ROTARY FAMILY HEALTH DAYSSOUTH AFRICA

9 – 11 MAY 2013

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AIM OF PLANNING MEETING

To communicate information to Rotary Clubs concerning the Rotary Family Health Days in May 2013. This is to ensure Clubs are able to effectively plan their sites and facilitate the smooth roll out of the services being offered by the Department of Health and the other partners.

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AGENDABrief overview of:

Rotary Family Health Days

Role of Department of Health

Role of Rotary

“Building” of sites

Monitoring and Evaluation

Timelines

Security

Financials

Media and PR

Local Partners

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RFHAMarion Bunch

DOHROTARY

STEERING COMMITTEE

CDCUSAID

COCA COLA/TCCAF

MEDIA/PR

LOCAL PARTNER

BottlersAG’S

REGION REPS

ClubsSITE

DOHProvince

DOHDistrict

Programme DirectorSue Paget

ROTARY DISTRICTS IN SOUTH AFRICA

WHAT IS RFHA?

o Rotary International Action Group

o Expanded from just HIV/Aids Focus to fall in line with the 6 Focus Areas of Rotary International

o Taken the lead in disease prevention

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To improve the lives of vulnerable children and families by mobilising Rotarians and partner organizations globally in the fight against HIV/AIDS and other diseases. Together we support the implementation of, and provide sustainability for, child-centered disease prevention programmes in the developing world.

Rotarians for Family Health and AIDS Prevention (RFHA)

WHAT ARE THE ROTARY FAMILY HEALTH DAYS?

o Initiated by Rotarian Stephen Mwanje from Uganda

o To provide 3 days of Free Health Care to disadvantaged communities

o Asked Marion Bunch to find partners and money

o Uganda, Nigeria and Kenya in their 3rd year. Now in South Africa.

o Vision to make it a Pan African initiative

o Driven by RFHA and Rotary Clubs in South Africa at 180 sites in all 9 Provinces in conjunction with partners

o CALL TO ACTION: TO FULFIL A COMMON PURPOSE AND GOAL FOR ALL ROTARIANS

SERVICES TO BE PROVIDED HCT CAMPAIGN

HIV testing and counselling

TB screening

Diabetes screening

Hypertension screening

Condom supply

EPI

Measles inoculation

Polio drops

Others to be decided

NUTRITION AND LIFESTYLE CHOICES

Vitamin A administration (children between 12 – 59 months)

MALE CIRCUMCISIONEducational literature only

CERVICAL CANCEREducational literature only

MALARIAEducational material at certain sites in northern areas of SA

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RFHA’s Signature Program “Rotary Family Health Day”An Interdependent Partnership Model

Mobilize Community

Volunteer Support

Primary Funder

In-Country

Approval and Support and More

RFHAManagement

ResponsibilityObtain Partners,

Resources, Funds

NGOs ROTARY CLUBS

MINISTRY OF HEALTH

THE COCA-COLA AFRICA

FOUNDATION

THE COCA-COLA

SYSTEMMedia and

Bottler Support

Event Management

Medical / Technical Services

Monitor and Evaluate

U.S. GOVERNMENT, CDC, USAID

Fund the NGOs

DEPARTMENT OF HEALTH

Minister Motsoaledi DG Precious Matsoso DDG Dr Yogan Pillay Thato Chadirikire HCT EPI Nutrition Social Mobilisation unit Monitoring and Evaluation unit Media and Communications Letter of alert to Provincial level

LETTER OF INTENT FROM DOH

DEPARTMENT OF HEALTH

Provide health services at each of the 180 sites over the three days

Engage with the CDC and USAID

Provide a Monitoring and Evaluation template to be used at all sites

Estimate targets at each site

Assist Rotary with Social Mobilisation advice

Assist Rotary with Media campaign advice

Provide a Plan and Contacts for the roll out of services at National, Provincial and District Level

Engage with Rotary at a National, Provincial and District level

ROTARY ROLE OVERVIEW

Establish Rotary structures around RFHD’s in each District

Identify all 180 sites in 9 provinces in South Africa

Engage with DoH (USAID/CDC) at National, Provincial and District level

Develop a media campaign to assist in social mobilization

Management of the 180 sites

Provide add on services at the sites

Monitoring and Evaluation at each site

Identify a launch/close site with the DoH

NATIONALDepartment

of Health

RFFA Representati

ve

PROVINCIALManagers

Department of Health

Rotary District Steering

Committee Representati

ve

DISTRICTDepartment

of Health and Partners

(CDC/USAID)

Rotary Clubs and

Designated Site

Champion

PLANNING DOCUMENT

RELATIONSHIP BETWEEN DOH AND ROTARY

SITE

PLANNING STEERING

COMMITTEE DOH CDC

USAID RFFA COCA COLA

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Oct Nov Dec Jan Feb Mar Apr MayTask

Rotary meetings with DoH

Rotary identification of sites

DoH Alert letters to Provincial DoH

Submission to DoH of sites

Rotary contact with provincial DoH

Rotary/DoH Planning meeting 17-Jan

Rotary/DoH Media meeting 16-Jan

DoH plan of services at each site 31-Jan

Communication of plan to Rotary Steering Committee 01-Feb

Communication of plan to DoH District level

Rotary site to contact DoH District Level

Rotary site to plan add on services

Briefing with Minister Motsoaledi 22-Feb

Rotary re evaluation and confirmation of site

Rotary Family Health Days

Media framework

Media roll out

DoH validated M&E figures

Department of Health Rotary Club Rotary District Media Rotary Districts/Club

TIMELINES

SITES – ROTARY RESPONSIBILITY

Each site to have a Rotary Champion who will manage:

Relationship on site with DoH, CDC, USAID contacts

Co-ordinate “add-on” services through Rotary club connections eg: optometry, hearing, hand washing, distribution of sanitary towels, breast cancer screening, etc.

