities;

1. Enhancement / modifications with respect to new / enhanced / enriched functionality


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2. Ensure the desired functioning of the Interface / integration

3. System installation and testing whenever required

4. Provide technical support on system parameters and requirement of CIDCO

5. Manage Enterprise GIS Data Edits

6. Provide handholding support and training services as part of the post

implementation services, on a scheduled basis as well as on a need basis.

7. Update the GIS data and provide half yearly release to CIDCO for three (03) years

from the date of acceptance of the final set of data based on the last work order

issued by CIDCO.

8. Undertake field survey /change detection to identify new developments on ground,

collect spatial and associated attribute data for the identified Landuse / Landbase /

Assets (Public / Private) created by the CIDCO

9. Process collected Data, undertake necessary Quality Assurance (QA) and Quality

Checking (QC) activities and remove errors

10. Prepare updated comprehensive database including spatial and associated attribute

Data and based on geographic coverage, richness and accuracy

Note - No extra cost shall be remunerated by CIDCO on account of such operations &

maintenance activities mentioned herein above.

3.4.5 Software and Hardware The core intent of the CIDCO is to optimally utilize available information modules for the

expansion of user GIS connectivity and Web-GIS based decision making tools. CIDCO

currently utilizes the following ESRI licenses: Eight ArcGIS Desktop version 10.0 and One

ArcGIS Server version 10 Standard. The CIDCO has already developed Web-GIS project

which made the ArcGIS Server environment available; however at this time Arc Spatial

Database Engine (SDE) is not fully utilized. The Successful Bidder shall also provide

specifications for software and hardware which required for successful implementation of

Integrated Enterprise GIS system. The proposed recommendations of the software and

hardware should adhere to the SLA as mentioned in the section 4.14.


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3.4.6 Training The Bidder shall provide module-wise training as per User Profiles identified by

CIDCO at CIDCO premises. Training modules and number of participants are given in

the table below. The Bidder shall also provide hands on training to the end users as per

the User Training Plan. CIDCO will measure the effectiveness after the completion of the

training.

S No Training Module Tentative Number of Participants

1 Basic GIS Data Viewing and Retrieving Tools 200 persons will be trained in given modules as per CIDCO requirements

2 Advanced GIS Tools and Features Editing Tools 3 Advanced GIS Database Management 4 Application Administration 5 Two Workshops on GIS usage For CIDCO Officers and other

staff

3.4.7 Documentation The project team shall provide the following documentations in hard as well as soft copies:

a. Detail Project Plan

b. Weekly and Fortnightly progress reports

a. System Requirement Specification (SRS) document containing detailed requirement capture and analysis including functional requirement, Interface Specifications, application security requirements, database model

b. Complete Set of GIS Database and Data Model

c. Complete Source Code with required documentation.

d. Test Plans and Test cases (including Unit Test Plan, System/Integration Test Plan, User Acceptance Test (UAT) Plan, Security Test Plan, Load Test Plan)

e. Training Manuals and literature

f. Systems Administration Manuals

g. GIS Database Administration Manuals

h. Application User manuals

i. Installation Manuals

j. Operational Manuals

k. Maintenance Manuals

l. Security policy and procedure for Integrated Enterprise GIS Application including Password security, logical access security, operating system security, data classification, and application security and data backups.


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General Conditions of Contract


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4 General Conditions of Contract (GCC)

4.1 Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of India.

4.2 Project Timelines

CIDCO envisages the completion of the Implementation of Integrated Enterprise GIS

(the Scope of Work has been given in Section 3) within a timeframe of 25 weeks from

the date of work order. An Indicative Project Timeline has been given below:

Activity/Task Timeline

Signing of Contract T

Submission of Project Implementation Plan T+1 Weeks

Study of Existing Database model and other

GIS Infrastructure

T+ 2 Weeks

Functional Requirements Study of Integrated

Enterprise GIS

T+ 5 Weeks

Data Creation, Update & Data Migration T + 20 Weeks

Designing , Development, Testing &

Deployment of Integrated Enterprise GIS

Application

T + 22 Weeks

Training T + 24 Weeks

Go-Live T + 25 Weeks

Operation & Maintenance for the period of

36 months

Will start after Go-Live

4.3 Payment Terms

1. No advance payment shall be made.

2. The Bidder’s request(s) for payment shall be made to the CIDCO in writing,

accompanied by an invoice describing, as appropriate, the


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Goods/Products/Services/Solutions delivered and the Services performed, and

upon fulfilment of other obligations stipulated in the contract.

3. Payment shall be made only after the positive satisfactory testing report by the

technical advisor at every stage that is

a. Pre-Dispatch testing of Goods/Products/Services/Solutions at the

CIDCO’s premises

b. User Acceptance Testing after successful Deployment & Commissioning

4. Payments shall be made promptly by the CIDCO within thirty (30) days after

submission of the invoice or claim by the Bidder, only after quality inspection and

verification by the CIDCO’s representative of the conformity of the

Goods/Products/Services/Solutions supplied as per the agreed specifications.

5. Payment shall be made in Indian Rupees by Cheque drawn on nationalized Bank in

the name of bidder.

6. The price quoted by the Bidder shall be fixed during the Bidder’s performance of the

contract and shall not be subjected to variation on any account, including changes in

taxes, duties, levies etc.

7. The penalty shall be calculated and deducted from the immediate payment due

4.4 Payment Milestone S No

Milestone Payment Remarks

1 Data Creation, Update & Migration

50% of Total Data Creation, Update & Migration on successful completion of Data digitization and Data migration from all available sources including the Survey for Kharghar node (Bidder needs to submit a report, containing the list of data layers and number of features created, updated and migrated)

Only after quality inspection and verification by the CIDCO’s representative of the conformity of the Goods/ Products/ Services/Solutions supplied as per the agreed specifications.

50% of Total Data Creation, Update & Migration on successful completion of


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S No

Milestone Payment Remarks

QA/QC of all Data digitized and migrated from all available sources including the Survey for Kharghar node (Bidder needs to submit a QA/QC report)

2

Design & Development Cost of Integrated Enterprise GIS

60% of Total Design & Development Cost of Integrated Enterprise GIS on completion of UAT and rectifying all UAT bugs/errors of the System

Only after quality inspection and verification by the CIDCO’s representative of the conformity of the Goods/ Products/ Services/Solutions supplied as per the agreed specifications.

40% of Total Design & Development Cost of Integrated Enterprise GIS on System Go-Live after certification from Cert-In as mentioned in Section 3.4.2.5.1 of the RFP docuement

3 Training 100 % of Total Training Cost after successfully conducting the training program

Only after satisfactory certification by CIDCO’s representative

4 Operation & Maintenance

To be paid in 6 Equated Half-yearly instalments (every six months) during 3 years (36 months) of operation and maintenance period

Operation and maintenance period shall start from the date of successful implementation of Integrated Enterprise GIS Application on CIDCO DC and DR servers as per the rate quoted in ANNEXURE 7.2

4.5 Taxes and Duties

The successful bidder shall be entirely responsible for all taxes (excluding service tax),

stamp duties, license fees, and other such levies imposed etc.

4.6 Confidential Information

a) CIDCO and the successful bidder shall keep confidential and shall not, without the

written consent of the other party hereto, divulge to any third party any documents,

data, or other information furnished directly or indirectly by the other party hereto in


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connection with the Contract, whether such information has been furnished prior to,

during or following completion or termination of the Contract.

b) The Successful Bidder shall not use the documents, data, and other information

received from CIDCO for any purpose other than the services required for the

performance of the Contract.

