research_student_guide
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graduate studies 1
Preface
We acknowledge the inputs provided directly by many staff and students which form the basis of this guide. We also collated information from College, School and discipline websites, and have provided links to external websites. This Guide could not be done without such supports and access and each person’s contribution is appreciated. We appreciate the research and writing done by Michelle Coughlan in the past few weeks to ensure that this guide went to press. Any errors in information are the responsibility of this office and updates on information, as they become available, will be posted on the on-line version of the guide which will be available on the graduate studies website.
Pat Morgan Anna Marie Leonard Sandra DonohueA Research Student Guide
Graduate Studies Office
Room 221,Science, Engineering & Technology BuildingNUI Galway
Tel: 091-49 5862Email: [email protected]
www.nuigalway.ie/graduatestudies/
Graduate Studies Office
GuideStudent
2010
/11
Graduate Studies 1/10/10 10:00 am Page 1
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INDEXi Preface .....................................................................1
Welcome from the Dean of Graduate Studies ......................................................3
On Arrival: Finding your way around ......4
1.1 Meet with your Supervisor .................................41.2 Finding my way around the University
campus .....................................................................41.3 Restaurants ..............................................................4
How to register, pay fees and access facilities? ...................................................5
2.1 Registration Summary ........................................52.2 Campus Account ...................................................6
Information you will need during your Research Degree .......................................7
3.1 Student ID Card ....................................................73.2 PPS number ............................................................73.3 International Students ..........................................7
3.3.1 HostFamilyProgramme............................. 83.4 I have a Scholarship/Studentship ......................8
3.4.1 CanIapplyforTaxExemptionsonmyStudentship/Scholarship?........................... 8
3.5 How to get paid? ....................................................83.6 Self- funded Research Postgraduate Student ..83.7 Tax Relief for Tuition Fees in respect of
Third Level education ...........................................93.8 Employment in the University during
Studies .....................................................................9
Blackboard and Student Email ...............10
4.1 Blackboard ............................................................ 104.2 Student Email: ..................................................... 104.3 Postgraduate Research Student Email
Address .................................................................. 11
Computer Help for Postgraduates .........12
5.1 What software is available to me as a student for home use?....................................................... 12
5.2 Software Deals Available for Students ........... 125.3 Computer Training Courses ............................ 125.4 NUI Galway WiFi ............................................... 135.5 Information Solutions and Services ............... 13
James Hardiman Library ........................14
6.1 Customer Services Desk ................................... 146.2 Core services and resources supporting
graduate researchers .......................................... 146.2.1 E-resourcesandCollections.......................146.2.2 DedicatedResearchSupport
Librarians.......................................................146.2.3 TheAssistiveTechnologyService.............146.2.4 ResearcherWorkshopSeries.....................156.2.5 TheResearchToolbox.................................156.2.6 SpecialCollections.......................................156.2.7 InterlibraryLoan&Electronic
DocumentDeliveryServices......................156.2.8 PCworkstations&Wi-FiAccess.............156.2.9 DedicatedPostgraduateStudyRooms..156.2.10 Off-campusStudy........................................156.2.11 ThesisSupport...............................................166.2.12 YourThesis.....................................................16
Parking ....................................................17
7.1 How to get a NUI Galway Student Parking Permit ..................................................... 17
7.2 Park and Ride Bus Service ................................ 187.3 Pay and Display ................................................... 187.4 Drivers with Disabilities ................................... 18
Student Welfare and Supports................19
8.1 Accommodation Office .................................... 198.2 Childcare Facilities: ........................................... 198.3 Disability Support Service ............................... 198.4 Chaplaincy Services ........................................... 20
8.5 Student Counselling Service ........................... 208.6 Student Health Unit ........................................... 20
8.6.1 Emergencies....................................................208.6.2 Confidentiality..............................................218.6.3 SummerService...........................................218.6.4 Pre-existingMedicalCondition...............21
8.7 Career Development Centre ........................... 218.8 University Bookshop ......................................... 218.9 Lost and Found ................................................... 218.10 Banking ................................................................. 22
Student Life ............................................23
9.1 Sports, Clubs and Recreation .......................... 239.2 Student Societies ................................................ 239.3 Students Union ................................................... 23
9.3.1 StudentsUnionPostgraduateOfficer...239.3.2 PostgraduateStudentRepresentation....249.3.3 AcademicCouncil.......................................249.3.4 ÚdarásnahOllscoile(Governing
Authority).......................................................249.3.5 PostgraduateResearchSociety.................249.3.6 NUIGalwayPostgradFacebook............24
9.4 Volunteering ........................................................ 24
Health and Safety ....................................26
10.1 Fire and Emergency Procedures ..................... 2610.2 Useful Contacts & Services .............................. 26
University Policies and Regulations ......27
11.1 University Guidelines for Research Degree Programmes ......................................................... 2711.1.1 PhDRegulations..........................................27
11.2 The University General Calendar .................. 2711.3 University Procedures and Code of
Conduct ................................................................ 2711.4 Harassment & Sexual Harassment Policy
and Procedures .................................................... 2711.5 Anti – Bullying Policy ........................................ 2711.6 Outline of University’s Alcohol Policy .......... 27
11.7 Standards and Policies for your Research ..... 2711.7.1 IntellectualPropertyRights......................2711.7.2 AcademicIntegrity.......................................2711.7.3 Copyright.......................................................2711.7.4 Plagiarism......................................................2811.7.5 CentreforExcellenceinLearningand
Teaching(CELT)........................................2811.8 National Definitions for Research
Programmes & Resources ................................ 28
Relevant Official Forms for Research Students ..................................................29
Visits and Visitors ...................................30
13.1 Exchange Visits ................................................... 3013.2 E.T.S.Walton Visitor Awards ............................ 30
Examination Policy ................................31
14.1 Approval of Examiners ..................................... 3114.2 Submission of Thesis ......................................... 3114.3 Conferring ............................................................ 31
External Funding Awards ......................32
Graduate Studies Strategic Plan 2009 – 2014 ............................................33
Academic Supports and Contacts ..........34
17.1 Vice Deans of Graduate Studies ...................... 3417.2 Academic Research Postgraduate
Coordinators ........................................................ 3417.3 School Administrators....................................... 3617.4 Vice-President for Research ............................. 36
Feedback .................................................37
18.1 Surveys ................................................................. 3718.1.1 OrientationSurvey......................................3718.1.2 AnnualSurvey..............................................3718.1.3 ExitSurvey.....................................................37
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Welcome from the Dean of Graduate Studies
I would like to welcome you to NUI, Galway. For some of you, entry into a graduate programme represents a continuation of your undergraduate studies here, for others you are at NUI Galway for the first time. Regardless of the path that brought you here, we hope that you will learn more about our University and the supports that are available to you in this guide.
Our vision is to be a student-centred and research-intensive University of international standing with Colleges and staff committed to excellence. Within this vibrant learning and scholarly community we will support you in undertaking your further studies.
We have established clear and mutually agreed University Guidelines for Research Degree Programmes for both students and supervisors on the conduct of research which are available on our website www.nuigalway.ie/graduatestudies/Current_Students_2/guidelines.html We recommend that you obtain a hard copy of the University guidelines for easy reference by emailing [email protected], giving your NUI Galway address and we will send you a copy by internal mail.
I also work with the Deans of each of the Colleges, the Vice-President of Research, Vice-Deans for Graduate Studies, and Administrators to continuously improve and expand our research programme offerings. Acting with the Secretary for Academic Affairs and the Standing Committee of Academic Council, I am responsible for the overall management of the operation of University postgraduate research programmes. The formal roles of the Dean of Graduate Studies and the Deans of College are given in the University Guidelines. I am responsible for updating these guidelines, ensuring that feedback from research students, supervisors, local graduate research committees and examiners is analysed and considered. I also oversee and monitor the operation of the research Master and PhD examination processes.
There is a genuine collaborative spirit across the Colleges and a concern for the welfare of all our students. Our intimate and collegial environment supports the development of close relationships with academic staff who will work with you
as mentors and partners in creating new ideas and identifying and meeting new challenges and opportunities
Should you have any unresolved queries or concerns during your research degree, please do not hesitate to contact our office using the details given below. I wish you a successful and enjoyable chapter of your life as a graduate student at NUI, Galway.
PatMorgan
Dr. Pat MorganDean of Graduate StudiesRoom 126, Science, Engineering & Technology BuildingTel: (091) 492447, Ext. 2447Email: [email protected]
Anna Marie LeonardGraduate Studies OfficeRoom 221, Science, Engineering & Technology BuildingTel: (091) 495862, Ext. 5862 Email: [email protected]
Sandra DonohueGraduate Studies OfficeRoom 127, Science, Engineering & Technology BuildingTel: (091) 495822, Ext. 5822Email: [email protected]
You can find our location on the interactive map at: www.nuigalway.ie/campus_map/
Web link: www.nuigalway.ie/graduatestudies/
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On Arrival: Finding your way around
There are a number of forms and processes for you to do when you first arrive at the University so that you will be registered and have access to the appropriate facilities. We have listed the main ones below.
1.1 Meet with your Supervisor
We would encourage you to arrange an early meeting with your supervisor and the members of your Graduate Research Committee. Your supervisor can advise you on the local procedures and show you where you will work. For information on how your discipline is located within a School and College and more general information on your discipline, see the web link below.
