RFT for a Head Contractor to deliver

Roof Replacement and ACM Remediation Projects

Industry Briefing

1pm Thursday 24 September 2020

Welcome and Agenda

• Housekeeping

• Probity

• RFT Overview

• RFT Document Suite

• Responding to the RFT

• SOR Overview

• Roof Walk

Housekeeping

• Acknowledgement of Country

• COVID-19

• Mobile phones off or to silent please

• Bathroom locations

• Evacuation alarms

Probity

• The Library is adhering to strict probity conditions to ensure a fair, transparent and defensible process

• We’ve engaged Grosvenor Procurement Advisory as our external probity advisor

• We’re happy to take questions during this presentation, but reserve the right to take the question on notice, or choose not to answer

• Questions and answers will be released in writing as addendum following this briefing

• We will not be taking questions during the site tour as it will be difficult for a social distanced group to hear the questions and the answer, so please note your questions and submit them in writing to the Contact Officer via Procurement200085@nla.gov.au

RFT Overview

• The Library is seeking to engage a Head Contractor to deliver the Roof Replacement and ACM Remediation projects

• The Library is to remain fully operational throughout the projects• Heritage design must be strictly adhered to • Safety, including compliance with relevant legislation for both

working at heights and safe removal of asbestos containing material are of utmost importance to the library

• The Contractor must obtain all necessary approvals from the National Capital Authority (NCA) to use the areas surrounding the Library for access and/or storage.

RFT Document Suite

– RFT

• Schedule 1 – Statement of Requirements

– Attachment 1 – ACM Specification

– Attachment 2 – Roof Specification

– Attachment 3 – Contractor Protocols

• Schedule 2 – Form of Offer

• Schedule 3 – Tender Schedules

• Schedule 4 – Pricing Schedule

• Schedule 5 - Draft Contract

Responding to the RFT

• We can’t accept late tenders

• The closing time is 2pm on 22 October 2020

• We can’t accept part tenders, but may consider an Alternate tender if you also submit a compliant tender

• Tenders must be submitted physically (not emailed/uploaded)

Tender Box

Lower Ground Floor 2 Security Room

National Library of Australia

Parkes Place

CANBERRA ACT 2600

Responding to the RFT – Conditions of Participation

• Conditions of Participation

– Solvency

– No Unpaid Employee Entitlement Claims

– Current Work Health and Safety Scheme Accreditation

Responding to the RFT (continued)

• Tenderers must provide three hard copies of their Tender as well as an original hard copy marked as such (4 in total) and an electronic version saved on a USB thumb drive (or similar such device) in Microsoft Word format or searchable PDF (not scanned, with the exception of the SCHEDULE 2 – FORM OF OFFER, and Workplace Gender Equality which require signatures).

• Pricing response schedule (excel document) should be completed, but not altered

• No pricing information should be included anywhere within your response (only within Pricing Response Schedule)

• Tender responses should follow the response schedule

Responding to the RFT - Pricing Response

• Please note:– that there are multiple worksheets to complete

– the worksheets are not to be altered other than inserting additional rows (where required)

– for both ACM Remediation and Roof Replacement• list all of your pricing caveats and assumptions (noting these

will be factored into the evaluation of tendered prices)

• for Roof Replacement• assumes 30% replacement of copper end caps, flashings and

cappings

• the Contract requires bank guarantees if the Library is to pre-pay any portion of the copper roofing cost (with cost to be itemised in the pricing response schedule)

• the value of the salvaged copper will be considered as part of the pricing evaluation

• there is a mechanism for adjusting the Contract sum in relation to those items purchased in foreign currency on account of currency fluctuations between the time of tendering and the date on which the cost is incurred;

Responding to the RFT - Pricing Response

Statement of Requirement Overview

• Attachment 1 – ACM Specification

• Attachment 2 – Roof Specification

ACM Remediation Project Overview• ACM remediation in ceiling void above Level 4 to Zones 4, 5, 6 & 7 as

illustrated below and detailed in the SOR

• Contractor to provide proposed methodology to undertake the works and the Library is able to vacate in part or all of Level 4

• The existing copper roof must not be removed whilst the ACM remediation works are performed

• Pre-approved collection access is required by Library staff to Zones 2 and 3 during the course of the works

• Staff relocation costs to be included – metrics provided in SOR

• Protect all furniture, finishes, heritage elements, building fabric from contamination

• Complete noisy works and all work in accordance with the NLA Contractor Protocols

• Daily air monitoring and environmental hygienist inspection and clearance certification

• Weekly WHS and environmental management reports

• Remove/reinstate/new ceilings and services to facilitate the works – contractor methodology to identify the most efficient, safe, and cost effective manner to undertake the works. Note: can the works be undertaken without removal of heritage ceilings?

• Height access equipment

• ACM removal and disposal in accordance with statutory requirements

• Supply and installation of new roof insulation > R5.1

• Reinstate all ceilings, services, FF&E, paint, detail clean ready for hand over

• Relocate staff back to Level 4

Level 4

Level 4

Level 5 – Ceiling Cavity

Level 5 – Ceiling Cavity

Level 5 – Ceiling Cavity

Level 5 – Ceiling Cavity

Level 5 – Ceiling Cavity

Roof Replacement Project Overview• Prepare site plan and work methodology plan including proposed site access and materials

handling procedures

• Prepare site establishment plan and submit to NCA for approval including the payment of all fees. Note: works approval not required, only site compound

• Progressively remove the existing storm seal and provide supplementary roof protection/sealing to facilitate the Works

• Demolish existing roof sheeting, roof framing, cappings, flashings, gutters, and other roofing elements as documented in the SOR

• Remove and store existing catwalk for future reinstallation

• Remove and store existing copper end caps, restore and reinstall on new copper roof including 30% new replacement like for like to compensate for unsalvageable end caps

• Supply and install protection to existing box gutters

• Refurbish existing mesh and frames over cooling tower enclosure

• Remove and replace existing hardwood roof battens that are damaged and not structurally safe

• Supply, deliver, and install new mill finish copper roof sheeting fixed on and including 304 stainless steel or copper fixing cleat system to plywood sheets

• Supply and install roof troughs, flashings, and cappings

• Supply and install signage

• Reinstall existing catwalk with new fixings as specified

• Retain scheduled penetrations and supply and install all necessary flashings, cappings, and trims to new roof sheeting including providing new cowls as specified

• Remove scheduled penetrations including all framing and blocking to receive new roof sheets

• Complete works in accordance with the Library’s Contractor Protocols

• Provide weekly WHS and environmental condition reports

• Complete detailed clean of the roof, cooling tower enclosure, and areas affected by the Works

• De-establish site including site compound and makegood affected landscaping in consultation with the Superintendent and NCA

Roof

Roof

Roof

Roof

Roof

Roof Walk• Please:

– keep together (but at 1.5m social distancing)– note that we will be walking a loop in one direction– only walk on the catwalk (the roof is damaged, and we don’t want any

accidents)– remember that we’re not taking questions (you can submit questions

in writing to the Contact Officer)– don’t take photos of anything without expressed permission of Library

Staff– remember supervised individual site visits can be requested by writing

to the Contact Officer– note that we will not be returning to this theatre so take your

belongings now.