rourkela steel plant, rourkela – 11 department of contract ... · steel authority of india...

Steel Authority of India Limited Rourkela Steel Plant, Rourkela – 11 DEPARTMENT OF CONTRACT CELL (WORKS) 021/664/1481000224/01/01/500002968 Dated :15.06.2015 Steel Authority of India Ltd., Rourkela Steel Plant intends to Procure LOADING AND TRANSPORTATION OF CR COIL ENDS FROM SSM TO SSSY ( RATE CONTRACT) through the process of On-line Procurement. Accordingly Enquiry/RFQ is enclosed indicating the details of requirement along with the Methodology for participation in the Online Reverse Auction. You are requested to read carefully the instructions contained in our enquiry and submit your Quotation in line with our requirement indicated in enclosed Enquiry/RFQ.The quotation in three parts (EMD, Techno-Commercial Bid and Sealed Price Bid in separate covers) is required to be submitted as follows: Part-I: EMD/Exemption documents, Part-II: Techno-commercial Bid & Part-III: Sealed Price Bid in separate envelopes. These three envelopes to be put into one main envelope. SAIL RSP reserves the right to finalize the case through RA route. However, in case RA is not conducted, Sealed bids will be opened. Please note that the quotations received after due date & time will be rejected.

During the Reverse Auction, the amount quoted will be on Landed Cost Net of Cenvat & VAT Set-off basis. Validity of the Offer: The offer should be valid for 90 Days from the date of holding the Online Auction for Procurement.

Tender to be submitted at ROOM NO.-1, GROUND FLOOR, ADMIN BLDG, ROURKELA STEEL PLANT

Tender sent by Post/ Courier to be addressed to

Asst.Mgr.(MM) TOC, Room No-1, Ground Floor, Admin Building, Rourkela Steel Plant, Rourkela – 769011, Orissa

RFQ/Enquiry No 021/664/1481000224/01/01/500002968 Dated :15.06.2015

Earnest Money Deposit (EMD)

Rs.15000/- in the form of crossed Demand Draft/ Pay Order in favor of "SAIL, RSP" payable at Rourkela Branch of any scheduled commercial banks is to be submitted as EMD. Offers without requisite EMD will be summerily rejected. EMD EXEMPTION AS PER RELEVANT CLAUSE OF THIS TENDER

Offers to be submitted by On or before : 04-July-2015 TIME : 4.00 PM Due date for opening of Quotation (Techno Commercial bid and EMD)

06-July-2015 TIME :11.00 AM in presence of authorized representatives of tenderers, who might choose to be present.

1 | P a g e (Seal & Signature of the Tenderer)

REGD.OFFICE: SAIL, ISPAT BHAWAN,LODHI ROAD,NEW DELHI-110003 E-Procurement/ On-line Auctions through Mjunction Services Limited, a Joint Venture of SAIL

Steel Authority of India Limited Rourkela Steel Plant, Rourkela – 11 DEPARTMENT OF CONTRACT CELL (WORKS) 021/664/1481000224/01/01/500002968 Dated :15.06.2015 Standard RFQ enclosed has to be submitted in duplicate with all the columns duly filled and each page signed with rubber stamp. You may contact the undersigned as well as our service provider M/s. Mjunction Services Ltd., at the address / telephone numbers mentioned in the enquiry for any clarification. Thanking you, Yours faithfully

DILLIP KUMAR PANDA AGM,CC(W),SAIL,RSP,ROURKELA Encl.: Techno-Commercial specifiactions & a copy of Standard RFQ for procurement through Online bidding process.

2 | P a g e (Seal & Signature of the Tenderer)

REGD.OFFICE: SAIL, ISPAT BHAWAN,LODHI ROAD,NEW DELHI-110003 E-Procurement/ On-line Auctions through Mjunction Services Limited, a Joint Venture of SAIL

STEEL AUTHORITY OF INDIA LTD.ROURKELA STEEL PLANT

ROURKELA : 769011 (ORISSA)

DEPARTMENT OF CONTRACT CELL (WORKS)

TENDER TO BE SUBMITTED ON OR BEFORE:04.07.2015 TIME:16:00:00 TENDER TO BE OPENED ON: 06.07.2015 TIME: 11:00:00TENDER TO BE KEPT VALID FOR 90 DAYS FROM DATE OF OPENING ,TENDER TO BE SUBMITTED IN * Three Part Bid * (SEE SPL. INSTRUCTION BELOW)TENDER TO BE SUBMITTED AT:ROOM NO.-1, GROUND FLOOR, ADMIN BLDG, ROURKELA STEEL PLANTEMD IN INR: 15,000.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------

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INVITATION TO TENDER

Sub:LOADING AND TRANSPORTATION OF CR COIL ENDS FROM SSM TO SSSY ( RATEWe Request you to submit your itemwise lowest best offer in sealed envelope for the item listed below:----ITEMNO----

----------------STOCK NUM

----------------

------------------------------------------------------------DESCRIPTION

------------------------------------------------------------

------------QUANTITY REQ

------------

------------UNIT

------------

------ RATE

------

------TOTAL

-----

10 5001200037(Sl No.1)

TRANSPT CR COIL END (HI-SI & UNANNEALED) 24,000.000 TONNE

TRANSPORT OF CR COIL ENDS (HI-SI & UNANNEALED) FROM REV.MILL, TALINE AND DECARB LINE OF SSM TO SSSY.

Labour,Service & Like Charges % :100.00 Supply Component % : 0.00

-------------------------------------------------------------------------------------------------------------------------------------------------------

Techno-Commercial Evaluation of this tender will be on Matching Parts basis.**BIDS NOT CONFORMING TO THE SPECIFICATION AND/OR TERMS & CONDITIONS OF THIS INVITATION TO TENDER ARE LIABLE FOR REJECTION. **

SIGNATURE OF THE TENDERER---------------------------------------------------------------------------------------------------------------------------------------------------1. i) JOB DURATION : 0.00 DAYS in PHASES ii) VALIDITY OF CONTRACT : 365 DAYS FROM THE DATE OF ORDER.