Web link: www.nuigalway.ie/colleges-and-schools/
1.2 Finding my way around the University campus
There is an interactive map locator on the university website. This will help you find your way around this campus.
Web link: www.nuigalway.ie/campus_map/
1.3 Restaurants
There are 15 restaurants located across the campus operated by 4 different caterers: Campbell Catering, Student Union Catering, Masterchefs and Café Togo. A choice of caterers on campus promotes variety, competition and ensures customers eat well!
To view the exact location, please view the interactive map (weblink above) and click “restaurants”. Please see the weblink below which provides information on opening times across the campus.
Web Link: www.nuigalway.ie/catering/restaurants.html
LocationsAn Bialann Basement Arts/Science BuildingBialann Áras na GaeilgeCoffee on Line I.T. BuildingFriars Cairnes BuildingJava City Basement Arts/Science BuildingMoffetts Orbsen BuildingOasis Arts Millennium BuildingRestaurant Clinical Science Institute Clinical Science InstituteRush Juice and Smoothie Bar Áras na Mac LeinnSmokey Joes Arts/Science BuildingCollege Bar Áras na Mac LeinnThe Wall Café Sports CentreDERI Café DERI, North Campus
Conference/Catering Manager: Ann DugganTelephone: 091-492264, ext. 2264
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How to register, pay fees and access facilities?
2.1 Registration Summary
Before you begin your academic year you will need to be fully registered with the University. Registration allows you to obtain your student card and gain access to a wide range of services and facilities available to our students. For additional information to that given below, please go to the registration website at www.nuigalway.ie/registration/ or email [email protected]
Registration is carried out online and involves the following 2 stages:
1. Personal Information
2. Module Information (for some Colleges only)
Online registration: www.nuigalway.ie
Steps to Register:
Logon at www.nuigalway.ie/registration Enter your User name and password (see below)
Logondetails:
New to NUI Galway:User name: YourPACnumber e.g. 10100001Password: galway followed by the first 4 digits of your date of birth e.g. 21st May 1990 – galway2105
Already a NUI Galway graduate:
User name: YourexistingNUIGstudentnumber e.g. 09010001 Password: Yourexistingpassword
1. Update any of your personal details e.g., term address, email, mobile number
2. Now choose your curriculum if applicable
3. Confirm your registration
4. Read the Terms & Conditions and if you agree check the tick box
5. Update any other personal details
6. Upload a photo if one does not exist. If you cannot upload a photo, email a passport sized photo of yourself to [email protected]
7. You can opt to pay your fees now or pay later; any fee queries should be directed to [email protected]
8. Continue until you press the finish button
9. Now you are registered!
10. Select your modules (this is available for only some courses!)
11. Your NUI Galway email details are located on your “my details” tab and is now active
12. You can collect your Student ID card once you are fully registered on the dates indicated on the Registration website
** Research students who are registered in year 0 of their programme: Please note those students who registered after 1 March and are in 0 year of your programme, you will need to register again fully from 24th August for year 1 of your programme.
Online Registration Helpdesk (open from 24th August – 30th September, 2010)
Office Opening Hours: Monday – Friday: 9am-5pmEmail: Email [email protected] with your NUI Galway
student number and course nameTelephone: 091-493025, ext. 3025Text: Text Reghelp with your NUI Galway student number
and course name to 53377 (standard text message rates apply)
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Howtoregister,payfeesandaccessfacilities?
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2.2 Campus Account
Campus Account provides student access using a single User ID and Password to all computing services (otherthanemail*) such as PC suites, library suites, My Campus, NUIGWiFiNote: *StudentMailisexternallyhosted;youremailpasswordisseparatetoyourCampusAccount
password.
• If you were a registered NUI Galway student for 2009/2010, you will continue to use the same Campus Account user ID and password as last year - visit Campus Account Self-Service at http://www.nuigalway.ie/cs/students/cass/ if you have forgotten your password or would like to reset your password.
• Forgotten Password: If you have forgotten your Campus Account Self Service password, click the “Forgot Password?” link (on left hand pane of CASS homepage). You will be prompted to answer several questions to verify your identity. If you supply the correct answers to these questions, Campus Account Self Service will allow you to change your password. The questions that you will be presented with under these circumstances (as well as the answers) are specified in your account options. You will be required to select which questions you wish to be presented with (for forgotten passwords) the first time you log in to the Campus Account Self Service.
• Forgotten ID: If you have forgotten your Campus Account Self Service User ID, you will need to contact the Campus Account Self Service User Support Centre.
• Locked Account: If you have exceeded the maximum number of retry attempts for logging in your Campus Account Self Service account will be automatically locked to prevent further login attempts. You can click the “Forgot Password?” link and provide answers to your verification questions. You will then be able to change the password and the account will be unlocked automatically. If you then exceed the maximum number of retry attempts for password verification answers, you must contact your User Support Centre to have your account unlocked.
• If you are returning after two years or more, you will need to activate your Campus Account by following the instructions for New Students.
New Students – Steps to activate my Campus Account:
1. Go online to http://www.nuigalway.ie/cs/students/cass/ Note: Your temporary activation password allows access to PC Suites & WiFi on-campus.
2. Login using the following credentials:
User name: YourPACnumber e.g. 10100001Password: galway followed by the first 4 digits of your date of birth e.g. 21st May 1990 – galway2105
1. Complete the activation questions.
2. Choose your new Campus Password.
3. Your Campus Account is now active.
Whycan’tIlogintothecomputer?
1. Ensure that you are typing in your student ID number as your User ID.
2. Ensure that you are typing in your password correctly.
If the steps above do not work, restart the computer and attempt to login again. Finally, try to login to a different computer.
If you still cannot login, please visit the Service Desk (see section 5.5 “Information Solutions and Services” for details on location). Remember to bring your NUI Galway student ID card.
HowdoIlogout?
1. Click the Start button at the bottom right hand corner of the screen.
2. From the menu, choose Shut Down.
3. From the options listed, select Close all programs and logon as another user.
4. Click OK.
If you have any queries about logging in, please see: www.nuigalway.ie/administration_services/computer_services/students/support/getting_started_old.html#How_do_I_login
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Information you will need during your Research Degree
3.1 Student ID Card
You will be issued with a Student Identity Card following registration. You should carry your card with you at all times. Any authorised staff member of the university may request a student to produce their identity card. Failure to produce your student identity card is a breach of the University Code of Conduct. Students will also be required to present their current Student Identity Card when collecting their grant cheques at the Fees Office. Students are strongly advised to keep their identity cards on them at all times. (Replacement ID Cards will cost €13.) Please refer to: www.nuigalway.ie/student-contact-centre/
3.2 PPS number
The Personal Public Service number (PPS Number) is your personal reference number. It helps you to apply for benefits and to get information from public service agencies quickly and easily. This includes services such as Social Welfare, Revenue, Public Healthcare and Education. The PPS number replaces the RSI number (Revenue and Social Insurance Number). If you already have an RSI number this is now your Personal Public Service number. More information about the PPS number can be obtained at: www.welfare.ie/EN/Topics/PPSN/Pages/faq.aspx
WhatdoIneedaPPSnumberfor?A PPS number is required for Scholarship Exemption Declaration form - if a student does not have an Irish PPS no. and is receiving a scholarship for more than 3 months then the student needs to apply for a PPS number from the social welfare office. If a student does not have an Irish PPS no. and the scholarship is for less than 3 months then please write ‘None’.
Web link: www.welfare.ie
WheredoIgetaPPSNumber?The number may be obtained at the local Social Welfare Office in Augustine Street, Galway which is located beside the City library. It is not possible to get a PPS number before entering the country if you are entering Ireland for the first time. (International students please see section 3.3 “International Students”)
Location: Hynes Building, St. Augustine Street, Galway.Office Opening Hours: Monday – Friday: 9:30am-4pm. Thursday 10.30am-4pmTelephone: 091- 500800
Department of Enterprise, Trade & Innovation: www.entemp.ieCitizens Information: www.oasis.gov.ieThe Immigrant Council of Ireland: www.immigrantcouncil.ieDepartment of Foreign Affairs: www.dfa.ie/home/index.aspx?id=8605#
3.3 International Students
Students from non-E.U. countries must register with the Garda National Immigration Bureau (G.N.I.B.) within 30 days of arrival in the State irrespective of the date stamped in your passport by immigration officials at the airport on arrival. Please contact the International Affairs Office or refer to the “Orientation booklet for international students” for more information on the requirements for immigration registration. The International Affairs Office provides a variety of services to assist students in adapting both culturally and academically to their new environment.
Web link: www.nuigalway.ie/international/
Location: International Affairs Office, 7 Distillery Road, Galway.Email: [email protected]: 091-495277, ext. 5277
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3.3.1 Host Family Programme
The Host Family Programme is a unique programme which offers international students the opportunity to learn about Irish life and culture.
Web link: www.nuigalway.ie/international/documents/host_family_brochure.pdf
3.4 I have a Scholarship/Studentship
If you are approved for funding from a scholarship or studentship you will be required to complete a form, which can be found via the web link: www.nuigalway.ie/research_accounting/scholarshipforms.html You should return a copy of this, signed by your supervisor, to ensure funding details are captured and that you will receive timely payments.
