Room Reservation Form Housekeeping Library Gund Security JMC Security

Facilities Event Leader Marketing Other:

Event Leader Contact Information

first name last name

phone email

Special instructions For office use only

date received

date revised

Reservation confirmed

STEP 1 Space AvailabilityContact the Gund Receptionist (216.421.7400; receptionist@cia.edu) to confirm availability. Complete room reservation form to secure your space.Send form to the Gund Receptionist, who will distribute it.Please notify the Gund Receptionist if you change or cancel your reservation.

STEP 2 Event Information

event name event date estimated attendance

room reserved from am/pm to am/pm event start time am/pm event end time am/pm

STEP 3 Event Details

Will food/beverages be served? yes no

Will you be hiring a caterer? yes no

Will alcohol be served? yes no

Note: Approval form required

to serve alcohol four weeks before event

turned into Dean of Student Life.

Login to Schoology (CIA Events

Group) for event resources, forms

and upcoming events list.

Check all that apply to this event:

Class-related CIA event/meeting Public program Cinematheque Private event Outside group Student Group Other

if other, describe

STEP 5 Event Set-up and Special Requirements

None requested Default Room Setup Custom Room Setup

Floor plans attached; please diagram layout

Tables How many

Trash cans How many

Chairs How many

Coat Rack

Gund Parking Access Gates open at Gates close at

JMC Parking Access Gates open at Gates close at

STEP 4 A-V or Digital Equipment Needs

Please contact the Library at 216.421.7441 to confirm availability of library equipment and to request audio-visual support or training

Check all that apply to this event: No A-V or Equipment needs Microphone with sound system How many Laptop

Mac PC

Digital projector How many Audio for computer presentation DVD player/VCR Screen

Fixed Portable

Panel discussion A-V set-up Other:

Event location(s)

Gund Building Reinberger Galleries Gund Lobby Ohio Bell Auditorium (G210) Aitken Auditorium Reinberger Conference

Room (G221) Gund Kitchenette Student Lounge (G218) Other Gund Room:

if other, where

JMC Building JMC Lobby M118 (Conference Room) 2nd floor Atrium M401 Mandel Screening Room

For screening purposes only;

call IT to discuss technical needs

Other JMC Room:

if other, where

REQUEST FOR APPROVAL TO SERVE ALCOHOLIC BEVERAGES AT AN INSTITUTE EVENT MANAGED OR ATTENDED BY STUDENTS

The serving of beer and/or wine at any Institute event managed or attended by students must be approved. Beer and/or wine may only be served by professional bartenders who provide proof that they have current liability insurance. A method by which of-age attendees can be identified as well as a way to track the number of beverages served to each individual must be used. Event title: Sponsoring organization:

Organization contact with phone and email:

Faculty sponsor (for student groups):

Event date: Event location: Start time: End:

Target audience: � CIA � Local community � Others

Number of participants expected: # Bartenders:

Beverages to be served: � Beer � Wine � Soft drinks/water Note: Anything else is prohibited. How will the beverages be obtained:

� Purchased � Donated >> by whom? Name and address of the organization/person that will provide bartending services (attach copy of proof of current liability insurance to this form):

Describe how you will identify those who are 21 or over and thus eligible to drink:

APPROVAL: Director of Student Life & Housing Date Dean of Student Affairs Date Note: Approvals must be completed at least 14 days before the event is scheduled to occur. Copies of the approved form will be forwarded to Facilities.

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REVISIONS:

FAX NO. (216) 687-1814(216) 621-8055

SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113

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© 2010 SANDVICK ARCHITECTS INC.

MVRDV3002 JC Rotterdam, NL

+31.(0).10.4772860 T

Postbus 631363024 BC Rotterdam, NL

Dunantstraat 10

+31.(0).10.4773627 F

REVISIONS:

FAX NO. (216) 687-1814(216) 621-8055

SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113

3700 Park East Drive, # 200Cleveland, OH 44122

Phone:216/454-2150Fax: 216/454-9995

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2010.07.20 ROOM NUMBERS

3/32" = 1'-0"

SP-1.2

2ND FLOOR SPACEPLAN

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1 2ND FLOOR PLAN

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© 2010 SANDVICK ARCHITECTS INC.

MVRDV3002 JC Rotterdam, NL

+31.(0).10.4772860 T

Postbus 631363024 BC Rotterdam, NL

Dunantstraat 10

+31.(0).10.4773627 F

REVISIONS:

FAX NO. (216) 687-1814(216) 621-8055

SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113

3700 Park East Drive, # 200Cleveland, OH 44122

Phone:216/454-2150Fax: 216/454-9995

SANDVICKJONATHAN

D

7209

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PRELIMINARYNOT FOR CONSTRUCTION

DRAWING NUMBER:

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DITIO

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MOT

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OMPA

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ISSUE DATE:

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2010.07.20 ROOM NUMBERS

3/32" = 1'-0"

SP-1.1

1ST FLOOR SPACEPLAN

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1 1ST FLOOR PLAN

# DESCRIPTION DATE