---------------------------------------------------------------------------------------------------------------------------------------------------------** FIRM TO CLEARLY INDICATE THEIR INCOMETAX PERMANENT ACCOUNT NUMBER (PAN) AND THE ISSUING AUTHORITY CITY **** TIMELY DELIVERY IS ESSENCE OF CONTRACT.ACCEPTANCE OF MATERIAL AFTER DUE DATE OF DELIVERY WILL BE SOLELY AT DISCREATION OF BUYER **SPECIAL TENDER TERMS (Please note these terms override our other terms and conditions mentioned in the enquiry, if at variance)========================================================================================================================================================EMD EXEMPTION The following categories of Firms are exempted from submission of EMD for this tender subject to

submission of document of exemption.

i) Micro &Small Enterprises (MSEs), SSI/NSIC are exempted subject to following. For MSEs, the

exemption from Earnest Money is to be granted only on submission of valid copy of certificate having

a valid Entrepreneur Memorandum (EM) number. SSI/NSIC certificate holders should also submit a copy

|---------------------------------------------------|| PLEASE VISIT OUR WEBSITE http://sailtenders.co.in ||---------------------------------------------------|

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REGD.OFFICE:SAIL,ISPAT BHAWAN,LODHI ROAD,NEW DELHI-110003





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of Enterprise Memorandum.

ii) PSUs,Centre/State Govt undertakings & co-operative societies

iii) Valid registered contractors of RSP(excluding provisionally

registered firms).

ELIGIBILITY CRITERIA FIRMS REGISTERED WITH RSP/OTHER SAIL UNITS/GOVT/PSUs UNDER FOLLOWING

FINANCIAL CLASS AND JOB CATEGORY -

i) CLASS 'D/C' , VALUE RANGE : ABOVE RS. 1.0 LAKHS AND UPTO RS 25.00 LAKHS.

ii) CATEGORY : #LOADING/UNLOADING/HANDLING/TRANSPORTATION# WORK.

iii) TECHNICAL REQUIREMENTS:

(1) PARTY SHOULD HAVE DONE TRANSPORTATION, JOB DURING LAST SEVEN YEARS ENDING 31.03.2015, IN THE

PAST IN RSP/SAIL/ OTHER STEEL PLANTS (DOCUMENTARY EVIDENCE FOR THE SAME SHOUD BE SUBMITTED IN

SUPPORT OF THIS).

(2) PARTY SHOULD HAVE MINIMUM 3 NOS. OF TRUCKS/TIPPLERS(MIN) FOR SHIFTING OF COILS OR SHOULD SUBMIT

UNDERTAKING FROM OWNER OF SUCH EQUIPMENTS FOR DEPLOYMENT IN THIS JOB TO QUALIFY FOR

BIDDING(DOCUMENTARY EVIDENCE FOR THE SAME SHOUD BE SUBMITTED IN SUPPORT OF THIS).

EXPERIENCE OF GOVT./ PSU/ PUB LTD COMPANY SHALL ONLY BE CONSIDERED.

DOCUMENTS TO BE SUBMITTED i) COPY OF ESI REGISTRATION CERTIFICATE

(FOR FIRMS REGISTERED WITH OTHER THAN RSP ONLY)

ii) COPY OF VALID ORISSA VAT CLEARANCE IN FORM NO 612

(WHEREVER SUPPLIES ARE INVOLVED)

iii) DOCUMENTS IN SUPPORT OF TECHNICAL REQUIREMENTS

(AS PER ELIGIBILITY CRITERIA ABOVE)

iv) COPY OF VALID REGISTRATION CERTIFICATE

(FOR FIRMS REGISTERED WITH OTHER THAN RSP ONLY)


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SPECIAL TERMS & CONDITIONS (1) THE CONTRACTOR IS REQUIRED TO TAKE NECESSARY SAFETY CLEARANCES FROM SAFETY ENGG DEPTT BEFORE

STARTING THE JOB.

(2) RSP RESERVES THE RIGHT TO TERMINATE/EXTEND THE PERIOD OF ABOVE CONTRACT DEPENDING ON PERFORMANCE

OF PARTY & JOB DEMAND.

(3) MINIMUM THREE NOS OF TRUCKS ARE TO BE DEPLOYED ON DAILY BASIS, WHICH MAY HAVE TO BE ENHANCED AS

PER SITE REQUIREMENT.

(4) THE DISPOSAL OF COILS ENDS SHALL BE 3000 T(MINIMUM) ON QUARTERLY BASIS.

(5) SUCCESSFUL TENDERER SHALL SUBMIT WEEKLY REPORT OF JOB PROGRESS TO INDENTING OFFICER.

(6) THE TENDERER SHOULD SUBMIT THE PASSED COMPETENCE CERTIFICATE OF DRIVER FROM RTO FOR HEAVY

VEHICLE DRIVING.

(7)TENDERER SHOULD BE READY TO EXECUTE AN ADDITIONAL 20% OF THE ORDERED QTY WITH THE SAME RATE,

TERMS & CONDITIONS, IF SO REQUIRED.

(8) THE CONTRACTOR IS REQUIRED TO GET HIS EMPTY TRUCK WEIGHED ONCE DAILY AT RSP WEIGH BRIDGE. WEIGHT

AT THE TIME OF LOADING AND UNLOADING IS TO BE RECORDED IN THE INTERNAL DESPATCH ADVISE & SIGNED BY

BOTH EXECUTING OFFICER & UNLOADING AGENCY.

(9)THE CONTRACT IS FOR A PERIOD OF 2 YEARS ( 24 MONTHS) AND MAY BE EXTENDED /FORECLOSED AS PER RSP

REQUIREMENT.

(10)WEIGHMENT OF THE LOADED TRUCK WILL BE DONE AT SSSY WEIGH BRIDGE OF RSP.

(11)MONTHLY R.A. BILL WILL BE DISBURSED ON THE BASIS OF IDA SIGNED BY THE EXECUTING OFFICER & THE

I/C, SSSY. RA BILL SHALL BE ALLOWED ONLY FOR MINIMUM 1000 T EXECUTED BY THE PARTY.

(12)THE TENDERER IS REQUIRED TO DEPLOY 3 TO 4 NO.OF TRUCKS IN GOOD CONDITION EVERYDAY. AVAILABILITY

OF TRUCKS WITHOUT BREAKDOWN IS TO BE ENSURED. TRUCKS WILL BE NORMALLY ENGAGED IN "G"SHIFT HOURS &

STAY MAY BE EXTENDED IN EXIGENCY.

(13) NON-COMPLIANCE OF DEPLOYMENT OF REQUIRED NO. OF VEHICLES IN GOOD CONDITION AS PER REQUIREMENT

OF THE DEPTT WILL INVITE PENALTY AT THE RATE OF RS.500/DAY. THE DECISION OF HOD,SSM FOR PENALTY

SHALL BE FINAL AND BINDING ON THE TENDERER.

(14) IN CASE OF NON-COMPLIANCE TO SUPPLY THE TRUCKS AS PER REQUIREMENT, THE COST INCURRED FOR

ALTERNATE ARRANGEMENT SHALL BE RECOVERED FROM THE CONTRACTOR.


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(15) PARTY SHOULD ENGAGE THEIR OWN EMPLOYEES AND HE SHALL PAY NOT LESS THAN APPLICABLE WAGES TO HIS

WORKMEN.