3.4.1 Can I apply for Tax Exemptions on my Studentship/Scholarship?
It is University policy to support students to ensure that a maximum tax advantage is made available to them within the tax code and subject to certain requirements being met. To explain this, the following is an extract from the Financial Policy & Procedures Manual (Scholarship/Fellowship Exemption from Income Tax) www.nuigalway.ie/financial_accounting/documents/fellowship_scholarships.pdf
To establish entitlement to exemption from income tax in respect of scholarship income as provided for under TCA 1997 S 193 (Section 353 of the Income Tax Act, 1967) the following conditions must be satisfied:
• The student must be in receipt of full-time instruction at an educational establishment.
• The object of the scholarship must be the promotion of the education of the holder rather than the promotion of research through the holder.
• There must be no direct element of service between the sponsor and the student nor must the award arise from an office or employment.
So that you can apply for this, the following forms should be completed and returned to the relevant College or Research Accounts office, as appropriate. The forms need to be completed by you and your supervisor as indicated on forms.
Forward a copy of the forms to the Fees Office for Registration purposes and send the originals to the Research Accounts Office. For queries regarding these forms and payments please see personnel and contacts below.
Scholarship Exemption Declaration Formwww.nuigalway.ie/research_accounting/documents/scholarshipdeclarationform.pdf
Scholarship Award/Renewal Form www.nuigalway.ie/research_accounting/documents/scholarship_form_rev_may_2010.xls
Research Accounting: Joanna HayEmail: [email protected]: 091-495262, ext. 5262
3.5 How to get paid?
If you need to follow up on stipend payments you should contact the Research Accounts Office. Scholarship forms and important information regarding scholarships can be found at the web link below.
Web link: www.nuigalway.ie/research_accounting/scholarshipforms.html
Web link: www.nuigalway.ie/research_accounting/
3.6 Self- funded Research Postgraduate Student
Students, who cannot produce evidence of an award from the Local Authority/Scholarship, will be required to pay 50% of the full fee. You will be required to pay the student levy and any tuition fee payment in excess of the higher education grant maximum. (The student levy is €224 in 2010/11.) You will be required to pay 50% of the full fee immediately and 50% in January 2011. EU students can pay their fees in two equal instalments, 50% on registration and 50% in January 2011. NON EU students must pay their fees in full prior to registration in year 1.
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3.7 Tax Relief for Tuition Fees in respect of Third Level education
From 2007 onwards, an individual can claim tax relief on fees paid for Third Level courses as long as he/she has paid the qualifying fees. Please see the web link below for more information.
Web link: www.revenue.ie/en/tax/it/leaflets/it31.html
3.8 Employment in the University during Studies
You will need to complete a declaration form, (GS 010 or GS 020), for “employment in the university during studies”, should you undertake any paid employment within the university. This requirement is for research masters and PhD students (full time or part-time).
GS 010 - Declaration by full-time Research Student for employment in the University during studies. This is to be submitted to your supervisor.
GS 020 Declaration by part-time Research Student Form for employment in the University during studies. This is to be submitted to your supervisor. You can download the relevant form via the web link below.
Web link: www.nuigalway.ie/graduatestudies/Current_Students_2/forms.html
For more information on “Employment during studies in the University” please refer to section 5.11 of the University guidelines for research degree programmes
Web link: www.nuigalway.ie/graduatestudies/documents/university_guidelines_for_research_degree_programmes__september_2009.pdf
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Blackboard and Student Email
4.1 Blackboard
Online courses are available on Blackboard which is a virtual learning platform. It allows lecturers and the Graduate Studies Office to upload information and resources of relevance to graduate students. Once you are formally registered for your research degree programme on the student record system, you will then be automatically registered for 1GST1. This site contains information on conferences, seminars, research days, funding and graduate training. On-line training modules are available under the On-Line Module folder.
Web link: blackboard.nuigalway.ie
The following are on-line training modules which are available:
• Getting Published in the Arts
• Getting Published in the Sciences
• Ethics 1: Good Research Practice
• Ethics 2: Working with Human Subjects
• Research Methods (Arts) NEW
• Research Methods (Social Sciences) NEW
• Research Methods (Sciences) NEW
• Research Methods in Literature Review NEW
• Project Management in the Research Context
• Career Planning in the Sciences
• Career Planning in the Arts, Humanities and Social Sciences
• Intellectual Property in the Research Context
• Managing your Research Supervisor or Principal Investigator
• Selecting a Conference, Presenting & Networking
• Video Materials
Whataremylogindetails?When you click to log in to the Blackboard system, you will be prompted for your User ID and password, as shown below:
4.2 Student Email:
StudentMail is the email service for students. It is a hosted service called Outlook Live provided by the University in collaboration with Microsoft. It is university policy that all communication from the University will be to your official NUI Galway e-mail account or home address. You will receive e-mail alerts regarding postgraduate events to your university e-mail account. Your StudentMail account will be automatically disabled when you are no longer a registered student at NUI Galway. No extensions to this account or associated email addresses are permitted.
HowdoIaccessmyaccount?The steps to activate are as follows:
1. Login at http://studentmail.nuigalway.ie/
User name: Your PAC number e.g. 10100001Password: galway followed by the first 4 digits of your date of birth e.g. 21st May 1990 – galway2105
2. Click Sign in to proceed.
3. The Provide information screen appears.
4. Enter the required information as follows:
5. Verify your information by entering your password
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6. Select a question and secret answer You can choose a question from the drop-down menu as shown below.
Then enter your secret answer.
7. Add an alternate email address Enter an alternate email address in both fields. This will be useful if you ever forget your email password.
8. Your information Enter your country by choosing from a drop-down menu. Enter your birth year. Note that clicking I accept means that you agree to the WindowsLiveserviceagreement and PrivacyStatement.
9. The Office Outlook Web Access options screen appears. Select the appropriate time zone from the drop-down list. Click OK.
10. Congratulations! Your email account is now active. Outlook Web Access (OWA) is now visible.
4.3 Postgraduate Research Student Email Address
ISS has implemented a process that allows registered research postgraduate students to request a NUI Galway email address in the staff email address format. The staff email address format is: [email protected]. Requests are accepted from valid postgraduate research students only with sponsorship from their academic supervisor using the form provided. The email address will be available in StudentMail and students will continue to use their existing login credentials. The student email address will remain linked to the StudentMail account and it is used by NUI Galway for all official communication to students.
Whatismystudente-mailaddress?You can find your student email address through the following weblink:studentmail.nuigalway.ie/whatismyemailaddress.php
IMPORTANT: Your StudentMail account will be automatically disabled when you are no longer a registered student at NUI Galway.
Postgraduate Research email address requests will only be accepted using the form at the web link below. Download, print and complete the form and obtain your supervisor’s signature before returning it to the ISS Service Desk.
Web link: www.nuigalway.ie/information-solutions-and-services/students/email/researchpg.html
If you have any queries about the postgraduate research email address request process, please contact the ISS Service Desk orwww.nuigalway.ie/information-solutions-and-services/about/usc/uscintro.html. For contact details please section 5.5 “Information Solutions and Services”.
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Computer Help for Postgraduates
The NUI Galway campus network supports a range of academic computing facilities for registered postgraduate students. PC Suites across the campus provide Internet and email facilities to registered students. PCs are available on a ’first come first served’ open access basis. These open access hours are advertised on the notice board in the suite at the start of term and are also online.
Weblink: www.nuigalway.ie/information-solutions-and-services/students/pc_suites/pc_suites.html
PCs are also available at times when they are not booked for classes. Please check timetables for class bookings before entering a suite to avoid disturbing a class. A wide range of software is available to postgraduate students along with printers, scanners, and CD-writers. Details of available software, listed suite by suite, are available at:www.nuigalway.ie/information-solutions-and-services/students/pc_suites/pc_suites.html
5.1 What software is available to me as a student for home use?
NUI, Galway has site license agreements for SPSS, NVivo and Minitab software which allow students to borrow this software and install it on their own personal devices. To borrow this software, visit the Service Desk with your current NUI, Galway ID card. For each product borrowed a Copyright Acknowledgement Form must be signed. The software installation CD must be returned within two working days.
5.2 Software Deals Available for Students
It is possible for students to avail of deals on certain software for use on their own personal devices. Information Solutions and Services are not involved in the purchase of software for student’s personal use and do not provide recommendations for any such purchases. Any purchase of software is a direct transaction between the student and the supplier. Information Solutions and
Services does not endorse any particular supplier and merely provides this information to make students aware that there are software deals available in the current marketplace. Prices and conditions of purchase should be checked with the supplier in advance of placing an order.
Web Link: www.nuigalway.ie/information-solutions-and-services/students/software/index.html
5.3 Computer Training Courses
Information Solutions and Services offers training courses at the start of each semester - IntroductiontoPCSuites - which will take you through the basic steps of logging on to the PCs, starting up software, and printing. You can register for this course by contacting the Service Desk in Information Solutions and Services.
Web link: www.nuigalway.ie/information-solutions-and-services/students/training/course_outline.html
Use of University computing resources must comply with the University’s code of conduct, which is published online at www.nuigalway.ie/information-solutions-and-services/about/code_of_conduct.html
HowdoIlogintoacomputerintheUniversity?
1. Press Ctrl Alt Del to get to the login screen. (Press the Ctrl key, the Alt key and the Delete key at the same time.)
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2. In the User name box, type in your User ID number.
3. In the Password, type in your Campus Password.
Click OK to login.