4.7 Change in Laws and Regulations

Unless otherwise specified in the Contract, if after the date of the Invitation for Bids, any

law, regulation, ordinance, order or bylaw having the force of law is enacted,

promulgated, abrogated, or changed that subsequently affects the Delivery Date and/or

the Contract Price, then such Delivery Date and/or Contract Price shall be

correspondingly increased or decreased, to the extent that the successful Bidder has

thereby been affected in the performance of any of its obligations under the Contract.

4.8 Force Majeure

a) The successful bidder shall not be liable for termination for default if and to the extent

that it’s delay in performance or other failure to perform its obligations under the

Contract is the result of an event of Force Majeure.

b) For purposes of this Clause, Force Majeure means an event or situation beyond the

control of the successful bidder that is not foreseeable, is unavoidable, and its origin is

not due to negligence or lack of care on the part of the successful bidder. Such events

may include, but not be limited to, acts of CIDCO in its sovereign capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.

c) If a Force Majeure situation arises, the successful Bidder shall promptly notify CIDCO in

writing of such condition and the cause thereof. Unless otherwise directed by CIDCO in

writing, the successful Bidder shall continue to perform its obligations under the

Contract as far as it is reasonably practical, and shall seek all reasonable alternative

means for performance not prevented by the Force Majeure event.

4.9 Change Orders and Contract Amendments

1. CIDCO may at any time order the successful bidder to make changes within the general

scope of the contract,

2. If any such change causes major deviation in the cost of, or the time required for, the

successful bidder’s performance of any provisions under the Contract, an equitable


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adjustment shall be made in the Contract Price or in the Delivery and Completion

Schedule, or both, and the Contract shall accordingly be amended. Any claims by the

successful bidder for adjustment under this Clause must be asserted within 30 days

from the date of the successful bidder’s receipt of CIDCO’s change order.

3. Prices to be charged by the successful bidder for any Related Services that might be

needed but which were not included in the Contract shall be agreed upon in advance by

the parties, and shall not exceed the prevailing rates charged to other parties by the

successful Bidder for similar services.

4.10 Settlement of Disputes

1. Performance of the contract is governed by the terms and conditions of the contract, in

case disputes arise between the parties regarding any matter under the contract, either

Party of the contract may send a written Notice of Dispute to the other party. The

Party receiving the Notice of Dispute will consider the Notice and respond to it in

writing within 30 days after receipt. If that party fails to respond within 30 days, or the

dispute cannot be amicably settled within 60 days following the response of that party,

clause GCC 4.10 (2) shall become applicable.

2. Arbitration:

a. In the case of dispute arising, upon or in relation to, or in connection with the

contract between CIDCO and the Successful bidder, which has not been settled

amicably, any party can refer the dispute for Arbitration under (Indian)

Arbitration and Conciliation Act, 1996. Such disputes shall be referred to an

Arbitral Tribunal consisting of three arbitrators, one each to be appointed by the

CIDCO and the successful bidder, the third arbitrator shall be chosen by the two

arbitrators so appointed by the parties and shall act as Presiding Arbitrator. In

case of failure of the two arbitrators, appointed by the parties to reach a

consensus regarding the appointment of the third arbitrator within a period of 30

days from the date of appointment of the two arbitrators, the Presiding arbitrator

shall be appointed by the MD, CIDCO. The Arbitration and Conciliation Act, 1996

and any statutory modification or re-enactment thereof, shall apply to these

arbitration proceedings.

b. Arbitration proceedings shall be held in Mumbai, India and the language of the

arbitration proceedings and that of all documents and communications between

the parties shall be English.


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c. The decision of the majority of arbitrators shall be final and binding upon both

parties. The expenses of the arbitrators as determined by the arbitrators shall be

shared equally by CIDCO and the successful bidder. However, the expenses

incurred by each party in connection to the preparation, presentation shall be

borne by the party itself. All arbitration awards shall be in writing and shall state

the reasons for the award.

4.11 Extensions of Time

1. If at any time during performance of the Contract, the successful bidder should

encounter conditions impeding timely delivery of the Services, the successful bidder

shall promptly notify CIDCO in writing of the delay, its likely duration, and its cause. As

soon as practicable after receipt of the successful bidder’s notice, CIDCO shall evaluate

the situation and may at its discretion extend the successful bidder’s time for

performance in writing.

2. Delay by the successful Bidder in the performance of its Delivery and Completion

obligations shall render the Bidder liable for disqualification for any further bids in

CIDCO, unless an extension of time is agreed mutually.

4.12 Termination

4.12.1 Termination by CIDCO

1. CIDCO may, without prejudice to any other remedy for breach of Contract, terminate

this Contract in case of the occurrence of any of the events specified in paragraphs (1)

through (11) of this GCC Clause 4.12.1. In such an occurrence, CIDCO shall give a not

less than 30 days’ written notice of termination to the successful bidder.

2. If the successful bidder does not remedy a failure in the performance of its obligations

under the Contract, within thirty (30) days after being notified or within any further

period as CIDCO may have subsequently approved in writing.

3. If the successful bidder becomes insolvent or goes into liquidation, or receivership

whether compulsory or voluntary.

4. If the successful bidder, in the judgment of CIDCO has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.


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5. If, as the result of Force Majeure, the successful bidder is unable to perform a material

portion of the Services for a period of not less than 60 days.

6. If the successful bidder submits to the CIDCO a false statement which has a material

effect on the rights, obligations or interests of CIDCO.

7. If the successful bidder places itself in a position of conflict of interest or fails to disclose

promptly any conflict of interest to CIDCO.

8. If the successful bidder fails to provide the quality services as envisaged under this

Contract, CIDCO may make judgment regarding the poor quality of services, the reasons

for which shall be recorded in writing. CIDCO may decide to give one chance to the

successful Bidder to improve the quality of the services.

9. If the successful bidder fails to comply with any final decision reached as a result of

arbitration proceedings.

10. If CIDCO, in its sole discretion and for any reason whatsoever, decides to terminate this

Contract.

11. In the event CIDCO terminates the Contract in whole or in part, pursuant to GCC Clause

4.12.1, CIDCO may procure, upon such terms and in such manner as it deems

appropriate, services similar to those undelivered or not performed, and the successful

bidder shall be liable to CIDCO for any additional costs for such similar services.

However, the successful bidder shall continue performance of the Contract to the extent

not terminated.

4.12.2 Termination by Bidder

The successful bidder may terminate this Contract, by not less than 30 days’ written notice

to CIDCO, such notice to be given after the occurrence of any of the events specified in

paragraphs (1) through (4) of this GCC Clause 4.12.2:

1. If CIDCO fails to pay any money due to the Successful bidder pursuant to this Contract

and not subject to dispute pursuant to GCC Clause 4.10 hereof, within 30 days after

receiving written notice from the successful bidder that such payment is overdue.

2. If, as the result of Force Majeure, the successful bidder is unable to perform a material

portion of the Services for a period of not less than 60 days.


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3. If CIDCO fails to comply with any final decision reached as a result of arbitration

pursuant to GCC Clause 4.10 hereof.

4. If CIDCO is in material breach of its obligations pursuant to this Contract and has not

remedied the same within 30days (or such longer period as the successful bidder may

have subsequently approved in writing) following the receipt by CIDCO of the Successful

bidder’s notice specifying such breach.