Assist the DoH with administration of polio drops

SITES/RESPONSIBILITY CONTINUED:

Manage the logistics and planning around the site e.g.: security, tent, chairs, tables, monitoring of the people coming through the site, delivery of water from Coca Cola bottlers, t shirts, sanitary towels, duty roster for Rotarians, photographer etc

Monitoring and Evaluation, sanitary towel distribution, registration, marshalling, assist with the adminstration of polio drops

catering for staff/volunteers

MONITORING AND EVALUATION ON SITE

o The DoH will provide an M&E template for all sites

o Monitoring and Evaluation will be done by the DoH and their partners on the services they are offering.

o Rotary site to Monitor and Evaluate its add-on services and the number of people visiting the site separately

o A dedicated Rotarian at each site should collect the data from DoH and Partners at the end of each day.

o Validated figures to be given to Rotary by the end of May by the DoH

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SECURITYNo free food or drinks to be given out at sites

Guidelines on security requirements will be given to all Steering Committee heads for dissemination to Rotary Club site champions eg. alert local police station, fire station, ambulance etc

Steve Margo has made contact with ER 24

Water should be available on site should someone need it urgently

T SHIRTS

Compulsory for all Rotary workers

Coca Cola, RFHA/Rotary and Department of Health logos to appear

Organised at Programme Director level

Sent to relevant collection points in Districts

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LAUNCH AND CLOSING SITE

To be identified

Gauteng, Tshwane or Ekhuruleni

President, Minister, RI Representatives, Partners, Dignitaries, Mediawill attend

Managed by Rotary with the help of Coca Cola Eventing Company

Possible closing site on the Saturday in another Province

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FINANCIALPDG Anton Meerkotter is the appointed RFHA

financial advisor

Supported by Financial counterpart on each Steering Committee

Budgets are complete

Information and process will be communicated to clubs through the Steering Committee Heads

Full reports and reconciliations to be given to Programme Director by end May

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MEDIA AND SOCIAL MOBILIZATION PLAN

PDG Shirley Downie – National Co-ordinator

National and Regional plan has been developed

Advisors: President Kanthan Pillay and Dr Sarah Britten

Budget – in-kind support

Templates supplied for consistent look and feel

Media representatives in each District

RADIO30” advert in all 11 languages

DoH/Coca Cola and Rotary finalise radio stations

Adverts will be flighted from mid-April on:national radio channels local channels

Clubs can contact their local radio stations to flight adverts as part of the Public Service Announcement (PSA)

INTERVIEWSInterviews with executives from the DoH, Coca

Cola and Rotary will be arranged on as many stations as possible.

Clubs are encouraged to do likewise with their local stations.

29 April: Minister of Health to launch the EPI programme and he will announce the Family Health Days event

TVExecutive interviews with eTV and SABC Morning

Live and possibly one or two other SABC related programmes.

TV news channels presence for the official opening.

29 April EPI (Expanded Programme on Immunisation) launch day – TV news channels

PRINT Posters

Pamphlet – A5

Press releases: pre/during and post

National and local newspapers

Basic press release will be sent to clubs to use. They can add their local event details

Send all press releases to Shirley Downie – shirley@phomella.co.za for collation.

Photos: to be over 3MB for media publication and websites

PRINT PROCESSPosters

Design to be completed by the first week of February. Artwork will be emailed to all the site champions in pdf format. Telkom’s Call Centre number will be on all posters (if they confirm their

involvement).alternatively: email address of the site liaison

Clubs to: submit poster numbers they need for their sitesobtain printing quote locallysubmit quote to PDG Shirley Downie

Payment to be effected via PDG Anton Meerkotter/Steering Committee

SOCIALStakeholder websites

Club website

Email

Facebook

Twitter

………and more!Telkom SA – negotiating a call centre toll free

number

Loud hailers

NGOs - ‘word-of-mouth’

PARTNER ROLE

Coca Cola

Coca Cola bottlers

Nampak

Pharmaceutical companies

Vaccine suppliers

National Laboratories

Private hospitals (nurses)

POST EVENT Reporting structure post event

All financial, site (club), DoH feedback to be given to Steering Committee Heads by 30th May

Monitoring and Evaluation included

DoH to give validated figures by 30th May

Final reports to Programme Director by 1st June

Final report to RFHA CEO Marion Bunch by 14th June for submission to Coca Cola funders

… and planning for 2014!

THANK YOU