5.4 NUI Galway WiFi
A “wi-fi” computing service is available for postgraduate students with suitably equipped laptops. Please view the Information Solutions and Services to find out about the wireless service and technical requirements for connecting to it.
Web link: www.nuigalway.ie/information-solutions-and-services/students/wireless/wireless.html
Connecting your laptop to the internet:
1. Connect to NUIG WiFi wireless network.
2. Instructions available online at www.nuigalway.ie/information-solutions-and-services/students/wireless/wireless.html
3. Open your web browser.
4. A login page will appear.
5. Login with your User ID and Password.
Problem:Mylaptopwon’tpickuptheNUIGWiFisignal
• Does your laptop have WiFi capabilities? Check your laptop manual.
• Are you near a NUIGWiFi hotspot? Check the map at: www.nuigalway.ie/campus_map/?q=wireless
Problem:Icannotseetheloginpage
• If the login page doesn’t load, ensure your browser homepage is a standard URL. e.g. http://www.nuigalway.ie (not https:// or other protocol).
• If you connect to the NUIGWiFi network but don’t log in within 30 minutes, you need to disconnect from the wireless network and re-connect.
Web link: www.nuigalway.ie/information-solutions-and-services/students/wireless/wireless.html#6
Email: [email protected]: 091-495777, ext. 5777
5.5 Information Solutions and Services
The Information Solutions and Services (ISS) Desk is a service provided for all students. It offers a “one-stop shop” for all your computing related problems/queries. You can raise a support query by logging a ticket using ISS Service Desk Ticketing System - www.nuigalway.ie/information-solutions-and-services/catalogue/helpdesk.html NUI Galway student ID number and password are required to access the system.
Your feedback is important to ISS and you can complete their Feedback form via www.nuigalway.ie/information-solutions-and-services/about/usc/contactus.php
Web Link: www.nuigalway.ie/information-solutions-and-services/
Location: Room 128, Information Solutions and Services (ISS), Arts and Science Building (Ground Floor).
Directions: Walk down the corridor to the right of the Lost & Found office (marked ‘Chemistry’ or ‘Ceimic’) in the Arts & Science Building. At the back of the building (just before the bridge to the IT building), go down the stairs to the ground floor. At the bottom of the stairs, go left and through the double doors. The Service Desk is the first office on the left.
Opening Hours 9.15 a.m. – 5.00 p.m.Email: [email protected]: 091-495777, ext. 5777
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James Hardiman Library
NUI Galway provides a high quality and innovative library service committed to supporting the excellence of teaching, learning, research and clinical practice. You can study there, borrow material, search the internet, consult archives, watch DVDs, photocopy and use computers. The library also has full wireless access. When using the Library, make sure that you have your student ID card with you. It doubles as your Library card, and you will need it to borrow books. You will also need it to gain access to the Library.
Research Postgraduates can borrow 14 books for three months.
6.1 Customer Services Desk
Your first point of contact for information is the Customer Services Desk in the foyer on the ground floor of the Library. Staff at the desk will be very happy to answer any queries that you may have. Where necessary, they will be able to refer you to relevant staff in the Information Offices for more specialised help. You can borrow, return or renew books at the self-check machines on all floors of the Main Library, and in the Nursing and Midwifery Library. Staff at the Customer Services Desk will be on hand at all times to help if you encounter any problems. When the Library is closed, you can return books to the white book returns box outside the main Library entrance.
6.2 Core services and resources supporting graduate researchers
6.2.1 E-resources and Collections
An extensive multidisciplinary print and electronic information resource base accessible via local collections and the Irish Research e-Library (IReL) including almost half a million e-books, 30,000 e-journals, and 1,500 print journal titles as well as a large portfolio of bibliographic and full text databases. 6.2.2 Dedicated Research Support Librarians
The Research Librarians provide support to research staff and students. They offer training, including a research specific workshop series and advisory services
covering topics such as effective literature searching. They also offer one-to-one guidance to suit the needs of researchers. For more information on how the Library can support your research visit the Research Information Gateway atwww.library.nuigalway.ie/support/
There are two Research Support Librarians, whose primary role is to support your research process, ensuring you exploit the range of Library services and resources to the full.
Supporting graduate researchers in the disciplines of Science, Technology and Medicine (STM) including the following Colleges and key Research Institutes is:
Email: [email protected].: 091-495697• College of Medicine, Nursing & Health Sciences• College of Science • College of Engineering & Informatics• Digital Enterprise Research Institute• National Centre for Biomedical Engineering Science• Regenerative Medicine Institute• Martin Ryan Marine Science Institute• Environmental Change Institute
Supporting graduate researchers in the disciplines of Arts, Humanities and Social Sciences (AHSS) including the following Colleges and key Research Institutes is:
Email : [email protected].: 091-495959• College of Arts, Social Sciences & Celtic Studies • College of Business, Public Policy & Law• Centre for Innovation and structural change• Moore Institute for Research in the Humanities and Social Studies
6.2.3 The Assistive Technology Service
The Assistive Technology Service, located on the ground floor of the Library aims to meet the needs of students with disabilities. The Service, which is staffed by a full-time Library Assistant, Brid McGann, offers support for users
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with visual, mobility and hearing impairments, and for those with learning difficulties. The University’s Disability Support Service works with the Library in providing a range of services, equipment and software to enable students participate fully in their courses. The Service also receives computer support from Information Solutions and Services. The Service also aims to provide an accessible environment to suit the needs of students. The facilities are available to all students who are registered with the Disability Support Office.
Web link: www.library.nuigalway.ie/support/assistivetechnologyservice/
Location: Assistive Technology area, James Hardiman Library
Bríd McGannEmail: [email protected]: 091-492744, ext. 2744
6.2.4 Researcher Workshop Series
To enhance your research skills an extensive programme of discipline specific workshops, online research skills courseware, and advisory services covering topics such as Effective Literature Searching; Using Bibliographic Management Software; Getting Published; and Disseminating Your Research. To view workshop outlines and booking visit the web link below:
Web Link: www.library.nuigalway.ie/support/training/
6.2.5 The Research Toolbox
The Research Toolbox is an area of online support providing bite-size information and guidance on key areas of the research process including:
• Undertaking your literature review
• Managing information using reference management tools
• Using End Note
• Research ethics & copyright
• Preparing to publish & developing your publications strategy
• Disseminating your research
• Research performance measurement – yours & others
• Keeping up-to-date with new research. Web Link: www.library.nuigalway.ie/support/supportforresearchers/
6.2.6 Special Collections
Access to the University’s rich Archives and Special Collections including the Douglas Hyde Manuscripts, Galway’s Municipal Records, the Delargy Collection, significant Theatre Archives, the McGahern literary archive, a substantial photographic archive as well as access to a wealth of national and international research libraries. The Library is a Copyright Library for Irish published materials and is also a designated European Documentation Centre.
6.2.7 Interlibrary Loan & Electronic Document Delivery Services
This service allows the busy researcher to order materials not available from NUI Galway Library collections, in print or online. Where possible, items will also be delivered to you by email for convenience. 6.2.8 PC workstations & Wi-Fi Access
There are 3 student PC suites as well as Wi-Fi access across all the Libraries
6.2.9 Dedicated Postgraduate Study Rooms
A special reading room is set aside in the library for postgraduate use. Study spaceand computers are available here.
6.2.10 Off-campus Study
All e-resources can be access off-campus by logging into e-Knowledge, the Library’s gateway to online resources, with your CASS ID via the library homepage.
Web Link: www.library.nuigalway.ie
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6.2.11 Thesis Support
Accessing theses: Visit the web link below for more information on accessing Thesis submitted from national or international institutions.
Web link: www.library.nuigalway.ie/resources/special_collections/special_collections_theses.html
6.2.12 Your Thesis
Once you have completed your thesis a copy will be lodged in the University Library and will be indexed by a number of international indices.
Web link: www.library.nuigalway.ie/support/specialcollectionssupport/
Location: James Hardiman Library, Main Campus Medical Library, Clinical Sciences Institute
Term Opening Hours Monday- Friday 8.30 a.m.–10.00 p.m,Saturday 8.30 a.m.–17.30 p.m, Sunday 10.00 a.m.-5.30 p.m.
Email: [email protected]: 091-493399, ext. 3399
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Parking
There is a clamping system in operation throughout the university, so if you plan on commuting to and from the university by car you will need to obtain a parking permit (see below) or use the “pay and display” facilities available in many of the car parks around NUI Galway (at the cost of €1.60 per hour) or avail of the park and ride bus service. For general information on student parking which is under the remit of the Buildings Office see weblink below.