4.12.3 Payment upon Termination Upon termination of this Contract pursuant to GCC Clauses 4.12.1 or 4.12.2, the CIDCO shall

make the following payments to the Successful bidder:

a. If the Contract is terminated pursuant to GCC Clause 4.12.1 (10) or 4.12.2,

remuneration for Services satisfactorily performed prior to the effective date of

termination.

b. If the agreement is terminated pursuant of GCC Clause 4.12.1 (1) to (3), (4), (5), (6), (7),

(8) and (9). The successful bidder shall not be entitled to receive any agreed payments

upon termination of the contract. However, the CIDCO may consider making a payment

for the part satisfactorily performed on the basis of Quantum Merit as assessed by it, if

such part is of economic utility to the CIDCO. Applicable under such circumstances,

upon termination, the CIDCO may also impose liquidated damages. The successful

bidder will be required to pay any such liquidated damages to CIDCO within 30 days of

termination date.

4.13 Assignment

If successful bidder fails to render services in stipulated timeframe and as per schedule,

CIDCO, at its discretion and without any prior notice to successful bidder, may discontinue

or minimize scope of work or procure/board any other similar agency to render similar

services to complete project in stipulated timeframe.

4.14 Service Level Agreement

a. The service levels to be established for the Services offered by the Successful Bidder to

the CIDCO. The Successful Bidder shall monitor and maintain the stated service levels to

provide quality service to the CIDCO.

b. The Post Implementation SLAs shall prevail from the start of the Operations and

Maintenance Phase. However, SLAs shall be subject to being redefined, to the extent


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necessitated by field experience at the CIDCO office and the developments of technology

practices globally. The SLAs may be reviewed on an annual/bi-annual basis as the

CIDCO decides after taking the advice of the Successful Bidder and other agencies. All

the changes shall be made by the CIDCO in consultation with the Successful Bidder.

c. If the selected bidder fails to deliver/provide any or all of the Services/solutions within

the period(s) specified in the Agreement, the CIDCO shall, without prejudice to its other

remedies under the Contract, deduct from the amount to be paid to Bidder, as penalty, a

sum of Rs 2,000/- (Two Thousand) per day per item/service

d. The Selected Bidders shall adhere to the following Service Level Standards for Accuracy

of the GIS Vector Maps.

The Expected Service Level for the GIS Vector Map is (+/-) 0.5 Meter

If Accuracy level within (+/-) 0.5 Meter: No Penalty

If Accuracy level within (+/-) 1 Meter: Penalty will be 5% of the quoted / agreed value for “Data Creation, Update & Migration”

If Accuracy level within (+/-) 2 Meter: Penalty will be 10% of the quoted / agreed value for “Data Creation, Update & Migration”

If Accuracy level within (+/-) 3 Meter : Penalty will be 20% of the quoted / agreed value for “Data Creation, Update & Migration”

In case Accuracy level is found beyond 3 Meter, the Successful Bidders shall be responsible to undertake re-survey of all the City Infrastructure, Public / Private Assets and Public Amenities and rectify the error without having any financial impact on CIDCO.

e. The Service Level Agreement (SLA) shall stipulate 99.9% uptime of the Integrated

Enterprise GIS Application. The penalty for not adhering to the SLA shall be Rs. 10,000

(Ten Thousand) for each percentage point of downtime below the SLA – the SLA

percentage to be computed monthly.

f. The SLA parameters shall be monitored on a monthly basis as per the individual SLA

parameter requirements. However, if the performance of the system/services is


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degraded significantly at any given point of time during the contract and if the

immediate measures are not implemented and issues are not rectified to the complete

satisfaction of the CIDCO or an agency designated by them, then the CIDCO shall have

the right to take appropriate punitive actions including termination of the contract.

Note: Maximum Penalty applicable to the bidder shall not exceed 10% of the Total

Work Order value till the completion of Post Implementation support. If the total

Penalty exceeds beyond 10%, it would be considered as non-conformance to the

Quality of Services and may lead to termination of the Contract and CIDCO may on

their sole discretion cancel the order.

4.15 Place of Work The Successful bidder shall perform a majority of the GIS data work at CIDCO premises

except Application Development part as per the scope of work given in section 3.0 of the

RFP. CIDCO shall provide necessary infrastructure for undertaking the work at CIDCO

premises. The bidder shall be required to meet designated CIDCO officials once per week

(day and time TBD) for a weekly status meeting. All project review meetings will be held at

the CIDCO’s facility and attended by the Successful Bidder’s representatives. CIDCO shall

provide and arrange for meeting spaces within its facility for all required bidder meetings.


Page 62

Annexure


Page 63

5 Annexure - Guidelines for Pre-Qualification Bid

5.1 Check-list for the documents to be included in the Pre-Qualification

Envelope

S No.

List of Documents Submitted (Y / N) Documentary

Proof (Page No.)

1. Bid Covering Letter

2. Scanned copy of EMD of Rs. 1,000,000 (Ten Lakhs) & Document Fee of Rs. 21,000 (Twenty One Thousand)

3. Power of Attorney in favour of Authorized signatory (All members in case of Consortium)

4.

Declaration that the bidder has not been debarred/blacklisted by any Government / Semi-Government organization (All members in case of Consortium)

5. Copy of Certificate of Incorporation (All members in case of Consortium)

6.

Work orders and Customer Satisfactory Certificate to support that the Bidder (Lead Bidder in case of Consortium) has undertaken at least 3 Web-GIS projects in Govt./Semi-Govt./ Public/ Private Sector organizations in last 5 years with the project cost not less than Rs. 1 Crore

7.

Work orders and Customer Satisfactory Certificate to support that Bidder (or Consortium Member providing GIS Data Creation, Update and Migration component of the Scope of Work) has undertaken at least 3 GIS Data creation, update and migration projects in Govt./Semi-Govt./ Public/ Private Sector organizations in last 5 years in India with the project cost not less than Rs. 50 Lakhs.

8.

Copy of the audited Profit & Loss Statement of the company duly certified by statutory auditor to support that Bidder has annual turnover of 25 Crore for each of the last three years In case of Consortium, Copy of the audited


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S No.

List of Documents Submitted (Y / N) Documentary

Proof (Page No.)

Profit & Loss Statement of the company duly certified by statutory auditor to support that the Consortium Member has minimum annual turnover of at least Rs. 5 Cr for each of the last 3 financial years (FY 2012-13, 2011-12, 2010-11)

9.

Copy of the audited balance sheet of the company and Certificate from the Statutory Auditor clearly stating the net worth for last three years (All members in case of Consortium)

10.

Valid documentary proof of Sales Tax / Service Tax / VAT registration number and the details of income tax registration (PAN). (All members in case of Consortium)

11.

Certificate from the current authorized signatory of the company to support that Bidder has minimum 50 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Application Development, GIS Mapping, GIS Database Administration and GIS Survey) as per the requirement of the GIS services on bidder’s own payroll.

In case of Consortium, Certificate from the current authorized signatory of the of the Lead Bidder company to support that they have minimum 20 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Application Development and GIS Database Administration)

Certificate from the current authorized signatory of the of the Consortium Member company to support that they have minimum 30 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Mapping and GIS Survey) as per the requirement of the GIS services on bidder’s own payroll.

