running a successful vendor day
DESCRIPTION
Running a Successful Vendor Day. Robin Fenton, Director Chapter Support, SCTE Brad Cooke Suddenlink North Central Texas Chapter. Vendor Day Committee. Designate a Leader Committee’s duties: Planning and coordinating the event contacting speakers selecting sites - PowerPoint PPT PresentationTRANSCRIPT
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Running a Successful Vendor Day
Robin Fenton, Director Chapter Support, SCTE
Brad CookeSuddenlink
North Central Texas Chapter
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Vendor Day Committee Designate a Leader Committee’s duties:
• Planning and coordinating the event • contacting speakers• selecting sites• developing promotional material
• Serve as the meeting host and provide any necessary staffing assistance
• helping with registration• coordinating logistics
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Planning the Event
• New Event
• Time & Date
• Working with other Chapters
• Budget
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Guest Speakers
• Speakers Resource Finder
• Call for Presentations
• SCTE Staff Presenters
• Vendor Community
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Location, Location, LocationSite Inspection
• Location Convenience• Vendors• Attendees
• Floor Space• Lunch, Cable-Tec Games, Technical Sessions• Safety & Security• Transportation Logistics
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Contract NegotiationsAdvanced Planning
Everything is open for negotiation!!
Investigate several facilities
Signing Contracts
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CommunicationExhibitor Registration Information
• Price• Hotel Accommodations• Shipping• Set-up Requirements• Schedule of Events• Exhibitor Point of Contact
Remember that good exhibitor relations are the key to returnbusiness in the future.
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CommunicationAttendee Information
• Location Information• Schedule of Events• Attendee Point of Contact• Exhibitors• Sponsors
Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.
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RegistrationSigns
Registration Desk• Badges
• Exhibitors/Attendees
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Registration Examples
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Sign Examples
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Logistical DetailsReview audio – visual equipment needs
Select Menus• Alcohol
Volunteers
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LunchRecognize key individuals
• Chapter Volunteers• Sponsors• Local Chapter awards
Discuss Upcoming Chapter Events
Review SCTE Benefits
Keynote Speaker
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Cable-Tec GamesContact Hosts & SCTE
Download Cable-Tec Games Handbook
Obtain Sponsors
Order Medallions
Arrange Meeting Room
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Cable-Tec GamesObtain Emcee & Volunteers
Communicate to Attendees & Decision Makers
Signage
Pre-Register
Set-up teams and waivers
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Post Vendor Day• Debrief with all of the Board members
• Survey your Attendees
• Submit paperwork to SCTE
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Questions