Weblink: www.nuigalway.ie/buildings/parking_students.html
7.1 How to get a NUI Galway Student Parking Permit
(Returning permit holders and new students)
The charge for the period September 2010 to August 2011 is €45 for students. All returning students will have a one-month grace period (September) in which to pay, during which you must display last year’s valid permit. During this grace period, vehicles without a visible permit will be clamped. From Monday 4th October 2010, vehicles displaying invalid permits (i.e. where no payment has been received) will also be clamped. New students must use a temporary student permit to park in Corrib Village, until you pay your fee of €45, but this is only valid until the 4th of October 2010. To get a temporary student permit print and fill out the following form at:
www.nuigalway.ie/buildings/documents/student_temporary_permit_2010.pdf
To pay your fee of €45 please log in to nuig.apcoaonline.com/payments
Application for Student Parking permit (P5)
Weblink: www.nuigalway.ie/buildings/documents/p5_student_app_form_v6_mar10_english.pdf
If you do not own the vehicle you must ask the vehicle owner to complete the Application Form for a Parking Permit Certificate for Loaned Vehicle:www.nuigalway.ie/buildings/documents/p2_staff_app_form_v3_mar10_english.pdf You must also have the following documentation - originals only (as specified on the application form):
1. Valid NUI, Galway student ID card. (i.e., you must be registered)
2. Copy of your driver’s license
3. Valid Insurance Cert showing that you are a named driver on the car you will be driving or Vehicle licensing cert. (to show that you are the owner of the car - if you are not the owner of the car, you must also have a letter from the owner granting you permission to use the car).
Students may only park in the locations shown on the map available at:www.nuigalway.ie/buildings/documents/student_temporary_permit_2010.pdf
If you park anywhere else, you will be clamped!
In accepting a student parking permit, you are deemed to have read and understood the Student Parking web page and the following rules and regulations. Please note that abuse of the parking management system may result in a disciplinary procedure.
Parking-RulesandRegulations(R1)www.nuigalway.ie/buildings/documents/r1_rules_and_regs_v5_mar10_english.pdfwww.nuigalway.ie/buildings/documents/r1_rules_and_regs_v5_mar10_gaeilge.pdf
ParkingSchedule2-Charges(C1)www.nuigalway.ie/buildings/documents/c1_schedule_of_charges_v6_apr10_english.pdfwww.nuigalway.ie/buildings/documents/c1_schedule_of_charges_v6_apr10_gaeilge.pdf
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Thoseentitledtoapplyforpermits(C2)www.nuigalway.ie/buildings/documents/c2_schedule_of_permiteers_v4_mar10_english.pdfwww.nuigalway.ie/buildings/documents/c2_schedule_of_permiteers_v4_mar10_gaeilge.pdf
ParkingIntroductionandInstructions(I1)www.nuigalway.ie/buildings/documents/i1_intro_v3_mar10_english.pdfwww.nuigalway.ie/buildings/documents/i1_intro_v3_mar10_gaeilge.pdf
FrequentlyAskedQuestionswww.nuigalway.ie/buildings/documents/q1_faq_v1_mar10_english.pdfwww.nuigalway.ie/buildings/documents/q1_faq_v1_mar10_gaeilge.pdf
7.2 Park and Ride Bus Service
Permit holders may also park at the new 500 space Park and Ride car park at Dangan (just to the northwest of Corrib Village). It can be accessed via the entrance to Corrib Village off the Upper Newcastle Road. Please note that the opening hours are from 7 am until 11 pm on weekdays only; please do not leave your car there outside these hours as it may not be possible to retrieve it and it may be clamped.
7.3 Pay and Display
If you park in a “Pay and Display” space, you must display a valid Pay & Display ticket and park only in spaces marked “Pay and Display”. “Pay and Display” operates in the car parks beside the Bank of Ireland, the church and Arts Millennium Building and the Orbsen Building.
7.4 Drivers with Disabilities
Drivers of vehicles requiring the use of ‘universally accessible parking bays’ may only do so if their vehicle displays a valid and registered “blue badge”. If they have a blue badge, drivers may use these bays for free. The Road Traffic Regulations, 1997, governs the issue of disabled persons’ parking permits in Ireland. Local Authorities, the Irish Wheelchair Association and the Disabled Drivers Association issue the permits. Permits are granted to all eligible disabled persons, irrespective of whether they are drivers or not, and they have National application. Any person who is suffering from a disability that prevents that person from walking or causes undue hardship in walking is eligible for a permit. For those permits not issued by the above agencies, the displayed permit must comply fully with EU recommendation (98/376/EC), which allows for its recognition in other EU member States. If you display a blue badge, you may use ANY of the universally accessible bays for free throughout the University, regardless of whether you hold a permit or not.
Web link: www.nuigalway.ie/buildings/
Location: Buildings Office, the Concourse
Email: [email protected]: 091-495063, ext. 5063
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Student Welfare and Supports
8.1 Accommodation Office
The accommodation office can help students find appropriate accommodation in student residencies, flats, apartments or houses. The accommodation office is also available to help with any problems that may arise with property holders. The office is located in the Áras Uí Chathail building next to Áras na Mac Léinn. See the weblink below for guidelines for renting.
Weblink: www.nuigalway.ie/accommodation_office/
Opening hours: Monday – Friday: 10.00 a.m. – 12.45 p.m.; 2.15p.m. – 4.45 p.mEmail: [email protected]: 091-492760, ext. 2760
8.2 Childcare Facilities:
The university provides the following supports for students with children.
• A list of community-based childcare services is available from [email protected]
• The University Crèche is located just off campus at No. 50 Upper Newcastle Galway, close to Corrib Village. It has been designed, furnished and equipped to the highest standards for children from 3 months to 5 years and consists of a baby/wobbler room, toddler room and Montessori and play rooms. The crèche caters for 84 children. All prospective parents should reserve places as soon as possible as places are given on a first come first served basis. For more information please contact Christine or Fiona on 091-493739.
• One to one advice and support for students who are parents is available by emailing [email protected]
Location: Áras Ní Eimhigh
Opening hours: Monday – Friday: 10.00 a.m. – 12.45 p.m.; 2.15p.m. – 5.15 p.m
Email: [email protected]@nuigalway.ie
Telephone: 091-495282, ext. 5282
8.3 Disability Support Service
The Disability Support Service provides a professional, confidential, responsive and approachable service to support the needs of students who have a disability/specific learning difficulty. If you have any of the following conditions, you are encouraged to register with the Disability Support Service as soon as you arrive at NUI Galway:
ADD/ADHD Neurological conditionAsperger’s Syndrome Significant ongoing illnessBlind/Vision Impaired Physical DisabilityDeaf/Hearing Impaired Specific Learning Difficulty (incl. dyslexia)Dyspraxia Other DisabilitiesMental Health Illness
The disability support service assesses your educational needs, apply to the Fund for Students with Disabilities to provide supports, assist with Examination accommodations, and provide other supports such as; study skills, learning support, IT training and academic support. You must provide up-to-date evidence of your Disability or Specific Learning Difficulty i.e. Educational psychological report within the last 3 years.
Location: Room 224, Áras Uí Chathail
Opening hours: Monday – Friday: 10.00 a.m. – 12.45 p.m.; 2.15p.m. – 4.45 p.m
Email: [email protected]: 091-493541, ext. 3541
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8.4 Chaplaincy Services
The chaplains work closely with colleagues and students to create and foster a caring, supportive and welcoming University community. The chaplains are available to all students and are readily available to help with:
• Social and emotional development
• Spiritual growth
• Financial difficulties
• Liturgical expression
• Liaison with academic Colleges and Schools
• Practical problems
TermMasstimes:Daily mass (Monday - Friday): 1.10 p.m.Sunday mass: 12 noon and 9 p.m.
Location: St. Declan’s, Distillery Road
Opening hours: Monday – Friday: 9.15 a.m. – 3.45 p.m.Email: [email protected]: 091-495055, ext. 5055
8.5 Student Counselling Service
University is a big step with many rewards, but also challenges. Counselling can be helpful for all kinds of difficulties, both academic and personal. You could be dealing with something serious that you have struggled with for many years, or it could be something small which has happened recently. Maybe you don’t even know exactly what the problem is, but are finding it difficult to cope. This can affect your studies and your ability to take full advantage of the opportunities available to you at NUI Galway. The student counselling service is a team of experienced counsellors, psychologists and psychotherapists who can help you to work out what is bothering you, and think about what steps you can take to make it better.
Services offered by the student counselling service include:• Individual counselling• Drug and alcohol counselling• Groupwork• Personal development workshops• Information and referral• A consultation service for university staff, students or parents who may have
concerns about a student• Counselling is also available through Irish• Tá comhairleoireacht le fáil trí mhean na Gaeilge
A drop-in service is available to students between 2.15 p.m. and 4.15 p.m. each day. No appointment necessary.
Location: 5 Distillery Road
Opening hours: Monday – Friday: 9.15 a.m. – 1.00 p.m.; 2.15 p.m. – 4.15 p.m.Email: [email protected]: 091-492484, ext. 2484
8.6 Student Health Unit
The Student Health Service provides on-campus medical and psychiatric care to registered students of the university in a professional, courteous and confidential manner. Services of the student health unit include: a limited medical service, a psychiatric service and physiotherapy. There are charges for certain services including the Out-of-hours emergency service.
Web link: www.nuigalway.ie/health_unit/fees.html
8.6.1 Emergencies
If you are acutely ill on the day, your problem may initially be assessed by a nurse and if necessary seen by the doctor as soon as is possible. For appointments outside opening hours, in the evenings or at weekends please see the out-of-hours arrangements at Emergency Doctor.
Web link: www.nuigalway.ie/health_unit/emergencydoctor.html
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8.6.2 Confidentiality
Absolute confidentiality is maintained. All medical records are retained in the health centre and do not form part of the University student records. Information is only given to third parties with the patient’s consent.
8.6.3 Summer Service
During the summer months a reduced service is available. Summer service is intended for students whose courses are ongoing over the summer e.g. postgraduates, PhD and Masters students or special cases by prior arrangement - other students should see their own GP.