(16) PARTY TO ARRANGE THEIR OWN RESOURCES FOR LOADING OF COIL ENDS. RESOURCES INCLUDE FORKLIFT,

FUEL, OPERATOR & ANY OTHER ITEM REQUIRED FOR THE EXECUTION OF JOB.

(17)PARTY HAS TO ENSURE ADHERENCE TO THE REQUIREMENTS OF SA-8000 & OHSAS-18001 STANDARDS.

(18)INSPECTION & CERTIFYING AGENCIES ARE AREA I/CS REV. MILL/ TA LINE/ DECARB LINE, SSM.

(19) AS PER PROVISION OF SERVICE TAX RULES, THE SUCCESSFUL TENDERER SHALL SUBMIT THEIR BILLS WITHIN

30 DAYS FROM THE DATE OF COMPLETION/EXECUTION OF THE JOBS.

SAIL RSP reserves the right to finalize the case through RA route. However, in case RA is not

conducted, Sealed bids will be opened.

PLACE OF INSPECTION AT LOADING SITE,SSM I.E. PQ-BAY/QR BAY.

INSPECTION AGENCY AREA I/C, SSM

APP. GENERAL TERMS&CONDT. PART PART-A

EQUIPMENTS BY CONTRACTOR TRUCKS AND FORKLIFT/OTHER EQPT IN PROPER RUNNING CONDITION WITH VALID FITNESS CERTIFICATE.

QUANT. PRICE LOADING FACTOR AS APPLICABLE TO RSP.

PRICE VARIATION CLAUSE TRANSPORTATION RATES SHALL BE LINKED TO THE PRICE OF DIESEL (NORMAL GRADE) PREVAILING AT ROURKELA

AND THE BASE RATE SHALL BE THE DATE OF SUBMISSION OF TENDER. EACH 1% VARIATION IN THE PRICE OF

DIESEL SHALL EFFECT CHANGE IN THE RATE OF TRANSPORTATION BY ONE QUARTER PERCENT. THE % VARIATION IN

DIESEL PRICE/ORDER RATE SHALL BE CALCULATED & ROUNDED OFF TO 2 DECIMAL PLACES. SUCH CHANGES WILL BE

ADMISSIBLE IF THE PRICE OF DIESEL VARIES BY RS. 3/- OR MORE PER LITRE.IF THE VARIATION IN DIESEL

PRICE IS LESS THAN RS. 3/-,THEN CHANGE IN ORDERED RATE IS NOT ADMITTED. THE RATE VARIATION FOR

CHANGE IN DIESEL PRICE SHALL BE EFFECTIVE FROM THE DATE OF LAST REVISION OF DIESEL PRICE. THE CHANGE

IN THE HIRING RATE CAN BE +VE OR -VE DEPENDING UPON INCREASE/DECREASE IN DIESEL PRICES EFFECTIVE

FROM THE DATE OF CHANGE.

---------------------------------------------------------------------------------------------------------------------------------------------------------STANDARD TERMS AND CONDITIONS ( These terms will have precedence over the GENERAL TERMS & CONDITIONS mentioned SEPARATELY, if at variance)-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------


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EARNEST MONEY DEPOSIT (EMD):

----------------------------

a. Bids must be accompanied by Earnest Money Deposit as specified above inclusive of all taxes and duties, in the form of a demand

Draft/pay order in favour of SAIL, Rourkela Steel Plant, Rourkela payable at Rourkela, in a separate envelope. The DD/Pay Order

should be drawn on any nationalised/scheduled bank (except cooperative & Gramin bank) in India with a branch at Rourkela.

EMD in any other form will not be accepted. BIDS NOT ACCOMPANIED BY REQUISITE EMD IN PROPER FORM SHALL BE REJECTED.

b. Any sum of money due from SAIL, RSP on account of pending bills or security deposit or earnest money paid against another tender

shall not be adjusted against this EMD.

c. The EMD submitted by the successful tenderer who secures orders against this tender will be retained as security deposit & will

be returned after successful execution of the contract/supplies.

d. Subject to adjustment of dues, if any, the EMD will be refunded to the unsuccessful bidders within one month from the date of

finalization of the tender or cancellation of the tender(as the case may be No interest will be payable on the EMD.

e. The EMD shall be forfeited if the bidder withdraws his offer.

f. The EMD shall also be liable to forfeiture in case of failure on the part of the successful tenderer to complete all the

commercial formalities within the specified time as mentioned in the offer letter.

g. The EMD shall also be forfeited and the tender rejected if the tenderer resiles from the offer or varies the terms & conditions

/rates after submission of tender unless specifically asked for by RSP. This is in addition to any other action that RSP may take on

this account. It shall be responsibility of the persons submitting the tender to ensure that the tenders have been submitted in the

formats and as per the terms and conditions prescribed in the SAIL Website and no change is made herein before submission of their

tender. In the event of any doubt regarding the terms and conditions/format, the person concerned may seek clarifications from the

authorised officer of SAIL. In case any tampering / unauthorized alteration is noticed in the tender submitted, from the tender

Document available on the SAIL Website, the said tender shall be summarily rejected and the company shall have no Liability

whatsoever on the matter. However, deviation, if any, proposed by the tenderer, may be separately indicated for acceptance or

other-wise of SAIL. Such proposed deviation will not be treated as tampering for the purpose of application of this clause.

1.0 The 'General terms & conditions of contract' of Rourkela Steel Plant is applicable for this tender. Copy of this General


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condition of RSP is available in the "Standard documents" section of SAIL Website i.e. www.sailtenders.co.in for reference. Firms

submitting their tender shall be deemed to have read and understood these conditions and the same shall for

all intent and purpose be deemed to form integral part of the contract and shall always be construed accordingly.

2.1 Rates shall be quoted in both figures and words. Bids not having rates in words are liable to rejection at the option of RSP.In

case there is a difference between quoted value indicated in words and figures ,the lower of the two shall be considered as the

quoted value. Further, in case of any calculation mistake while quoting the amount for a particular item or total amount,the quoted

rate(s) shall be considered as final.

2.2 Offers are to be submited in Duplicate,else RSP reserves the right for non-consideration of offer. Both copies of the offer must

be identical. In case of any deviation, the lower of the two will be considered.

2.3 If the tenderer resiles from the offer or varies the terms and conditions /rates after submission of tender, unless specifically

asked for by RSP, the tender shall be treated as invalid and the EMD( if any) shall be forfeited.Such firms shall not be allowed to

participate in any further tender for a period of one year.

