S 1

Annual Meeting 2013

Management and reporting (WP6)

Chiara BearzottiNACLIM project manager

S 2

Reports on the activities will be channelled from the partners to the PO and distributed then to the other partners

The PO will likewise distribute to the partners relevant information obtained from sources outside the project  

Project office

ProjectOffice

Partner 2

EC

Partner 3

PP ...Other projects

End-usersRequests/inputs

Answers

PO monitoring project schedule

S 4

Reports and information flow

Deliverables reports** - NACLIM scientists

WP reports** - WP leaders

Milestones achieved reports* - WP leaders

Financial reports**- Financial officers partner level

Project office European Commission

Template made available

Template made available

Template made available

Template made available

Project summary report, data mgt report**- (PO)Template made available

* To be reported at due dates indicated in DOW

**To be reported together at project month 18,36,51

S 5

Deadline: Due to the project office by 30 March 2014Templates: available in the intranet in January

Deliverable reports pm 18

Project office revising docs & requesting integrations to YOU

EU revising docs & requesting integrations to US

30 March 2014Submission to Project office

30 April 2014Submission to Commission

---------1 M--------

S 6

Deadline: Due to the project office by 14 April 2014Templates: available in the intranet

Work package reports

March/ AprilInputs from all WP participants

Project office revising reports & requesting integrations to YOU

EU revising reports & requesting integrations to US

14 April 2014Submission to Project office

14 May 2014Submission to Commission

---------1 M--------

S 7

Interim financial report Deadline: submit to project office by 29 November 2013 Period covered: Costs incurred from May to October 2013 (6 months)No CFS (no auditors) No financial claimTell your financial officers!

Financial report Deadline: 14 May 2014Period covered: Costs incurred from November 2012 to April 2014 (18 months)With CFS, with financial claimTell your financial officers!

CFS=Certificate of financial statement provided by auditor in situations regulated by FP7 financial rules

First financial reports

Reporting

FR

FR

FR

FR

FR

FR

S 9

1. External project review: a review is included in the grant agreement. This review has to take place by April 2014 at the latest. This is a scientific review and a project management review. We need to propose to the EC names of two or more independent reviewers for the project

2. Internal advisory panel: we need to appoint 3 international distinguished scientists to ensure external scientific evaluation of the project and links to other programme activities outside Europe

3. Annual Meeting 2014: with SPECS and EUPORIAS or just NACLIM? Hamburg, October 2014

Topics for decision

S 10

Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe

Members: 3 international distinguished scientists (rotating mechanism)Propose names!

Tasks:• Advising on the project’s scientific approach and orientation by liaison with

the SSEC and the Coordinator• Providing a link to related activities outside Europe• Providing an international perspective of developments in the field of

operational oceanography and to help monitor the overall progress and scientific achievements of the project

• Making recommendations for new actions and activities in this area

International advisory panel (IAP)

S 11

Do not delay in answering requests from the project office

Communication

The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007-2013), under grant agreement n.308299

NACLIM www.naclim.eu

S 13

NACLIM governance structure

Chiara Bearzotti

S 14

Project governance

• Steering Committee (SSEC)• Governing board (GB)• Gender Panel (GA)• International advisory

committee (IAP)

 

S 15

Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe

Members: 3 international distinguished scientists (rotating mechanism)Propose names!

Tasks:• Advising on the project’s scientific approach and orientation by liaison with

the SSEC and the Coordinator• Providing a link to related activities outside Europe• Providing an international perspective of developments in the field of

operational oceanography and to help monitor the overall progress and scientific achievements of the project

• Making recommendations for new actions and activities in this area

International advisory panel (IAP)

S 16

Goal: steer the project, take appropriate decisions for steering the science and the partnership

Members:•Project coordinator Detlef•Deputy coordinator Johann•Core theme leaders Johann (CT1), Svein (CT2), Steffen (CT3), Mark (CT4)

Steering committee (SSEC)

S 17

Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe

Members: 3 international distinguished scientists (rotating mechanism)

Tasks:• Advising on the project’s scientific approach and orientation by liaison with

the SSEC and the Coordinator• Providing a link to related activities outside Europe• Providing an international perspective of developments in the field of

operational oceanography and to help monitor the overall progress and scientific achievements of the project

• Making recommendations for new actions and activities in this area

International advisory panel (IAP)

S 18

Goal: validates the major decisions concerning the project proposed by the SSEC

Members: It is made up of representatives from all partners (1 vote per project partner)It is chaired by the Coordinator

Tasks:•Strategic orientation of the project•Plan for using and disseminating the knowledge (and updates thereof)•Changes in the consortium membership•Changes in scientific plans relative to the initial agreed implementation plan•Any alterations of the Consortium Agreement•Acceptance/exclusion of new/former partners

Governing Board (GB)

S 19

Goals: raise gender awareness

Members: Laura, Marie-Noelle and Bogi(Technical support: Chiara)

Tasks:•Provide gender statistics and indicators•Develop the NACLIM Gender Action Plan•Give advice to the SSEC on its implementation•Promote gender equality in recruitment•Promote participation of women in courses, seminars and conferences•Support the development of financial support systems for scientists with children to be able to participate in fieldwork•Promote selection of working hours convenient for mothers•Invite women to scientific/organizing committees.

Gender Panel (GA)