rules education march 2013 transfers wayne state college athletic compliance

Rules Education March 2013

TRANSFERS

Wayne State College Athletic Compliance

The Basics• Generally speaking, ALL transfers need to put

in a year-of-residence (14.5.1) UNLESS they meet an exception that permits immediate competition status

• Conditions that trigger transfer status:– Attended previous 2-or-4-year institution as a full-

time student during “regular school year”– Took part in practice before a term began– Received a summer athletic scholarship

• If transfer leaves previous school under disciplinary suspension, then cannot even practice for a year


The Basics• Transfer almost always needs to have been

eligible at their previous school to be eligible here

• Permission-to-contact– Do not need this for two-year transfers– Do need this for ALL four-year transfers (D-I, D-II, D-

III and NAIA)

• Permission-to-contact does not automatically equal a full release to a school– ALWAYS NEED TO HAVE THIS (PERMISSION) BEFORE

WE CAN SPEAK TO A 4-YEAR PSA AND/OR PARENTS


Two-Year College Transfers• Qualifier with no previous attendance

at 4-year institution (14.5.4.1) – Attended 2-year college for at least one

full-time term– Averaged at least 12-transferrable credit

hours passed per term– Had at least a 2.00 cumulative GPA

• If meets all three of these requirements, then transfer can compete immediately


Two-Year College Transfers• All other qualifiers, partial qualifiers

and non-qualifiers (14.5.4.2)– Attended 2-year college for at least two

semesters – Meets one of these two provisions

• Graduated from 2-year college (at least 25% of credits used to earn degree must be from that college)

• Average at least 12-transferrable credit hours per full-time semester of enrollment AND have a cumulative 2.00 GPA


Two-Year College Transfers• NEW RULE (14.5.4.2.1): For any transfer who

first enrolled in any college in the Fall of 2011 or later and was a partial qualifier or non-qualifier will have additional credit requirements:– Six transferrable English credits– Three transferrable Math credits

• If the transfer is a “4-2-4”, those credits can be from the 4-year school

• If transfers graduate from 2-year school, this rule does not apply to them.


Two-Year College Transfers• What if the transfer doesn’t meet any

of these exceptions?– 14.5.4.2.3: Qualifiers and Partial

Qualifiers can practice and receive athletic scholarship, but not compete during their first year here

– 14.5.4.2.4: Non-qualifiers cannot practice, compete nor receive an athletic scholarship during their first year here


Two-Year College Transfers• “4-2-4” Credit Hour Point

– One major thing to keep in mind on “4-2-4” transfers: only credits earned since enrolling at the 2-year college can be used in determining if the transfer has met the 12-transferable credit hour/full-time semester of enrollment requirement (14.5.4.2.2)

– However, English & Math credits earned at the 4-year school can still be used for that requirement


Two-Year College Transfers• Other exceptions (must be qualifier to use)

– Discontinued/Nonsponsored Sport (14.5.4.5.1)– Two-Year Non-Participation (14.5.4.5.3)– Return to Original Institution (14.5.4.5.4)– Non-Recruited (14.5.4.5.2)

• Student could not have been recruited (13.02.10.1)• No athletic scholarship• Student has never competed for any other school• Could have been admitted here without going to the

2-year school


Two-Year Transfer Case Study #1

• Jason is a baseball player• He attended an NCAA Division I institution

for one year, and was not a member of the team, then transferred to a junior college for one year, where he played on the baseball team

• He now wants to transfer here next fall as an un-recruited walk-on

• Jason has never registered with the NCAA Eligibility Center, and did not earn an A.A. degree from the junior college



Term Institution Division Full-Time Transferrable Credits/GPA

Compete/Practice

Fall 2011

4 Year A I Yes 16/2.0 Not on team

Spring 2012


Fall 2012

2 Year B n/a Yes 10/1.8 Both

Spring 2013


• Where do we start with Jason?



• Step #1: Determine the type of transfer we are dealing with– 4-2-4 therefore, he falls under bylaw

14.5.4.2– He needs the following things:

• Attended 2-year school for at least two semesters, and

• Graduated from 2-year college…OR• Averaged at least 12 transferrable credit hours per

full-time semester of attendance– NOTE: He would also need the six English and three Math

credits since he began college in the Fall of 2011 or later



• Step #2: Determine if he meets the criteria in Bylaw 14.5.4.2– Did he attend the two-year school for at

least two semesters?• YES Fall 2012 and Spring 2013

– Did he graduate from the two-year school?• As he has 54 total credit hours, probably not.