2.4 In the event of extension of TOD, revised price bids submitted shall be accepted.

3. a) Tenderers are requested to refer the " Labour, Service & Like charges "component indicated against each item below the item

description.VAT shall be applicable on other than labour,service & like charges.The tenderers should clearly indicate the rate at

which VAT shall be applicable. Tenderer should indicate VAT as extra only. Wherever supply is involved and if the VAT is not

indicated clearly

,rates shall be considered inclusive of VAT for further evaluation. Tenderers must indicate their valid VAT registration number(TIN

/ SRIN) and date of issuance of VAT registration number.

b) As per the provisions of Orissa VAT Act,a compliance certificate is to be submitted by the tenderers along with the offers (TC

bid) from the comissioner under section 99, which is reproduced below for ready reference " Notwithstanding anything contained

in any law for the time being in force,no dealer shall be entitled to undertake any contract with any Government,Local authority or

other corporate body, unless he obtains a certificate in the prescribed manner from the Commissioner to the effect that he

has no liability to pay tax nor he has defaulted under the act."


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RSP reserves the right to REJECT tenders submitted without the compliance certificate from the commissioner.

c) Tenderers may note that as per Govt of Orissa Notification No901 dated 07-05-2008 for Orissa VAT (Amendment) Act, 2008,for

calculation of VAT amount: - In addition to the present Sales price considered , the sum charged by Tenderer on account of Freight,

Delivery

,Distribution,Installation or Insurance shall be considered for the purpose of evaluating the Offers for Landed Value & Landed Value

Net of Set-off calculation.

4.a) Tenderer shall indicate service tax as extra only,if applicable. In case it is not specifically mentioned, the quoted rates

shall be considered as excluding Service Tax - which shall be considered as extra only. If exempted, the same may be specified in

Techno-commercial bid of Tender. Evaluation of Tender shall be done accordingly. The tender where service tax is indicated as

inclusive in the quoted price may not be considered by RSP. The tenderers should submit their service tax registration number and

date of issue of service tax registration number. The firms, which do not have service tax regn. number, cannot claim service tax

extra. If the tenderer claims service tax extra without having service tax registration no, the same shall be payable keeping the

LCNC value of the A/T unchanged and only after obtaining the registration from concerned authority.

b) Those firms who do not possess any service tax registration or who possess manual service tax registration certificate to apply

for PAN based service tax registration in the new format in ST-1 in the Division Office and obtain their PAN based service tax

registration certificate in the new format ST-2 from the Division Office in terms of notification No 31/2005-S.T. dated 30/10/2005.

c) The Itemwise labour/ Service component and supply component have been specified against each item. However, in case the

tenderer's assessment differs for any item, this may be declared along with the tender for evaluation accordingly.

5. In the event of distribution of order to more than one firm, the order will be distributed in the descending order of price

ranking with the lowest tenderer getting the highest share and the highest tenderer getting lowest share.

6.The tenderers are advised to quote the following Registration detail in their quotation:

a. Registration number with Rourkela Steel Plant and date till which Registration is valid.

b. Excise control code and Registration Number.

c. Sales Tax Registration Number

d. Entry Tax Registration Number (For Orissa based firms). If ET is applicable the rate of ET & relevant schedule to be indicated.


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e. Service Tax Registration Number (If Service Tax is applicable for the Tendered Scope of Supply/Repair Job Contract/AMC etc.)

f. VAT TIN/SRIN (TIN- Tax payers 'Identification No / SRIN - Small Retailers' Identification No) number and date of issue.

7. The tenderer to indicate the details of their bank account which will be included in the payment instrument, viz, Bank Account

No.,Type of Account (eg. Cash Credit/Current A/c etc.) , Branch Name & Address

,Bank Name & City. Tenderer to note that no change in this clause will be permitted under normal circumstance once the details are

incorporated in the order.

8. Order finalised against this invitation to tender is subject to the terms of purchase preference clause applicable for local

small scale units & Central Public Sector Enterprises (CPSE) and Joint Venture with CPSE as per prevalent guidelines.

9. Place of Inspection will be as per RSP's requirement.

10. Payment Terms :

---------------

Unless otherwise stated,the normal payment terms will be as follows:

a) If the job duration is more than 90 days, party shall be allowed to raise R/A bill after 30 days of commencement of job and

subsequently R/A bill shall be allowed to be raised only 30 days there after.

b) If the job duration is 90 days or less, total number of bills including Final Bill, shall not exceed four (04).

c) R/A bills may be admitted up to 90% of the Work Order / A/T value and shall be paid as follows:

i) 1st R/A bill :- 100% of the executed value as certified by the Deptt.

ii) 2nd / subsequent R/A bills :- 100% of the executed value as certified by the dept with CLC clerance in original in respect of

preceding R/A bill, complying deposit of ESI and EPF dues by the Contractors (where contract labour are engaged).

d) Final bill :- Balance executed value as certified by the Deptt. with CLC clearance in original,for the total executed value(where

contract labour are engaged).

e) Where R/A bill is not applicable, 100% of executed value shall be released against final bill certified by the deptt with CLC

clearance in original where contract labour are engaged.

f) Final Bill shall be submitted by the contractor within six months from the date of expiry of the contract . No claim of the party

shall be entertained after 1 year from the expiry of the contract


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g) All payments shall be released against the documents/certificates issued by executing deptt. and as per terms of payment

stipulated in Work Order / A/T.

h) Since 10% security deposit shall be recovered from each bill including final bill, the party shall be paid 90% only of the

executed value as certified by the executing deptt.

i) In case of orders whose quantity is given in lumpsum or quantity is given in a single unit, R/A bill will be allowed against the

provision of billing schedule.

j) Payment will be effected after statutory deductions as applicable

11. Security Deposit :

Security Deposit (SD) at the rate of 10% will be retained from each RA bill & final bill.The SD will be released after guarantee

period against "no dues" certificate from the supervising agency and clearance from contract Labour Cell of RSP and compliance

of statutory provisions after deduction of any dues from the contractor arising out of any claim by SAIL/RSP on the contractor.

12. Liquidated Damages (LD) :

If the contractor fails in the due performance of contract to fulfill his obligations in time, he shall be liable to liquidated

damage on the period of delay a sum at the rate of 1.25% of the contract value for every completed week or part thereof subject to

overall limit of 7.5% of Contract value.

13. Submission of Bills :

Bills are to be submitted to the supervising agency complete with all required documents,which may inter alia include wage

sheets,ESI EPF deposit challan/receipts,clearance of concerned departments and statutory authorities etc.

14. Timely performance of Contract :

i) For capital repair jobs, the supervising agency will issue a letter to the contractor to whom the job is awarded intimating the

actual start of capital repair one week in advance.The letter will specify the date of start of job and completion date. The

contractor should,however,be ready to take up the job immediately after issue of LOI / Acceptance of Tender without waiting for the

letter to be issued in case of urgency.In such cases, the letter may be issued after the job has started.

ii) The contractor on award of job and starting of job, shall report everyday's progress to the supervising agency and submit plan


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of work for next day.