12. Valid copy of the ISO 9001:2008 or higher certification (Lead Bidder in case of Consortium)


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5.2 Pre-Qualification Cover Letter

(To be submitted on the letterhead of the bidder)

Place

Date}

To

Additional Chief Planner (BP/S/GIS)

CIDCO, Fourth Floor, CIDCO Bhavan

CBD Belapur, Navi Mumbai - 400 614

Subject: Submission of proposal in response to the RFP for Implementation of Integrated

Enterprise GIS for CIDCO

Ref: 02/CIDCO/ACP(BP/S/GIS)/2014

Dear Sir,

Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the

undersigned, offer to provide the professional services as required and outlined in the RFP

for the Appointment of IT Agency for the Project “Implementation of Integrated

Enterprise GIS for CIDCO”.

We attach hereto our responses to pre-qualification requirements and technical & financial

proposals as required by the RFP. We confirm that the information contained in these

responses or any part thereof, including the exhibits, and other documents and

instruments delivered or to be delivered to CIDCO, is true, accurate, verifiable and

complete. This response includes all information necessary to ensure that the statements

therein do not in whole or in part mislead the CIDCO in its short-listing process.

We fully understand and agree to comply that on verification, if any of the information

provided here is found to be misleading the selection process, we are liable to be dismissed

from the selection process or termination of the contract during the project, if selected to

do so.

We agree for unconditional acceptance of all the terms and conditions set out in the RFP

document and also agree to abide by this tender response for a period of 180 days from the

date of submission of Bid. We hereby declare that in case the contract is awarded to us, we

shall submit the contract performance guarantee bond in the form prescribed the RFP.


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We agree that you are not bound to accept any tender response you may receive. We also

agree that you reserve the right in absolute sense to reject all or any of the products/

services specified in the tender response.

It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/

firm/ organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

____________________________________

Signature of Authorized Signatory (with official seal)

Name :

Designation :

Address :

Telephone & Fax :

E-mail address :


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5.3 Format to share Bidder’s and Bidding Firms Particulars The Table below provides the format in which general information about the bidders (consortium member, in case of consortium) must be furnished.

S No Information Details

1. Name of Bidding firm:

2. Address and contact details of Bidding firm:

3. Firm Registration Number and Year of Registration

4. Web Site Address

5. Status of Company (Public Ltd., Pvt. Ltd., etc.)

6. Company’s Service Tax Registration No.

7. Company’s Permanent Account Number (PAN)

8. Company’s Revenue for the last 3 years (Year wise)

9. Name, Designation and Address of the contact person to whom all references shall be made regarding this RFP:

10. Telephone number of contact person:

11. Mobile number of contact person:

12. Fax number of contact person:

13. E-mail address of contact person:

Please submit the relevant proofs for all the details mentioned above along with your Bid

response

Authorized Signatory

Name

Seal


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5.4 Format for Declaration by the bidder for not being Blacklisted /

Debarred

(To be submitted on the Letterhead of the responding company)

Date: dd/mm/yyyy

To

System Manager

CIDCO, Data Center, 1st Floor, CIDCO Bhavan,

CBD Belapur,

Navi Mumbai - 400 614

Sub : Declaration for not being debarred / black-listed by Central / any State Government department in India as on the date of submission of the bid


Dear Sir,

I, authorized representative of _________________________, hereby solemnly confirm that the Company _________________________ is not banned by the Government of Maharashtra/ Any other state government/ Government of India which includes any Government Department, Public Sector Undertakings of the Government, Statutory Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in the State, Universities and Societies formed by the Government for any reason as on last date of submission of the Bid. In the event of any deviation from the factual information/ declaration, CIDCO, Government of Maharashtra reserves the right to reject the Bid or terminate the Contract without any compensation to the Company.

In case of Consortium, please use the following: I, authorized representative of _________________________, hereby solemnly confirm that the Company _________________________ and our Consortium Member(s) _________________________ are not banned by the Government of Maharashtra/ Any other state government/ Government of India which includes any Government Department, Public Sector Undertakings of the Government, Statutory Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in the State, Universities and Societies formed by the Government for any reason as on last date of submission of the Bid. In the event of any deviation from the factual information/ declaration, CIDCO, Government of Maharashtra reserves the right to terminate the Contract without any compensation to the Company.

Thanking you,

Yours faithfully,

_____________________________________


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Signature of Authorized Signatory (with official seal)

Date :

Name :

Designation :

Address :

Telephone & Fax :

E-mail address :

5.5 Format for Furnishing Information about Lead Bidder and Other

Member of the Consortium on their Respective Roles and

Responsibilities The Lead member will furnish the details of the roles and responsibilities of the members

of the Consortium in case of a Consortium Proposal as per the format given below.

Details of Specific Responsibilities (Applicable In Case of Consortium)

Sr.

No.

Name of Lead Bidder and Other

Members in consortium

Specific responsibilities of each member (including

Lead Bidder) in the scope of project


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5.6 Format for Statement of Deviation from the RFP Requirements

Date: dd/mm/yyyy

To

Additional Chief Planner (BP/S/GIS) CIDCO, Fourth Floor, CIDCO Bhavan CBD Belapur, Navi Mumbai - 400 614 Subject: Selection of Vendor for the Project "Implementation of Integrated Enterprise GIS for CIDCO” Ref : 02/CIDCO/ACP(BP/S/GIS)/2014 Dear Sir, I would like to herewith state that in the proposal submitted by M/s. ---------------, there are no deviations from the RFP Requirements / Terms & Conditions. The entire work shall be performed as per the project requirements. OR (Strike out whatever is not applicable) I would like to herewith state that in the proposal submitted by M/s. ---------------, following is the exhaustive list of deviations and variations from the RFP requirement. Except for these deviations and variations, the entire work shall be performed as per your specifications and requirements mentioned in the RFP.

Sr. No. Reference of Clause No. & Page. No

Deviation in the Bid

Brief Reasons

Yours faithfully,

(Signature of Authorized Signatory)

Name :

Designation :


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6 Annexure – Guidelines for Technical Proposal

Bidders have to submit a very structured and organized technical proposal, which will be

analyzed by the Tender Evaluation Committee for different compliances with regards to

the requirements of the project. Since the cut-off marks for Technical Bid Score is 70, the

quality and completeness of the information submitted by the bidder will matter a lot. All

formats in this section should have an index page with page numbers specified for all the

key information / headers.

6.1 Technical Bid Cover Letter (To be submitted on the Letterhead of the responding firm)

Date: dd/mm/yyyy

To

Additional Chief Planner, (BP/S/GIS)



Sub : Selection of Vendor for the Project " Implementation of Integrated Enterprise GIS

for CIDCO”

Ref: - 02/CIDCO/ACP(BP/S/GIS)/2014

Dear Sir,

Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional services as required and outlined in the RFP for “Implementation of Integrated Enterprise GIS for CIDCO “

We attach hereto the technical response as required by the RFP, which constitutes our proposal. We undertake, if our proposal is accepted, to adhere to the implementation plan (Project schedule) for providing Professional Services in “Implementation of Integrated Enterprise GIS for CIDCO “, put forward in RFP or such adjusted plan as may subsequently be mutually agreed between us and CIDCO or its appointed representatives.

If our proposal is accepted, we will obtain a Performance Bank Guarantee issued by a nationalized bank in India, for a sum of equivalent to 10% of the contract value for the due performance of the contract.

We agree for unconditional acceptance of all the terms and conditions set out in the RFP document and also agree to abide by this tender response for a period of 180 days from the date of submission of Bid and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this tender response,


Page 72

together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and CIDCO.

