reverse grir account maintenance.pdf

Title: Reverse GR/IR Account Maintenance 11/14/07 Functional Area : Finance

Process : Accounts Payable

File name: ~BPP_FI_AP_MR11SHOW_REVERSE_GR_IR_ACCOUNT_MAINTENANCE_060607.DOC

Version: 08 SBBC Final Review Last Modified: 11/28/2007

Work Instruction / 14

Work Instruction

Reverse GR/IR Account Maintenance 11/14/07 MR11SHOW

Purpose

Use this procedure to display/review or reverse an adjustment entry to the GR/IR account, created by the MR11 transaction.

Trigger

Perform this procedure when it is necessary to display adjusted entries or reverse a document posted by MR11.

Prerequisites

• Document must have been cleared using MR11

• The GR/IR item/ the adjustment entry created by MR11 was not cleared

Menu Path

Use the following menu path(s) to begin this transaction:

• Select SAP Menu Logistics Materials Management Logistics Invoice Verification GR/IR Account Maintenance MR11SHO – Display/Cancel Account Maintenance

Transaction Code

MR11SHOW

Helpful Hints

This transaction will reverse an adjusting entry created by MR11. If for instance after the clearance of GR/IR, the vendor sends a revised invoice or delivers additional goods, the adjustment entry is no longer needed to close the GR/IR item.






Procedure

1. Start the transaction using the menu path or transaction code.

2. Double-click .

SAP Easy Access

3. Double-click .






Display/Cancel Account Maintenance Document

4. As required, complete/review the following fields:

Field Name R/O/C Description

Acct maint. document R Description of the Acct maint. document.

Enter document number generated by the MR11 transaction. Generally, the last posted item will default into the field.

Example: 5400000310

Fiscal year R A period of usually 12 months, for which the company produces financial statements and takes inventory. A fiscal year need not correspond to a calendar year.

Example: 2007







The Display/Cancel Account Maintenance Document screen displays the adjusted entries as well as the purchase order/ invoices details.

5. Click to highlight and view the document details for this particular transaction.

6. Click to display purchase order details. Including the quantity ordered, received and invoiced.






Emergency PO 4107000030 Created by Julie Mun

7. Click .






Emergency PO 4107000030 Created by Julie Mun

8. Click to return back to the Display/Cancel Account Maintenance Document screen.







9. Click to view various details regarding the document, such as the Accounting, Controlling, Funds Mgmt, or Grants document details.






List of Documents in Accounting

10. Double-click .






Display Document: Data Entry View

11. Click






List of Documents in Accounting

12. Click to close the dialog box.







13. Click to reverse the adjusted entry.

Reversal Document Posting Date






14. As required, complete/review the following fields:

Field Name R/O/C Description

Posting Date R The date on which a transaction in SAP will be posted to the appropriate accounts. SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date.

Defaults to the current date. Example: 06/06/2007

Reference R Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.

An invoice reference number or note should be added to identify the transaction.

Example: Reverse GR/IR

Doc.Header Text R The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.

A note should be added to identify the transaction.

Example: Rev GR/IR – vendor will send add case

15. Click to save the reversal.







16. Click to return to the main menu.

The system displays the message, "Document no. 5400000311 created"

17. You have completed this transaction.

Result

You have reversed an entry in the GR/IR Account.

Comments






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reverse grir account maintenance.pdf

Documents

grir item

mr11 transaction

clearance of grir

document details

work instructionpage

functional area

finance process

accounts payable file