15. Penalty on non-performance in respect of sl no 12 :

i) If the supervising agency is not satisfied with the progress of job, he will issue a caution letter to the contractor. If there

is no improvement,a remainder will be issued to the contractor.If there is no improvement even after the remainder,action will be

initiated against the defaulting contractor to get the job executed at their risk and cost.

ii) The defaulting contractor in terms of sl no (i) above will also be debarred from participation in future tenders upto a period

of 12 months.

iii) Keeping in view the time-bound nature of capital repairs, RSP reserves the right to get the job done at the risk and cost of

the defaulting contractor in the shortest possible time without recourse to (i) and with no further reference to a

defaulting contractor and the LOI / A/T issued will be deemed to be the notice to such defaulting contractor in respect of

non-performance in such case.

16. Terms of delivery for repair / supply items brought from outside plant premises must be FREE DELIVERY AT INDENTOR'S SITE,

freight and insurance paid. Itemwise break up of Excise,Freight and Insurance must be indicated. Tenderers to note that bid

evaluation will be on Net Landed Cost basis. Quotations without Firm prices and

submitted with Unilateral Price Variation clause are liable to be rejected/loading for bid evaluation.

17.For enabling us to avail CENVAT credit on these items,the base rate of excise duty applicable alongwith relevant Excise Tariff

heading number, is to be indicated against each item.If firm is quoting for Exemption/Concessional rate of excise,firm to clearly

indicate that during execution of contract,if exemption/concession is withdrawn,the impact of additional Landed cost to RSP will be

absorbed by the firm. In case prices quoted are inclusive of excise duty (eg. price List based items.CVD component) the itemwise

Excise/CVD amount with rate of ED / CVD to be clearly indicated with confirmation that necessary Excise / Cenvat documents will be

provided for availing

Cenvat benefit.

18. Engagement of own persons :

There are certain jobs (referred to as other operational contracts like AMC etc.) for which the contractor will have to engage their

own skilled personel without involvment/engagement of any contract labour. In such cases,the contractor should indemnify RSP against


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any claim arising out of any dispute between their employee and

themselves. For such cases clearance of Contract Labour Cell,RSP for payment purpose may be dispensed with. Labour wages/escalation

will not be applicable in such cases.

19. Escalation: During operation of the contract,if there is an upward revision of minimum wages,D.A by any administrative

instruction of RSP management, the contractor shall be entitled to reimbursement of such additional amount, on actual basis subject

to production of documents showing payment at that rate.The base date shall be the date of work order.

20. For terms not specifically mentioned in the enquiry RSP's general terms and conditions governing this contracts will apply for

any orders placed against this tender.

21. Tenderers should satisfy themselves about the scope of work ,terms and conditions, working environment, other work in the area,

before submiting their offer.

22. Guarantee: Unless otherwise stated, the contractor shall stand guarantee for the job executed by them for a period of six (6)

months from the date of overall completion of job. The guarantee shall be for any defects arising due to poor workmanship, or using

substandard material in the work.

23. Drawings enclosed(wherever applicable)must be returned with offer In case,the drawings are too bulky,they can be returned

separately to the Purchase executive who has signed the Invitation to Tender.RSP reserves the right to cancel the offer, if drawings

are not returned.

24. Safety Rules:

The Contractor shall abide by the safety regulation of the Principals.He shall take all safety precautions and provide adequate

supervision in order to do the job safely and without damages to the equipments. The Contractor shall report to the DGM/AGM, Safety

Engg Deptt immediately on award of contract alongwith contract documents & job instructions from the Supervising

Agency.DGM/AGM,Safety Engg Deptt shall brief the Contractor on the safety precautions,handover the safety rules to the Contractor &

explain/clarify the points.The Contractor is not permited to start the job without reporting to the Safety Engg Department and

getting their clearance. The Contractor shall take safety precautions and provide adequate supervision in order to do the job safely

& without damage to the equipments.He shall engage workers or do the contract job only when he is satisfied that the hazards,if any,


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of gas/electricity/moving machinery etc are removed from the area of work. For this purpose,if shut-down is to be taken,he shall

process for obtaining the same.The Contractor shall supply required safety appliances like safety boot,ladies safety

shoe,helmets,gloves etc depending on working

condition as advised by the Safety Engg Deptt from time to time & as required for the job.Other safety terms and conditions as

intimated to the Contractor vide terms of this Tender Enquiry shall also be applicable.In addition,in the specific jobs,Departments

engaging the Contractor shall supply safety appliances like gas masks and respirators for working on gas line to the Contractor for

due compliance by the Contractor's workers. It shall be the responsiblity of the Contractor for returning all such safety appliances

in good condition,failing which cost recovery will be made from the Contractor's bills.In case of injury, the contractor shall first

take the injured

person to the Plant Medical Unit with IOW Form. In no case, the contractors are allowed to take the injured person directly to their

own Factory.

25. Penalty Clause :

A.The contractor shall abide by the provisions of Factories Act.The Supervisory Agency or the Head of Safety Engg.Dept upon his

satisfaction that the Contractor is not conforming to the safety requirement may direct stoppage of work and require the Contractor

to remedy the defects or supply the omission/s as the case may be. The Contractor shall not proceed with the work until his

compliance with such directions to the satisfaction of the supervising agency.

B.The Contractor shall be fully responsible for the accident caused due to his or his Agents or Workmens' negligence or carelessness

in regard to the observance of the safety requirements and be liable to pay compensation for injuries.

C. Without prejudice to the right conferred by the clause(A) above for stoppage of work for voilating safety requirements, the

Contractor shall be liable for a penalty as below:

a)for nonuse of safety helmets,safety boots, engagement of labour without safety

training - Rs.1000.00 per individual per violation .

b) Rs.3000.00 for minor violation.

c) Rs.10000.00 for major violation.For repeated violation he shall be liable to be debarred from further contracts upto a period of

one year.d) Major violation resulting in permanent disability/death of any person,the penalty shall be banning of business dealing

with RSP or deduction of upto 10% of contract value to a minimum of Rs 50000.00 or both.

D. Head of Safety Engg Deptt or the Head of Deptt awarding the contract shall assess the gravity of violation and decide as to the


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nature of minor/major violation and impose penalty which shall be final and binding on the contractor.The penalty amount shall be

recoverable from any bill and/or EMD/SD of the contractor.

E. Bill Payment:

No bill will be forwarded to the Finance Department if a true copy of the safety induction certificate is not enclosed with the bill

by the contractor.The original certificate will be kept by the department and a declaration to this effect will be given by the

department in the back side of the bill.