– Therefore, he needs to average at least 12 credit hours per full-time term of enrollment + 2.0 GPA



• Step #3: Did he average 12 hours per term?

TOTALS: 54 credit hours/4 semesters = 13.5


Compete/Practice

Fall 2011


Spring 2012


Fall 2012


Spring 2013




• HOWEVER...Remember Bylaw 14.5.4.2.2 (only count credit hours earned since enrolling at two-year school)

• Now, passed 23 credit hours in two semesters only averages 11.5 (GPA likely below 2.00 to boot)

• Does not meet this exception


Compete/Practice

Fall 2011


Spring 2012




• So where are we at?– Jason was a non-qualifier out of high

school, and did not meet Bylaw 15.4.5.2 to be immediately eligible to compete

– Therefore, according to Bylaw 14.5.4.2.4, he needs cannot even practice as he needs to put in a year-of-residence here

– Are we done with Jason?• We can check on the other exceptions just in

case he turns out to be at least a partial or full qualifier



• Other exceptions– Discontinued/Nonsponsored Sport

• No he is transferring from a place that had his sport

– Two-Year Non-Participation (14.5.4.5.3)• No he played baseball last year

– Return to Original Institution (14.5.4.5.4)• No he is transferring to a new four-year

school



• Non-Recruited (14.5.4.5.2)– Student could not have been recruited

Yes– No athletic scholarship Yes– Could have been admitted here without

going to the 2-year school We’ll say sure

– Three down, one to go for this exception…



• Non-Recruited (14.5.4.5.2)– Student has never competed for any other

school• NOOOOO…he competed for the two-year school

last year.

– Therefore, Jason does not meet any of the other exceptions, and must put in a year-of-residence here next year, and cannot even practice much less compete.

– He will still have three seasons of competition remaining, but only four semesters to use them



• Liz is a softball player• She graduated high school in June 2012,

enrolled at a 2-year school, and was a full qualifier

• She was a member of the 2-year school’s softball program in 2012-13, but did not play (i.e., redshirted)

• Liz will not earn her A.A. degree at the 2-year school

• She is being recruited by us, and would be given an athletic scholarship if available



• Where do we start with Liz?


Compete/Practice

Fall 2012

2 Year n/a Yes 15/3.5 Practice Only

Spring 2013

2 Year n/a Yes 14/3/5 Practice Only



• Step #1: Determine the type of transfer we are dealing with– 2-4– Qualifier– No previous attendance at a four-year

institution

• Therefore…Bylaw 14.5.4.1 is the choice for us!



• Step #2: Determine if she meets the criteria in Bylaw 14.5.4.1– Did she attend the two-year school for at

least one semester?• YES She went two (Fall 2011 and Spring

2012)

– Did she pass at least an average of 12 transferrable credit hours per term?• YES She averaged 14.5 per term

– Did she have a cumulative GPA of 2.00?• YES She was at 3.50



• Liz appears to be in fine shape…right?

• However, she enrolled in college for the first time in the Fall of 2012, so doesn’t that mean she needs to have at least six credits of English and three of Math?



• As Lee Corso would say, “Not so fast my friend!”

• Remember, Qualifiers do not have to worry about the English and Math credit hour requirement…that is only for Partial and Non-Qualifiers who haven’t earned an A.A. degree

• Therefore, Liz can compete right away next year, and has four seasons of competition remaining


Four-Year Transfers• Remember, we need permission to

speak to any four-year transfer (D-I, D-II, D-III and/or NAIA) before anything else happens (Bylaw 13.1.1.2)…and please get me a copy of that permission for my records

• Assume a year-of-residence unless the transfer meets an appropriate exception (14.5.5.1)


Four-Year Transfers• If transfer attended four-year

institution for at least one academic year, they shall be eligible for financial aid and practice regardless of initial eligibility status (14.5.5.1.1)– Competition depends upon if they meet

exception


Four-Year Transfers• If transfer attended four-year institution

for only one semester, then it depends upon initial eligibility status (14.5.5.1.2)– Qualifier: Okay to practice & receive

financial aid, and possibly compete if they meet exception

– Partial Qualifier: Okay to practice & receive financial aid ONLY in first year

– Non-Qualifier: Cannot practice/receive financial aid in first year


Four-Year Transfers Exceptions

Educational Exchange (14.5.5.3.1) Exchange Student (14.5.5.3.2)