We confirm that the information contained in this proposal or any part thereof, including its exhibits, schedules, and other documents and instruments delivered or to be delivered to CIDCO is true, accurate, and complete. This proposal includes all information necessary to ensure that the statements therein do not in whole or in part mislead CIDCO as to any material fact.

We agree that you are not bound to accept any tender response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the tender response.

It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organization and empowered to sign this document as well as such other documents, which may be required in this connection.

Date:

(Signature)

(Name)

(In the capacity of )

[Seal / Stamp of bidder]

Witness Signature:

Witness Name:

Witness Address:

-------------------------------------------------------------------------------------------------------------------

CERTIFICATE AS TO AUTHORISED SIGNATORIES

I__________________________, the Company Secretary of _________________, certify that___________________________________ who signed the above Bid is authorized to do so and bind the company by authority of its board/ governing body.

Date: Signature: (Company Seal) (Name)


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6.2 Format to Project Citation

6.2.1 Format for Web-GIS Applications

6.2.2 Format for GIS Data Mapping and Management

Note: The Bidder is required to use above formats for all the projects referenced by the

bidder for the pre-qualification criteria and technical bid evaluation.

S No Item Details Attachment Ref. Number

1 Name of the Project

2 Date of Work Order

3 Client Details

4 Scope of Work

5 Contract Value

6 Complete Project Duration

S No Item Details Attachment Ref. Number 1 Name of the Project

2 Date of Work Order

3 Client Details

4 Scope of Work

5 Contract Value

6 Complete Project Duration

7 Type of GIS Data (Landbase /

Utility )


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6.3 Details of Manpower Resources Proposed

S No

Name of the

Resource

Proposed Role

Highest Qualification

Total Experience (in years)

Total Relevant Experience for the

proposed position (in years)


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6.3.1 Format for CV’s of Proposed Manpower

Name

Proposed Position

Date of birth

Years with

Organization (if

applicable)

Nationality

Education

Degree

(Specialization)

Institution Year in which obtained

Relevant

Certification (if any)

Languages & degree

of proficiency

Language Read

(Excellent/Good/Fair)

Write


Speak


Countries of work

experience

Employment record

(Starting with present position, list in reversed order every employment held for the last ten years and state the

start and end dates of each employment)

PHOTOGRAPH


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(Clearly distinguish your "employer" as an employee of the firm from a "client" for whom you have worked as a

consultant or an adviser)

Employer From To Position held and

Description of duties

Detailed tasks handled (Domestic and International)

(Work undertaken that best illustrates capability to handle the work and tasks assigned on this Project- Please

give details of only those assignments that are relevant for the position for which the resource is being proposed)

Name Brief

Description

of

assignment

Role of resource Start Date End Date Specific Task Allotted

Certifications

I, the undersigned certify that:

(i) I am not a former Government of Maharashtra (GoM) Staff or if I am, I have

retired/resigned from GoM more than twelve (12) months ago:

Yes No

(ii) To the best of my knowledge and belief, this CV correctly describes me, my

qualifications, and my experience.

Yes No

I understand that my willful mis-statement described herein may lead to my disqualification or dismissal, if

engaged.

Name & Signature

(Personnel)

Name & Signature (Authorized Representative)

Date of signing


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6.4 Project Implementation Methodology The Bidder is required to submit the proposed technical solution in detail. Following

should be captured in the explanation:

a. The Overall approach to the Project

b. Implementation Methodology and Deployment Architecture

c. Strength of the Bidder to provide services including examples or case-studies of

similar work (Enterprise GIS, GIS-ERP Integration and GIS Data Creation &

Management done for other clients)

d. Extent of compliance with the specifications mentioned in the scope of work in the

section 3.0 of the RFP

e. Project Organization and Management Plan

f. Project Monitoring and Communication Plan– Bidder’s approach to project

monitoring and communications among stakeholders.

g. Change management methodology

h. The performance benchmark for the offered solution & services

i. The constraints, essentials and necessities if any for installation & commissioning of

system

j. Implementation plan– Bidder’s approach to implement the project

k. Risk Management Plan – Bidder’s approach to identify, respond / manage and

mitigate risks

l. Quality Control plan - Bidder's approach to ensure quality of work and deliverables

m. Escalation matrix during contract period

n. Disaster Recovery Plan


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Note:

a. All the pages (documentary proofs and other documents that may be attached)

should contain page numbers and would have to be uniquely serially numbered.

b. Inadequate information shall lead to disqualification of the bid.


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6.5 Format of sending pre-bid queries Ref : 02/CIDCO/ACP(BP/S/GIS)/2014

Bidder’s Request For Clarification

Name and complete official

address of Organization submitting

query / request for clarification

Telephone, Fax and E-mail of the organization

Tel:

Fax:

Email:

Sr.

No.

Clause

No. Page No.

Content of RFP

Requiring

Clarification

Change Requested/ Clarification

required

1

2

3

4

5

6

Signature:

Name of the Authorized signatory:

Company seal:

Date and Stamped


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7 Annexure – Guidelines for Financial Proposal

7.1 Financial Proposal Cover Letter

(To be submitted on the Letterhead of the bidder)

Date: dd/mm/yyyy

To




Subject: Submission of proposal in response to the RFP for Implementation of Integrated

Enterprise GIS for CIDCO

Ref : 02/CIDCO/ACP(BP/S/GIS)/2014

Dear Sir,

We, the undersigned, offer to provide the services for “Implementation of Integrated

Enterprise GIS for CIDCO” in accordance with your Request for Proposal dated [Insert

Date] and our Technical Proposal. Our attached Financial Proposal for is for the sum of

[Insert amount(s) in words and figures]. We are aware that any conditional financial offer

will be outright rejected by CIDCO. This amount is Inclusive of Taxes except service tax as

listed at ANNEXURE 7.2 attached.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal (180 days)

from the date of submission of Bid.

We hereby declare that our Tender is made in good faith, without collusion or fraud and

the information contained in the Tender is true and correct to the best of our knowledge

and belief.

We understand that our Tender is binding on us and that you are not bound to accept a

Tender you receive. We confirm that no Technical deviations are attached here with this

commercial offer. We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Date and Stamp of the signatory

Name of Firm:


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7.2 Financial Proposal Format & Instructions Ref : 02/CIDCO/ACP(BP/S/GIS)/2014

Cost for Implementation of Integrated Enterprise GIS (Inclusive of Taxes except

service tax)

Sr. No. Item Total Cost (INR)

1 Data Creation, Update &

Migration Cost

2 Design, Development, Testing,

and Implementation Cost

3 Training Cost

4 Operation & Maintenance Cost for

36 Months

Total

Total Cost In Words

Instructions:

a. The rate quoted shall be inclusive of cost of detailed scope of work mentioned in

Section 3.0 of the RFP document.

b. The quoted rates should be inclusive of all operational costs to render services as

per the scope

c. All the prices are to be entered in Indian Rupees ONLY

d. The Bidder needs to account for all Out of Pocket expenses due to Boarding,

Traveling, Lodging and other related items.

e. Service Tax shall be as per the prevailing rates at the time of releasing the payments


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8 Annexure – Performance Bank Guarantee

For Contract Performance Bank Guarantee

Ref : 02/CIDCO/ACP(BP/S/GIS)/2014

Date: _________________

Bank Guarantee No.: ____________________

To




Dear Sir,

PERFORMANCE BANK GUARANTEE – For <Project Name>

WHEREAS

M/s. (name of Bidder), a company registered under the Companies Act, 1956, having its

registered and corporate office at (address of the Bidder), (hereinafter referred to as “our

constituent”, which expression, unless excluded or repugnant to the context or meaning

thereof, includes its successors and assigns), agreed to enter into a Contract dated ……..