26. Negotiation: Order on one or more than one parties will be placed on the basis of L-1 quotation and if required, negotiations

will be held with L-1 tenderer (s) only. However,all the tenderers may be required to explain/justify the basis of their quoted

price as and when asked for. In case, any tenderer fails to justify his quoted price or refuses to co-operate in this regard, they

will not be considered for participating in the retendering if order/contract is not finalised from the present tender.

If a tenderer quotes unworkable rates i.e. if the quoted price is less than the lower limit of the pre-determined price and is

considered for placement of order, the party will be asked to justify the rate quoted and will have to give Performance Guarantee

Bond (in addition to the Security deposit) in the form of Bank Draft / Bank Guarantee (in RSP's prescribed format from Rourkela

branch of a nationalised bank in India and valid till the end of the guarantee period of the contract/or upto such date as may be

subsequently required by RSP). The amount of Performance Guarantee Bond will be decided at the time of placement of order. Earnest

Money of the tenderers who refuse to give Performance Guarantee Bond will be forfeited and they will not be considered in

retendering if order/contract is not finalized from the present tender. The said performance bank guarantee must be submitted prior

to release of order within the time stipulated by RSP.The amount toward the performance bank guarantee is not adjustable from any

due of contractor from SAIL / RSP.In case of breach of contract the performance bank guarantee shall be encashed without prejudice

to other remedial measures available to RSP to get the work done at the risk & cost of the tenderer on whom the order is placed. The

bank guarantee will be discharged/returned after successful /satisfactory completion of work as per the order.

27. RSP's decision regarding acceptance in whole or part or summary rejection of tenders submitted without assigning any reason

shall be final and binding.

28. Tenderer should quote his Excise Control Code (ECC) No in all duty paying documents, viz, invoice / challans,consignment notes /

RRs.Similarly, RSP's ECC numbers should also be indicated in the above documents.RSP's ECC nos are :

AAACS7062FXM005 : RSP1 Range : for Chapter 72 Goods


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AAACS7062FXM003 : RSP2 Range : for all other Goods

29. Packing terms/conditions ,if any,are to be mentioned in the offer.

30. In the event of tender opening date being postponed for any reason the same shall be intimated through a notice displayed at the

notice board in Contract Cell(works) / tender opening cell two (2) days in advance. The same shall also be applicable for opening of

price bids, if not opened on the scheduled TOD.

31. The tenderers may seek any clarifications in writing at least 72hours before closing time of tender submission. Otherwise it

will be presumed that he is clear about all clauses in the tender conditions.

32. Payment of Wages to Contract Labour: Contractor shall be required to make

payment of wages to their labour workmen through their bank account.

Payment of wages through bank shall be optional for the first month

of execution period of the contract for those labour / workmen who do not

have bank account. The contractor shall take steps to open the bank

account for such labour / workmen and effect payment of wages through

bank account from the subsequent month.

32. The Tenderer shall sign at the bottom, as token of acceptance, in each page of the tender, terms and conditions and other

documents if any. The full set of documents are to be submitted in original after duly signed & stamped, in the tender box.

33. DECLARATION

The following declaration format is to printed and signed by the authorised signatory of the Tenderer & Submitted along with the

Techno-Commercial Bid.If this declaration is not endorsed with the Tender,its liable to rejection.

D E C L A R A T I O N


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------------------------------------------------------------------

I hereby declare that neither I am nor any of Partners/Director of our Firm/Company is made prime accused in a prosecution before

any Court of Law or involved in malpractice and / or theft of the property of SAIL.

The above declaration is true to my knowledge & belief and if any part or all is found untrue, I/our Firm/Partnership/Company shall

be liable for an action for banning of business dealing with SAIL,RSP and/or our tender/contract shall be liable for cancellation.

------------------------------------------------------------------

( )

34. The tenderer should declare whether the proprietor or any partner of the firm or director of their company,as the case may be,

has any relation with any employee working in Rourkela Steel Plant,and if so, give the name of the employee and the relationship.

35. The tenderer shall also indicate whether any of them has relationship within the meaning of section 6 of the Company's act 1956

with any director of SAIL and if so, give details.

Date : Proprietor/Partner/Director/

Authorised Representative of Tenderer

Address :

----------------------------------------------------------------------

36. Compliance to SA 8000 requirements

Declaration by Supplier/contractors

-----------------------------------

RSP has adopted SA 8000, an international standard on Social Accountability introduced by Social Accountability International (SAI)

New York, which focuses on nine areas which are useful to meet the basic interests of my employees. I agree to give the following

commitment to comply with the requirements of SA8000 given below in my offer.


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(A) The requirements including but not limited to:

· No deployment of child labour.

· No deployment of forced labour.

· Providing a safe and healthy working environment.

· Respecting the right of all personnel to form and join trade unions of their

choice.

· No discrimination based on race, caste, religion, gender, birth, union

membership, political affiliation, age, national or social origin, family

responsibility or marital status.

· Not supporting the use of corporal punishment, mental or physical coercion

and verbal abuse.

· To comply with all applicable laws on working hours.

· To ensure that wages are paid to meet the legal and industry minimum

standards.

· Control of suppliers/subcontractors, subsuppliers and Homeworkers.

· To establish an effective management system for implementation of SA8000

Standard to the extent possible.

(B) In the event of the order placed on me, I will agree to participate in the

monitoring activity by RSP, if any, to verify compliance to SA 8000

requirements.

(C) I will identify the root cause of non-conformance w.r.t SA8000

requirements, if any, and take necessary Corrective Action and Preventive

Action.

(D) I will inform RSP about my sub-contractors and sub-suppliers.

(E) I will ask my supplier/sub-supplier for commitments to adhere to the SA8000

requirements.

By agreeing to the terms & conditions of this tender, the tenderer shall be deemed to have agreed to abide by the requirement of SA


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8000

37. The tenderer shall also furnish their contact telephone / mobile numbers, Orissa VAT Registration No. (TIN/ SRIN), Income Tax

Permanent Account No (PAN), Service Tax Registration No. , Bank Account No., Branch and Name of the Bank for the purpose of issue of

payment (cheques) in the space provided below:

Bank A/c No : ----------------------------

Name of Bank & branch with full Address: ----------------------------

Income Tax PAN : ----------------------------

Service Tax Regd. No : ----------------------------

Orissa VAT Regd. No.( TIN/ SRIN) : ----------------------------

Contact telephone / mobile number : ----------------------------

BID PART INSTRUCTIONS :

---------------------

You are advised to submit your tender in 3 parts in separate sealed covers.

Part-I shall comprise EMD / document of exemption, Part-II will comprise only

Techno-commercial Terms along with item specifications.Part-III will comprise

Price Bid only. Prices should not be indicated in Part-I or II Bids. Each part

to be enclosed in separate envelopes superscribed with tender reference no,

opening date,part number. The three envelopes shall thereafter be put in one

main envelope which shall be superscribed with tender reference no.

