rev, fix assets & exp - 11

8/7/2019 Rev, Fix Assets & Exp - 11

1/19

64-

DELIVERY CHALLAN

DC No. _____________ Date _____________

Delivered to __________________________________________________

Order No. ______________________ Date _____________

Invoice No. ___________ Invoice Date ____________

No. Description Quantity

____________________ ____________________ Program/Sales Officer Stores Manager

AcknowledgementReceived by: _______________________Received on: _______________________ Organizations Stamp


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INVOICE

Bill to __________________________ Invoice No.____________PO No. __________________________ Date ________________

Description ______________________________________________________________________________________________________________________________________________________

No. Description QuantityUnitPrice

Amount

Terms: ________________________________________________________________________________________________

________________ _______________ ______________ Program/Sales Officer Program/Sales Officer Finance Manager


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RECEIPT VOUCHER No. 0001

Office: Date:

Received From Description Account Code Amount

Cash/Cheque Received By:

(Delete as applicable)

Received From:

Attach paperwork to this voucher


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PURCHASE REQUISITION FORM

Office Note No. _________________ Date _____________

Following articles are required as shown against each for various Department:

S.No. Date Name of Dept/Sec.

Name of Articles QtyRequired

Approx.Amount

CostperUnit

FolioNo.

Submitted for approval and order.

Signature _________________Submitted by _________________Department _________________Designation _________________Staff Code _________________

(To be filled by Purchase Department)

Remarks:______________________________________________________________

______________________________________________________________

_________ _______________ _______________ Date Manager Purchase Head of Purchase Department

Approved

Signature ___________

Recommended by ___________

Designation ___________

Department ___________


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SUMMARY OF QUOTATION

Date _____________________

Capital Requisition Proposal Ref: ______________

Description of Article ______________________________________________

Account code ____________

Quantity ________________

Name of supplier Priceperunit

Total grossvalue

Discountoffered

Net value Payment terms After SalesService

Guarantee ofproduct


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PURCHASE ORDER

M/S. __________________________ Date ______________ Address _________________________ PO No. ______________

____________________________________________________

Your Quotation Ref ________________Date _________________

In term of your quotation furnished for the supply of (quantity) & (Description), we are

pleased to inform you that the Purchase Committee has approved to award the

supply contract to you, in terms of the following stipulations:

Date of Delivery ___________________

Payment Terms ___________________

Final Price ____________________(Including Sales Tax)

Please note that the organization reserves the right to cancel the order if the goodsare found to be of inferior quality.

Your Truly,

________________ _______________________ Manager Purchase Head Purchase Department


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PURCHASE ORDER REGISTER

S.No.

DateofPO

Name of Supplier Address of Supplier

Description ofgoods

Qty. Requisition raised by

Date ofdelivery

Value ofpurchase

GRN


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71-

GOODS RECEIVED NOTE

GRN Ref. _____________Date _____________Challan No. _____________

Invoice No. _____________Invoice Date _____________P.O. No. _____________

Name of Supplier ____________________________________________________

Address ____________________________________________________

S. # Description Qty. PO No.ExpiryDate

Total

____________ ______________ ______________ Gate Officer Stores Officer Manager Stores

(Acknowledge by supplier)

Name of Dispatcher / Driver : ________________

NIC No:____________________


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FIXED ASSETS REGISTER

Cost

ItemCode

LocationDate of

AcquisitionParticular

OpeningBalance

Add. Transfer Del.EndingBalance

OpeningBalance

For theyear

Del.EndingBalance

WDV% ofDep.

Method


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73-

ASSET TRANSFER NOTE

Ref No. _____________ Date ______________

Transfer Department_______________ Transferee Department ______________

Item Name Asset Code Quantity

________________ _______________ ______________Departmental Head Officer Officer

(Transferor Department) (Transferee Department)


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DISPOSAL/OFFICE MEMO

Subject : DISPOSAL OF (ASSETS)

Description __________________________________________________

_________________________

_________________________

Department _________________________

Reason of _________________________

Disposal _________________________

Estimated _________________________

Realizable Value _________________________

Mode of Disposal_________________________

QUOTATION RECEIVED

Ref Name of Bidder Address Value offered

Sale Agreement/transfer Note(See Attachment)


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PAYMENT VOUCHER No. 0001

Office: Date:

Payee Description Account Code Amount

Cash/Cheque No.: Requested By:

(Delete as applicable)

Authorized By:


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EMPLOYEE EXPENSE STATEMENT

Employee name________________________________________

Staff Code ________________________

Designation ________________________

Department ________________________

Date Nature of Expense A/c. Code(For office use)

Amount JobReference /

Project

JobManager

Signature ofJob Manager

Remarks

Prepared by ______________________

Chief Accountant ______________________


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FLOAT REQUEST FORM

Part One

Name:

Amount Requested (in words):

Amount Requested (in figures):

Purpose of Float:

Budget Code:

Float Authorized by:

Float Received by:

Date:

Part Two

Cash Returned:

Receipts Submitted:

Original Float:

Difference:

Recevied by:

Date:


15/19


16/19

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SALARY SHEET

Office: Month:

Gross Pay Allowances Deductions Other Net Pay Name Signature

Tax

Prepared By: Paid By: Authorized By:

Date: Date: Date:


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80-

LOAN REQUEST FORM

Request

Person requesting loan __________________________________________________________

Purpose of loan __________________________________________________________

__________________________________________________________

__________________________________________________________

Terms of loan

Loan amount: Monthly repayments:

Repayment start date: Repayment period:

Authorization

Authorized by: Signed: Date:

Loan received

Loan received by: Signed: Date:

REPAYMENT SCHEDULE

Date Amount Payment Balance Payment Remarks

Outstanding Due C/f Made


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81-

MEDICAL BILL REIMBURSEMENT FORM

Name of Employee ___________________________________________________

Staff Code ____________Designation ____________ Department ____________

Amount

Due

Date of

Submission of bill

Date

of Bill

Amount of Bill Total

AmountAmountGranted

Remarks

Self Spouse Father Mother Children

Rupees ____________________________________________________________________________

____________________________________________________________________________

___________ ___________ _____________ ____________ Signature Administration Health Advisor Manager Finance

of Employee


19/19

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The Manager

(Bank Name)

(Address)

Karachi

Opening a Bank A/C in the name of (Organisation)

Dear Sir / Madam

The (Organisation), Karachi wishes to open Bank A/C in (Bank Name). The

responsibilities of signatories are limited according to the amount of their power to

execute, which is specified as under:

1. Mr. (NAME), (DESIGNATION) _____________________________

Signature

Category A. 2. Mr. (NAME), (DESIGNATION) _____________________________

Signature

Category B. 3. Mr. (NAME), (DESIGNATION) _____________________________

Signature

Category C. 4. Mr. (NAME), (DESIGNATION) _____________________________

Signature

The policy for signing the cheques is mentioned below:

All cheques drawn by the (Organisation) should be signed by two signatories.

Category A. 1. Can draw Cheques up to Rs. 25,000

Category B. 2. From Rs. 25,001 to Rs. 50,000 one From Category B and the

next one from category A

Category C. 3. From Rs. 50,000 & above one from Category A or B and the

next from category C is essential.

Your Co-operation in this connection will be highly appreciated.

Yours faithfully

Executive Director

rev, fix assets & exp - 11

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