rks-16023 student planners

RKS-16023

STUDENT PLANNERS

PERIOD OF CONTRACT

JULY 1, 2019 – JUNE 30, 2020

PRINCE WILLIAM COUNTY PUBLIC SCHOOLS

PURCHASING OFFICE

The Purchasing Office has prepared this booklet to provide

information for ordering PWCS Student Planners from Premier

Agendas.

➢ The local Sales Representative for PWCS is:

- Mr. Steven Lichtenstaedter

- Cell Phone: 914.365.0414

- Email: [email protected]

- Delivery orders can be emailed to:

[email protected]

➢ The Sales Representative for PWCS is:

- Ms. Annette Lyon

- Phone: 800.221.1165


- Fax: 800.866.8776

➢ Customer Service:

- Phone: 800.447.2034

- Fax: 800.866.8776


This booklet contains the scope of work which lists the minimum services

required of the contractor under this contract, as well as, the master agreement,

pricing information, and upgrade options (Attachment A).

School principals and bookkeepers are encouraged to familiarize themselves

with the contractor’s scope of work to ensure that all requirements are met and

incentives are provided.

Should you have any questions or need additional information, please contact

the Purchasing Office, Idella Brown, at 703-791-8741, or via email at

[email protected].

mailto:[email protected]








TABLE OF CONTENTS

Title Page No.

INTRODUCTION……………………………………….……………………….…..

TABLE OF CONTENTS……………………………………….………….………...

MASTER AGREEMENT……………………………………………….……….…..1

DELIVERY SCHEDULE………………….………………………………………...2

CONTRACTOR RESPONSIBILITIES………….……………………….…...……..3

DELIVERY……………………………………….……….…..….……….….…..….3

SHIPPING...……………………………………….……….…..….…………..….….3

PREPARATION REQUIREMENTS….………….……….…..….……….….…..….4

PRICE SCHEDULE………..………….….……….……….…..…………..…..…….9

ATTACHMENT A – UPGRADE OPTIONS AND PRICING

ATTACHMENT B – VENDOR COMPLAINT FORM

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Please contact your Sales Consultant at least 12 weeks before your desired delivery date to confirm your scheduled deadlines.

Premier Agendas, LLC

Example Delivery Schedule for Traditional Planners

For Delivery Date All materials must be received by:

P.O. must be received by:

06/08/18 04/17/18 05/03/18

06/15/18 04/24/18 05/10/18

06/22/18 05/01/18 05/17/18

07/06/18 05/15/18 05/31/18

07/13/18 05/22/18 06/07/18

07/20/18 05/29/18 06/14/18

07/27/18 06/05/18 06/21/18

08/03/18 06/12/18 06/28/18

08/10/18 06/19/18 07/05/18

08/17/18 06/26/18 07/12/18

08/24/18 07/03/18 07/19/18

08/31/18 07/17/18 07/26/18

09/07/18 07/24/18 08/02/18

09/14/18 08/07/18 08/09/18

09/21/18 08/28/18 08/28/18

09/26/18 09/04/18 09/04/18

10/03/18 09/11/18 09/11/18

10/10/18 09/18/18 09/18/18

10/17/18 09/25/18 09/25/18

10/24/18 10/02/18 10/02/18

10/31/18 10/09/18 10/09/18

NOTES:

• Materials are due 14 days earlier for orders with foil-stamps, typesetting, or which require proofing/licensing.

• Sales cut-off date for 2017-18 planners is Feb. 23, 2018.

• Shorter timelines require approval.

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RKS-16023 – STUDENT SCHOOL PLANNERS SCOPE OF WORK

CONTRACTOR RESPONSIBILITIES:

Contractor shall provide any and all supervision, labor, materials, equipment,

documentation, training technical support and supplies necessary to provide

Student Planners to various schools in Prince William County on an ‘as needed,

when needed” basis in accordance with the following minimum specifications,

performance requirements, and all the terms and conditions herein.

If for any reason there is a problem regarding the contractor’s responsibility that

cannot be resolved at the school level, complete the Vendor Complaint form

(Attachment B) and forward to Karen Sobers, Purchasing Office.

DELIVERY

Contractor shall deliver Student Planners to various PWCS school locations on

an "as needed, when needed" basis. Contractor shall coordinate delivery hours

with the requesting PWCS School. The Contractor is solely responsible for

ensuring that deliveries are made within these parameters. Contractor shall

deliver student planners to the delivery location indicated on the

purchase order within 45 days following written approval of the student

planner proof. The Contractor shall invoice the individual school site.

SHIPPING

Orders will be shipped via Contractor’s UPS account. All shipping charges are

to be included in the firm-fixed delivered unit price, FOB Destination. No

extra charges are allowed. All shipping charges of actual School Planners, or

materials needed for production of the Planners, are the Contractor’s

responsibility.

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PREPARATION REQUIREMENTS

Prices includes ALL delivery, typesetting and other required printing costs

including the preparation of proofs and the transportation of any required

materials intended to be a part of the school agendas for a particular school.

Overruns or under runs may not exceed 10% of the order quantity requested by

PWCS.

STUDENT PLANNER BOOKS (ALL VERSIONS)

Cover Options - Standard /Holographic or Custom

4/4 Process Color

Coated Cover Stock or equivalent

All sides Laminated

Included place to add each school’s name

Back Cover Art supplied by PWCS

Text - 4/4 Process Color throughout, except where specified.