,opening

date and the following indication :THIS ENVELOPE CONTAINS THREE SEPARATE

SEALED COVERS PART-I,PART-II AND PART-III ONLY.

Offers not submitted in 3 Parts shall be summarily rejected.

Name: DILLIP KUMAR PANDADesignation: AGMCCW)Department: CONTRACT CELL(Works)


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Distbn:1 HoD Indenting Deptt. SSM(O)

2 Office Copy


Page 18



ROURKELA : 769011 (ORISSA)REF No: 021/664/1481000224/01/01/500002968 DATED:15.06.2015-------------------------------------------------------------------------------------------------------------------------------------------------------------

List of Annexures

Annexure-1 Format for Acceptance of Commercial Terms, General Terms & Conditions and all other Terms of the RFQ

Annexure-2 Format for Taxes and Duties Annexure-3 Format for Basic Information of the Vendor Annexure-4 Definition of Key Terms – Online Procurement Annexure-5 General Rules and Regulations governing conduct of On-line Procurements on

Mjunction Platform

Annexure-6 Format for submitting last quoted prices

Annexure-7 Price Breakup Format.

ANNEXURE - 1

(To be submitted on Supplier’s Letter Head)

Format for Acceptance of Commercial Terms, General Terms and Conditions and all other Terms of the RFQ

We _________________________________________________________________________________ (Supplier Name)

having registered office at _______________________________________________________________ (Address)

agree to all the Commercial, General & other Terms & Conditions listed in the RFQ No. 021/664/1481000224/01/01/500002968 Dated: 15.06.2015 for ____________________________________________________________________________ through On Line Procurement. We confirm that we are in a position to supply material as per the specification given in RFQ. We have also understood the Procurement Process and the Procurement rules and special instructions given in the Enquiry. We agree to participate in the Procurement and abide by the rules. We nominate an executive, whose details are given below, to put the bids on our behalf.

The details of the Tenderer authorised to bid on our behalf is as follows. Name & Designation: e-mail ID : Contact phone/mobile nos. : Address :

(Signature & Seal)

Place:

Date:

ANNEXURE - 2 Format for Taxes and Duties

• Please use this sheet to specify the Excise duty, Sales Taxes/ VAT & other duties.

1. SERVICE TAX (ST): Applicable/ Not applicable

2. Present ST rate, if applicable

3. Tariff number

4. SERVICE TAX Registration Number

5. Taxes applicable

Sales Tax / VAT (%)

In figures

In Words

6. Please indicate the following applicable for your company

VAT Registration Number PAN No.

(Signature & Seal)

Name :

Designation :

Place:

Date:

ANNEXURE – 3

Format for Basic Information of the Vendor

RFQ Number: 021/664/1481000224/01/01/500002968 Date: ______________

Instructions to fill up the Basic Information: (i) Please use this worksheet to specify basic financial/ IR/ Contact information; an authorized person

should sign the document at relevant section. (ii) Past Industrial Relations track record, please mention if there was closure/ cessation of work at any

of your plant(s) in the last 5 years. (iii) Use this form as Performa/ Format. Use additional sheets to provide relevant information. (iv) Provide all the certified relevant documents w.r.t claims made in this Form.

1 Company’s Name 2 Ownership Details 3 Manufacturer/ Distributor/ Dealer/Contractor 4 Mention, if PSU/ Joint venture with PSU/ SSI Unit 5 Incase of PSU - Central PSU or state Govt. PSU 6 Incase of a Joint Venture, details of % wise equity

holding

7 SSI Unit details, if applicable 8 ISO Status 9 Whether product is ISI Marked or as per ISI 10 Contact Person & Designation 11 Phone No. / Mobile No. 12 Fax No. 13 E-mail 14 Financial details of Turnover & profit for the last 3

years. Copies of Balance sheet and Profit & Loss account to be enclosed.

2011-12 2012-13 2013-14

Turnover Profit

15 Major Manufacturing Capabilities/Job Capabilities Sr. No.

Name &Address

Installed Capacities

Capacity Utilized

Present level Order booking 2011-12 2012-13 2013-14

16 The year of inception of the company/ business 17 Stocking points w.r.t to location of Rourkela Steel

Plant

I hereby certify that all information provided above is correct to the best of my knowledge and we are an ongoing business establishment.

(Signature, name & seal of the authorized person)

ANNEXURE - 4

Definition of Key Terms – Online Procurement

Procurement: Procurement refers to a forum where the requirement for one/more Markets of an item is stated and the participants are required to bid down the price to be selected to supply the requirement.

On-line Procurements: On-line Procurements refer to those Procurements conducted through the Internet with simultaneous bidding (from one or more locations). In other words, the venue for the auction is on an Internet website/ platform. The Mjunction website (http://www.buyjunction.in) or any other URL assigned by Mjunction would constitute the venue for the purpose of the On-line auction.

Award at the Procurement: The Tenderer quoting the lowest value is normally allotted the item unless otherwise specified by the Client.

Client: Client is the individual/ business entity who has contracted Mjunction to conduct such Procurement. In case of Procurement, the purpose would be to meet their requirement for item/s from among the sellers desiring to sell the items to the Client.

Tenderer: Tenderer is the individual/business entity participating in the Procurement, intending to supply the item/s to the Client. To become a Tenderer in the auction, a business entity has to secure client approval for participation and also provide written assent to the General Rules and Regulations.

Auction Engine: Auction Engine refers to the software that encapsulates the entire auction environment, processing logic and information flows. Mjunction is the sole owner of the auction engine and retains exclusive right over the utilisation of the same.

Preview Time: Preview Time refers to the period of time that is provided prior to the commencement of bidding. This is to facilitate approved participants to view the auction details such as item specifications, bidding details and bidding rules. The purpose is also to familiarize participants with the functionalities and screens of the auction mechanism. It is not mandatory for Mjunction to provide Preview Time.

Start Time: Start time refers to the time of commencement of the conduct of the On-line auction. It signals the commencement of the Price Discovery process through competitive bidding.

Duration of the Reverse Auction (RA) Process: It refers to the length of time the price discovery process is allowed to continue by accepting bids from competing Tenderers. The duration of the auction would normally be for a pre-specified period of time. However, the bidding rules may state the conditions when the pre-specified duration may be extended/ curtailed. The conditions include: • Curtailment of auction duration in the event of no bids for a specified period of time (Inactivity Time) • Automatic extension in the event of bids being entered towards the end of the scheduled duration to

facilitate the other Tenderers to view and react to the bid.

http://www.buyjunction.in/

Auto Extension of the Auction Timings: In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are automatically extended for a specified period from each such bid. Such Auto Extension shall continue until no bids are placed for the specified period (Engine remains inactive for the specified period). The Inactivity Time for Auto Extension purpose is normally 3 minutes. Mjunction however retains the right to change the same. The Inactivity Time applicable for the particular On-line Bid shall be communicated to the Tenderer if it will be set to a value other than 3 minutes.