(Hereinafter, referred to as “Contract”) with you for “Implementation of Integrated

Enterprise GIS for CIDCO”, in the said Contract.

We are aware of the fact that as per the terms of the Contract, M/s. (name of Bidder) is

required to furnish an unconditional and irrevocable Bank Guarantee in your favour for an

amount of 10% of the Total Contract Value, and guarantee the due performance by our

constituent as per the Contract and do hereby agree and undertake to pay any and all

amount due and payable under this bank guarantee, as security against breach/ default of

the said Contract by our Constituent.

In consideration of the fact that our constituent is our valued customer and the fact that he

has entered into the said Contract with you, we, (name and address of the bank), have

agreed to issue this Performance Bank Guarantee.

Therefore, we (name and address of the bank) hereby unconditionally and irrevocably

guarantee you as under:


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In the event of our constituent committing any breach / default of the said Contract, and

which has not been rectified by him, we hereby agree to pay you forthwith on demand such

sum/s not exceeding the sum of 10% of the Total Contract Value i.e.,…………..<in words>

without any demur.

Notwithstanding anything to the contrary, as contained in the said Contract, we agree that

your decision as to whether our constituent has made any such default(s) / breach(es), as

aforesaid and the amount or amounts to which you are entitled by reasons thereof, subject

to the terms and conditions of the said Contract, will be binding on us and we shall not be

entitled to ask you to establish your claim or claims under this Performance Bank

Guarantee, but will pay the same forthwith on your demand without any protest or demur.

This Performance Bank Guarantee shall continue and hold good till 180 days after

completion of the Contract Period, subject to the terms and conditions in the said Contract.

We bind ourselves to pay the above said amount at any point of time commencing from the

date of the said Contract until 6 months after the completion of Contract Period.

We further agree that the termination of the said Agreement, for reasons solely attributable

to our constituent, virtually empowers you to demand for the payment of the above said

amount under this guarantee and we would honour the same without demur.

We hereby expressly waive all our rights: Requiring to pursue legal remedies against

CIDCO; and For notice of acceptance hereof any action taken or omitted in reliance hereon,

of any defaults under the Contract and any resentment, demand, protest or any notice of

any kind.

We the Guarantor, as primary obligor and not merely Surety or Guarantor of collection, do

hereby irrevocably and unconditionally give our guarantee and undertake to pay any

amount you may claim (by one or more claims) up to but not exceeding the amount

mentioned aforesaid during the period from and including the date of issue of this

guarantee through the period.

We specifically confirm that no proof of any amount due to you under the Contract is

required to be provided to us in connection with any demand by you for payment under

this guarantee other than your written demand.

Any notice by way of demand or otherwise hereunder may be sent by special courier, telex,

fax, registered post or other electronic media to our address, as aforesaid and if sent by


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post, it shall be deemed to have been given to us after the expiry of 48 hours when the

same has been posted. If it is necessary to extend this guarantee on account of any reason

whatsoever, we undertake to extend the period of this guarantee on the request of our

constituent under intimation to you.

This Performance Bank Guarantee shall not be affected by any change in the constitution of

our constituent nor shall it be affected by any change in our constitution or by any

amalgamation or absorption thereof or therewith or reconstruction or winding up, but will

ensure to the benefit of you and be available to and be enforceable by you during the

period from and including the date of issue of this guarantee through the period.

Notwithstanding anything contained hereinabove, our liability under this Performance

Guarantee is restricted to 10% of the Contract Value, and shall continue to exist, subject to

the terms and conditions contained herein, unless a written claim is lodged on us on or

before the aforesaid date of expiry of this guarantee.

We hereby confirm that we have the power/s to issue this Guarantee in your favour under

the Memorandum and Articles of Association / Constitution of our bank and the

undersigned is / are the recipient of authority by express delegation of power/s and has /

have full power/s to execute this guarantee under the Power of Attorney issued by the

bank in your favour.

We further agree that the exercise of any of your rights against our constituent to enforce

or forbear to enforce or any other indulgence or facility, extended to our constituent to

carry out the contractual obligations as per the said Contract, would not release our

liability under this guarantee and that your right against us shall remain in full force and

effect, notwithstanding any arrangement that may be entered into between you and our

constituent, during the entire currency of this guarantee.

Notwithstanding anything contained herein:

Our liability under this Performance Bank Guarantee shall not exceed 10% of the Total

Contract Value. This Performance Bank Guarantee shall be valid only from the date of

signing of Contract to 180 days after the End of Contract Period; and

We are liable to pay the guaranteed amount or part thereof under this Performance Bank

Guarantee only and only if we receive a written claim or demand on or before 180 days

after the completion of Contract Period.


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Any payment made hereunder shall be free and clear of and without deduction for or on

account of taxes, levies, imports, charges, duties, fees, deductions or withholding of any

nature imposts.

This Performance Bank Guarantee must be returned to the bank upon its expiry. If the bank

does not receive the Performance Bank Guarantee within the above-mentioned period,

subject to the terms and conditions contained herein, it shall be deemed to be

automatically cancelled.

This guarantee shall be governed by and construed in accordance with the Indian Laws and

we hereby submit to the exclusive jurisdiction of courts of Justice in India for the purpose

of any suit or action or other proceedings arising out of this guarantee or the subject matter

hereof brought by you may not be enforced in or by such count.

Dated ……………………. this ……….. day …………. 2014.

Yours faithfully,

For and on behalf of the …………… Bank,

(Signature)

Designation

(Address of the Bank)

Note:

This guarantee will attract stamp duty as a security bond.

A duly certified copy of the requisite authority conferred on the official/s to execute the

guarantee on behalf of the bank should be annexed to this guarantee for verification and

retention thereof as documentary evidence in the matter.


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9 Annexure - Bank Guarantee for Earnest Money Deposit

For Earnest Money Deposit Ref : Date: _________________ Bank Guarantee No.: ____________________

To




Whereas <<Name of the bidder>> (hereinafter called 'the Bidder') has submitted the bid

for Submission of RFP # <<RFP Number>> dated <<Date>> for <<Name of the

assignment>> (hereinafter called "the Bid") to <<Nodal Agency>>

Know all Men by these presents that we << >> having our office at <<Address>>

(hereinafter called "the Bank") are bound unto the <<Nodal Agency>> (hereinafter called

"the Purchaser") in the sum of Rs. <<Amount in figures>> (Rupees <<Amount in words>>

only) for which payment well and truly to be made to the said Purchaser, the Bank binds

itself, its successors and assigns by these presents. Sealed with the Common Seal of the said

Bank this <<Date>>

The conditions of this obligation are:

a) If the Bidder having its bid withdrawn during the period of bid validity specified by the

Bidder on the Bid Form; or

b) If the Bidder, having been notified of the acceptance of its bid by the Purchaser during

the period of validity of bid

c) Withdraws his participation from the bid during the period of validity of bid document;

or

d) Fails or refuses to participate in the subsequent Tender process after having been short

listed;

We undertake to pay to the Purchaser up to the above amount upon receipt of its first

written demand, without the Purchaser having to substantiate its demand, provided that in


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its demand the Purchaser will note that the amount claimed by it is due to it owing to the

occurrence of one or both of the two conditions, specifying the occurred condition or

conditions.