8.6.4 Pre-existing Medical Condition
If you are coming to College for the first time and have a pre-existing medical condition, please ensure that you bring all your relevant medical documentation from home with you. It may be a good idea for you to register with the Student Health Unit on your arrival in college so they are aware of your condition.
If you are an overseas student coming and have a pre-existing medical condition, it maybe helpful for you to contact the health unit prior to your arrival by email to ensure that all your medical needs can be met as some overseas medications are not licensed for use here in Ireland.
Location: Áras na Macléinn, upstairs beside Students Union.
Opening hours: (Monday – Friday) 9.15 a.m. – 12.30 p.m.; 2.30 p.m. – 4.30 p.m.
MorningSurgery AfternoonSurgeryDoctor – By appointment Doctor – By appointmentNurses – Walk-in surgery Nurse – By appointment
Opening hours: Monday – Friday: 9.15 a.m. – 12.30 p.m.2.30 p.m. – 4.30 p.m.
Email: [email protected]: 091-492604, ext. 2604
8.7 Career Development Centre
The mission of the Career Development Centre team is to provide a quality careers guidance and information service focused on facilitating and empowering students of NUI, Galway to manage their own career development. Visit the Career Development Centre information room or website for information on a range of events including career, CV and interview seminars and employer presentations. Quick query sessions (15 minute meeting with an adviser) are held daily where possible, on weekdays between 11:00 a.m.-12:00 p.m. and also 2:30 p.m.-4:00 p.m.
Web link: www.nuigalway.ie/careers/about.html
Location: Arts/Science Building
Opening hours: Monday – Thursday: 9.00 a.m. – 5.00 p.m.Friday 11.00 a.m. – 5.00 p.m.
Career information: www.nuigalway.ie/careers/students/careerinfo.htmlTelephone: 091-493181, ext. 3181
8.8 University Bookshop
The University Bookshop is located below the Library Building on main campus.
Opening hours: Monday – Friday: 9.00 a.m. – 6.00 p.m.Telephone: 091-492599, ext. 2599
8.9 Lost and Found
A Lost and Found service is administered from the Parking and Information Office.
Location: Parking/Information Office on the Concourse opposite the main Concourse entrance.
Email: [email protected].: 091-495063
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8.10 Banking
As a postgraduate you are still eligible to have a student account or convert to a student account if you currently have a standard account.
There are 3 banks at NUI Galway: Telephone
Bank of Ireland, The Concourse, NUI Galway 091 - 524555Allied Irish Bank, Newcastle Road 091 - 524466Ulster Bank, Newcastle Road (opposite University College Hospital) 091 - 529013
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Student Life
9.1 Sports, Clubs and Recreation
NUI Galway recognises the relationship between academic performance, health and wellbeing and in support of this the Sport and Recreation unit has a mission to promote participation in sport and physical activities by all students to support higher standards of performance in sport and physical activity for elite sports individuals and teams within NUI Galway. Being involved with sport is a great way of meeting new friends and there are several opportunities to do this at the university. You can join one of the University’s 45 active and vibrant sports clubs or join the Kingfisher Club at the sport’s centre. Joining and participating in a sports club will provide you with lasting memories of college life. Active participation in sport keeps you healthy and gives you a great social outlet. So make the effort and join a club – you will be glad you did.
Web link: www.sports.nuigalway.ie/clubs.html
The Sport Centre at the Kingfisher Club contains state-of-the-art fitness facilities, including a 25m pool, 3 basketball courts, a fitness studio, 4 multipurpose studios, an indoor climbing wall, squash and racquetball courts, saunas, steam room, facilities for nursing mothers and disabled persons, elite sports training, and extensive changing facilities. Outdoor playing fields and track and field facilities are located within easy reach of the main teaching areas at Dangan.
Web link: www.sports.nuigalway.ie
Location: The Sports Centre (by the Quincentennial Bridge, on the University campus)
9.2 Student Societies
There are 95 societies in the University covering all non sporting extra curricular interest and activities. While all societies have a recreational component many offer the opportunity to travel, learn new skills and to represent the University or country at competitions in Ireland or abroad. Joining a society is a great way
of making new friends and meeting people who share your interests. Societies provide the best free/affordable entertainment in Galway.
Web link: www.nuigalway.ie/student_services/societies.html
Location: SocsBox, Áras Na Mac Leinn
Opening Hours: Monday-Thursday 10.00 a.m. – 8.00 p.m. Friday 10.00 a.m. – 6.00 p.m.
9.3 Students Union
NUI, Galway Students’ Union represents its members’ interests in the University and elsewhere. Every student who registers at NUI, Galway automatically becomes a member of the Students’ Union on payment of the Student Levy. Members are entitled to numerous benefits including representation and advice from the Students’ Union officers, membership of the Students’ Union Club (College Bar) and access to a wide range of Students’ Union commercial services.
Web link: www.su.nuigalway.ie
Location: Students’ Union, Áras na Mac Léinn.
Opening hours: Monday – Friday: 10.00 a.m. – 5.00 p.m.Email: [email protected]: 091-524810, ext. 4810
9.3.1 Students Union Postgraduate Officer
Ciara Staunton is the Postgraduate Officer and is responsible for developing Union policy on postgraduate issues as well as lobbying for improved induction, training, services and facilities for postgraduate students. Ciara works closely with Emmet Connolly who is the Vice-President/Education Officer on postgraduate related issues and encourages postgraduate involvement in the Union and in University life.
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9.3.2 Postgraduate Student Representation
The Students’ Union has responsibility for the election of discipline, school and College representatives. Nominations for discipline level representatives open annually. Elections of the representatives will take place the following week. Once the discipline-level representatives are elected, then they will elect the representatives to School and College. For more information on the duties of the reps and the elections contact the Students’ Union Postgraduate Officer. Postgraduate representatives are also elected to Academic Council and Governing Authority (Údarás na hOllscoile). The roles of these bodies are outlined below. The students elected to these two bodies sit on many committees relevant to postgraduate issues such as the Graduate Studies Board, Research Committee, Library Committee, Quality Committee and others. If you are interested in running for any of these positions, please contact the Students’ Union Postgraduate Officer. The names of elected postgraduate student representatives will be posted on our Blackboard Graduate Studies Training pages (1GST1).
9.3.3 Academic Council
The Academic Council is the chief academic authority and, subject to review by Údarás na hOllscoile, controls the academic affairs of the University, including the curriculum, instruction and education provided by the University. Election of Postgraduate Students to the Academic Council is organised by the Secretary for Academic Affairs.
9.3.4 Údarás na hOllscoile (Governing Authority)
Údarás na hOllscoile, the University’s governing authority, is responsible for managing and controlling all of the affairs of the University and is composed of members of the academic staff, the student body and several external members. There are three student representatives on the Governing Authority: two Students’ Union representatives elected by the Executive, and one Postgraduate student. All hold office for one year or until term of office ends. Peter Mannion as President of the Student Union and Emma Conway as Vice-President/Welfare Officer are the Students’ Union representatives. Kathryn Hughes is the current Postgraduate student representative. Elections for the postgraduate representative are held in February of each year.
9.3.5 Postgraduate Research Society
The Postgraduate Research Society was set up to build a postgraduate community and aid the development of social support network with the support of the Dean of Graduate Studies, the Students’ Union and Student Services. This society allows you to network, share ideas and be part of the postgraduate research community here. The Society forms links with members of staff, especially through the postgraduate reps, who have close ties with the Society. On the academic side, the Society will work on establishing improved postgraduate facilities and ensuring the election of postgraduate representatives. On the social side these are the weekly meet-ups, bi-weekly social events and the occasional weekend away. The email address for the Society is: [email protected]. You are welcome to give your suggestions and can view via www.nuigalway.ie/graduatestudies/Current_Students_2/pg_research_society.html
9.3.6 NUI Galway Postgrad Facebook
A joint initiative between NUI Galway Students’ Union, the Research Postgraduate Society, the Dean of Graduate Studies and the Careers Service has been the establishment of a facebook presence to represent, support and promote the social life all postgraduate students. The project is funded by the Student Projects Fund. This programme supports social events, class representatives system and graduate development skills programme for all postgraduate students. Find out more about this initiative by joining the Facebook group “NUIG Postgrads” and taking part in the weekly social events www.facebook.com/NUIGPostgrads
9.4 Volunteering
Volunteering is a great way to meet new and interesting people. It also is a unique opportunity for students to increase their knowledge, skills and abilities, to understand and appreciate the diversity of our society and to work in partnership with communities for mutual benefit. ALIVE (A Learning Initiative and the Volunteering Experience) was established by the University to enable, harness, acknowledge and support the contribution that NUI Galway students make by volunteering either at home, in Galway or within the University community itself. When you volunteer you receive your ALIVE certificate which is also a great addition to any CV.
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Web link: www.nuigalway.ie/alive
Location: The Hub, Áras na Mac Léinn
Opening hours: Monday – Friday: 9.15 a.m. – 1.00 p.m.; 2.15 p.m. – 5.15 p.m.Email: [email protected]: 091-495346, ext. 5346
091-495063, ext. 5063
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Health and Safety
It is the policy of NUI Galway to provide a safe and healthy work environment, through a wide range of measures, services and by the active commitment of all staff and students to safety considerations in all their activities. This is legally required by the Safety, Health and Welfare at Work Act, 2005 and associated legislation.