Discontinued Academic Program (14.5.5.3.3)

Military Service/Religious Mission (14.5.5.3.4)

Discontinued/Non-sponsored Sport (14.5.5.3.5)

Two-Year Non-participation (14.5.5.3.6)

Return to Original Institution without Participation (14.5.5.3.7)

Non-recruited Student (14.5.5.3.8)

One-Time Transfer Exception (14.5.5.3.9)

***Graduate Student (14.1.9.1)



• “Rare Exceptions”– Educational Exchange– Exchange Student– Discontinued Academic Program– Military Service/Religious Mission– Return to Original Institution without

Participation– Non-recruited Student

• Cannot have ever competed for any previous school



• Two-Year Nonparticipation– Two-year period begins when transfer begins

participation in countable athletically-related activities (CARA)

– Cannot have taken part in any CARA at any institution in the two years previous to that date

– Also cannot have taken part in any organized non-collegiate amateur competition while enrolled as a full-time student• Intermurals do not count



• Discontinued/Non-sponsored Sport– The student’s previous four-year school

dropped the sport• The student had to have been on the team when

dropped• Sport is officially considered dropped when the

institution makes a public announcement that it is definitely being dropped; not being considered

• ***For example, when MSU dropped sports in 2010-11, the effective date was not in August 2010 (preliminary announcement), but in April 2011 (final decision)



• Discontinued/Non-sponsored Sport– The student’s previous four-year school

never sponsored the sport• If student had previously attended another school

that did sponsor that sport before transferring to their current institution that dropped the sport while they were there, then the student cannot use this exception

• Hypothetical Example: A football SA attended Morningside (which does have football) in 2009-10, and then transferred to Omaha in 2010-11 (which dropped football that year) could not use this exception



• Graduate Student– Allows a student who graduates from their

previous school to transfer and enroll in a graduate program, professional school or second baccalaureate program at a new school as long as they have eligibility remaining• Still need to get permission to speak to student• Still bound to 10-semester/four seasons-of-

competition rules



• One-Time Transfer Exception– Student has not previously transferred

from another four-year institution at any point (i.e., 4-2-4-4 transfers cannot use this)

– Student must be in good academic standing and meets progress-towards-degree requirements; would have had to been academically eligible at previous school



• One-Time Transfer Exception– Previous institution certifies in writing

(i.e., tracer) that it has no objection to student using one-time transfer exception

– If transfer has only one season of competition and/or two semesters of eligibility remaining, only then do they need to average at least 12 transferrable credit hours per full-time semester of enrollment and at least a 2.00 GPA



• One-Time Transfer Exception– Again, if transfer has only one season of

competition and/or two semesters of eligibility remaining, then they need to average at least 12 transferrable credit hours per full-time semester of enrollment and at least a 2.00 GPA

– Translation: if a 4-4 transfer is coming here with at least two seasons and at least three semesters left, they do not need to meet the12 credit hours average requirement; they only need to be in good academic standing and meet PTD requirements at their previous school


Four-Year Transfers Case Study #1

• Marion is a track & field student-athlete• She attended a D-II school for one semester, where she

practiced with the track & field program, but did not compete

• She then transferred to a junior college for three semesters that did not have a team, but she did earn her A.A. degree

• Marion then transferred to a D-III school for two semesters that had track, but she was not part of the team

• Every semester she was enrolled was as a full-time student

• Now she wants to transfer here next fall…will she be eligible?



Term Institution Division Compete/Practice

Fall 2010 4-Year A II Practice

Spring 2011 2-Year B n/a No team

Fall 2011 2-Year B n/a No team

Spring 2012 2-Year B n/a No team

Fall 2012 4-Year C III Not on team

Spring 2013 4-Year C III Not on team

• Which exception do you think is the right one for her?



• Graduate transfer?– Probably not since it’s unlikely she’s

earned her bachelor’s degree in only three years

• Discontinued/non-sponsored sport?– Can’t use this since she attended schools

that had the sport in the past

• One-time transfer?– Can’t use this since she’s a 4-2-4-4. Only

two “4’s” are okay for this



• Two-Year Non-participation?– If she enrolls here in Fall 2013, it would

have been over two years since she was a part of a college team

– Assuming that she was not involved in any organized non-collegiate amateurism while enrolled as a full-time student, we likely have a winner here.