This guarantee will remain in force up to 180 days from the last date of submission and any

demand in respect thereof should reach the Bank not later than the above date.

NOTHWITHSTANDING ANYTHING CONTAINED HEREIN:

a) Our liability under this Bank Guarantee shall not exceed Rs. <<Amount in figures>>

(Rupees <<Amount in words>> only)

b) This Bank Guarantee shall be valid upto <<insert date>>)

c) It is condition of our liability for payment of the guaranteed amount or any part thereof

arising under this Bank Guarantee that we receive a valid written claim or demand for

payment under this Bank Guarantee on or before <<insert date>>) failing which our

liability under the guarantee will automatically cease.

(Authorized Signatory of the Bank)

Seal:

Date:


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10 Annexure- Non-Disclosure Agreement

[Company Letterhead]

This AGREEMENT (hereinafter called the “Agreement”) is made on the [day] day of the

month of [month], [year], between, CIDCO on the one hand, (hereinafter called the

“CIDCO”) and, on the other hand, [Name of the Bidder] (hereinafter called the “Bidder”)

having its registered office at [Address]

WHEREAS

1. The “CIDCO” has issued a public notice inviting various organizations for provision of

Implementation of Integrated Enterprise GIS for CIDCO (hereinafter called the “Project”) of

the CIDCO;

2. The Bidder, having represented to the “CIDCO” that it is interested to bid for the

proposed Project,

3. The CIDCO and the Bidder agree as follows:

a) In connection with the “Project”, the CIDCO agrees to provide to the Bidder a

detailed document on the Project vide the Request for Proposal document. The

Request for Proposal contains details and information of the CIDCO operations that

are considered confidential.

b) The Bidder to whom this information (Request for Proposal) is disclosed shall –

i. hold such information in confidence with the same degree of care with

which the Bidder protects its own confidential and proprietary information;

ii. restrict disclosure of the information solely to its employees, other member

with a need to know such information and advice those persons of their

obligations hereunder with respect to such information;

iii. use the information only as needed for the purpose of bidding for the

Project;

iv. except for the purpose of bidding for the Project, not copy or otherwise

duplicate such information or knowingly allow anyone else to copy or

otherwise duplicate such information; and

v. undertake to document the number of copies it makes

vi. on completion of the bidding process and in case unsuccessful, promptly

return to the CIDCO, all information in a tangible form or destroy such

information

4. The Bidder shall have no obligation to preserve the confidential or proprietary nature of

any information which:


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a) was previously known to the Bidder free of any obligation to keep it confidential at

the time of its disclosure as evidenced by the Bidder’s written records prepared

prior to such disclosure; or

b) is or becomes publicly known through no wrongful act of the Bidder; or

c) is independently developed by an employee, agent or contractor of the Bidder not

associated with the Project and who did not have any direct or indirect access to the

information.

5. The Agreement shall apply to all information relating to the Project disclosed by the

CIDCO to the Bidder.

6. CIDCO will have the right to obtain an immediate injunction enjoining any breach of this

Agreement, as well as the right to pursue any and all other rights and remedies available at

law or in equity for such a breach.

7. CIDCO reserves the right to share the information received from the bidder under the

ambit of RTI Act

8. Nothing contained in this Agreement shall be construed as granting or conferring rights

of license or otherwise, to the Bidder, on any of the information. Notwithstanding the

disclosure of any information by the CIDCO to the Bidder, the CIDCO shall retain title and

all intellectual property and proprietary rights in the information. No license under any

trademark, patent or copyright, or application for same that are now or thereafter may be

obtained by the CIDCO is either granted or implied by the conveying of information. The

Bidder shall not alter or obliterate any trademark, trademark notice, copyright notice,

confidentiality notice or any notice of any other proprietary right of the CIDCO on any copy

of the information, and shall reproduce any such mark or notice on all copies of such

information.

9. This Agreement shall be effective from the date of signing of this agreement and shall

continue perpetually.

10. Upon written demand of the CIDCO, the Bidder shall (i) cease using the information, (ii)

return the information and all copies, notes or extracts thereof to the CIDCO forthwith after

receipt of notice, and (iii) upon request of the CIDCO, certify in writing that the Bidder has

complied with the obligations set forth in this paragraph.

11. This Agreement constitutes the entire Agreement between the CIDCO and the Bidder

relating to the matters discussed herein and supersedes any and all prior oral discussions

and/or written correspondence or agreements between the two parties. This Agreement

may be amended or modified only with the mutual written consent of the parties. Neither


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this Agreement nor any right granted hereunder shall be assignable or otherwise

transferable.

12. Confidential information is provided “As-Is”. In no event shall the CIDCO be liable for

the accuracy or completeness of the confidential information.

13. This agreement shall benefit and be binding upon the CIDCO and the Bidder and their

respective subsidiaries, affiliate, successors and assigns.

14. This agreement shall be governed by and construed in accordance with the Indian laws.

For and on behalf of the Bidder

(Signature)

(Name of the authorized Signatory)

Designation :

Date :

Time :

Seal :

Business Address


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11 Annexure Consortium Declaration

(Company letterhead) [Date]

To




Sub: Declaration on Consortium


Dear Sir, I / We as Lead Member of the Consortium, hereby declare the Roles and Responsibilities of the Consortium members:

Sr. No. Member Role Responsibilities

1

2

I / We understand that as Lead Member, I / We are responsible for executing the Development and Implementation of Integrated Enterprise GIS Application of the scope of work. I / We understand that as Lead Member, I / We possess majority of the stake in this Project. I / We understand that stake is calculated based on roles and responsibilities declared for the Consortium in the Bid and the associated pricing declared in the Financial Proposal. I / We understand that if this information / declaration are found to be false or incorrect, the CIDCO, Government of Maharashtra reserves the right to reject the Bid or terminate the Contract with us immediately without any compensation to us. Yours faithfully, Authorized Signatory of the Lead Member Designation Date Time Seal Business Address


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12 Annexure- Power of Attorney

Know by all men by these presents, We_________________________ (Name of the Bidder and address of their registered office) do hereby constitute, appoint and authorize Mr. / Ms_________________________ (name and residential address of Power of attorney holder) who is presently employed with us and holding the position of _________________________ as our Attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our Proposal for the “Request for Proposal for Implementation of Integrated Enterprise GIS for CIDCO”, including signing and submission of all documents and providing information / responses to the CIDCO, representing us in all matters before CIDCO, and generally dealing with the CIDCO in all matters in connection with our Proposal for the said Project. We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall and shall always be deemed to have been done by us.

For ___________________________ Name: Designation: Date: Time: Seal: Business Address:

Accepted, _________________________ (Signature) (Name, Title and Address of the Attorney) Note:

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure.

The Power of Attorney shall be provided on Rs.100/- stamp paper.

The Power of Attorney should be supported by a duly authorized resolution of the Board of Directors of the Bidder authorizing the person who is issuing this power of attorney on behalf of the Bidder.


Page 93

13 Annexure Tentative List of GIS Layers

In order to effectively make planning decisions certain layers of GIS data will be required in the Integrated Enterprise GIS application. This includes but not limited to the following;

S No Name of Group

Layer Name of Layer

Sub - Layer (If any)

Available (Yes/No)

Available Data format

Data Conversion

Required (Yes/No)

Survey Required (Yes/No)

1.