Approximately 60# uncoated text throughout.

Binding - Rounded Corners; Spiral Binding

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A. HIGH SCHOOL VERSION (Grades 9-12)

Option 1: Finished Size 5” x 8”

Option 2: Finished Size 7” x 9”

Plastic Sleeve (Optional)

Part 1: School Information

Include 28, 32 or 36 pages at the beginning for school-specific information.

Color: 1/1 Black ink

Part 2: Monthly Calendar

August/September through June of the current school year.

Each Month Covering a two-page spread

Part 3: Weekly Planning Calendar

August/September through June of the current school year.

Each week covering a two-page spread

APP PLANNER

Application to download which mimics the planner at high school and middle

school as an option. This may be supplied in PDF format.

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B. MIDDLE SCHOOL VERSION (Grades 6-8)

Finished Size 8 ½” x 11”

Include plastic sleeve in the front to hold papers.

3 Hole-Punch Option



Color 1/1 Black ink


August/September through June of the current school year

Two months per page

Part 3: Weekly Planning Calendar


Each week covering a two-page spread

Days of the week divided into subjects, including Math, Science, Social Studies

and Language Arts/Reading

With other areas left blank for the student to write a heading.

APP PLANNER

Application to download which mimics the planner at high school and middle

school as an option. This may be supplied in PDF format.

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C. ELEMENTARY SCHOOL VERSION (GRADES K-2)


Include plastic sleeve in the front to hold papers.

3 Hole-Punch Option



Color 1/1 Black ink



Each month begins with an overview of the month followed by a weekly

schedule.

Each week covers a two-page spread.

D. ELEMENTARY SCHOOL VERSION (GRADES 3-5)


Include for plastic sleeve in the front to hold papers.

3 Hole-Punch Option



Color 1/1 Black ink



Two months per page.

Part 3: Planning Calendar


Each week covering a two-page spread.

Days of the week divided into subjects, including Math, Science, Social Studies,

and Language Arts/Reading with other areas left blank for the student to write a

heading.

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E. GENERIC ELEMENTARY SCHOOL ASSIGNMENT BOOK

Finished Size:

Option 1: Approx. 8 ½” x 11”

Option 2: Approx. 7” x 11”

Spiral Binding

Cover

4/0 Process Color (front cover prints only)

Coated Cover Stock or Equivalent

All sides laminated

3 Hole-Punch Option

Each page is a grid (table) divided into Subject, Assignment, and Due date.

Subject column is divided into sections for Math, Science, Social Studies, Reading,

Language Arts, and Spelling, with some left blank.

Include space at the bottom for notes from the teacher or parent.

Design should be appropriate for an elementary school student

(Grades K-5).

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PRICING: The prices indicated in the pricing schedule below is for Premier’s

Classic planner line (upgrades available).

PRICE SCHEDULE FOR PREMIER CLASSIC PLANNERS

Size Quantity Unit of

Issue Cover

Firm-Fixed

Delivered Unit

Price

Additional

Handbook

Pages

(per page)

5” x 8” 1-2500 Each Standard/Hologram $1.27 $0.01

5” x 8” 2501+ Each Standard/Hologram $1.16 $0.01

5” x 8” 1-2500 Each Custom Cover $1.37 $0.01

5” x 8” 2501+ Each Custom Cover $1.27 $0.01









8-1/2” x 11” 1-2500 Each Standard/Hologram $1.81 $0.02

8-1/2” x 11” 2500+ Each Standard/Hologram $1.70 $0.02

8-1/2” x 11” 1-2500 Each Custom Cover $1.91 $0.02

8-1/2” x 11” 2500+ Each Custom Cover $1.81 $0.02

3-Hole Punch Option: Add $______________ per School Planner x 1,000 = Included.

Application Planner Option: 20% Off $100 + $80/School

ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT A

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ATTACHMENT B

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PRINCE WILLIAM COUNTY PUBLIC SCHOOLS P.O. Box 389, Manassas, VA 20108

Telephone 703.791.8743 – Fax 703.791.8610

VENDOR COMPLAINT FORM

Full Vendor Name and Address:

Date:

Vendor Phone Number:

Vendor Contact Person:

Department/School Name: Department/School Contact Person

Print Name:

Department/School Phone Number:

Department/School Fax Number: Signature:

P.O. #:

HOW / WHEN DID YOU NOTIFY THE VENDOR OF THIS COMPLAINT: (Attach Copy of Each Email/Letter Sent to Vendor)

Email Date Telephone Date U.S. Mail Date

SPECIFIC COMPLAINT – (Delivery, Quality, Quantity, Price, etc., be specific):

DEPARTMENT / SCHOOL: (Response or Action Expected from the vendor)

~ For Vendor Use Only ~

VENDOR: State your response below or attach additional sheets(s). (Respond within 10 days after receipt) Fax to the Department / School (fax # above) and PWCS Purchasing @ 703.791.8610.

~ For Purchasing Use Only ~ Date

COPY OF THIS FORM RECEIVED FROM DEPARTMENT / SCHOOL.

VENDOR RESPONSE RECEIVED IN PURCHASING.

COPY OF VENDOR RESPONSE SENT TO DEPARTMENT / SCHOOL.

ACTION TAKEN BY PURCHASING: RESOLVED □ CONTRACT CANCELED □ VENDOR DEBARRED □

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