rfp 3835 mississippi division of medicaid project...

RFP 3835

Mississippi Division of MedicaidProject Management, Independent

Verification and Validation (IV&V), Change Management and Test Management

September 26, 2017www.its.ms.gov

Technology Solutions forMississippi Government

Attendance

• First Roll Call

• Please email your business card to: [email protected]

• Attendees will be posted to the ITS website (www.its.ms.gov)


Agenda

• Attendance – Khelli Reed - ITS• Project Overview – Rita Rutland- DOM• Procurement Guidelines – ITS• Additional Information – ITS• Questions and Answers (Answers to vendor

questions during this vendor conference are not official unless and until submitted in writing).

• Closing - ITS• Conclusion – ITS


Project Overview

• Mississippi Division of Medicaid will be replacing the existingMedicaid Management Information System (MMIS) and Fiscal AgentServices with a new system referred to as the Medicaid EnterpriseSolution (MES).

• The underlying technology of the new MES will be based on MITAprinciples, adhere to CMS’ Seven Standards and Conditions and bebased upon a Service Oriented Architecture.

• The MES will expand the current concept of the MMIS which isfocused on the payment of claims (FFS and Encounters), to asystem that integrates clinical, claims and administrative data toenhance DOM’s ability to achieve our mission of responsiblyproviding access to quality health coverage for vulnerableMississippians.


Project Overview

• To assist with the MES implementation, DOM has determined theneed for a Project Management Office (PMO) Vendor, TestManagement (TM) Services, and Organizational ChangeManagement (OCM) Services.

• An Independent Verification and Validation (IV&V) Vendor will alsobe secured to provide oversite, verification and validation servicesduring the implementation.


IV&V Project Overview

• DOM plans to select the IV&V Vendor first, thereby removing thatVendor from the subsequent evaluations for services.

• The awarded IV&V Vendor will be required to provide an unbiasedassessment of the quality and readiness during each phase of theMES implementation project. It will be their responsibility to analyzethe each aspect of the project and report on each Vendor associatedwith the MES implementation as well as DOM.

• It is essential that the IV&V Vendor have extensive knowledge of andcommit to adhere to all CMS relevant rules and regulations including,but not limited to:

• CMS Seven Standards and Conditions

• MITA 3.0 (latest version)

• Service Oriented Architecture, and

• CMS Medicaid Expedited Life Cycle


PMO Project Overview

• The PMO Vendor will be required to oversee, manage, and provideguidance and support of the implementation of a new MES andFiscal Agent Services.

• Vendors proposing PMO services may also choose to propose TestManagement and/or Organizational Change Management services.


TM and OCM Services Overview

• Appendix A, Test Management Scope, and Appendix B,Organizational Change Management Scope are to completed for anyVendor planning to provide change order rates for these services.Vendor’s response to Appendix A and Appendix B are required to besubmitted with your proposal response.

• If the State elects to move forward with these services through thisRFP:

• The State will issue a Clarification Memorandum to all qualified Vendors thatare interested in bidding TM, and/or OCM services.

• Vendors will be required to provide a TM Cost Information Submission Form,and/or a OCM Cost Information Submission Form that includes deliverables.

• Vendors must use the change order rates from the Original Cost information

Submission Form to calculate the deliverable cost.

- Note: Vendor may lower their rates from their proposed rates on the Change Order Rate Form, but

they cannot exceed what was proposed on the original Change Order Rate Form.


Goals and Objectives

• Provide project management services and support for the duration ofthe MES implementation and CMS certification.

• Provide IV&V services for the MES for the duration of the MESimplementation and CMS certification.

• Establish a PMO and IV&V service vendor relationship andmethodology for potential future Medicaid projects.


Evaluation Overview

• Scoring is covered in Section VII Technical Specifications, Item 14• Scores are given based on a 10-point scale• Vendors must respond with “Acknowledge”, “Will Comply”, “Agreed”,

or “Exception”, on every requirement in Section VII.• In addition, Section VII, Items 8 through 13 should be accompanied

with a narrative description.• Non-Cost = 70 points; Cost = 30 points


Technical Evaluation

• Vendor Requirements and Vendor Qualifications will be reviewedfirst.

• Vendors must meet the 80% gate in each category.


Interviews and Presentations

• The State has currently allocated two weeks for all onsite interviewsand presentations .

• Each Vendor will be scheduled one day for the interviews andpresentation.

• The presentation should be presented by the Project Manager/IV&VManager assigned to this procurement.

• Key Personnel should be readily available for the interviews on thatday.


Section VIII, Cost Information Submission

• Cost must be submitted using the format provided.• Vendors cannot change costs after the proposals have been

submitted.• Vendors are required to complete the Change Order Rate Cost

Information Submission form as directed on the form.• To be considered for TM and OCM Services, Vendor must provide

Change Order rates for all anticipated TM and OCM roles.• Project budget data is not available.


RFP Response

• Proposal: 1 original, 6 copies, and 1 electronic copy• Submission Cover Sheet (Section I)• Performance Bond (Section IV, Item 37)• Proposal Exceptions (Section V)

• Vendors are disallowed from taking exception to Mandatory requirements and will be eliminated if

Mandatory requirements are not met.• Response to RFP Questionnaire (Section VI) • Point-by-Point Response (Section VII)• Cost Information Submission Forms (Section VIII)• References (Section IX) • IV&V Vendor Experience Form (Attachment 1)• PMO Vendor Experience Form (Attachment 2)• Staff Experience Form (Attachment 3)• Response to TM Scope of Work (Appendix A)• Response to OCM Scope of Work (Appendix B)


Standard Contract

• Exhibit A – Professional Services Agreement• Exhibit B – Business Associate Agreement• Vendors must review these documents and take exception, if

necessary. If the Vendor takes no exception to Exhibit A or B, the stateassumes that these terms are agreeable and cannot be negotiatedafter award.


Upcoming Dates

• Deadline for Vendor’s Written Questions• Tuesday, September 26, 2017 at 3:00 p.m. Central Time

• Responses to Vendor Questions• Posted to the ITS Website by COB Friday, October 6, 2017

• Proposal Due Date• Friday, October 20, 2017 at 3:00 p.m. Central Time

• Proposal Evaluations• October 20, 2017 – November 10, 2017

• Interviews/Presentations• November 13, 2017 – November 16, 2017• November 27, 2017 – December 1, 2017


Additional Information

• Vendor communication with the State• See Section II Proposal Submission Requirements, Item 14

• Answers to questions asked during this Vendor Conference are notofficial until and unless submitted in writing.

• Vendors may continue to check the ITS website for updates relatedto this RFP No. 3835.• www.its.ms.gov


Questions and Answers

• Open to the floor - Answers to questions posedduring the vendor conference are not officialunless and until questions are submitted inwriting.


Closing

• Final Roll Call

• Please email your business card to: [email protected]

• Attendees will be posted to the ITS website (www.its.ms.gov)


Conclusion

• Thanks for your participation

• Please make sure I have acknowledged your company’s participation on the web conference.

rfp 3835 mississippi division of medicaid project...

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