10.1 Fire and Emergency Procedures
Fire procedures are outlined on the “Instructions in the Event of Fire” poster (blue) and are displayed in public areas of NUI Galway. University Colleges/Schools/Disciplines/Units must also locally develop and implement procedures for other emergencies likely to arise as a result of their activities.
It is important that you familiarise yourself with the following in advance of any emergency (details available in your discipline area):
• The Main Emergency Numbers
• The location of the nearest telephone(s) and confirm that they are available for use e.g. that the phone line is not barred;
• The Occupational first aider(s) in your Colleges/Schools/Disciplines/Sections and their contact phone number(s).
• Please access more detailed information on
Web Link: www.nuigalway.ie/administration_services/healthsaf/?menu=1
10.2 Useful Contacts & Services
You can find some useful internal and external links on the Graduate Studies website: www.nuigalway.ie/graduatestudies/Contacts/links.html
You can search for administrative & services staff at the following link:www.nuigalway.ie/administration-and-services/
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University Policies and Regulations
11.1 University Guidelines for Research Degree Programmes
These University Guidelines are available for research students, supervisors and staff. As new entry research postgraduate students, you can expect to receive a copy of the university Guidelines for Research Degree Programmes at Orientation. They are also available in Irish. You can immediately view on-line at: www.nuigalway.ie/graduatestudies/documents/university_guidelines_for_research_degree_programmes__september_2009.pdf
11.1.1 PhD Regulations
Full details of the PhD regulations can be found both in the University Guidelines for Research Degree Programmes and in the University General Calendar.
11.2 The University General Calendar
The university general calendar is issued for the guidance of students and staff and can be viewed at: www.nuigalway.ie/calendar/
11.3 University Procedures and Code of Conduct
It is your responsibility to ensure that you have read and are familiar with all University Policies and Procedures. The Policies and Procedures are available at www.nuigalway.ie/codeofconduct/
11.4 Harassment & Sexual Harassment Policy and Procedures
The Harassment & Sexual Harassment Policy and Procedure can be read on: www.nuigalway.ie/administration_services/equality/documents/harassment__sexual_harassment_policy_and_procedures.pdf
11.5 Anti – Bullying Policy
This policy can be read at: www.nuigalway.ie/administration_services/equality/documents/student_anti_bullying_policy_and_procedures.pdf
11.6 Outline of University’s Alcohol Policy
The alcohol policy can be read at:www.nuigalway.ie/student_services/documents/abridged_alcohol_policy.pdf
11.7 Standards and Policies for your Research
There are a number of ethical issues that you should be aware of within the context of academic research. Below is a sample list of some of these issues.
11.7.1 Intellectual Property Rights
Patents, trademarks, designs and copyright are the main intellectual property rights. The University’s Technology Transfer Office has some useful information and links on Intellectual Property Rights. www.nuigalway.ie/tto/intellectual_property/index.html#5
11.7.2 Academic Integrity
The Centre for Excellence in Learning & Teaching gives advice to staff and students on issues relating to academic integrity, including how to avoid plagiarism, detection software and the NUI Galway Code of Practice for Dealing with Plagiarism. It also hosts a range of training events relevant to this area. www.nuigalway.ie/celt/teaching_and_learning/academic_honesty.html
11.7.3 Copyright
Copyright affects everyone who is reproducing material from published or unpublished material for any reason. As a researcher you need to be aware of the limits on what you can photocopy, scan, include in your research, and print out from PC etc. For full information. please visit:www.library.nuigalway.ie/support/supportforresearchers/researchethics/
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11.7.4 Plagiarism
All students should make themselves familiar with the procedures for plagiarism, information can be read at www.nuigalway.ie/plagiarism/ and www.nuigalway.ie/codeofconduct/
11.7.5 Centre for Excellence in Learning and Teaching (CELT)
NUI Galway strives to constantly improve the quality of its teaching, and to that end has set up the Centre for Excellence in Learning and Teaching www.nuigalway.ie/celt/
11.8 National Definitions for Research Programmes & Resources
You will find the national definition of Structured PhD in the University Guidelines for Research Degree Programmes in appendix 5 www.nuigalway.ie/graduatestudies/documents/university_guidelines_for_research_degree_programmes__september_2009.pdf
The definition for Completion Time is as follows:
“The time between initial registration of the student for a PhD degree or a research Master’s degree (where the student transferred to the PhD register subsequently) to;
The time when the final corrected thesis has been accepted by the Institute, less;
Any period of formal de-registration (such as, for example, certified illness, maternity leave etc.) where such de-registration is permitted by specified institutional regulations.”
The definition for Completion Rate is as follows:
“In the case of PhD students, completion rate is defined as the percentage of those students who having, at any stage, been registered in a higher educational institute as a PhD student (including the category of ‘PhD track’ student), are subsequently awarded a PhD.”
IUQB – GoodPracticeintheOrganisationofPhDProgrammesinIrishHigherEducationThis Good Practice Guide (No.5) supersedes the ‘National Guidelines of Good Practice in the Organisation of PhD Programmes in Irish Universities’. This latest edition reflects changes that have taken place since 2005 in the organisation of PhD programmes and recognises that the guidelines are used both within and outside of the university sector.
Web Page: www.iuqb.ie/en/homepage.aspx
IUA – IrishUniversities’PhDGraduates’SkillsThis Skills Statement describes the desired learning outcomes and skills that PhD students may develop during their studies. Students develop these skills through their research and additional taught modules. The development and availability of skills development opportunities must reflect student and discipline needs.
Web Page: www.4thlevelireland.ie/publications/Graduate_Skills_Statement.pdf
Fourth Level Ireland This is a graduate education resource website for all the Irish universities.
Web Page: www.4thlevelireland.ie
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Relevant Official Forms for Research Students
You can find relevant official forms on the Graduate Studies website: www.nuigalway.ie/graduatestudies/Current_Students_2/forms.html
Where you see a GS reference on a form, this is a form recommended by the Graduate Studies office for use.
The EOG reference indicates a mandatory form
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Visits and Visitors
13.1 Exchange Visits
There are a number of institutions that partake in the Exchange Programme with NUI Galway particularly the University of California. www.nuigalway.ie/international/irish_students/california.html
13.2 E.T.S.Walton Visitor Awards
The E.T.S.Walton Visitor Awards programme enables highly qualified academic and industrial researchers resident outside Ireland to carry out research projects of their own choice in Ireland. The E.T.S.Walton Visitor Award was established to honour and perpetuate the legacy of Ireland’s 1951 Nobel laureate in physics by:Bringing international researchers to Ireland, normally for periods of 3-12 months.Strengthening Ireland’s collaborations with the international research community.Enhancing Ireland’s reputation and culture as a home of first-class research.Fostering the recruitment of excellent students and postdoctoral scientists
Fore more information see: www.sfi.ie/funding/funding-calls/closed-calls/sfi-e.t.s-walton-visitor-awards/?searched=ets+walton&advsearch=oneword&highlight=ajaxSearch_highlight+ajaxSearch_highlight1+ajaxSearch_highlight2
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Examination Policy
14.1 Approval of Examiners
Prior to the submission of a thesis, the choice of Examiners is approved by the College after submission of a completed Approval of Examiners Form (EOG 010) by the supervisor, (refer to section 6.1 of your guidelines)
The examination of a research Master’s’ thesis normally involves two examiners, one internal and one external. For more information refer to section 6.4.3 of the guidelines.
14.2 Submission of Thesis
Theses are submitted to the Student Contact Centre who are located in Áras Uí Chathail. All relevant information can be obtained from the exams office website: www.nuigalway.ie/exams/thesis/submission_deadlines.html
14.3 Conferring
The conferring ceremony marks your wonderful academic achievement, information can be got from the Conferring Office, which is located in Áras Uí Chathail, or from www.nuigalway.ie/academic_records/conferring/
You can expect to receive information from the Conferring Office.
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External Funding Awards
Irish Research Council for Humanities and Social Sciences (IRCHSS)
IRCHSS was established in response to the need to develop Ireland’s research capacity and skills base in a rapidly-changing global environment where knowledge is key to economic and social growth. It funds cutting-edge research in the humanities, social sciences, business and law with the objective of creating new knowledge and expertise beneficial to Ireland’s economic, social and cultural development. You can find more detailed information on the following web link: www.irchss.ie
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Graduate Studies Strategic Plan 2009 – 2014
NUI Galway has launched a new Strategic Plan for the period 2009 to 2014. The mission for the Graduate Studies Office, for graduate education in NUI Galway, is to achieve excellence in both teaching and research. The quality of the graduate experience is inextricably linked to the research strengths of the academic staff and the breadth and depth of the supporting curriculum. Research is the major source of new ideas, and universities and graduate students contribute significantly to that activity. Our PhD graduates will be effective contributors to society by transforming new ideas into products and actions.
You can view the strategic plan for NUI Galway at:www.nuigalway.ie/president/reports.html
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Academic Supports and Contacts
17.1 Vice Deans of Graduate Studies
In each College there is a Vice Dean, who is responsible for working with the Dean of Graduate Studies, ensuring that feedback from postgraduate students, supervisors, Graduate Research Committees and examiners is considered and that any necessary changes in guidelines or regulations are drafted and formally approved.