Planning

Node Yes GIS ShapeFile Yes No

2. Sector Yes GIS ShapeFile Yes No

3. Municipal Yes GIS ShapeFile Yes No

4. Ward Yes GIS ShapeFile Yes No

5. 12.50% Yes GIS ShapeFile Yes No

6. SEZ Yes GIS ShapeFile Yes No

7. Plot Yes GIS ShapeFile Yes No

8. Building Foot Print Yes GIS ShapeFile Yes No

9. Landuse Zone Yes GIS ShapeFile Yes

Yes

10.

Transportation

Road

Street Road Yes GIS ShapeFile Yes Yes

11. State Road Yes Hard & Soft Copy Drawing file Yes No

12. National Road Yes Hard & Soft Copy Drawing file Yes No

13. Gas pipeline Yes Hard & Soft Copy Drawing file Yes

Yes

14. Skywalk Yes Hard & Soft Copy Drawing file Yes

No

15. Public Facilities Auto Stand Yes Hard & Soft Copy Drawing file No No


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S No Name of Group

Layer Name of Layer


Available (Yes/No)


Data Conversion

Required (Yes/No)


16. Taxi Stands Yes Hard & Soft Copy Drawing file No No

17. Bus Stops Yes Hard & Soft Copy Drawing file No No

18. Railway Station Yes Hard & Soft Copy Drawing file No No

19. Metro Station Yes Hard & Soft Copy Drawing file No No

20. Bus Depots Yes Hard & Soft Copy Drawing file No No

21. Bus Terminal Yes Hard & Soft Copy Drawing file No No

22. Bridge Yes Hard & Soft Copy Drawing file No No

23. Nodal Parking Yes Hard & Soft Copy Drawing file No No

24. Road Junction Yes Hard & Soft Copy Drawing file No No

25. Bus Shelters Yes Hard & Soft Copy Drawing file No No

26. Truck Terminal Yes Hard & Soft Copy Drawing file No No

27. Bus Routes Yes Hard & Soft Copy Drawing file No

No

28. Pavements Yes Hard & Soft Copy Drawing file Yes

Yes

29. Railway Line Yes Hard & Soft Copy Drawing file Yes

No

30.

Water transport Routs

Yes Hard & Soft Copy Drawing file Yes

No

31. ROW (right-of-way) Yes Hard & Soft Copy Drawing file Yes

Yes

32. Metro line Yes Hard & Soft Copy Drawing file No

No

33. Road Center Line Yes Hard & Soft Copy Drawing file Yes

No

34. Traffic_Data No


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S No Name of Group

Layer Name of Layer


Available (Yes/No)


Data Conversion

Required (Yes/No)


35. Accident_Locations No

36. Telecom Network

Fiber Optic Cable

Yes Hard & Soft Copy Drawing file Yes No

37. OFC cable Yes Hard & Soft Copy Drawing file Yes No

38. CCTV Camera Locations

- No Yes

39.

Lands

Administrative Boundary

District Yes GIS ShapeFile Yes No

40. Taluka Yes GIS ShapeFile Yes No

41. Village Yes GIS ShapeFile Yes No

42. SurveyNumber Yes GIS ShapeFile Yes No

43. HissaNumber Yes GIS ShapeFile Yes No

44. Gaothan Boundary

Yes GIS ShapeFile Yes No

45. River Yes GIS ShapeFile Yes No

46. Contour Line Yes GIS ShapeFile Yes No

47. Sea Boundary No

No

48. Mangrove Yes GIS ShapeFile Yes No

49. Forest Yes GIS ShapeFile Yes No

50. Engineering Water Supply line Yes Hard & Soft Copy Drawing file Yes Yes


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S No Name of Group

Layer Name of Layer


Available (Yes/No)


Data Conversion

Required (Yes/No)


51. (Water Supply) Pump Station Yes Hard & Soft Copy Drawing file Yes

Yes

52. Central Channel Yes Hard & Soft Copy Drawing file Yes

Yes

53. Holding point Yes Hard & Soft Copy Drawing file Yes

Yes

54. Water Pipe line Internal line Yes Hard & Soft Copy Drawing file Yes

Yes

55. Feeder line Yes Hard & Soft Copy Drawing file Yes Yes

56.

Water Reservoir

MBR (Master Balance Reservoir)


Yes

57. Ground Storage Reservoir

Yes Hard & Soft Copy Drawing file Yes Yes

58.

ESR (Elevated storage Reservoir)


Yes

59. Dams Yes Hard & Soft Copy Drawing file Yes Yes

60. Valves Yes Hard & Soft Copy Drawing file Yes

Yes

61. Pressure Junction Yes Hard & Soft Copy Drawing file Yes

Yes

62. Manholes Yes Hard & Soft Copy Drawing file Yes

Yes

63. Soil Type Yes Hard & Soft Copy Drawing file Yes

Yes

64. Water Table Level Yes Hard & Soft Copy Drawing file Yes

Yes

65. Engineering (Electrical)

HT Line Yes Hard & Soft Copy Drawing file Yes Yes

66. LT Line Yes Hard & Soft Copy Drawing file Yes

Yes


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S No Name of Group

Layer Name of Layer


Available (Yes/No)


Data Conversion

Required (Yes/No)


67. Transformer No

Yes

68. Pole No

Yes

69. Street Light No

Yes

70. Fuse No

Yes

71. Span Guy No

Yes

72.

Engineering (Sewage Water Supply)

Sewer line Yes Hard & Soft Copy Drawing file Yes Yes

73.

Sewage Treatment plant


Yes

74. Valves Yes Hard & Soft Copy Drawing file

Yes

75. Sewage Pump House Yes Hard & Soft Copy Drawing file

Yes

76. Pressure Junction Yes Hard & Soft Copy Drawing file

Yes

77. Conduit Yes Hard & Soft Copy Drawing file

Yes

78. Manholes Yes Hard & Soft Copy Drawing file

Yes

79.

Engineering (Strom Water Drian)

Strom Water Drain line


Yes

80.

Social Facilities Social Facility

Educational Institute

Yes Soft Copy

No

81. Hospital Yes Soft Copy No

82. Religious Facility

No Yes


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S No Name of Group

Layer Name of Layer


Available (Yes/No)


Data Conversion

Required (Yes/No)


83. Play Ground Yes Soft Copy No

84. Government office

Yes Hard & Soft Copy file No

85. Culture Facility Yes Hard & Soft Copy file No

86. Sports Facility Yes Hard & Soft Copy file No

87. Logging Facility Yes Hard & Soft Copy file No

88. Entertainment Facility

Yes Hard & Soft Copy file No

89. Restaurants No Yes

90. Police Station Yes Hard & Soft Copy file No

91. ATM No Yes

92. Public Toilets No Yes

93. Police Posts Yes Hard & Soft Copy file No

94. Garden/Parks Yes Hard & Soft Copy file No

Note:

a. There are certain GIS layers which are already available with CIDCO as mentioned above, however, these layers needs

to be updated and verified by the Successful Bidder.

b. List of GIS Layers mentioned above is indicative only and written purely for the purpose of making the Bidders able to

estimate its efforts and costs required to achieve project objectives successfully.


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14 Annexure - Specifications of Existing Web-GIS Application

GIS Server – ESRI ArcGIS Server 10 License Standard version

Database - Microsoft SQL Server 2008 R2 (64 bit)

Operating System: Windows 2008 R2 Server Standard

Development Platform: .Net Framework 3.5