End of the Procurement: End of the Auction refers to the termination of the auction proceedings signaling an end to the price discovery process.

Auction Report: Mjunction would provide an Auction Report to the Client containing a summary of the auction proceedings and outcome. The Auction Report would constitute the official communication from Mjunction to the client about the outcome of the Procurement. ID and Pass Word - Pass Word and ID shall be given to all the eligible Tenderers by the Service Provider for enabling the Tenderer to participate in the Procurement. Start Bid Price – Start Bid Price is the Price of a lot for starting the bidding event. This is the Maximum Price, which will be accepted by the Procurement engine. Supplier have to quote a price lesser than the Start Bid Price for participating in the bidding. The computer shall not accept Price higher than Start Bid Price for a lot. Bidding will start at start Bid Price to be intimated in advance to the vendors eligible for bidding. This will be put up on the site and will also be communicated in advance through Fax/ email. Minimum Decrement- Minimum decrement is the minimum amount a supplier has to reduce in order to beat a higher bid. For example if a Tenderer bids Rs 10,00,000/ - for a Market, others, in order to beat this bid, have to quote a lower price with a minimum decrement say of Rs 2,500/- i.e. in order to be eligible they have to quote Rs. 9,97,500/- (or lower) for the same Market. This minimum decrement shall be pre-decided by Steel Authority of India Limited and will be in- built in the computer.

ANNEXURE – 5 General Rules and Regulations governing conduct of On-line Procurements on the Mjunction platform and Terms and Conditions of the Buyer (SAIL, RSP)

Introduction: The General Rules and Regulations provided herein govern the conduct of On-line Procurements operated by Mjunction Services Ltd. These rules cover the roles and responsibilities of the parties in the On-line Procurements on the Mjunction platform. Acceptance in-toto to these General Rules and Regulations is a pre-requisite for securing participation in the On-line Procurements on the Mjunction platform.

Role of Mjunction: Mjunction is the agency (operator) primarily providing the forum for conducting the Procurement. As the agency providing the auction engine, the role of Mjunction would include: • Input of the details of the auction items and defining of the bidding rules as desired by the client,

market making and training of prospective vendors • Providing access to the approved to participate in the auction. • Enhancing Tenderer awareness of and comfort with the auction mechanism and bidding rules • Summarizing of the auction proceedings & communicate the outcome to the Client The responsibility for fulfillment of the contract rests between the Tenderer and the client, and Mjunction shall have no liability on this account.

Role of the Tenderer: The role of the Tenderer is outlined below: • The Tenderer would participate in the Procurement with the aim of bidding to secure the auctioned

item in the auction (being selected for supplying the client’s requirement in a Procurement). • The Tenderer would be provided access to the Auction through a User Id protected by a password.

The Tenderer needs to ensure that the User Id and password is not revealed to unauthorized persons.

• Access to the auction mechanism shall be provided to all the approved Tenderer subsequent to obtaining their written consent to the General Rules & Regulations.

• In the event of winning an allotment in the auction mechanism, the Tenderer shall commit to fulfill outlined obligations under the contract.

Bidding Rules: The Bidding Rules refer to the information and terms defined specifically for a particular Procurement. The purpose of the Bidding rules is to provide approved Tenderer with the information and terms specific to the auction in which they are bidding. This would include:

• Start Time and duration of the Procurement • Any extension of the duration of the auction in the event of bids being received towards the end of

the pre-specified duration • Reserve Price (if specified) • Minimum & Maximum Bidding Quantity (if specified) • Price Decrements and any reduction in the price decrements in the auction in the event of

inactivity. • Other attributes (informational/non-negotiable in nature)

Participation in the auction process presumes complete awareness and understanding of the bidding rules. Conduct of the Procurement: The Procurement shall be communicated on pre-specified date. Mjunction retains the right to cancel or reschedule the Procurement on any of the followings reasons:

• The number of confirmed Tenderers is deemed to be insufficient to conduct the Procurement • Some of the confirmed Tenderers are unable to access the module due to infrastructural problems

such as sustained power failure or telecommunication breakdown. • It is determined that one or more Tenderers have submitted bids which are clearly below Cost.

The duration of the auction may also vary from the pre-specified period of time on account of termination of the auction by Mjunction: a) on the advice of the client or b) on its own accord in case of situations where it is felt that continuance of the auction proceedings is

prejudicial to the smooth conduct and/or the integrity of the auction process.

Problems during the conduct of the Procurement: In the event of any problems being faced in the smooth conduct of the auction, Mjunction shall have the right to undertake one or more of the following steps:

• Cancellation of a bid • Locking of a Tenderer’s account (suspension of operations in the account) etc.

Such intervention may also happen without seeking prior concurrence of the client.

ANNEXURE - 6

Format for submitting last quoted prices (To be submitted on Company Letter Head of the Tenderer after Auction)

To Mjunction Services Limited Godrej Water Side, 3rd Floor, Tower – 1, Plot – V, Block – DP, Sector – V, Salt Lake, Kolkata – 700091, West Bengal, India Fax: 033 – 22820702 / 66011720 Re: LOADING AND TRANSPORTATION OF CR COIL ENDS FROM SSM TO SSSY ( RATE CONTRACT) for Rourkela Steel Plant held on …………………………………. Reference above, we hereby confirm our last quoted amount in the Online Procurement held on ……………For LOADING AND TRANSPORTATION OF CR COIL ENDS FROM SSM TO SSSY ( RATE CONTRACT) for Rourkela Steel Plant as follows:

MARKET NO. Last Quoted Amount (Rs.) 1

We also confirm that we will submit price break-up, within two hrs days from the time of closure of auction. Signature : Name : Designation : Date :

ANNEXURE 7 Format for submitting Price Break-ups

(To be submitted on Company Letter Head of the Tenderer after Auction) To Mjunction Services Limited Godrej Water Side, 3rd Floor, Tower – 1, Plot – V, Block – DP, Sector – V, Salt Lake, Kolkata – 700091, West Bengal, India Fax: 033 – 22820702 / 66011720 Re: Price Break-up for LOADING AND TRANSPORTATION OF CR COIL ENDS FROM SSM TO SSSY ( RATE CONTRACT) RA held on …………..

Signature & Company Seal: Date:

Sl. No. Price Components Amount (Rs.) A. BASIC RATE B. SERVICE TAX @ 14% on Service Component C. LANDED COST (A+B) D. SERVICE TAX SETOFF (B) E. LCNS Value (C-D)

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