College of Arts, Social Sciences, & Celtic Studies
College of Business, Public Policy & Law
College of Science
Dr. Kelly Coate Dr. Kieran Conboy Dr. Ciarán MorrisonRoom 115 Arts Millennium Bldg
Room 378, Cairnes Building
Arts/Science Building
Tel: 091 495717 Tel: 091 492913 Tel: 091 492056Email: [email protected]
Email: [email protected]
Email: [email protected]
College of Engineering & Informatics
College of Medicine, Nursing & Midwifery
Dr. Peter Corcoran,Vice Dean for Graduate Studies
Professor Larry Egan Vice Dean for Research
Hygeia Building, Nuns’ Island. Clinical Science InstituteTel: 091 492764 Tel: 091 49 5970Email: [email protected] Email: [email protected]
17.2 Academic Research Postgraduate Coordinators
The following table gives you information on the academic research co-ordinator. These staff members will be able to assist you with general research postgraduate queries within your Discipline and advise about student representation on various School/College committees.
College of Arts, Social Sciences & Celtic StudiesSchool Discipline AcademicPostgraduate
Co-ordinatorsSchool of Political Science and Sociology
Political Science & Sociology Dr Brian Mc Grath
School of Political Science and Sociology
Political Science & Sociology Paul Garrett
School of Political Science and Sociology
Political Science & Sociology Ms Carmel Devaney
School of Political Science and Sociology
Women’s Studies, Political Science & Sociology
Dr Niamh Reilly
School of Political Science and Sociology
Political Science & Sociology Dr Kate Kenny
School of Political Science and Sociology
Political Science & Sociology Dr George Taylor
School of Geography & Archaeology
Geography Dr Marie Mahon
School of Geography & Archaeology
Archaeology Maggie Ronayne
School of Languages, Literatures and Culture
Classics Dr Mark Stansbury
School of Languages, Literatures and Culture
Nua Gaeilge An tOll Mícheál Mac Craith
School of Languages, Literatures and Culture
Italian Prof Paolo Bartoloni
School of Languages, Literatures and Culture
French Prof Pádraig Ó Gormaile
School of Languages, Literatures and Culture
Spanish Dr Lorraine Kelly
School of Languages, Literatures and Culture
German Dr Tina Pusse
School of Psychology Psychology Dr. Geraldine Leader School of Psychology Psychology Dr. Caroline Heary School of Psychology Psychology Dr. Brian McGuire School of Psychology Psychology Dr. Mark Elliott School of Psychology Psychology Dr. Jane Walsh School of Humanities English Dr. Marie-Louise CoolahanSchool of Humanities History Professor Dáibí O Cróinín
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School of Humanities Huston School of Film & Digital Media
Dr. Conn Holohan
School of Humanities Irish Studies Dr Nessa CroninSchool of Humanities Journalism Ms. Bernadette O’Sullivan School of Humanities Old and Middle Irish Dr Graham Isaac
School of Humanities Philosophy Dr Tsarina DoyleSchool of Education Education Professor Keith Sullivan
College of ScienceSchool Discipline AcademicPostgraduate
Co-ordinatorsSchool of Mathematics, Statistics & Applied Mathematics
Mathematics Dr Niall Madden
School of Chemistry Chemistry Dr. Fawaz AldabbaghSchool of Physics Physics Professor Tom GlynnSchool of Natural Sciences Zoology Dr Thomas Kieran McCarthySchool of Natural Sciences Biochemistry Professor Kevin SullivanSchool of Natural Sciences Botany Dr Dagmar StengelSchool of Natural Sciences Earth & Ocean Sciences Dr Kathryn MooreSchool of Natural Sciences Biochemistry Professor Bob Lahue School of Natural Sciences Microbiology Dr Conor O’Byrne
College of Business, Public Policy and LawSchool Discipline AcademicPostgraduate
Co-ordinatorsJE Cairnes School of Business & Economics
Management Dr Tony Royle
JE Cairnes School of Business & Economics
Business Information Systems Dr Kieran Conboy
JE Cairnes School of Business & Economics
Accountancy & Finance Dr Breda Sweeney
JE Cairnes School of Business & Economics
Economics Dr Tom Van Rensburg
JE Cairnes School of Business & Economics
Marketing Dr Christine Domegan
JE Cairnes School of Business & Economics
Management Information Systems
Dr Tom Acton
School of Law Law Professor Ray MurphySchool of Law Law & Disability Dr Cliodhna KellySchool of Law Human Rights Shane Darcy
College of Engineering & InformaticsSchool Discipline AcademicPostgraduate
Co-ordinatorsSchool of Engineering & Informatics
Mechanical & Biomedical Engineering
Professor Sean Leen
School of Engineering & Informatics
Mechanical & Biomedical Professor Peter McHugh
School of Engineering & Informatics
Biomedical Professor Abhay Pandit
School of Engineering & Informatics
Electronic & Electrical Professor Gearóid Ó Laighin
School of Engineering & Informatics
Civil Professor Pádraic O’Donohue
School of Engineering & Informatics
Civil Engineering Dr Piaras Ó hEachteirn
School of Engineering & Informatics
Hydrology Professor Con Cunnane
School of Engineering & Informatics
Informatics Dr Jim Duggan
School of Engineering & Informatics
DERI Professor Stefan Decker
School of Engineering & Informatics
DERI Dr Conor Hayes
College of Medicine, Nursing & Health SciencesSchool Discipline AcademicPostgraduate
Co-ordinatorsSchool of Health Sciences Health Sciences Dr Saoirse Nic GabhainnSchool of Nursing & Midwifery
Nursing M Declan Devane
School of Medicine Pharmacology & Therapeutics
Dr Eilis Dowd
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17.3 School Administrators
College of Arts, Social Sciences & Celtic StudiesSchool AdministratorSchool of Political Science and Sociology
Nuala Donohue Tel: 091 49 3678Email: [email protected]
School of Psychology Nuala Donohue Tel: 091 49 3678Email: [email protected]
School of Education Caroline Casey Tel: 091 49 5985Email: [email protected]
School of Geography & Archaeology
Suzanne Gilsenan Tel: 091 49 4037Email: [email protected]
School of Humanities Karen Walsh Tel: 091 49 5689Email: [email protected]
School of Languages, Literatures & Cultures
Suzanne Gilsenan Tel: 091 49 4037Email: [email protected]
College of ScienceSchool AdministratorSchool of Chemistry Susan Gallagher Tel: 091 49 2520
Email: [email protected] of Physics Susan Gallagher Tel: 091 49 2520
Email: [email protected] of Mathematics, Statistics & Applied Mathematics
Mary Kelly Tel: 091 49 2332Email: [email protected]
School of Natural Sciences
Susan Gallagher Tel: 091 49 2520Email: [email protected]
College of Business, Public Policy & LawSchool AdministratorSchool of Business & Economics
Suzann Murray Tel: 091 49 3617Email: [email protected]
School of Law Des McSharry Tel: 091 49 2615Email: [email protected]
College of Engineering & InformaticsSchool AdministratorSchool of Engineering & Informatics
Nora Murphy Tel: 091 49 2387Email: [email protected]
College of Medicine, Nursing & Health SciencesSchool AdministratorSchool of Health Sciences
Natalie Walsh
Lorraine Kent (mornings only)
Tel: 091 49 5960Emails: [email protected]
Tel: 091 49 2957Email: [email protected]
School of Medicine Natalie Walsh
Therese Dixon
Tel: 091 49 5960Email: [email protected]
Tel: 091-87-4475Email: [email protected]
School of Nursing & Midwifery
Natalie Walsh
Maire Bríd Uí Mhainnín
Tel: 091 49 5960Emails: [email protected]
Tel: 091-49-3940Emails: [email protected]
17.4 Vice-President for Research
The Office of the Vice President for Research consists of two integrated units, the Research Office, which provides proactive research support, advice and information to the broad academic community at NUI Galway, and the Technology Transfer Office, a high performance team that guides breakthrough NUI Galway research to business reality. Further information can be viewed in the links below.
Location: Research Office, Science & Engineering Technology Building
Web Link: www.nuigalway.ie/research/vp_research
Opening hours: Monday – Friday: 10.00 a.m. – 5.00 p.m.Email: [email protected]: 091-495312, ext. 5312
Location: Technology Transfer Office, Science & Engineering Technology Bldg.
Opening hours: Monday – Friday: 10.00 a.m. – 5.00 p.m.Email: [email protected]: 091-492147, ext. 2147Web Page: www.nuigalway.ie/tto/
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Feedback
Studies would greatly appreciate any feedback you might have. Your feedback will be a very important component of our ongoing review of our programmes. Please do not hesitate to contact us on other Graduate matters.
18.1 Surveys
The graduate studies office has a number of surveys which we ask our graduate students to complete, to help us provide the best possible educational experience for research degree students. These include our Annual Survey, Orientation Survey and Exit Survey
18.1.1 Orientation Survey
This survey is designed to help the Graduate Studies office in providing the best possible orientation experience for postgraduate students. See www.surveymonkey.com/s/Orientation_October6th2010
18.1.2 Annual Survey
Current research degree students may take part in the Annual Survey of NUI Galway Research Degree Students. See www.nuigalway.ie/graduatestudies/annual_survey.html
18.1.3 Exit Survey
This survey is designed to assist NUI Galway in providing the best possible educational experience for research degree students.www.nuigalway.ie/graduatestudies/exit_survey.html
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