– Marion would have four seasons of competition remaining, and four semesters to use them



• Morris is a football transfer• He began his collegiate career at a Division I

school where he competed, but left that school after one semester

• He then enrolled for one semester at a two-year school that had football, but he was not on the roster

• Morris then decided to take a semester off before enrolling part-time at a different JUCO the ensuing spring term, but again was not on the team



• The next fall, he enrolled at a Division II school where he spent the next four semesters, using two more seasons of eligibility

• In May 2013, his current school will announce that it is looking at possibly discontinuing the football program, but will not make a final decision until December 2013

• With all of the uncertainty surrounding his program, Morris would like to transfer to another school where he hopes to play and earn his degree



Term Institution Division Full Time Compete/Practice

Fall 2009 Four-Year A I Yes Compete

Spring 2010 Two-Year B JUCO Yes n/a

Fall 2010 n/a n/a No n/a

Spring 2011 Two-Year C JUCO No n/a

Fall 2011 Four-Year D II Yes Compete

Spring 2012 Four-Year D II Yes Practice

Fall 2012 Four-Year D II Yes Compete

Spring 2013 Four-Year D II Yes Practice

• Do any exceptions work for Morris?



• Morris is technically a 4-2-4-4 transfer– The second JUCO doesn’t count since he

wasn’t enrolled full-time

• Obviously cannot use Two-Year Non-participation exception

• Also cannot use One-Time Transfer Exception– This is because he has already attended

two different four-year schools



• How about the Graduate exception?– Nope…hasn’t earned his degree yet

• But they announced they are looking at cutting his program…can’t he use the Discontinued exception?– At this time, no. The announcement

was only that they were considering cutting the program (perhaps in an attempt to have the students vote to increase their fees to save the program).



• So what are Morris’ options?– He can stay at his current school and

play in the Fall of 2013– He can still decide to transfer here, but

would need to put in a year-of-residence• What are the ramifications if he does decide

to transfer?



• Morris decides to transfer– He needs to put in a year-of-residence– Can he practice during that year?

• Yes…he’s spent more than one semester at a four-year institution prior to looking to transfer

– Will he ever be able to compete here?• Assuming he meets PTD requirements

during his first year here, he could since he has only been enrolled in six full-time semesters before his year-of-residence



• Matt is a men’s basketball transfer• He was a non-qualifier with the Eligibility

Center (EC) out of high school, and enrolled at a two-year school this past fall

• After one year at the two-year school, where he competed, Matt will transfer to a Division I school next fall.



• He will play for the men’s basketball team at the D-I school in his one semester at the school, but will not enjoy the experience, and wants to transfer here in the spring of 2014.

• There is the rule that states a transfer cannot play in the “championship segment” for two different schools in one year (14.5.5.4), so he could not play here in the spring

• However, would he be eligible in the ensuing fall (2014)?



Term Institution Division Full Time Credit Hours Passed/GPA

Compete/Practice

Fall 2012 Two-Year A JUCO Yes 15/2.5 Compete

Spring 2013 Two-Year A JUCO Yes 13/2.5 n/a

Fall 2013 Four-Year B I Yes 13/2.5 n/a

• Matt is a 2-4-4 transfer, so he falls underneath the four-year transfer regulations

• *** It’s always the most recent school that determines the type of transfer the student is***



• Which exception would seem to work for him?– Pretty much the only legitimate option is the One-

Time Transfer Exception• He has not previously transferred from one four-year

institution• Let’s say that he is meeting PTD requirements and is in

good academic standing• The other school has no objection to him getting the

transfer exception• And since he has more than one season of competition

and two semesters remaining, he doesn’t have to worry about the 12 credit hour average (even though he meets it).

– So he’s good, right?



• Matt is NOT good, but why?– Remember he was a non-qualifier out of high school– Because of that, and the fact he only spent one

semester at the other four-year school, we have to revert to Bylaw 14.5.5.1.2 (Attendance for less than one academic year)

– Since he was a non-qualifier, not only does he have to put in a year-of-residence, but he cannot take part in any CARA during that year.

– If he is later deemed to be at least a partial qualifier, he could at least practice

– If he was a qualifier, then he could play in the Fall of 2014


Questions?


rules education march 2013 transfers wayne state college athletic compliance

Documents

year institution

year here14

partial qualifiers

transfer status

transfer doesnt

transferrable credit

additional credit requirements

english math credits